ATTACH 7_VendorOverviewReport.pdf

P a g e | 1

CUI

VENDOR OVERVIEW REPORT

Subsistence Long Term Contract: The Government is soliciting for Fresh Milks, Dairy, Juice and Ice

Cream products to support Military and other Federal funded customers throughout the Island of Oahu.

If interested, please answer the questions below and Attach with offer package.

SPE302-24-R-0001 : MILK, DAIRY, JUICES AND ICE CREAM Products

Guaranteed Minimum: $160,000.00

Maximum Ceiling Amount: $8,000,000.00 (06/02/2024 - 06/01/2029) 5-Year Contract.

COMPANY NAME:

BUSINESS ADDRESS:

MAILING ADDRESS:

UNIQUE ENTITIY ID:

CAGE CODE:

# OF EMPLOYEES:

POINT OF CONTACTS:

MAIN POC / TITLE:

PHONE:

E-MAIL:

2ND POC / TITLE:

PHONE:

E-MAIL:

ANY OTHER POC (LIST NAME, TITLE, PHONE, EMAIL)

1. Is your firm able to Source, Purchase, Store, and Deliver All Required Items; If No, state what items unable to meet requirements below?

P a g e | 2

Yes No

2. Have you done business with the Federal Government in the past? If yes, when, how long, and what areas?

3. Do you maintain an Up-to-Date SAM.gov/Valid CAGE Code; If Yes, State expiration date below?

4. Do you have All Required Certifications for this Contract; If No, State which certificates you don’t have or need to be renewed below?

5. Are you using any additional facilities to store and/or package items; If Yes, list facilities below?

P a g e | 3

COMPANY DESCRIPTION

Kindly furnish a concise yet thorough summary of your company, emphasizing the key attributes that position it as the optimal choice for this contract. Please include any pertinent details or additional information that can offer deeper insights into your firm's capabilities, particularly in ensuring the successful delivery to all the customers listed.

Furthermore, we are keen to understand your company's proficiency in utilizing internet-based systems, with a specific focus on STORES (EDI), for cataloging, invoicing, and ordering. This information will play a crucial role in assessing the compatibility and efficiency of your operations with the requirements of this contract.

We appreciate your time and consideration for replying to the questionnaire!

P a g e | 4

Total Order & Receipt Electronic System (STORES)

DoD Customers will order using the Subsistence Total Order and Receipt Electronic System

(STORES) catalog. STORES EDI information can be found in attachment. The vendor is responsible for establishing and maintaining the STORES catalog in accordance with attachment.

1. Accessed via the Internet, STORES is the Government’s translator/ordering system that is capable of accepting orders from any of the Services, i.e. Army, Air Force, Navy, or

Marines, individual ordering systems and translating them into an Electronic Data

Interchange (EDI) format. In addition, this information is passed to DLA Troop Support for the purposes of contractor payment and customer billing.

2. Customers will be able to order all of their requirements through STORES. The System will transmit orders to the vendor and DLA Troop Support.

3. The awardee shall be required to interface with STORES and must be able to support the following EDI transactions:

810 Electronic Invoice

820 Payment Voucher Information

832 Catalog (Outbound - Vendor to DLA Troop Support)

850 Purchase Order

861 Receipt

997 Functional Acknowledgement

4. The vendor shall have access to the Internet and be able to send and receive electronic mail

(email).

5. Unit prices must be formatted not more than two (2) places to the right of the decimal point in all ordering catalogs.

6. Vendors are required to utilize the Government’s item descriptions on all electronic ordering catalogs (832 transmissions) as well as on its invoices, delivery ticket to customer and 810 invoice transaction set.

7. The offeror may be required to transmit 810, 832, and 997 transactions, prior to award and during proposed evaluations, in order to demonstrate its EDI capability.

8. The vendor will utilize the DLA Troop Support invoice reconciliation process, or other such systems as may become available, to the maximum extent, towards the goal of correcting invoices early and facilitating the payment process.

9. In the event the STORES system or the vendors interface is not operational, the vendor must provide alternate ways for the customer to order (e.g., by fax by phone, pick up orders, etc.)

A complete description of these transaction sets is included in the “EDI Implementation

Guidelines” has been provided as an attachment.