Attachment 3 Specifications Amendment 0002.docx

Solicitation SPE303-20-Q-0045

ATTACHMENT 3 –SPECIFICATIONS

1. BEVERAGE DISPENSING MACHINES

a. The contractor shall furnish and install at its expense machines capable of dispensing each soda flavor to be delivered to an individual location, including all necessary equipment, material, accessories, and labor cost.

b. Beverage dispensing machines installed are the property of the contractor and shall be maintained by the contractor to ensure uninterrupted services of dispensing machines.

c. The Beverage dispensing machines to be installed at the locations listed in Attachment 2 shall be brand name or equal to the Loop Style TM XL machine. The beverage dispensing machines shall have a manufacture date no more than five years from date of installation on site. Remanufactured machines will be acceptable so long as they meet the criteria of having an original manufacture date no more than five years from the date of installation on site.

d. Attachment 2 Delivery Locations lists the number of machines required at this respective delivery locations.

e. The Beverage dispensing machines possess six nozzles for five syrup flavors and one nozzle to be dedicated as the tab water button.

f. The contractor shall maintain a service hotline and an email inbox for machine outages and other technical problems with the dispensers.

g. Carbon Dioxide is not requested. The US Government will purchase the necessary Carbon Dioxide separately.

2. BEVERAGE SYRUP

Beverage syrup compounded in the plant or patented prepared syrup received by the plant, shall be prepared in a sanitary manner. Every precaution shall be taken against contamination or absorption of deleterious substances during the preparation and subsequent storage.

The beverage syrup will be provided via Bag in Box (BIB) packaging. Steel containers are not acceptable.

3. NAME AND ADDRESS OF PRODUCTION PLANT: (Offerors shall provide below.)

4. MINIMUM DELIVERY LEAD TIME: Business Days from "Order Date": (Offerors shall provide, and must be (5) five business days or fewer): ______ Business Days from “Order Date”

5. REQUEST FOR CANCELLATION NOTICE: Minimum number of business days prior to delivery: (Offerors shall provide): ______ Business Days before delivery

6. CONTAINER SIZE AND MIXING RATIO. Offerors shall insert information about container sizes available for purchase in the table below:

Post-Mix:

Diet Cola

Diet Cola: Bib Size #1

Diet Cola: Bib Size #2

Diet Cola: Bib Size #3

Diet Cola: Bib Size #4

Cola

Cola: Bib Size #1

Cola: Bib Size #2

Cola: Bib Size #3

Cola: Bib Size #4

Lemon/Lime

Lemon/Lime: Bib Size #1

Lemon/Lime: Bib Size #2

Lemon/Lime: Bib Size #3

Lemon/Lime: Bib Size #4

Orange

Orange: BiB Size #1

Orange: BiB Size #2

Orange: BiB Size #3

Orange: BiB Size #4

Tea

Sweat Tea: BiB #1

Sweat Tea: BiB #2

Sweat Tea: BiB #3

Sweat Tea: BiB #4

Apfelschorle

Apfelschorle BiB #1

Apfelschorle BiB #2

Apfelschorle BiB #3

Apfelschorle BiB #4

7. SHELF LIFE: (Offerors shall fill-in):

Total shelf-life from Production Date: (Offerors shall fill-in): ______________________ Minimum remaining shelf-life upon delivery: (Offerors shall fill-in): ______________________

8. MINUMUM ORDERING REQUIREMENT: (5) five Bag in Box (BIB) products per order.

9. SWEETENERS:

1. Sweeteners shall be nutritive products from the groups: dry or liquid forms of sugar, or inverted sugar, dextrose, fructose, corn syrup, glucose syrup, or any combination of two or more of these. Sucrose shall comprise 80% or more of the sweeteners used.

1. ** Cyclamates shall not be utilized as artificial sweeteners to fulfill this requirement. If product contains saccharin, soda machines must be labeled as follows: “Use of this product may be hazardous to your health. This product contains Saccharin which has been determined to cause cancer in laboratory animals.” In addition, three pre-printed labels must be provided to each dining facility.

10. BEVERAGE DISPENSING MACHINES WITH ELECTRICAL REFRIGERATION

1. Electrical beverage dispensing machines are requested brand name or equal to the LOOP STYLE TM XL. Dispensing machines shall combine beverage syrup with purified pre-cooled water to produce final drink.

1. Dispensing machines shall be self-contained and equipped with:

1. Water flow regulators for accurate flow control.

1. Soft-touch valves which directly inject syrup into water column for proper mixing at fast flow rates without foaming problems.

1. Mechanical cooling system to keep drinks at a temperature of 40 degrees Fahrenheit (5 degrees Celsius).

1. The dispensing machines shall be equipped with supporting legs that will facilitate cleaning and sanitizing under the machine.

1. Dispensers and dispenser cabinets shall be structured in a manner which facilitates maintenance and sanitation at all times. All doors and panels of cabinets shall be tight fitting to preclude entrance of foreign materials. All necessary ventilation and openings shall be securely sealed to protect against insects and rodents. Condenser units and like apparatus shall be sealed from product.

11. ROUTINE MAINTENANCE SERVICES:

1. The Contractor shall make dispensing machines available and perform scheduled annual maintenance service in all dining facilities where dispensing machines are installed. Maintenance services shall be performed in accordance with a quality-control checklist established by the contractor, which shows the maintenance functions required and the services performed by the contractor’s technicians.

1. Maintenance service visits shall be arranged in advance by contacting the dining facility manager or his representative to ensure that existing service problems are discussed.

1. The contractor is required to keep records of maintenance services performed during the entire period of this agreement.

12. MAINTENANCE AND SERVICE OF CONTRACTOR’S DISPENSING MACHINES:

The U.S. government will grant to the contractor, free of charge, utilization of existing electrical and plumbing lines, fixtures and outlets, for operation of contractor dispensing machines, and will permit the contractor or his authorized representative to enter the service location during regular working hours during the life of the contract for the purpose of performing proper installation, operation, and maintenance service.

13. MAINTENANCE REPAIR SERVICES:

1. Maintenance service of dispensing machines shall not be performed before 0800 or later than 1500 hours on regular working days except when performance is required by reason of urgency. In such cases, the supplier shall be authorized to perform at any time if previously arranged with the dining facility official or his designated representative.

1. When repair of dispensing equipment is required by reason of urgency, dining facility officials shall contact the supplier directly by calling the below listed telephone number provided by the supplier for this reason.

1. The contractor shall respond to calls within 24 hours after notification by the dining facility manager. Defective dispensing machines shall be repaired immediately. Defective dispensing machines which cannot be repaired shall be replaced by the contractor within 48 hours after initial notification by the dining facility manager.

1. If the supplier fails to perform the service as required, the Contracting Officer shall be notified by the dining facility manager immediately.

1. After completion of maintenance service, dining facility officials shall certify the services performed by the supplier’s technicians.

1. A record of annual maintenance services shall be maintained by the contractor for a period of 12 months.

1. Points of Contact (POCs) for Repair and Maintenance Services (Offerors to fill-in):

Name, Tel/Fax no. and E-mail, list as necessary.

14. PRODUCTION PLANTS AND CHANGE IN PLANT LOCATION:

In some countries, the production plant must be listed and approved by the U.S. Public Health Command and listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement in order to deliver to U.S. Military customers. Consult the list at https://phc.amedd.army.mil/TOPICS/FOODWATER/CA/Pages/DoDApprovedFoodSources.aspx by area, country and product - “Beverage Bases”.

If listing is required, the following applies:

1. All supplies furnished under this contract shall originate from production plants inspected and sanitary approved by US Veterinary Food Inspection Personnel.

1. The performance of any work under this contract at any place other than that named in this contract is prohibited without specific approval from the Contracting Officer.