Attachment 1 - Updates SoW and Responses.pdf

SPE300-20-R-0001 PRE-PROPOSAL QUESTIONS

Below are the Pre-Proposal Questions submitted to the Contracting Officer for Solicitation SPE300-20-R-0001. The pages referenced in the responses in this document are referencing the associated pages in the Statement of Work.

1. INDUSTRY QUESTION: Without the ability to conduct in-country face-to-face vendor activities (for more than a year), the current one-month solicitation response deadline provides a clear, distinct and unfair advantage to the incumbent contractor and creates conditions that ensure a less than competitive procurement.

The need to provide flexibility during this pandemic and with this an inevitable need to increase remote working / engagement is understood. Whilst happy to operate under these conditions, there are associated impacts on the time required to complete the necessary tasks and close-out key relationships within the AOR to provide a best-value offer. For example, in Japan, the traditional approach towards business etiquette and formal negotiations require time, respect and in normal circumstances in-person meetings. Noting the issues laid out above and the importance of this strategic PV platform, it is strongly requested that DLA issue an extension of at least 90 days to the current due date of 20 August 2021 for Solicitation SPE300-20-R-0001.

DLA TROOP SUPPORT RESPONSE: Closing date was extended via Amendment 0004 to this Solicitation.

DLA TROOP SUPPORT RESPONSE: The Small Business Subcontracting Goals listed on page 5, number 7, of Attachment 1 of the Solicitation are correct. Please refer to FAR 52.219-9, as referenced on pages 5 and 19 of Attachment 1 of the Solicitation.

DLA TROOP SUPPORT RESPONSE: Please refer to page 86, Section III Note, page 109-110, Section V (L)(1-2), page 185-186, Section XVI (A)(8) fourth paragraph, and page 188, Section XVI(D), of the Statement of Work.

2. INDUSTRY QUESTION: Can DLA please confirm that the SBP Subcontracting Goals listed in Item 7 are correct? Are they minimum percentages that the PV must meet?

3. INDUSTRY QUESTION: Considering that demand during Talisman Sabre exercise increases over the 300% surge threshold, during operations what notice period will be provided by DLA regarding the timing of the upcoming exercise or similar exercises?

DLA TROOP SUPPORT RESPONSE: Please refer to page 96, Section (V)(B), and page 222, Addendum To FAR 52.212-1 – Instructions to Offerors – Commercial Items Section Volume III Element 2 Section, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to Amendment 0004 regarding updated language on page 98, Section V (D)(1), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 220, Addendum To FAR 52.212-1 General Note i, and page 225, Addendum To FAR 52.212-1 Element 4, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 223, Addendum To FAR 52.212-1 Element 3 Section, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 99, Section V (E), and page 223, Addendum To FAR 52.212-1 Element 3 of the Statement of Work.

4. INDUSTRY QUESTION: Please can DLA confirm if the intention is for one set of Distribution Category pricing to be provided for the whole AOR or will the Market Basket spreadsheet be reissued with separate Distribution Category pricing for Japan, Singapore/Diego Garcia, Philippines and Australia.

There is concern that the diversity and intricacies between AOR country requirements, for example, a high-volume region such as Japan vs a low-volume region such as Australia (but with long distance customer delivery points), will not provide value for money to the USG when combined within a single Distribution Category pricing approach.

5. INDUSTRY QUESTION: Distribution category for ESL milk calls for CONUS item, whereas the solicitation lists it under local market ready (LMR). Please clarify if ESL milk should be sourced locally or in CONUS?

6. INDUSTRY QUESTION: Are approved listed vendors obligated to provide market basket quotations to any requesting bidder?

7. INDUSTRY QUESTION: If the PV identifies a better priced product of same specification, can it be submitted as an alternative item or must the NSN brand specific item be quoted in all instances?

8. INDUSTRY QUESTION: Can DLA confirm that alternatives to brand specific items listed within the market basket by NSN will not be considered during the solicitation evaluation?

DLA TROOP SUPPORT RESPONSE: Please refer to page 223, Addendum To FAR 52.212-1 Element 3, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 112-113, Section V (O) the

DLA TROOP SUPPORT RESPONSE: Please refer to page 93, Section V (A)(1)(b)(8), page 114, Section VI (A), 118-121, Section VI(B-D) and page 186, Section XVI (B) of the

DLA TROOP SUPPORT RESPONSE: Please refer to page 137, Section IX (A)(7), and page 128, Section VI (I), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 137, Section IX (C) of the updated language on page 143, Section X (B)(3)(f) of the Statement of Work.

9. INDUSTRY QUESTION: As there are no FSOS items listed in the Market Basket spreadsheet (only hard coded figures within the Distribution Categories), can DLA please provide historical catalogue data on any FSOS items that have been ordered in the last 12 months?

10. INDUSTRY QUESTION: There are only 398 MLL direct match per NSN (Attachment 3 with Full Catalog). Can you please confirm that this is full Navy requirement?

11. INDUSTRY QUESTION: Can DLA detail the specific PV responsibilities, noting USTRANCOM is Point to Point movement from CONUS to OCONUS warehouse?

12. INDUSTRY QUESTION: Will DLA authorize the use of P2P stock movement between platforms within JSPDA AOR?

13. INDUSTRY QUESTION: Given the costs associated that need to be considered, can DLA specify which locations will have a COR situated permanently within the PV operations?

14. INDUSTRY QUESTION: Can DLA confirm which warehouse is being referred to in the CSR section on page 143 of the Statement of Work? Is it required to assign one (1) CSR to each OCONUS warehouse or one (1) CSR for the contract to oversee the OCONUS warehouses?

DLA TROOP SUPPORT RESPONSE: Please refer to pages 150-151, Section XI (A)(2), of the Statement of Work. The Shelf-life shall only be extended once for any specific lot of product that already was received in the OCONUS inventory and a shelf life extension was previously approved in accordance with the required shelf life extension procedure.

DLA TROOP SUPPORT RESPONSE: Please refer to page 85, Section II fourth paragraph, and page 151, Section XI (A)(2)(d), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 187, Section XVI (C) (11) the Statement of Work.

15. INDUSTRY QUESTION: Can DLA confirm that by “Shelf-life shall only be extended once for any specific product.”, DLA is referring to the specific Lot/Batch/Expiry Date and not the actual product?

16. INDUSTRY QUESTION: Can DLA confirm the price discount is only applied to the product price, not the Distribution Price and separate catalogs will be maintained for each of the platforms at a minimum, to avoid the discount being applied across all locations?

17. INDUSTRY QUESTION: How frequent can an 832 be requested to return the pricing to the non-discounted price following the sale of the extended product?

18. INDUSTRY QUESTION: If the manufacturer, VETS and ultimately DLA approve the extension and an 832 is processed with the discounted price, as per the SOW the customer still retains final approval as to accept the shelf life extended item - “the Contractor must request customer approval prior to delivering any product that has extended shelf-life”.

Should the customer decline to accept the shelf-life extended item, is it feasible that the PV would be required to sell non-extended product at a discounted price at times during the contract.

• Can DLA confirm the grounds under which a customer can refuse to accept extended shelf-life product?

• Could DLA confirm that it will work with the customer to avoid this occurring?

• Could DLA confirm that in the situation where a customer declines to accept extended shelf-life product, that DLA will not allow the customer to order normal shelf-life product at the discounted rate?

• Can DLA confirm that an 832 discounted price can be applied to an individual catalog?

• Can DLA confirm that it will allow special catalog runs to occur outside of the planned monthly price changes?

DLA TROOP SUPPORT RESPONSE: Please refer to pages 150-151, Section XI A (2), and page 187, Section XVI (C)(11), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 137, Section IX (A) (6-7), and page 153, Section XI (D)(5)(iii), of the Statement of Work.

updated language on page 188, Section XVI (D), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 198, Section XVI (J)(11) of

DLA TROOP SUPPORT RESPONSE: Please refer to page 198, Section XVI (J)(11) of the Statement of Work. C02 is the Fill Rate Exception code that would be input by the customer into STORES whereas, V04 is the Fill Rate Exception code that would be input by the vendor into STORES.

updated language on page 208, Section XVII (G), of the Statement of Work.

19. INDUSTRY QUESTION: Can DLA advise why First In-First Out is relevant in this audit/operation, given the stipulated minimum shelf life expectations by customer group is based on manufacturer original shelf life?

20. INDUSTRY QUESTION: In regard to order placement for the locations within Australia and the Philippines can DLA advise if skip day orders or 7-day orders will be required for specific types of naval vessels going to a remote location?

21. INDUSTRY QUESTION: Can DLA provide an example of such an instance where this DO4 FRE is applied?

22. INDUSTRY QUESTION: Can DLA advise the difference between C02 and V04 which appear to be identical?

23. INDUSTRY QUESTION: Given the requirement to report SCFR for both NAVY ONLY and NON-NAVY, is it DLAs intention for the PV to maintain separate physical stock for these services?

24. INDUSTRY QUESTION: Can DLA advise what the difference is between these two reports if both are capturing the “entire inventory”?

DLA TROOP SUPPORT RESPONSE: Please refer to page 199, Section XVI (J)(12) of

DLA TROOP SUPPORT RESPONSE: Please refer to pages 185-186, Section XVI (A)(8) fourth paragraph, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 213, Section (3)(b)(v) Addendum to FAR 52.212-1, and to page 220, Section (d) Submission Requirement – Business Proposal/Pricing– Volume III, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 185-186, Section XVI (A)(8) fourth paragraph, of the Statement of Work and Amendment 0004 regarding updated language on page 231, Section (2)(d) of the Addendum To FAR 52.212-1, of the Statement of Work.

25. INDUSTRY QUESTION: Will the FRE “Monthly Item Demand Exceeds Average Demand By >300% (OCONUS Only)” be calculated against the total demand or by use of the separate AMD between Land and Navy?

26. INDUSTRY QUESTION: How will FRE requests be validated if two separate SCFR are in use?

27. INDUSTRY QUESTION: Given the number of estimated catalogs (8), including multiples within each platform, can DLA provide a breakdown of the demand by each catalog?

28. INDUSTRY QUESTION: Is the “complete, fair, and reasonable” determination to be made at a Distribution Price individual line-item level?

29. INDUSTRY QUESTION: The SOW only lists delivery to a total of 167 customers and the catalogue within the MB spreadsheet only contains 1199 line items/SKUs.

Can DLA please confirm the evaluation criteria for all three items and why the number of customers and line items far exceed the solicitation requirements.

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0004, Attachment 2, revised Market Basket.

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0004, Attachment 2, DLA TROOP SUPPORT RESPONSE: Please refer to page 185, Section XVI (A)(8) fourth paragraph, of the Statement of Work. These catalogs are merely an estimate and provided for information and evaluation purposes only.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 92-93, Section V(A)(1)(b)(5), page 118, Section VI (A)(11), and page 209, Section XVII (G)(16), of the

DLA TROOP SUPPORT RESPONSE: Estimated quantities for those Distribution Categories is provided in Column E of the Distribution Worksheet tab. Also, please see the Amendment 0004, Attachment 2 revised Market Basket.

30. INDUSTRY QUESTION: The “Totals” Tab indicates REGION as Japan but only catalog volumes for the Philippines are being totaled in annual volumes within the Distribution Worksheet tab. Please can DLA check this and reissues the MB spreadsheet as required.

31. INDUSTRY QUESTION: Can DLA confirm if there are additional/separate market basket files for other regions of the AOR as the name of the provided market basket file lists it as “Japan Market Basket”?

32. INDUSTRY QUESTION: Catalogue linked volume data has only been provided within the Distribution Worksheet for 10 of the 31 Distribution Category line items.

While it is understandable that this is an IDIQ that will change over time, provision of only partial catalogue data unfairly advantages the incumbent contractor who will be able to base its solution around DLA historic contract data that is not being shared with all parties.

Will DLA please provide more complete catalogue data to all bidders.

33. INDUSTRY QUESTION: Can DLA confirmed GFM storage will not be able to be charged on a monthly basis, based on each month it is held in the Contractor’s warehouse and it will only be invoiced once upon receipt of a STORES order?

34. INDUSTRY QUESTION: There is no formula in line 9, 11, 12, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26 in Column D of the Distribution Worksheet.

Can DLA please confirm that this is correct?

DLA TROOP SUPPORT RESPONSE: Please see page 137, Section IX(B), of the Statement of Work. Also, the distribution category of 2 is correct.

DLA TROOP SUPPORT RESPONSE: The distribution category of 5 is correct.

DLA TROOP SUPPORT RESPONSE: The distribution category of 6 is correct. This item is meant for resale so it can be purchased locally.

DLA TROOP SUPPORT RESPONSE: This item has been deleted from the market basket. Please see Amendment 0004, Attachment 2, revised Market Basket.

DLA TROOP SUPPORT RESPONSE: The distribution category of 7 is correct.

35. INDUSTRY QUESTION: Line 22, 895001E094933 BAKING PDR, 1/5 LB CO (FOR

IND UNIT SALE)

The item is listed under category 2, CONUS DRY CO (UOM for EA = 1 CO). As the case is not able to be split, can DLA confirm that this should be amended to Category 1, CONUS DRY CS?

36. INDUSTRY QUESTION: Line 75, 895001E602206 DRESSING, ITALIAN, LIGHT, 102/1.5 OZ PG

The item is listed under category 5, CONUS CHILLED, while all the dressings are shelf-stable. Please confirm correct distribution category.

37. INDUSTRY QUESTION: Line 86, 896001E290617 DRINK, ENERGY, SWT, 24/8.3

FL OZ CN

The item is listed under category 6, OCONUS DRY CS. Please confirm DLA intends for the item to be purchased locally.

38. INDUSTRY QUESTION: Line 90, 891001E399351 ICE CRM NOVELTY, FZN, PINIPIG VAN, 12/65 ML EA

The item is listed under category 7, OCONUS FRZ CS. Please confirm DLA intends for the item to be purchased locally.

39. INDUSTRY QUESTION: Line 91, 891001E397936 ICE CRM, CONE, FZN, CORNETTO VAN, 24/110 ML EA

The item is listed under category 7, OCONUS FRZ CS. Please confirm DLA intends for the item to be purchased locally.

DLA TROOP SUPPORT RESPONSE: The distribution category for this item has been updated to distribution category 6. Please see Amendment 0004, Attachment 2, revised Market Basket.

DLA TROOP SUPPORT RESPONSE: The descriptions of these items have been revised. Please see Amendment 0004, Attachment 2, revised Market Basket.

DLA TROOP SUPPORT RESPONSE: The distribution category for these items has been updated to distribution category 5. Please see Amendment 0004, Attachment 2, revised Market Basket.

DLA TROOP SUPPORT RESPONSE: The distribution category of 3 is correct. Also, please refer to page 221, General Notes Regarding Submission of Business Proposal/Pricing (v), of the Statement of Work.

40. INDUSTRY QUESTION: Line 92, 892001E296211 ROLLS, FRANKS, FZN, SL, WHITE, 96/2 OZ EA

The item is listed under category 7, OCONUS FRZ CS. Please confirm DLA intends for the item to be purchased locally.

41. INDUSTRY QUESTION: Within the Current Catalog, the first 44 line items have an annotation of either “30LT” or “60LT” which does not correspond to the item description and/or pack size.

Can DLA confirm if this is an error, or if not, how it relates to the individual items?

42. INDUSTRY QUESTION: The items below are listed under category 1, CONUS DRY CS while the item description suggest that this is chilled product.

893501E625138 BASE, BEEF, RST, LS, CHL, GF, NO ADDED MSG, 5 GAL

YIELD, 6/1 LB TUB CO

893501E625089 BASE, CKN, RST, LS, CHL, GF, NO MSG ADDED, 5 GAL

YIELD, 6/1 LB TUB CO

Can DLA please advise the correct distribution category for each?

43. INDUSTRY QUESTION: The item below is listed under category 3, CONUS FZN CS while the item description suggests shelf stable.

894001E291341 CREAMER, NON-DAIRY, LIQ, SS, 400/0.38 FL OZ PG

Can DLA please advise the correct distribution category?

DLA TROOP SUPPORT RESPONSE: The distribution category of 4 is correct. Also, please refer to page 221, General Notes Regarding Submission of Business Proposal/Pricing (v), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 97-98, Section V (C), page 221, General Notes Regarding Submission of Business Proposal/Pricing (v), of the Statement of Work and see Amendment 0004, Attachment 2, revised Market Basket.

DLA TROOP SUPPORT RESPONSE: Distribution Category 5 is correct for these items.

Also, please refer to page 221, General Notes Regarding Submission of Business

44. INDUSTRY QUESTION: The item below is listed under category 4, CONUS FZN LB while the item description suggests FRESH

890501E124291 FISH, SALMON, FILLET, SKIN OFF, FRESH, SOLD IN 1 LB

INCREMENTS

Can DLA please advise the correct distribution category?

45. INDUSTRY QUESTION: The items below are listed under category 5, CONUS CHILLED CS. These items are with short shelf life.

896001E091615 60 LT-BEV BASE, COLA, SF, CONC, W/ASP, 5.5/1, 1/5 GL BIB

896001E190509 60 LT-BEV BASE, COLA, SWT, CONC, 5/1, 1/5 GL BIB

896001E290588 60 LT-BEV BASE, LEMON-LIME, SWT, CONC, 5/1, 1/5 GL BIB

Can DLA please advise if these items may be procured locally?

46. INDUSTRY QUESTION: The items below are listed under category 5, CONUS CHILLED CS. These items are shelf stable.

895001E625835 DRESSING, BLUE CHEESE, CHUNKY, 60/1.5 FL OZ PG

895001E602198 DRESSING, CRMY 1000 ISLAND, 102/1.5 OZ PG

895001E597816 DRESSING, CRMY FRENCH, 60/1.5 FL OZ PG

895001E602211 DRESSING, CRMY ITALIAN, 102/1.5 OZ PG

895001E602197 DRESSING, CRMY RANCH, 102/1.5 OZ PG

895001E597819 DRESSING, ITALIAN, 60/1.5 FL OZ PG

895001E625831 DRESSING, ITALIAN, LITE, 60/1.5 FL OZ PG

895001E597818 DRESSING, RANCH, 60/1.5 FL OZ PG

895001E625888 DRESSING, RANCH, FF, 60/1.5 FL OZ PG

Can DLA please advise the correct distribution category?

DLA TROOP SUPPORT RESPONSE: Please refer to pages 97-98, Section V (C), and

DLA TROOP SUPPORT RESPONSE: The distribution category of 1 is correct. Also, please refer to page 221, General Notes Regarding Submission of Business Proposal/Pricing (v), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: The Distribution Category of 5 is correct. Please refer to page 221, General Notes Regarding Submission of Business Proposal/Pricing (v), of

47. INDUSTRY QUESTION: The items below are listed under category 6, OCONUS DRY CS. These items have sufficient shelf life to be shipped from CONUS.

891001E397860 MILK ALT, UHT, SOY, VAN, 12/946 ML CO

891001E127873 MILK, SOY, UHT, plain, 1000 ml co, 12/case

891001E197251 MILK, WHL, UHT, 12/1 LT CO

Can DLA please advise if these items will remain under category 6?

48. INDUSTRY QUESTION: The line below has assigned under category 1, CONUS DRY CS, but as per item description this is a fresh item and must be purchased locally

892001E127167 BROWNIE, CHOC, FRESH, 40 GM (1.4 OZ) EA, 120 PER CS

Please confirm DLA intends for the item to be purchased locally.

49. INDUSTRY QUESTION: The items below are listed under category 5, CONUS CHILLED CS. These items are shelf stable.

896001E091615 60 LT-BEV BASE, COLA, SF, CONC, W/ASP, 5.5/1, 1/5 GL BIB

896001E190509 60 LT-BEV BASE, COLA, SWT, CONC, 5/1, 1/5 GL BIB

896001E290588 60 LT-BEV BASE, LEMON-LIME, SWT, CONC, 5/1, 1/5 GL BIB

896001E295391 60 LT-BEV BASE, ROOT BEER, SWT, CONC, 5/1, 1/2.5 GL BIB

896001E625334 BEV BASE, FRUIT PUNCH, SWT, CHL, CONC, 5/1, 10% JUICE,

W/VIT C, 1/3 GL BIB

896001E395966 BEV BASE, LEMONADE, PINK, SWT, CONC, 5/1, 1/3 GL BIB

896001E625335 BEV BASE, MANGO, SWT, CHL, LIQ, CONC, 4/1, 15% JUICE,

1/3 GL BIB

896001E624050 BEV BASE, SBERRY KIWI, SWT, CONC, 5/1, 1/3 GL BIB

896001E625336 SPORTS DRINK BASE, BLUE RBERRY, SWT, CHL, LIQ, CONC,

7/1, 1/3 GL BIB

Please confirm correct distribution category.

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0004, Attachment 2

DLA TROOP SUPPORT RESPONSE: Please refer to page 97, Section V (C), and page

DLA TROOP SUPPORT RESPONSE: Please refer to pages 97, Section V (C), and page

50. INDUSTRY QUESTION: The number of cases of eggs (under the below item) for the entire region is extremely high (by a factor of 6-7 times the anticipated number) when compared with the ratio of other products, for example the total volume of dry, frozen or FFV for the region.

891001E196175 EGGS, SHELL, OILED, LG, US GRA, 1/30 DZ CS

Please could DLA confirm that the number of cases of eggs are accurate and reflect current demand.

51. INDUSTRY QUESTION: It is noted that there is no volume within the Japan region for any products under distribution categories 6 (OCONUS Dry) and 8 (OCONUS Chilled). This includes no OCONUS procured beverages or fresh bread products.

Please could DLA confirm that this is correct and no items are procured OCONUS for Japan under these distribution categories.

52. INDUSTRY QUESTION: Re item 82 within the Market Basket (BEV BASE LEMON-LIME), this noted as LMR within the Philippines under the Market Basket and listed as distribution category 6, however, within the catalogue for Japan it is procured from CONUS under distribution category 1.

Please confirm the rationale for this item being category 1 in one region but category 6 in another region.

53. INDUSTRY QUESTION: It is noted that there are a number of LMR items within the Market Basket that only have volume under one of the four regions. Furthermore, some of these items seem region-specific in nature, for example, items 82, 90, 91 and 107.

To avoid unnecessary time for suppliers and PVs, please can DLA confirm that Manufacturer Quotes for LMR are only required to be provided for regions where the item has volume against the region within the Market Basket.

DLA TROOP SUPPORT RESPONSE: Please refer to page 225, Element 4- Manufacturer Quotes Section, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Distribution Category 5 is correct for these items.

Also, please refer to page 221, General Notes Regarding Submission of Business

DLA TROOP SUPPORT RESPONSE: Please refer to page 185, Section XVI (A)(8) fourth paragraph, of the Statement of Work.

54. INDUSTRY QUESTION: The items below are listed under category 5, CONUS CHILLED CS. These items are shelf stable. Please confirm correct distribution category

894001E393265 CREAMER, NON-DAIRY, LIQ, SS, 180/0.38 FL OZ CO

894001E298434 CREAMER, NON-DAIRY, LIQ, SS, FR VAN, 180/10.6 GM PG

894001E294517 CREAMER, NON-DAIRY, LIQ, SS, HAZELNUT, 180/0.38 FL OZ

EA

894001E594926 CREAMER, NON-DAIRY, LIQ, SS, IRISH CRM, 180/0.38 FL OZ

PG

55. INDUSTRY QUESTION: Attachment 1 - SOW, Pg. 86: In addition to the estimated annual sales for each location, can a breakdown per customer type (Visiting Ships, Army, Navy, Air Force, Other) be provided per location?

56. INDUSTRY QUESTION: Attachment 1 - SOW, Pg. 86: Can further information be provided regarding the every other year fluctuation of sales in Australia, including:

a. Is the SPV JSPDA guaranteed to be the main supplier of food items to Talisman Sabre (TS) through this contract?

b. Is the SPV JSPDA’s role as supplier to TS contingent upon The Australian Government’s approval?

c. Of the 9 iterations of TS, has DLA been the main supplier of food items? If not, how many of the iterations?

d. What is the lead time for ordering for TS?

e. Are Bradshaw Field Training Area and Robertson Barracks currently the only land-based customers in Australia?

f. Are Bradshaw Field Training Area and Robertson Barracks the only locations to which the SPV JSPDA will be required to deliver for TS?

g. The required 60/90 days of stock required to be maintained at Australian warehouse, is this based on the annual sales of $196,000? If not, please provide clarifying information.

h. Is it sufficient to have warehousing based on the estimated annual sales of $196,000 with additional surge space available for TS?

i. Will historical ordering for TS be provided to the SPV JSPDA for planning purposes?

j. Can catalog quantities for Australia be provided for TS years and non-TS years?

DLA TROOP SUPPORT RESPONSE: Please refer to pages 109-110, Section V (K)(2), page 176-183, Section XV (A), page 185, Section XVI (A)(8) fourth paragraph, and page 188, Section XVI (D), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 136, Section IX (A) and page 153, Section XI (D)(5)(vi) of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 185, Section XVI (A)(8) first paragraph, and pages 186-188 Section XVI (C-D) of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 114-118, Section VI (A), of

DLA TROOP SUPPORT RESPONSE: Please refer to pages 114-116, Section VI (A), of updated language in the first bullet of the Note in Section IV (A)(2)(iii) on page 88 of the

57. INDUSTRY QUESTION: Attachment 1 - SOW: For a warehouse in Australia, can the purpose change or sublease a portion of it to accommodate for non-governmental use during non-exercise period? And if so, what are the limitations?

58. INDUSTRY QUESTION: Attachment 1 - SOW: When requested to supply navy vessels, how is vendor informed of the delivery location, arrival time, and all other necessary information about the vessels? What is the procedure for ordering for such instances?

59. INDUSTRY QUESTION: Attachment 1 - SOW: When sending to multiple warehouses in one country through a single port, is it required to load products in separate containers for each warehouse location? For instance if there are multiple warehouse locations in Japan but the shipment arrives combined through Yokohama or Sasebo. Is the vendor required to load (prepare & label) the products in different containers for each warehouse?

60. INDUSTRY QUESTION: Attachment 1 - SOW: In the solicitation, there seem to be only two port options in Japan, Sasebo and Yokohama. Is it required to use these ports, or can other options, such as Kobe, Sendai, or Hakodate, be used?

61. INDUSTRY QUESTION: Attachment 1 - SOW, Pg. 88: Please confirm eight (8) months' worth of stock amounts to $150,000,000 as the total annual estimated sales (not including Australia as estimated inventory does not include Australia) equals $81,679,330.87

DLA TROOP SUPPORT RESPONSE: Please refer to page 111, Section V(N)(6), and page 185, Section XVI (A)(8) fourth paragraph, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 154-155, Section XI (E)(1), and page 155, Section XI (E)(2)(ii) of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 212-213, Addendum to Far 52.212-1 Section(3)(b)(iv), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 222, Addendum to Far 52.212-1 Element 2, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please see Amendment 0004, Attachment 2

62. INDUSTRY QUESTION: Attachment 1 - SOW, Pg. 111: Can you confirm there is currently no requirement for Dispensing Supplies and Services in Australia? Are there any required during Exercise TS?

63. INDUSTRY QUESTION: Attachment 1 - SOW, Pg. 155, 2.c.: Will once per contract tier audits be conducted in one location or at each warehouse location per contract tier?

64. INDUSTRY QUESTION: Attachment 1 - SOW, Pg. 213: Given the four locations and the details required in the solicitation for each location (MOUs, pictures, diagrams, MHE details, resumes etc.), can the page limit be expanded to 100 pages of narrative and 75 pages of supporting documentation?

65. INDUSTRY QUESTION: Attachment 2 - Market Basket, Tab Distribution Worksheet:

There is space for one (1) distribution price per Tier; however, given the four (4) different locations incorporated into this contract, should there be one (1) distribution price per Tier per location (Japan, Singapore/Diego Garcia, The Philippines, Australia)?

66. INDUSTRY QUESTION: Attachment 2 – Market Basket, Tab Distribution Worksheet: Should column E (Annual Quantity (Adjusted) - In Unit of Measure Listed in Column D) be the total of four (4) different locations? The formula refers to column AL of Tab Market Basket so it is just getting the Annual quantity of one location, Philippines.

DLA TROOP SUPPORT RESPONSE: Please refer to page 225, Element 4- Manufacturer Quotes Section, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 84-85, fourth paragraph of Section II, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 207, Section XVII (G)(3), and page 221, General Notes Regarding Submission of Business Proposal/Pricing (v), of the

Section II, and page 125 (H)(4), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 125, Section VI (H)(4), of the

67. INDUSTRY QUESTION: Attachment 2 - Market Basket, Tab Market Basket: For Local Market Ready items, are quotes required for each location (Japan, Singapore/Diego Garcia, The Philippines, Australia)? Will 4 quotes be provided for each LMR line item given that:

a. Items are categorized as OCONUS in the Distribution Price Category

b. The item’s annual quantity varies based on Historical Demand per location, and since there is a demand section in the quote that needs to be entered, multiple sets of quotes are needed.

68. INDUSTRY QUESTION: Truck delays occur frequently upon delivery to the pier for NAVY ships, would DLA entertain a category or fee to cover excessive wait time and delays that do often transpire?

69. INDUSTRY QUESTION: How many current cataloged items by each region are being required to be stocked that are not meeting the 10 case per month minimum demand as stated on page 137?

70. INDUSTRY QUESTION: Will categories 24-26 apply to the AMC flight delays/cancellations for handling of customer product since PLAB is the delivery location for these types of customer orders? How will the FF&V products that cannot withstand the timeline of the delay be handled (cost of disposal, product cost, initial cost of delivery/handling) be compensated to the Prime Vendor?

71. INDUSTRY QUESTION: How often are AMC flights currently delayed? How often are AMC flights currently cancelled? How much notification is currently provided (days/hours?) to the Prime Vendor prior to initial RDD of a cancellation or delay of the AMC flight?

DLA TROOP SUPPORT RESPONSE: Please refer to page 125, Section VI (H), of the

DLA TROOP SUPPORT RESPONSE: Please refer to page 134-135, Section VIII (A), and page 188, Section XVI (D), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 97-98, Section V(C), page 118, Section VI(A) (11), and page 122, Section VI(G) second paragraph, and page 153, Section XI(D)(5), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 185-186, Section XVI (A)(8) fourth paragraph, of the Statement of Work.

72. INDUSTRY QUESTION: Who will be responsible for maintaining the integrity of the product between original delivery and pick up when notified of a delay and/or cancellation? Is there a concern related to Force Protection and chain of custody (temperature integrity, etc.) with the product being delivered to the customer delivery point and then being required to be picked back up?

73. INDUSTRY QUESTION: Does the Diego Garcia 30 day order lead time include alignment with the barge schedule that transports the cargo out to the atoll?

74. INDUSTRY QUESTION: The solicitation lists the requirement for shelf life to be 15 days or more to the customer on products manufactured with 150 days or less. This means that 60 days of stock requirement + 15 days required minimum to the customer + 45 days (best case scenario) to the Philippines and Australia warehouse results in 120 day old product. This timeline means that the Prime Vendor will need to take possession and move the cargo on the date it is produced in order to meet the requirements to the customer. Can you please confirm the shelf life requirements are possible to be met with regular USTRANSCOM shipments to these outlying areas?

75. INDUSTRY QUESTION: How many items less than 150 day shelf life are currently required to be stocked in each region?

76. INDUSTRY QUESTION: On page 121, CUSTOMS, DLATS states USTRANSCOM will be responsible for all customs clearance from the point of debarkation through to the Prime Vendor’s OCONUS facility(s) for material shipped through DTS. The Prime Vendor is responsible for customs clearance from the OCONUS facility(s) to the final delivery point. Does USTRANSCOM currently handle this process for all regions as defined in the solicitation? This process can result in multiple days of detention when not handled properly resulting in excessive dead stock on short shelf life items and affecting timeliness of the Prime Vendor’s ability to fill large ship orders. How does the government intend to support the PV in ensuring USTRANSCOM fulfills this obligation?

DLA TROOP SUPPORT RESPONSE: Please refer to page 114, Section VI (A)(1-3), page 116, Section VI (A)(9), and page 118, Section VI (A)(11) and (B), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 48-49, FAR clause 52.216- 19, of Attachment 1 of the Solicitation.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 85, Section II fourth paragraph, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to page 184, Section XVI (A)(2), of

Section II, and page 135-136, Section VIII (B), of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 108-109, Section V (K)(1), 109-110, Section V (L), and 185-186, Section XVI (A)(8) fourth paragraph, of the Statement

77. INDUSTRY QUESTION: Will there be a minimum order requirement for any of the outlying customer locations as to reach some of the already listed islands requires ferry, truck and air moves which would also require appropriate lead times to coordinate meeting customer RDDs?

78. INDUSTRY QUESTION: Currently, Subic Bay, Manila, Palawan and Cebu, in the Philippines, all have expenses for truck access to the pier (upwards of 15% of the cargo value) – will these costs be borne by the Prime Vendor?

79. INDUSTRY QUESTION: How are non-allowable commodities (i.e. pork) delivered to customers within certain regions?

80. INDUSTRY QUESTION: Since there are no US flag vessels to ship to the outer lying regions (ex: Zamboanga), will the US Flag Vessel requirement be waived for intra-country movement within the Philippines? Is it DLA’s intent that the Prime Vendor build these expenses (ocean and air) for movement into the distribution fees?

81. INDUSTRY QUESTION: Many times items will fall above surge levels (300%) when supporting a Carrier or Strike groups. Due to the long logistics inbound supply chain to some of the countries included in the solicitation – will the 30 day lead time requirement be reevaluated for these areas in order to better support the customers fill rate?

DLA TROOP SUPPORT RESPONSE: Please refer to page 92, Section (V)(A)(b)(5) , pages 108-109, Section V (K)(1), pages 189-190, Section XVI (E), and pages 185-186, Section XVI (A)(8) fourth paragraph, of the Statement of Work.

DLA TROOP SUPPORT RESPONSE: Please refer to pages 185-186, Section XVI (A)(8) fourth paragraph, of the Statement of Work.

82. INDUSTRY QUESTION: How often are LMR and FF&V items being cancelled with the 24 hour notice (non-DGAR customers)? What is the approximate expense related to these cancellations that the Prime Vendor is having to absorb due to the nature of doing business in the local markets?

83. INDUSTRY QUESTION: Due to long transit times in the AORs of the solicitation, many trucks are already in transit to customer destinations 24-36 hours prior to the RDD. Will the cancellation policy be adjusted to account for this, and in particular the noon timeline beginning in 2023 doesn’t even account for 24 hours due to most customers requiring early am deliveries? This timeline could result in higher distribution fees to account for the expenses incurred by the Prime Vendor.

STATEMENT OF WORK CHANGES

Below are the changes to the original Statement of Work for Solicitation SPE300-20-R-0001.

The following language in the first bullet of the Note in Section IV (A)(2)(iii) on page 88 of the Statement of Work has been updated to read:

The estimated value for the maximum 8 months of stock (product price only) is $100 million.

The first sentence of Section V (D)(1) on page 98 of the Statement of Work has been updated to read:

1. The Prime Vendor must have the ability to procure and perform delivery of local market ready (“LMR”) items (e.g. FF&V, eggs, fresh dairy, fresh juice and beverages, water, olive oil, and fresh baked product from local approved sources within Japan, Singapore, Philippines, Diego Garcia and Australia).

The first sentence of Section X (B)(3)(f) on page 143 of the Statement of Work has been updated to read:

The Prime Vendor(s) shall assign, at a minimum, one (1) full time (dedicated) customer service representative (CSR) to an OCONUS warehouse at each platform to maintain continuous contact with the ordering activities, and especially with regard to emergency service requirement, product quality complaints, shipping discrepancies, and damaged product.

The first bullet of Section XVI (D) on page 188 of the Statement of Work has been updated to read:

• Orders shall provide the following lead times for Japan, Singapore, Philippines and Australia:

- Land Customers – Skip Day (48 hours)

- Market Ready (highly perishable, FF&V) – 72 hours for regular orders

- Small Ships (SUBS, Mine Sweeps and LCS) Routine Daily Orders – Skip Day

- Small Ships (SUBS, Mine Sweeps and LCS) Deploying (from home port)– 7 days

- Large Decks (CVN/L Decks) Routine Daily - Skip Day

- Large Decks (CVN, /L Decks, LHAs, LHDs, CSGs, ESGs, Amphibious Ships (LHDs, LHAs, LCCs, LSDs) and CLF Ships) Deploying (from home port) – 30 Days

- Transient (Visiting, Non-home port) Ships– 30 days

The entire paragraph on page 208, Section XVII (G) (8), of the Statement of Work has been replaced with the following language:

8. Supply Chain Fitness Report (SCFR) (Weekly): The Prime Vendor must be able to present real time asset visibility of its entire inventory (i.e. stock on-order, stock in-transit, and stock on-hand) as well as the anticipated usage and average demand for each item on the Prime Vendor catalog. The SCFR is a report which consists of 4 data tabs, 1 analysis Chart and 1 analysis table. The report format will be provided to the Prime Vendor post award; however, the report tracks weekly movements in demands against weekly changes in three segments of the supply chain (i.e. stock on-order, stock in-transit and stock on-hand). Each of these elements are reported and tracked at the line item level.

The following language on page 208, Section XVII (G) (9), of the Statement of Work is deleted and all of the remaining paragraphs renumbered

9. NAVY ONLY SUPPLY CHAIN FITNESS REPORT (SCFR) (WEEKLY): The Prime

Vendor must be able to present real time asset visibility of its entire inventory (i.e. stock on-order, stock in-transit, and stock on-hand) as well as the anticipated usage and average demand for each item on the Prime Vendor catalog. The SCFR is a report which consists of 4 data tabs, 1 analysis Chart and 1 analysis table. The report format will be provided to the Prime Vendor post award; however, the report tracks weekly movements in demands against weekly changes in three segments of the supply chain (i.e. stock on-order, stock in-transit and stock on-hand). Each of these elements are reported and tracked at the line item level.

The following referenced language in paragraphs 3 and 4 on page 224, Section (2)(d) Element 3 of the Addendum to FAR 52.212-1, of the Statement of Work is updated to read:

3. Offerors shall complete within the Market Basket tab column I, Rows 3 through 111, CS

Price? (Y/N). Annotate either a “Y” for Yes, or an “N” for No whether the offered UoM is a case price. The evaluated units per case must be based on the submitted manufacturer’s quote.

This is the number of evaluation units of measure (see Item Information Column H) the Contractor is offering per case; e.g., the number of pounds per case, gallons per case, etc. If offering the actual requirement, this price (column Q,R,S,T) should match the prices in column V,W,X,Y respectively.

4. Offerors shall complete within the Market Basket tab column K, Rows 3 through 111 with either a “Y” for Yes or an “N” for No indicating if a product price exception applies to the quoted product price. The product price exceptions are to be in accordance with the Economic Price Adjustment – Actual Material Costs For Subsistence Product Price Business language section (b)(3)(i) ((A) Fresh fruits and vegetables (FF&V), (B) Contiguous United States (CONUS) based manufacturer, grower, or private label holder’s product pricing; (C) Mandatory source item; (D) Prime Vendor table displays/decorations; or (E) A CONUS-based redistributor’s price for a specific manufacturer’s product). Items in a Distribution Price Category other than 1-5 have their corresponding column K cells locked.

Note: Exception (A) Fresh fruits and vegetables (FF&V) is not listed in column K as it is included in distribution categories 10 and 11.

The following language on page 224-225, Section (2)(d) Element 3 of the Addendum to FAR 52.212-1, of the Statement of Work is replaced in its entirety with the following:

Market Basket Tab– Prepopulated or Calculated Fields:

Column Description

A Line Item – item number in the Market Basket B LSN – Local Stock Number (LSN) requirement

Column Description C Description – basic concept of the item of supply within a specific federal supply class (FSC) D Eval. Unit E UOM– The exact unit of issue per item shown as Case, Each, or

Pound F Eval. Units per UoM (Historical) – the number of units that have historically been within the case currently purchased by DLA Troop Q Philippines Evaluated Price Adjusted UOM Offered R Diego Garcia and Singapore Evaluated Price Adjusted UOM

Offered S Japan Evaluated Price Adjusted UOM Offered T Australia Evaluated Price Adjusted UOM Offered V Philippines Evaluated Price Adjusted UOM Historic W Diego Garcia and Singapore Evaluated Price Adjusted UOM

Historic X Japan Evaluated Price Adjusted UOM Historic Y Australia Evaluated Price Adjusted UOM Historic Z Distro UoM

AB Assigned Dist Price Cat # AC Offered Dist Price Cat # AE Annual Quantity Philippines Base on Historical UoM AF Annual Quantity Diego Garcia and Singapore Base on Historical

UoM AG Annual Quantity Japan Base on Historical UoM AH Annual Quantity Australia Base on Historical UoM AJ Total Annual Quantity Base on Historical UOM AL Philippines Annual Qty Based on Offered Item Size UoM Annual

Qty (Adjusted) AM Diego Garcia and Singapore Annual Qty Based on Offered Item

Size UoM Annual Qty (Adjusted) AN Japan Annual Qty Based on Offered Item Size UoM Annual Qty

(Adjusted) AO Australia Annual Qty Based on Offered Item Size UoM Annual Qty

(Adjusted) AQ Total Annual Qty Based On Offered Item Size UOM

Annual Qty (Adjusted) AS Philippines Aggregate Product Price AT Diego Garcia and Singapore Aggregate Product Price AU Japan Aggregate Product Price AV Australia Aggregate Product Price

The following language on page 231, Section (2)(d) of the Addendum To FAR 52.212-1, of the Statement of Work is updated to read:

Japan, Singapore, Philippines, Diego Garcia and Australia Annual Dollar Value $87,115,304.37 Estimated line items/SKUs 1,199 Number of Customers Supported 252

The following language is incorporated into Section I, Contract Terms and Conditions :

5452.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE

RESOLUTION (JUN 2020)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

Procurement Note: H14 Contractor Personnel Security Requirements (JAN 2021)

(a) Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ), DLA field activity office(s), or other Federally-controlled facilities. Prior to beginning work on a contract, DLA requires all contractor personnel working on the Federally-controlled facility to have, at a minimum, an initiated National Agency Check with Written Inquiries (NACI) or NACI equivalent and favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check.

(b) Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2-R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel who have access to Federally-controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

(1) IT-I for an IT position requiring a single scope background investigation (SSBI) or SSBI equivalent;

(2) IT-II for an IT position requiring a National Agency check with Law and Credit (NACLC) or NACLC equivalent; and

(3) IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

(c) Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence Personnel Security Office to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the contractor must provide the following information to the respective DLA Intelligence Personnel Security Office immediately upon receipt of the contract. This information must be provided for each contractor employee who will perform work on a Federally-controlled facility and/or will require access to Federally-controlled information systems:

(1) Full name, with middle name, as applicable, with social security number;

(2) Citizenship status with date and place of birth;

(3) Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, name of the agency that made the favorable adjudication, and name of the agency that performed the investigation;

(4) Company name, address, phone and fax numbers with email address;

(5) Location of on-site workstation or phone number if off-site (if known by the time of award);

and

(6) Delivery order or contract number and expiration date; and name of the contracting officer.

(d) The contracting officer will ensure that the contractor is notified as soon as a determination is made by the assigned or cognizant DLA Intelligence Personnel Security Office regarding acceptance of the previous investigation and clearance level.

(1) If a new investigation is deemed necessary, the contractor and contracting officer will be notified by the respective DLA Personnel Security Office after appropriate checks in DoD databases have been made.

(2) If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DLA Intelligence Personnel Security Office will relay this information to the contractor and contracting officer for further action. Investigations for contractor employees requiring access to classified information must be initiated by the contractor Facility Security Officer (FSO).

(3) The contracting officer will ensure that the respective DLA Intelligence Personnel Security Office initiates investigations for contractor employees not requiring access to classified information (i.e., IT or unescorted entry).

(4) It is the contractor’s responsibility to ensure…