SF1449_SPE3S124R0013.PDF

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000189772

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE3S1-24-R-0013

5. SOLICITATION NUMBER

2024 OCT 04

6. SOLICITATION ISSUE

DATE

Jayson Marbach DJM0103

a. NAME

Phone: 215-737-7346-

b. TELEPHONE NUMBER (No Collect calls)

2024 NOV 04

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE3S1

DLA TROOP SUPPORT

SUBSISTENCE SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

311999NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

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CONTINUED ON NEXT PAGE

SPE3S1-24-R-0013

Form

252.222-7006 RESTRICTIONS ON THE USE OF MANDATORY ARBITRATION AGREEMENTS (JAN 2023) DFARS

CAUTION NOTICE

CONTRACTOR CODE OF BUSINESS ETHICS (FEB 2012)

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct within thirty days of award. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021); the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733). When FAR 52.203-13 is included in the contract, contractors must provide a copy of its written code of business ethics and conduct to the contracting officer upon request by the contracting officer.

NOTE: This acquisition is being processed under the authority of FAR Part 13.5, 'Test Program for Certain Commercial Item” and will utilize simplified procedures for soliciting competition, evaluation, and award documentation and notification that comply with FAR 13.1. This solicitation is for Total Small Business.

The solicitation will result in a tiered, five (5) year fixed-price contract. The contract will be effective from the date of award through 1829 days. The Lowest Price Technically Acceptable Source Selection Process will be utilized. See FAR Provision 52.212-2, Evaluation- commercial (NOV 2021) for evaluation criteria. The Government intends to award to the responsible offeror that adheres to the solicitation requirements, provides a technically acceptable Product Sample (If requested), and offers the lowest price.

Complete all applicable fill-ins and return the entire solicitation.

NOTE: In accordance with DLAD 252.225-7012 the Berry Amendment shall be the applicable “sourcing” restriction.

The Reverse Auction clause found at DLAD 52.215-9023 is applicable as determined by the contracting officer.

Included in solicitation are the Cyber Incidents clauses, DFARS 252.204-7008, and 252.204-7012

NOTE: Emailed offers are authorized for this solicitation. Offers can be emailed to Jayson.1.Marbach@dla.mil.

Direct questions to Jayson Marbach at (215)737-7346.

Note: All hand carried offers are to be delivered to the Building 6 Subsistence Mailroom- 6B0336 between 8:00 a.m.

and 3:00 p. m Monday through Friday, except for legal federal holidays as set forth in 5 USC 6103, and except on the closing date of this solicitation, in which case delivery must be made by the time set for receipt of offers as stated in Block 9 of the Standard Form 33. Offerors using a commercial carrier service must ensure that the carrier service “hand carries” the package to the Subsistence Mailroom 6B0336 specified above for hand carried offers prior to the mailto:Jayson.1.Marbach@dla.mil

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SPE3S1-24-R-0013

Form (CONTINUED) scheduled closing time above. Package must be plainly marked ON THE OUTSIDE OF THE COMMERCIAL CARRIER'S ENVELOPE with the solicitation number, date, and time set forth for receipt of offers as indicated in Block 9 of the Standard Form 33.

Examples of “hand carried” offers include: In-person delivery by Contractor, Fed Ex, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail and USPS Certified Mail.

Offerors intending to deliver offers in-person should be advised that the Building 6 Subsistence Mailroom 6B0336 is located within a secured military installation. In order to gain access to the facility, an escort may be required. The escort will be an employee of the Defense Logistics Agency. It is the offeror's responsibility to ensure that the offers are received at the correct location at the correct time. Please allow sufficient time to complete delivery of hand carried offers. Since the length of time necessary to gain access to the facility varies based on a number of circumstances, it is recommended that you arrive at the installation at least one hour prior to the time that the solicitation closes to allow for security processing and to secure an escort.

NOTE: This is a suggestion and not a guarantee that you will gain access to the base if you arrive one hour before the offer is due.

Facsimile an offers is not acceptable forms of transmission for submission of initial proposals or revisions to initial proposals submitted in response to this solicitation. As directed by the Contracting Officer, e-mail may be used during discussions/negotiations, if discussions/negotiations are held, and for proposal revision(s), including Final Proposal revision(s).

Jayson Marbach (Jayson.1.Marbach@dla.mil) may receive the e-mailed proposal revisions. If and when a request for proposal revision is issued, the date and time for receipt of proposal revisions, if applicable, will be designated in that request. Submission of proposals and any revisions are subject to the terms of FAR 12.602.

NOTE: Submission of proposals through the upload capability in DIBBs is prohibited.

1) The resulting contract will be Five (5) Years, consisting of Five (5) 12-Month Tier Periods. Acceptance of each of the Five Tiers is mandatory. Failure to indicate acceptance of each Tier by annotating the offeror's unit prices for listed items for “Tiers 1, 2, 3, 4, and 5” as described in the Schedule of Supplies Blocks 19-24, may be deemed as non-acceptance of the terms and conditions, and may result in rejection of the offeror's entire proposal. Offer on all tiers is mandatory. Failure to offer on all tiers may be deemed as non-acceptance of the tiers and could result in rejection of the offeror's entire proposal. Tier 2 will follow Tier 1 upon expiration of that period. Tier 3 will follow Tier 2 upon expiration of that period. Tier 4 will follow Tier 3 upon expiration of that period. Tier 5 will follow Tier 4 upon expiration of that period.

Tier periods shall follow the below schedule.

Tier 1: Date of award through 365 days

Tier 2: Day 366 through day 731

Tier 3: Day 732 through day 1097

Tier 4: Day 1098 through day 1463

Tier 5: Day 1464 through day 1829

NOTE: Deliveries might fall outside of the effective period.

Alternate offers/pricing will NOT be accepted. One offer per contractor is permitted.

Proposals submitted are considered proprietary and/or competition sensitive in nature. Use of the information provided in the proposals is for evaluation purposes only and will be limited to duly accredited officials of the

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SPE3S1-24-R-0013

Form (CONTINUED)

Department of Defense who are subject to penalties for unlawful disclosure.

THE GOVERNMENT INTENDS TO AWARD TO THE RESPONSIBLE OFFEROR THAT CONFORMS TO THE

SOLICITATION REQUIREMENTS AND OFFERS THE LOWEST PRICE. THE GOVERNMENT EXPECTS TO

MAKE A SINGLE AWARD FOR THIS CONTRACT.

PLEASE NOTE, TAKING EXCEPTION TO ANY OF THE TERMS AND CONDITIONS OF THE

SOLICITATION MAY DEEM YOUR PROPOSAL “TECHNICALLY UNACCEPTABLE” AND POSSIBLY

REMOVE YOUR COMPANY FROM CONSIDERATION FOR AWARD.

THE GOVERNMENT INTENDS TO EVALUATE OFFERS AND MAKE AWARD(S) WITHOUT DISCUSSIONS

WITH OFFERORS. THEREFORE, THE OFFEROR'S INITIAL OFFER SHOULD CONTAIN THE OFFEROR'S

BEST TERMS FROM A PRICE AND TECHNICAL STANDPOINT. HOWEVER, THE GOVERNMENT

RESERVES THE RIGHT TO CONDUCT DISCUSSIONS IF LATER DETERMINED BY THE CONTRACTING

OFFICER TO BE NECESSARY.

2) Contracting officer may request product samples prior to award. All offerors must provide product samples within 10 days after date of request. Failure to do so may result in an unsuccessful quote. All samples must receive an acceptable rating in order to be considered for award.

3) Delivery for these items will be F.O.B. Origin, Customer Direct. Product must be delivered to location specified in the Delivery Order no later than 15 days after the date of order/call. Contractor is responsible to log into https:// vsm.

distribution.dla.mil to set up transportation schedule accordingly in order to avoid LATE FEE charge that will be imposed in case of the RDD (Required delivery date) on order does not meet. Transportation will be operated by Defense Distribution Center (DDC). Inspection is at Origin by Army Veterinary Inspection (AVI)

4) Electronic Invoicing by Suppliers via Wide Area Workflow (WAWF): All suppliers are required to process invoices electronically by using WAWF. Suppliers must have at least two trained company representatives with access to WAWF. The WAWF report and Bill of lading shall be presented by the truck driver, or it must be attached to the last pallet of a shipment. The WAWF report is the only acceptable invoice and must be completely in order to receive payment. This is a condition for contract award.

Wide Area Workflow (WAWF) is a secure web-based system for electronic invoicing, receipt, and acceptance.

WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment. It is also the only application that will be used to capture the Unique Identification (UID) of Tangible Items information.

WAWF System Requirements

WAWF is a free internet application. Contractors should refer to the “Machine Setup” information on the WAWF homepage, https://wawf.eb.mil

The minimum system requirements are:

133 MHz or more Pentium microprocessor (or equivalent)

SVGA Color Monitor (minimum 256 color)

64 MB RAM (minimum)

Internet Access (broadband recommended)

WAWF is in accordance with the 2001 National Defense Authorization Act (DFARS 252.232-7003/252.232.7003 Electronic Submission of Payment Requests - DEC 2018) which requires claims for under a Department of Defense Contract to be submitted in electronic form.

https://wawf.eb.mil

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SPE3S1-24-R-0013

Form (CONTINUED)

As of March 03, 2008, DOD has issued a final rule amending the Defense Federal Acquisition Regulation supplement (DFARS) to require use of the Wide Area Workflow as the only acceptable electronic system for submitting requests for payment (invoices and receiving reports) under DOD contracts.

5) System for Award Management (Formerly Central Contractor Registration) The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates thecapabilities in SAM/FedReg, ORCA, and EPLS. Future phases of SAM will add the capabilities of other systems used in Federal procurement and awards processes. ALL VENDORS MUST REGISTER OR UPDATE THEIR PROFILE IN THE “SYSTERM FOR

AWARD MANAGEMENT” (SAM) DATABASE TO BE ELIGIBLE FOR AWARD (SEE FAR CLAUSE

52.212-4 ). Your CAGE code must be active and there must be at least one individual listed as the Electronic Business Point of Contact (EB POC) in SAM. To register or update profile please go to the SAM website at: http://www.sam.

gov

6) DLA Troop Support will perform the evaluation of Product Sample to determine acceptability. If any offeror's Product Sample is rated as “Unacceptable”, that offeror's proposal may not be considered for award. -See attached “HCP_Item list” for component counts and information for all three types.

7) Pricing/Business Offer:

-Untimely proposals received after closing will NOT be considered.

-Prices shall be formatted using no more than two decimal places. Ex: $XX.XX

- One price must be offered on all three types for all five tiers. If the offer is not made on all three types; your offer will not be considered for award.

- The award will be based on the technically acceptable offer with the lowest, total evaluated price to the Government. The Government will determine the lowest, total evaluated price by multiplying the estimated quantity of each tier for this acquisition by the unit price offered for each tier. The estimated prices for the five tiers will be added together to calculate the total evaluated price. The offerors' total evaluated price will be compared to determine the lowest total evaluated price.

8) Notice to Offerors: Offerors should complete all required data within the solicitation and return ALL pages with their offer. Complete all required fill-ins through solicitation.

Continuation of Blocks from SF 1449

1. Block 8

Offer Due Date/Local Time: November 4, 2024/ 3:00PM (EST)

2. Block 9

Ø Emailed quotes are authorized for this solicitation

Please email quotes to Jayson Marbach at Jayson.1.Marbach@dla.mil, and Tiendung Nguyen at Tiendung.

Nguyen@dla.mil

OR

ATTN: JAYSON MARBACH AND TIENDUNG NGUYEN

DLA Troop Support 700 Robbins Avenue ATT: Building 6 Subsistence Mail Room 6B0336 Philadelphia, PA, 19111 Solicitation Number: SPE3S1-24-R-0013 http://www.sam.gov http://www.sam.gov mailto:Jayson.1.Marbach@dla.mil mailto:Tiendung.Nguyen@dla.mil mailto:Tiendung.Nguyen@dla.mil

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 7 OF 81 PAGES

Form (CONTINUED)

3. Block 15

Delivery quantities will be provided via delivery orders issued on an as need basis, in accordance FAR Clause

52.219-19, Delivery Order Limitation (Oct 1995) The FOB point is FOB Origin. Origin inspection will be conducted, and the items are Direct Vendor Delivery (DVD)

Required Delivery dates will be 30 days for the first delivery order and 15 days thereafter for remaining orders

Deliveries:

Various CONUS and OCONUS origin as defined on delivery orders

4. Block 17a

Ø Offeror's assigned Data Universal Numbering System (DUNS) Number:_______________ (If you do not have a DUNS number, contact the individual identified in Block 7a of the SF 1449 or see 52.212-1, Instructions to Offerors --Commercial Items (paragraph j) for information on contacting Dun and Bradstreet.)

Ø Offeror's assigned Contractor and Government Entity (CAGE) Code: ______________

5. Block 17b

Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

6. Blocks 19-24

Line No.: 0001

NSN: 8970-01-368-9154

Health and Comfort Pack, Type I (See attachment HCP_Item list for Type I Component Description) Estimated: 2,000 BX (Box) per year Maximum Contract (for the 5-Year Period) Quantity: 20,000 BX

Line No.: 0002

NSN: 8970-01-368-9155

Health and Comfort Pack, Type II (See attachment HCP_Item list for Type II Component Description) Estimated: 500 BX (Box) per year Maximum Contract (for the 5-Year Period) Quantity:10,000 BX

Line No.: 0003 NSN: 8970-01-487-7488 (See attachment HCP_Item list for Type III Component Description) Health and Comfort Pack, Type III Estimated: 500 BX(Box) per year Maximum Contract (for the 5-Year Period) Quantity:10,000 BX

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SPE3S1-24-R-0013

Form (CONTINUED)

The Guaranteed Minimum Dollar Value for the 5- Year Period is $650,000.00 (The Government guarantees to place orders totaling at least the minimum dollar value)

Tier Pricing:

Offerors are requested to submit offers for all five tiers. Offerors may submit their offered prices below. Failure to indicate an offer on any tier shall be deemed non-acceptance of the tier and could result in rejection of the offeror's entire proposal.

Offerors may offer unit prices that differ per Tier.

There are no options to exercise, you must submit pricing for all 5 tiers of each item at the time of your offer. Also, this same price is to be considered for shipping location.

Health Comfort Pack - Type I, Individual Pack

NSN: 8970-01-368-9154

Tier 1 unit price $___________

Tier 2 unit price $___________

Tier 3 unit price $___________

Tier 4 unit price $___________

Tier 5 unit price $___________

Health Comfort Pack - Type II, Female Supplemental Pack

NSN: 8970-01-368-9155

Tier 1 unit price $___________

Tier 2 unit price $___________

Tier 3 unit price $___________

Health Comfort Pack - Type III, Bathing Supplemental Pack

NSN: 8970-01-487-7488

Tier 1 unit price $___________

Tier 2 unit price $___________

Tier 3 unit price $___________

A pricing spreadsheet for individual component items will be attached to this solicitation. This individual component

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SPE3S1-24-R-0013

Form (CONTINUED) spreadsheet must be included with the offeror's business proposal. (See attachment HCP Cost and Pricing Spreadsheet)

9) Technical Proposal: DLA Troop Support request the offeror to submit one completed case of Type I, Type II and Type III at no expense to the Government and must be received prior to the time set for closing of offers. The samples will become the property of the Government and will not be returned to the offeror. Failure to submit samples may result in rejection of an offer.

SECTION C

DESCRIPTION/SPECIFICATION

C-1 NSNs/DESCRIPTION

8970-01-368-9154 HEALTH AND COMFORT PACK, Type I, designed for a 30 day supply of specified accessory items for 10 persons U/I: BX

8970-01-368-9155 HEALTH AND COMFORT PACK, Type II, Female, designed for a 30-day supply of specified accessory items for 10 women U/I: BX

8970-01-487-7488 HEALTH AND COMFORT PACK, Type III, Personal Hygiene, Heated body wipes, To provide for austere bathing for 10 persons, 8 wipes per pack, 40 packs per box U/I: BX

C-2 SHELF LIFE At the time of assembly, all components shall have a minimum of 18 months shelf life remaining if stored between 50 °F and 72 °F.

C-3 COMPONENTS

A. Type I, Type II, and Type III Health and Comfort Packs shall consist of the components listed in the Tables of Specifications:

1. Health and Comfort Pack Type I

a. INDIVIDUAL COMPONENT PACK

b. ADDITIONAL ITEMS

2. Health and Comfort Pack Type II FEMALE SUPPLEMENTAL PACK

3. Health and Comfort Pack Type III BATHING SUPPLEMENTAL PACK

B. All Health and Comfort Packs are designed to support 10 persons for 30 days.

C. Where a brand name is shown under “Brand Name Example” in the Tables of Specifications, products must be equal to or better than the salient characteristics of that brand name item. Substituted brands require evaluation by the Joint Culinary Center of Excellence (JCCoE).

D. Counts listed are minimums. If commercial packaging is smaller than the not-less-than size listed in the

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SPE3S1-24-R-0013

Form (CONTINUED) description of salient characteristics, the requirement shall be for a minimum of the total size of product required. For example, if the requirement is for 3 bottles of not less than 2 oz. of shampoo each, but the only equivalent, commercially available product is 1.75 oz., then the requirement is for enough 1.75 oz. bottles to constitute a total of 6 oz. of shampoo.

SECTION D

PACKAGING/LABELING/PACKING/MARKING/UNITIZATION

D-1 PACKAGING: The individual components cited in the Tables of Specifications for Type I, Type II, and Type III shall be unit packaged in accordance with good commercial practices.

A. TYPE I:

1. The individual components listed in the Table for Health and Comfort Pack Type I shall be placed in the quantities specified into an individual, interlocking closure (zip), opaque polyethylene bag to form INDIVIDUAL COMPONENT PACKS (e.g., 10 toothbrushes on one bag; 10 tubes of toothpaste in one bag; 10 dental floss in one bag; etc.). The polyethylene shall have a minimum thickness of 3 mil and dimensions sufficient to contain the components.

2. The INDIVIDUAL COMPONENT PACKS shall be placed into a fiberboard box (INTERMEDIATE BOX) conforming to style RSC, class WR, grade W5c of ASTM D5118 / D5118M. Any void areas inside the box shall be filled with paper or plastic dunnage. Styrofoam "peanuts" or similar small pieces shall not be used for dunnage. Full length and width top and bottom type CF, variety SW pads conforming to class domestic, 275-grade fiberboard of ASTM D4727 / D4727M shall be placed in the box. Minimum 0.5-inch tape shall be used to close flaps on the end and middle seams of the box.

3. The 6 boxes of laundry detergent, listed in the Table for Health and Comfort Pack Type I, ADDITIONAL ITEMS, may be shrink-wrapped or loose.

B. Type II: The individually-packaged components listed in the Table for Health and Comfort Pack Type II FEMALE SUPPLEMENTAL PACK shall be placed in the quantities specified into a the shipping container specified in section D-3, Packing.

C. Type III: The forty individually-packaged components listed in the Table for Health and Comfort Pack Type III BATHING SUPPLEMENTAL PACK may be shrink-wrapped or loose. The components shall be placed in the quantities specified into a shipping container as specified in section D-3, Packing.

D-2 LABELING: Commercial labeling complying with all applicable regulations shall be required for all individual items.

D-3 PACKING

A. TYPE I One filled and closed INTERMEDIATE BOX, containing the INDIVIDUAL COMPONENT PACKS, and 6 boxes of laundry detergent shall be snugly packed into a fiberboard shipping container constructed in

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SPE3S1-24-R-0013

Form (CONTINUED) accordance with style RSC-L, grade V3c of ASTM D5118 / D5118M. Each shipping container shall contain a full height V3c box liner. Full length and width, top and bottom pads of type CF, variety SW conforming to domestic class, 275 grade fiberboard of ASTM D4727 / D4727M shall be placed in the box. Each shipping container shall be closed in accordance with Sealing Method B of ASTM D1974 / D1974M.

B. TYPE II The individually-packaged components shall be snugly packed into a fiberboard shipping container constructed in accordance with class WR, style RSC-L, grade V3c of ASTM D 5118/D 5118M. Each shipping container shall contain a full height V3c box liner. Full length and width, top and bottom type CF, variety SW pads conforming to class domestic, grade 275 fiberboard of ASTM D 4727/D 4727M shall be placed in the box.

Each shipping container shall be closed in accordance with Sealing Method B of ASTM D1974 / D1974M.

C. TYPE III Forty individual-packaged components listed in the table for Health and Comfort Pack Type III BATHING SUPPLEMENTAL PACK shall be snugly packed into a fiberboard shipping container constructed in accordance with class WR, style RSC-L, grade V3c of ASTM D5118 / D5118M. Each shipping container shall contain a full height V3c box liner. Full length and width top and bottom type CF, variety SW pads conforming to class domestic, 275 grade fiberboard of ASTM D4727 / D4727M shall be placed in the box. Each shipping container shall be closed in accordance with Sealing Method B of ASTM D1974 / D1974M.

D. Each shipping case shall contain a packing list which lists the nomenclature, size, quantity, and unit of measure for all items within the case for the respective type of Health and Comfort Pack.

D-4 MARKING

A. Shipping containers shall be marked in accordance with DLA Troop Support Form 3556, Marking Instructions for Boxes, Sacks, and Unit Loads of Perishable and Semiperishable Subsistence, with the following information on one side and one end of each case:

National Stock Number Item Nomenclature Example - Health and Comfort Pack TYPE I Health and Comfort Pack TYPE II Health and Comfort Pack TYPE III Quantity, Size and Unit (e.g. 1 HCP) Contract Number and Delivery Order Number Delivery order numbers may be hand-lettered.

Hand-lettering shall be legible and marked with non-fading, durable ink. (e.g. SPE3S1-24-D-Z124-0001) Name, Address and Zip Code of Manufacturer Date Packed (e.g. Month/Year or Julian Date) Weight Cube Inspection / Test Date Expected shelf life is eighteen months. To calculate Inspection/Test Date (ITD), add shelf life value to the Date of Pack. For example: If date of Pack is 1 June 2024 and shelf life is eighteen months, then ITD is computed as follows: 6/1/24 + 18 months = ITD 12/25 _____ _____ _____ Three spaces shall be provided for additional inspection/test dates.

B. In addition, the following special marking shall appear on one side and one end of the shipping container:

PRODUCT MUST BE MAINTAINED BETWEEN 50 AND 72 DEGREES F

C. The INTERMEDIATE BOX shall be marked with the following information on one side and one end of each box:

HEALTH AND COMFORT PACK TYPE I

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SPE3S1-24-R-0013

Form (CONTINUED)

INTERMEDIATE BOX - 10 INDIVIDUAL COMPONENT PACKS

PRODUCT MUST BE MAINTAINED BETWEEN 50 AND 72 DEGREES F

D. Unit loads shall be marked with the following information:

NSN

ITEM NAME AND DESCRIPTION (E.G., HEALTH AND COMFORT PACK TYPE I)

GROSS WEIGHT AND CUBE

NUMBER OF SHIPPING CONTAINERS PER LOAD (E.G., 48 CS)

CONTRACT NUMBER

JULIAN DATE OF PACK/LOT NUMBER

PRODUCT MUST BE MAINTAINED BETWEEN 50 AND 72 DEGREES F

Marking may be accomplished by stenciling, printing or by pressure sensitive labels and shall be positioned on 2 adjacent sides of the load. Size of lettering shall not be less than ½ inch and shall be black. Markings shall be legible, non-fading and durable.

D-5 UNITIZATION

A. The shipping containers shall be unitized in accordance with Type III, Class G requirements of DLA Troop Support Form 3507, Loads, Unit: Preparation of Semiperishable Subsistence Items (figure 5), except that top and bottom fiberboard pads shall be utilized as specified in the General Requirements Section of DLA Troop Support Form 3507.

B. The maximum unit load height (including pallet and cap) may exceed 43 inches and shall be not greater than 54 inches.)

D-6 MISCELLANEOUS REQUIREMENTS

1. Subsequent to award, the contractor shall submit the following information to the Contracting Officer for each of the three Types of Health and Comfort Packs:

Shipping Container Weight

Shipping Container Cube

Shipping Container Dimensions: Length/Width/Height (in inches)

Number of Cases Per Unit Load

Unit Load Weight (including pallet)

Unit Load Cube

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Form (CONTINUED)

Unit Load Dimensions: Length/Width/Height (in inches)

2. Photographs of the following shall be submitted to the Contracting Officer when the first delivery is assembled for shipment. All photographs shall be of product that is ready for shipment.

1. Shipping Case and Intermediate Box: Photographs of each of the three types of Health and Comfort Pack shipping cases and the Intermediate Box in Health and Comfort Pack Type I, shall be submitted. Each side of the shipping container and the Intermediate Box that contains markings IAW D-4 above shall be included.

2. Unit load: Photographs of a unit load for each of the three types of Health and Comfort Packs shall be submitted. Each side of the unit load that contains markings IAW D-4 above shall be included.

SECTION E - INSPECTION AND ACCEPTANCE

Saving and reserving all rights under the FAR clause 52.246-2 (Aug 1996), Inspection of Supplies -- Fixed-Price, the procedures of inspection and acceptance will be as follows:

E-1. GOVERNMENT CONFORMANCE INSPECTION

Government conformance inspection shall include the inspections cited in this solicitation. The contractor shall assure that the product conforms to the contract requirements. Any lot offered by the contractor to the government for the purpose of government compliance inspection shall be comprised of only one lot number and only one Type of Health and Comfort Pack. The supplies furnished under the contract shall be covered by the most favorable commercial warranties that the contractor gives to any customer for such supplies and the rights and remedies provided therein. Inspections shall utilize ASQ/ANSI Z1.4 -2003 (R2018) or ASQ/ANSI Z1.4 -2003 (R2013), Sampling Procedures and Tables for Inspection by Attributes.

US Army Veterinary Services is designated cognizance for the support of the Government's quality assurance requirements at the assembly facility. When USAPHC is designated cognizance for the support of the Government's quality assurance requirements, the responsibilities and authorities cited in the regulations, command policies, etc. of the respective agency and those regulations, command policies, etc. to which that agency is subject, are applicable to the contract in conjunction with the quality assurance requirements of the contract.

For information and scheduling of Army Veterinary Inspection of HCP, the contractor and/or subcontractor shall contact:

Chief, Operational Rations Section US Army Veterinary Services 5158 Blackhawk Road

E5158, MCHB-IP-VF

Aberdeen Proving Ground, MD 21010-5403 dha.apg.pub-health-a.mbx.food-protection@health.mil

(410) 417-3098 (DSN: 867)

The following quality assurance criteria, utilizing ASQ/ANSI Z1.4 are required. Unless otherwise specified, single mailto:dha.apg.pub-health-a.mbx.food-protection@health.mil

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SPE3S1-24-R-0013

Form (CONTINUED) sampling plans will be utilized. When required, the manufacturer shall provide the Certificate of Conformance (CoC) to the appropriate inspection activity. CoCs not provided shall be cause for rejection of the lot.

A. Definitions.

(1) Critical defect. A critical defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions for individuals using, maintaining, or depending on the item; or a defect that judgment and experience indicate is likely to prevent the performance of the major end item, ex., foreign material, evidence of insect/rodent infestation.

(2) Major defect. A major defect is a defect, other than critical, that is likely to result in failure, or to reduce materially the usability of the unit of product for its intended purpose.

(3) Minor defect. A minor defect is a defect that is not likely to reduce materially the usability of the unit of product for its intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the unit.

E-1-A Shipping Container Content Examination The assembled shipping containers shall be examined for the defects listed in Table I. The lot size shall be expressed in units of assembled shipping containers. The sample unit shall be the contents of one assembled shipping container.

The inspection level shall be S-3 and the acceptable quality level (AQL), expressed in terms of defects per hundred units, shall be 2.5 for major defects and 10.0 for minor defects.

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Form (CONTINUED)

E-1-B Shipping Container and Marking Examination The filled and closed shipping containers shall be examined for the defects listed in Table II. The lot size shall be expressed in units of filled and closed shipping containers. The sample unit shall be one filled and closed shipping container. The inspection level shall be S-3 and the acceptable quality level (AQL), expressed in terms of defects per hundred units, shall be 4.0 for major defects and 10.0 for total defects.

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Form (CONTINUED)

E-1-C Unit Load Examination The unit loads shall be examined for the defects listed in Table III. The lot size shall be expressed in units of unitized unit loads. The sample unit shall be one unitized unit load. The inspection level shall be S-4 and the acceptable quality level (AQL), expressed in terms of defects per hundred units, shall be 10.0. In the event that the lot size is less than three, 100 percent inspection shall be performed.

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Form (CONTINUED)

E-1-D Pest Management Provisions Storage and assembly of components and assembled cases shall occur only in facilities free from rodent/insect harborages and/or infestations.

E-2. Particular Requirements for Health and Comfort Pack Assembler

E-2-A. The word "contractor" as used herein, shall mean the assembly/sub assembly contractor to which this contract applies.

E-2-B. Plan for the Inspection Job (PIJ)

(A) Prior to initiating production of supplies, the contractor must furnish information to and cooperate in the completion by the Government Quality Assurance Representatives (GQAR) of DLA Troop Support Form 3587 (or DSCP Form 3587), Plan for the Inspection Job (http://www.dla.mil/TroopSupport/Subsistence/OperationalRations/ qapubs/), which may include, but not necessarily be limited to, the following data or information:

1. Detailed production schedule.

2. Lot size, lot presentation, and sampling procedures and techniques.

3. Facilities to be provided Government personnel.

4. Name(s) and title(s) of authorized contractor representatives.

5. Agreement that the cognizant quality assurance service will be notified in advance of each day's production so that arrangements can be made by the Government to have GQAR available.

6. Procedures for notification of critical defects, ex. foreign material, swellers, leakers and/or http://www.dla.mil/TroopSupport/Subsistence/OperationalRations/qapubs/ http://www.dla.mil/TroopSupport/Subsistence/OperationalRations/qapubs/

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SPE3S1-24-R-0013

Form (CONTINUED) excessive amounts of defects being found.

(B) The PIJ prepared by the GQAR is deemed complete and approved for the production of supplies as described therein when dated and signed by the contractor and the GQAR. Preparation of this document may require preproduction/postaward conferences between Government and contractor representatives. The contractor shall sign and date the PIJ to signify agreement to all terms and conditions therein. Production of supplies shall not commence until the document is signed by both parties. The document may remain in effect for subsequent contracts provided it is reviewed (revised as necessary) at quarterly intervals, initialed and dated by the contractor and the GQAR to certify currency. The document shall be revised/amended prior to production of new items not included in the basic document or whenever significant changes occur in contractual inspection documents that necessitate modification.

When signed by both the contractor and the GQAR, the PIJ document is contractually binding. Failure of the contractor to comply with the document will be reported by the GQAR to the Contracting Officer for appropriate action for noncompliance with the inspection requirements of the contract. However, occasional minor deviations from the scheduled production hours or lot size(s) cited in the PIJ may be approved by the GQAR for cogent reasons.

The contractor shall make no changes in the approved PIJ document without submitting a written request detailing the change and receiving written approval from the GQAR. In the event the contractor and the GQAR cannot agree on any detail of the content of the document, the GQAR shall refer the conflict to the Contracting Officer for resolution.

E-2-C. Traceability Requirements The contractor shall maintain records identifying the components used in packing and assembling each end item lot.

These records shall maintain traceability of components to the extent that a lot and contract number of a component can be traced to an assembled end item lot. The system should also enable the assembler to list component contract numbers and lots within a particular end item lot. In addition, the end item assembler shall maintain records of when and where assembled end item lots for a particular assembly contract have been shipped. The end item assembler shall provide the GQAR with a copy of the lot traceability records prior to shipment of each assembled lot.

The purpose of the above, is to maintain traceability of a component lot through the assembly operation, in storage and up to the customer's receipt. This is necessary in the event of a recall/ALFOODACT to enable DLA Troop Support to isolate suspect product in the supply system and to notify customers of potentially hazardous product.

E-2-D. Packaging and Packing Materials Intermediate boxes and shipping containers are subject to the FAR Clause 52.246-15, Certificate of Conformance (1984). The GQAR shall have the responsibility for verifying CoC's as necessary. Any inspections required by the specifications may be performed by the Government to assure compliance with the specifications.

E-2-E. General Inspection Requirements

(A) When contractor determines as a result of his inspection(s), or is informed by the GQAR as a result of GQAR inspection, that the supplies do not conform to contractual requirements, the contractor has the following alternatives:

1. Produce, inspect, and reoffer a new lot.

2. Screen or rework and reoffer conforming supplies (provided screening or reworking is not detrimental to the product and does not conflict with other requirements, e.g. time, temperature, etc.). See paragraph E-2-G "Rework of Nonconforming Product Pre or Post Acceptance" for applicable situations.

3. Request that the Contracting Officer consider acceptance of the nonconforming supplies in accordance with paragraph E-4-H, "Requests for Rework, Waiver, Deviation, Reinspection of Nonconforming Supplies, and Requests for Product Substitutions, or Extensions of Components' Assemble-by Time Limits”.

E-2-F. Operational Ration Component Lot Number and Lot Inspection A lot number is defined as the quantity of finished product produced/assembled within a production day (Julian date) and the inspection lot shall consist of a single Health and Comfort Pack Type and include product produced in no

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Form (CONTINUED) more than one production/assembly day. The GQAR reserves the right to separate an inspection lot into smaller inspection lots. The Sample for Government and contractor's end item lot inspection may be drawn either after all units comprising the lot have been produced or during production of the lot. If stratified sampling is utilized (drawing sub-samples from each sub-lot/sub-code during production of the lot), the sub-samples must be drawn at random from the sub-lot and not inspected until all the sub-samples are combined to make the complete sample for the applicable lot size (the formation of the lot and lot size is defined as the manner in which the lot is to be presented for Government end item inspection).

E-2-G Rework of Nonconforming Product, Pre or Post Acceptance

Rework of Nonconforming Product: The GQAR must be informed and provided documentation of all rework results when product is presented for Government verification inspection or prior to Government inspection as indicated below.

E-2-G.A. Corrective Action (Rework/Screen Inspections) Taken Prior to Government End-item Inspection (i.

e., Contractor's Receipt Inspections (of both food and non-food supplies), In- Process Inspections, and End- Item Inspections): Unless otherwise specified in Part B, below, all corrective actions, reworks and screening inspections conducted prior to the initial Government end-item inspection of the lot do not require approval from the Government. Although the GQAR must be informed of all reworks, the contractor is not required to obtain approval to take corrective and preventive action as deemed necessary to ensure compliance with contractual requirements.

Government End-item Inspection, as used here, includes Government End-item Inspection at CFM and RNC component origin.

NOTE TO PART A: When a contractor determines as a result of his end-item inspection(s) or Quality System Plan (QSP) that supplies do not conform to contractual requirements and the supplies cannot be reworked (such as drained weight, viscosity, piece size, residual air, etc.), he has the alternative to request the permission of the Contracting Officer to offer a lot, acknowledged by the petitioner to be nonconforming for a specific requirement, for Government end-item verification inspection with the understanding that should all required Government inspections, save that inspection acknowledged by the petitioner as representing a specific nonconformance to requirements, result in conforming inspection results, the lot shall be recorded by the GQAR as a lot rejected upon Government verification inspection but authorized by the contracting officer to be accepted “as is” on waiver of the specific nonconforming requirement revealed by contractor inspection or QSP. If the Contracting Officer authorizes the offer of a nonconforming lot for Government end-item verification, the written approval shall be provided to the GQAR when the supplies are presented for Government verification inspection as previously stated. The GQAR shall inspect the supplies for compliance with all requirements of the contract, except the specific nonconforming requirement (skip-lot inspection and reduced inspection do not apply in this case). The Contracting Officer may request that the GQAR inspect for the specific nonconforming requirement to determine severity of nonconformance only. Due to the type of statistical sampling cited in the contract, under no circumstances shall a lot found nonconforming by the contractor be inspected by the GQAR to determine conformance to a requirement that has previously been established as nonconforming by the contractor's inspection.

E-2-G-B. The Following Reworks Must Be Coordinated with the Supervisory GQAR and, As Required, Approved by the Applicable DLA Troop Support-FTR Office

Note: E-2-G-B applies Health and Comfort Packs only

1. Insect or Rodent Infestation/Contamination: Reworks must be approved by FTRC/FTSC Contracting

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Form (CONTINUED)

Officer.

2. Foreign Material:

(a) All corrective actions performed on product due to foreign material must be approved by FTRC. FTRC approval may be accomplished by means of one the two following methods, the methods being subject to change as determined by the contracting officer to be necessary for determining FTRC approval:

METHOD 1:

All corrective actions performed on product due to foreign material shall be submitted by the contractor to the GQAR for review and acceptability determination. This requirement only applies to contractor facilities that are producing product and/or placing food product into finished component packaging.

If the GQAR determines that the corrective action plan is acceptable, the contractor shall submit a “foreign material notification” to FTRC, prior to offering the lot for Government inspection. The notification shall include the corrective action plan, the GQAR's recommendation pertaining to the plan, and supporting FTRC shall issue written authorization for offer of the lot for Government inspection.

If the GQAR determines that the correction actions are not acceptable and GQAR and the contractor cannot agree to an alternate plan for remediation, the contractor shall submit a corrective action/remediation plan and supporting documentation to FTRC for resolution.

All preventive and corrective actions documented by, proposed by, and conducted by the contractor shall conform to the regulations promulgated by the applicable regulatory agency (FDA, USDA-FSIS, USDC). When a contractor is required by regulation to notify a regulatory agency regarding foreign material it shall be the responsibility of the contractor to present to the GQAR and DLA verification of conformance to the applicable agency's regulations.

In all cases, it is recommended that the GQAR be notified as soon as possible if and when incidents involving the finding by the contractor of foreign material in product and/or product ingredients.

METHOD 2:

The contractor shall submit a corrective action plan and supporting documentation to FTRC for resolution.

All preventive and corrective actions documented by, proposed by, and conducted by the contractor shall conform to the regulations promulgated by the applicable regulatory agency (FDA, USDA-FSIS, USDC). When a contractor is required by regulation to notify a regulatory agency regarding foreign material it shall be the responsibility of the contractor to present to the GQAR and to DLA verification of conformance to the applicable agency's regulations.

In all cases, it is recommended that the GQAR be notified as soon as possible if and when incidents involving the finding by the contractor of foreign material in product and/or product ingredients.

(b) The GQAR shall be notified, and documentation provided, when any finished product intended (or initially intended) to be offered to the Government has been produced using a bulk product or ingredient product lot(s) (or portion thereof) that has, at any time, been identified as containing or having contained foreign material. This requirement only applies to contractor facilities that are producing product and/or placing food product into finished component packaging. The documentation shall identify the foreign material and all corrective actions taken to render

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Form (CONTINUED) the bulk/ingredient product serviceable, including, but not limited to segregation and removal of portions of the bulk/ ingredient product.