ATTACHMENT_1-_NNE_STATEMENT_OF_WORK.pdf

STATEMENT OF WORK

(SOW)

JUNE 20, 2017

DLA TROOP SUPPORT- SUBSISTENCE

ZONE 2: NORTHERN NEW ENGLAND CONUS PRIME VENDOR

SOLICITATION: SPE30017R0038

SPE30017R0038 ZONE 2: NORTHERN NEW ENGLAND CONUS PRIME VENDOR

I.SUPPLIES/SERVICES AND PRICES

1. INTRODUCTION

A. DLA Troop Support intends to enter into a Prime Vendor contract to supply subsistence products to the customers in Northern New England [Zone 2: Maine, New Hampshire, Vermont, surrounding areas, and visiting ships] supported by this solicitation. The Contractor is responsible for furnishing the full-line of food and beverage items required for garrison feeding for DoD and non DoD customers. In addition, the Contractor may also be requested to provide related non-food items to some customers.

B. The Government will utilize the Best Value Trade-Off Process as the means of selecting the awardee. Proposals will be evaluated based on technical factors, past performance, and price, as discussed later in this solicitation.

C. This solicitation contains the estimated food and beverage requirements for DoD and non DoD customers in Northern New England.

D. The contract resulting from this solicitation will be an Indefinite Quantity Contract that provides for an indefinite quantity, within stated limits, of specific supplies or services to be furnished during a fixed period, with deliveries to be scheduled by placing orders with the Contractor (FAR 16.504(a)). This contract will have a base period of twenty-seven (27) months, which includes a three months implementation period, and, one (1) option period of twenty-four (24) months.

E. Estimated Dollar Value, Guaranteed Minimum Dollar Value, and Maximum Dollar Value

The following chart provides the estimated, guaranteed minimum, and maximum dollar values for the resulting contract.

Guaranteed Minimum Estimated Contract Value Contract Maximum

Base Period $875,000.00

$3,500,000.00

Option 1 $875,000.00

$3,500,000.00 -

Total $1,750,000.00

$7,000,000.00

$10,500,000.00

Guaranteed Minimum Dollar Values: As shown in the above chart, each performance period has its own guaranteed minimum dollar value that is 25% of the estimated dollar value for the respective performance period. Although based on estimates, the guaranteed minimum dollar values are firm dollar amounts that constitute the Government’s legal ordering obligations under the contract.

However, there is no guarantee that the Government will exercise the option period.

Contract Maximum Dollar Value: As shown in the above chart, the contract maximum dollar value is 150% of the total estimated contract dollar value. The Government may place, and the Contractor must fill, any orders up to, but not exceeding, the contract maximum dollar value.

Although it is based on an estimate, the contract maximum dollar value is a firm dollar amount that applies to the entire life of the contract, including the base and option period.

Estimated Dollar Values: Any estimated dollar values stated in this solicitation are based on good faith estimates. Estimated dollar values are estimates only and are not purchased by this contract.

F. Individual Customer Yearly Estimates

DODAAC CUSTOMER ANNUAL ESTIMATE

Ordering Point Customer Name

CGME01 PORT OF PORTLAND, ME $ 36,292.85

CGNH01 PORT OF PORTSMOUTH, NH $122,407.95

FB6181 101ST SVF $13,418.84

FT6291 NEW HAMPSHIRE AIR NAT GUARD, NH, ME

$ 72,494.43

FT6451 VERMONT AIR NATIONAL GUARD $ 21,491.41

MAAG07 MA ARMY GUARD- METHUEN $ 1,444.60

N00102 PORTSMOUTH NAVAL SHIPYARD, NH $1,112,211.40

N60087 BRUNSWICK NAVAL AIR STATION $ 3,606.46

N62786 BATH IRON WORKS, ME $ 365,654.39

NHANG1 NEW HAMPSHIRE ARMY NATIONAL GUARD $ 21,016.17

VTAG01 JERICO VT-ARMY GUARD $ 74,286.63

VTMR01 VERMONT ENHANCEMENT $ 5,764.71

2. EFFECTIVE PERIOD OF CONTRACT – INDEFINITE QUANTITY CONTRACT

This contract effective period is from the award date [SF 1449 Block 31c] up to twenty-seven

(27) months base period thereafter. In addition, there will be one, twenty-four (24) months, option period.

A. The twenty-seven (27) months is comprised of a start-up/implementation period and an ordering period.

1) The start-up/implementation period is up to 3 months (90 days) which begins immediately after award date and ends as the first order is placed. During the start-up/implementation period, the incumbent Contractor will remain the principal source of food and non-food supplies. An incumbent Contractor who receives the award may be afforded less time for start-up/implementation if it is mutually agreed upon by both parties.

2) The ordering period starts with the first order placed and ends with the last placed order prior to contract end date.

3. CATALOG & MARKET BASKET ITEMS

A. This solicitation is for total food and beverage support for garrison foodservice feeding.

The successful Contractor shall provide full-line food service items, such as, but not limited to, canned items, dry items, chill items, UHT dairy items, frozen bakery products, frozen meats, frozen seafood and poultry, ice cream, eggs and other dairy products, and non-food Food Service Operating Supplies. Currently, fresh fruits and vegetables, fresh milk, and fresh bread/bakery items, do not have stated requirements within this solicitation, but they are within the scope of this procurement and the Contractor may be required to provide them during the course of contract performance (see subcategory 5: Fresh Fruits and Vegetables and Market Ready Items).

Navy Ships Customers Only - Navy inventory item requirements are exclusively contained in the Master Load List (MLL). The MLL will represent the Contractor’s permanent catalog. The Contractor will only catalog and offer items contained on the MLL.

Contractor catalog compliance to the MLL will be 100%. Cataloged items with stock numbers identical to the primary MLL stock number for that item will be considered Exact Matches to the MLL. Cataloged items with stock numbers that do not match the MLL stock number but are confirmed approved by NAVSUP will be considered REPLACEMENT items. Both EXACT MATCHES and REPLACEMENT items will count toward catalog compliance and in fill rate calculations. SUBSTITUTE items, approved by the Food Service Officer or his/her agents to replace not-in-stock (NIS) items, will not count toward fill rate calculation, unless the item is an authorized REPLACEMENT or EXACT MATCH to the MLL. The Contractor will not add or delete inventory items from the catalog without approval from NAVSUP through the Contractor’s DLA Troop Support representative (Contracting Officer, Contract Specialist, Account Manager). The MLL will be revised by NAVSUP periodically and represents the Contractor’s permanent catalog requirement. The revised MLL will be forwarded to the Contractor via DLA Troop Support representative no less than 90 days prior to new MLL implementation. 100% MLL compliance on implementation date is required for the revised MLL. The Contractor is responsible to plan replenishments of items scheduled for removal carefully to prevent excess stock on hand once the updated MLL is in effect.

B. See Attachment no.2- Market Basket- Price Proposal Sheet. The Market Basket represents the list of items that will be evaluated under this solicitation, SPE300-17-R-0038. The Market Basket items shall be included in the initial contract catalog at the contract award prices.

C. See Attachment no. 3- NNE Catalog for this solicitation, SPE300-17-R-00038. The catalog of items represents a complete list of items that are in the current catalog which are being ordered and might be required under this acquisition. However, this catalog evolves over the course of a contract period due to changing customer requirements. The remaining catalog items not listed in the Market Basket shall be added accordingly during post-award at prices determined fair and reasonable by Contracting Officer. In sum, this catalog gives offerors an idea of the complete scope of responsibilities beyond the portion of items evaluated for price in the market basket.

D. All item descriptions/specifications are included in the contract Market Basket and total catalog. The item description, and unit package size and units-per-purchase-pack are specific and standardized for each Local Stock Number (LSN), and SHALL NOT be modified in any way. If you wish to supply an item that differs in package or pack size, you must identify such difference and request approval to utilize such item under a different

LSN.

E. The Subsistence homepage includes an "Abbreviation List" used for LSN Item Descriptions.

The Item Description Abbreviations document is located in the navigation area on the left side of the homepage, under "Doing Business with Subsistence”, then “Technical Operations”. This will open a PDF with the most up-to-date list of abbreviations used. Link:

http://www.dla.mil/TroopSupport/Subsistence/DoingBusinesswithSub/techops.aspx

F. The Contractor shall be responsible for supplying items under the contract that meet the item descriptions and have the required level of quality, at the most economical pricing available to the Contractor for the authorized customer. The Contractor shall assume the responsibility of introducing new food items to the customers that meet this objective, as well as to show cost effective alternatives to their current choices.

G. In addition to supplying items under the contract that meet the item descriptions and have the required level of quality, at the most economical pricing available to the Contractor for the authorized customer, the Contractor shall be responsible for supplying items that are in compliance with each military service’s Food Specification Guide or Buyer’s Guide. These guides provide detailed guidance and specifications for most standard meat, seafood and poultry items required in the recipes and menus. Processed fruits and vegetables and other miscellaneous food service items are also covered by these guides. (See Attachment no. 4 – Air Force Food Specification Guide, Attachment no. 5 – Army Buyer’s Guide and Attachment no. 6 – Joint Subsistence Policy Board (JSPB) DOD Menu Standards for all other military menu guidance.) If there is any conflict in the language between any of the service guides and DLA Troop Support item descriptions, the DLA Troop Support item descriptions take precedence.

4. FRESH FRUITS & VEGETABLES AND MARKET READY ITEMS

A. Customers supported under this contract are expected to order their Fresh Fruits and Vegetables from separate produce contracts awarded by DLA Troop Support.

B. Customers supported under this contract are expected to order their fresh bread items

(primarily sliced bread and rolls) and fresh dairy items (fluid milk, cultured products) from separate market ready contracts awarded by DLA Troop Support.

C. If, after contract award, the ordering activities have a need for the incumbent Prime Vendor to deliver some or all of these items, the Contracting Officer and Contractor will determine http://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/DoingBusiness/techops/abbrev.pdf the availability and establish a mutually agreed upon start-up period. An administrative catalog may be required depending upon the number of items needed. Items will be priced using the contract Distribution Pricing for these categories. Prior to adding the items to the contract, they must be determined to be at a fair and reasonable price by the Contracting Officer.

D. If fresh fruits and vegetables and/or market ready items (i.e. fresh bread and dairy items) are currently included or added to the catalog, shelf-life requirements are referenced in: Product Quality & Shelf Life Requirements (pages 32-34)

5. DOMESTIC ITEMS/BERRY AMENDMENT

The Berry Amendment applies to this acquisition. Therefore, DFARS clause 252.225-7012 (Aug 2016) is incorporated by reference into this solicitation and the resultant contract.

The Berry Amendment, 10 U.S.C. 2533a, as implemented by Defense Federal Acquisition Regulation Supplement (“DFARS”) subpart 225.70, requires the Department of Defense (DoD) to buy food that is grown, reprocessed, reused or produced in the United States. There are several exceptions to this requirement that are available for food items.

One relevant exception to this requirement includes foods, other than fish, shellfish, or seafood, that have been manufactured or processed in the United States, regardless of where the foods (and any component if applicable) were grown or produced.

Fish, shellfish, and seafood delivered under this contract, or contained in foods delivered under this contract, must be taken from the sea by U.S.-flag vessels or, if not taken from the sea, must be obtained from fishing within the United States. And, any processing or manufacturing of the fish, shellfish, or seafood must be performed on a U.S.-flag vessel or in the United States.

6. REBATES/DISCOUNTS AND PRICE-RELATED PROVISIONS

A. All rebates, discounts, and limited discounts designated for the Government, which include any rebates or discounts that are passed on to all customers without specific designation (hereafter referred to as “Government Rebates and Discounts”), including NAPA discounts, food show discounts, early payment discounts (except as identified in paragraph (B) herein), and any other rebates, discounts, or similar arrangements designated by the manufacturer, grower, private label holder, or redistributor, as defined in DLAD 52.216-9064, to be passed to the Government, shall be passed to the Government via a reduced catalog price (i.e. “off invoice”). Exceptions to this requirement (hereafter referred to as “Exceptions”) are earned income, qualifying early payment discounts, limited discounts designated for customers other than the Government, as defined in (b) below, and any other exceptions to this requirement specifically stated, with reference to this provision, in the solicitation and contract. Any Government Rebates and Discounts that must be passed to the Government and which cannot be applied as an up-front price reduction must be submitted via check payable to the U.S. Treasury, with an attached itemized listing of all customer purchases by line-item to include contract number, call number, purchase order number and contract line-item number (CLIN).

B. Definitions

1. “Limited Discount” (commonly referred to as a “deviation” in industry parlance) means a discount that is identified by the manufacturer, grower, private label holder, or redistributor as being limited to a specific customer.

2. “Purported Exception” means an Exception, as defined in (A) above, purported by the

Contractor to meet the definition of earned income, qualifying early payment discounts, or other Exceptions to this provision stated in the contract, but that do not meet the applicable definition or the conditions for use stated in the contract.

3. “Qualifying Early Payment Discounts” are discounts that meet the following conditions:

(i) the Early Payment Discount is an incentive to encourage payment earlier than the normal payment due date;

(ii) the Early Payment Discount is consistent with commercial practice;

(iii)the Early Payment Discount is routinely given by the manufacturer, grower, private label holder, or redistributor to customers other than the Subsistence Prime Vendor (SPV) Contractor at the same discount rate and under the same conditions as provided to the SPV Contractor;

(iv) the Early Payment Discount is not established, requested, or negotiated for the purpose of avoiding giving DLA Troop Support a lower cost or a rebate or in exchange for a higher invoice price;

(v) the Early Payment Discount is no more than 2 percent of the manufacturer’s, grower’s, private label holder’s, or redistributor’s invoice and the early payment is required within 10 days to obtain the discount (except that in the event that specific terms greater than 2 percent/10 days are offered, the SPV Contractor must obtain prior written approval to retain this discount from the Contracting Officer on a case-by-case basis); and

(vi) the SPV Contractor actually made the required payment within the time period required to receive the discount.

4. “Earned income” is defined as monies received by the SPV Contractor from its manufacturers, growers, private label holders, or redistributors as consideration for value-added services (as described in the earned income categories identified by the Contractor) that the Contractor provides to its manufacturers, growers, private label holders, or redistributors, if the following conditions are met:

(i) the value-added services are services performed by the Contractor in accordance with commercial practice such as marketing (for example, sales volume incentives earned based on sales of significant quantities to other customers), freight management, consolidated warehousing, or quality assurance, or services providing similar value-added benefit to the manufacturers, growers, private label holders, or redistributors; and,

(ii) the income is retained in the normal course of its commercial business; and, (iii)the income does not include manufacturer, grower, private label holder, or redistributor-generated Government Rebates and Discounts; and,

(iv) the income is paid in exchange for services performed by the Contractor in accordance with commercial practice; and,

(v) the income is properly included in one or more of the earned income categories identified by the offeror, as required in the Submission Requirements section of the Statement of Work.

C. Price Audits: Upon request the Contractor shall provide to the Government any invoices, quotes, or agreements relevant to the Delivered Price component for existing catalog items, for any new items being added to the catalog, and for requested price changes to existing catalog items. The Contractor must include detailed payment terms on each invoice or quote used to substantiate Delivered Price, including any applicable Government Rebates and Discounts. The government may also require the Contractor to submit pricing agreements and other documentation to substantiate all Government Rebates and Discounts and Exceptions, including the existence of Earned Income agreements, on the DLA Troop Support contracts. Specific dollar amounts contained in Earned Income agreements may be redacted prior to submitting. If the Contracting Officer determines, after reviewing an invoice or other documentation, that a Government Rebate and Discount or Early Payment Discount should have been passed on to the Government, or if price verifications reveal any instance of overpricing, the Government shall be entitled to a prospective Unit Price reduction and a retroactive refund for the amount of the overcharges or Purported Exception(s), including interest. In the event of any undercharges, if the Contractor can demonstrate to the satisfaction of the Contracting Officer that the undercharges did not result from the fault or negligence of the Contractor, the Contractor may submit a request for equitable adjustment for consideration by the Contracting Officer. The Contracting Officer, or authorized representative, shall have the right, up to twice a year or more often as determined necessary by the Contracting Officer, to examine and audit a statistically significant sample of the Contractor's records relevant to the existence of Earned Income agreements, Government Rebates and Discounts, Exceptions, and commercial customer Delivered Prices. The Government may review/audit the SPV Contractor’s electronic purchasing system to confirm that the Delivered Price of a product sold at a given time to a DLA Troop Support customer is identical to the Delivered Price used by the SPV Contractor to determine the price of such product sold at the same time to its other customers. Should the Government identify evidence of incorrect pricing, or should other pricing issues arise, the Government reserves the right to conduct more frequent and extensive reviews/audits.

Failure to exercise any of these rights shall not constitute a defense or alter the Government’s entitlement to any other remedies by contract or by law.

Contractor pricing disclosures shall be treated as proprietary and will not be released outside the Government unless otherwise required by law or as agreed to by the Contractor. As a condition of this contract, the Contractor authorizes, and consents to, the Government communicating directly with the manufacturer, grower, private label holder, or redistributor used by the Contractor to validate that manufacturer’s, grower’s, private label holder’s, or redistributor’s pricing, including Delivered Prices and Government Rebates/Discounts/Deviations as provided to the Government by the Contractor.

7. DISTRIBUTION PRICE

In accordance with clause DLAD 52.216-9064(b)(6) “Distribution Price(s)” means the firm fixed price portion of the Contract Unit price, offered as a dollar amount per unit of issue, rounded up or down to the nearest cent. The distribution price is the only method for the Contractor to bill the Government for all aspects of contract performance other than delivered price; including but not limited to, the performance requirements of the statement of work (SOW) for the applicable SPV solicitation and resulting contract.” As detailed in paragraph (5) of Economic Price Adjustment clause DLAD 52.216- 9064(b), delivered price is distinct from and not to be included in the distribution price. For both drop shipments and Government pick-ups, the Contracting Officer may negotiate a reduced distribution price with the Contractor since the Contractor is not handling the product.

A. The items to be procured under this contract are broken down into separate food categories for purposes of proposing Distribution Prices. Each item in the Market Basket has been assigned a Distribution Price Category by the Government; therefore, offerors must utilize the Distribution Price Category assigned to each item in the Market Basket as part of their Price Proposal. All items within the same Distribution Price Category shall have the same Distribution Price portion of the Contract Unit Price. Distribution Prices shall be formatted to no more than two (2) places to the right of the decimal point, for example $1.50. Distribution Prices must be based on the UOM as indicated for each category. Distribution Prices must be submitted with your attachment no. 2- Market Basket-Price Proposal Spreadsheet.

NOTE: For any items that are delivered in individual units (i.e. breaking cases), the distribution price shall be pro-rated based on the number of individual units ordered/delivered. Example: a spice item is priced at $1.50/case distribution price, and the product is packed 12 units per case. If a customer orders 1 container, the distribution price is prorated to $0.13/container for that order.

B. Distribution Categories

Cat. # Category Description Unit of Measure

1 Beef, Raw, Cooked, Frozen/Chilled LB

2 Poultry, Raw, Cooked, Frozen/Chilled LB

3 Pork, Raw, Cooked, Frozen/Chilled LB

4 Mixed meats, Luncheon Meats, Franks, Hot Dogs, Frozen/Chilled LB

5 Lamb, Veal and Game, Raw, cooked - Frozen/Chilled LB

6 Seafood, including Fish and Shellfish, Raw, cooked, Frozen/Chilled LB

Grocery products canned, jar, pouch, sleeve (example: non-meat, meat, fish, soups, sauces, salsa, gravy, brown gravy, bouillon, stock, fruits, vegetables, dry milk - to include baby food)

CS

Fruits and Vegetables, Frozen and Chilled – including further processed refrigerated CS

Frozen /Chilled Entrees (example: Cordon Bleu, Chicken Kiev, Stuffed Chicken Breasts, Stuffed Pork Chops, Appetizers, Pizza, Burritos, Corn Dogs, Pizza Toppings, Pancakes, French Toast, French Fries, Onion Rings, Hash Browns, Tater Tots, Vegetarian/Vegan - Veggie Burger, Breads, Doughnuts/Cookies/Baked Pretzels, Danish, Pastries, Muffins, Bagels, Loafs, Rolls, Biscuits, Cookie Dough, Pizza Crust, Tortillas, Pie Shells, Bread Dough, Turnovers, Cheesecakes, Cobblers, Specialty Cakes, Cakes, Pies and Other Related Products)

CS

Snack Foods, Baked Goods, Chips/Pretzels (example: Cookies, Crackers, Granola Bars, Energy bars, Toaster Pastries, Snack Cakes, Potato Chips, Corn Chips, Pretzels, Wheat Chips, Popcorn, and other related products)

CS

11 Confectionary, (example: Candy, chocolate, chewing gum, Marshmallows) CS

12 Cereal, cold, hot - ready to eat (example: Corn Flakes, Oatmeal, Grits) - to include baby food CS

Dry Goods, (example: Dry Pasta, Rice, Beans, Bread Crumbs, Corn Meal, Baking Chips, Stuffing, Dry Soups, Croutons, Ice Cream Cones, Taco Shells, Imitation Bacon Bits, Sunflower Seeds, Dried Fruit, Nuts, Coconut ,Raisins, Sugars, Low Calorie Sweeteners, Gelatin/Pudding/Desert Mixes, Powdered Creamer, Shelf Stable Creamer, Flour, Corn Starch, Baking Soda, Baking Powder, Yeast, Baking Mixes, Brownie Mix, Roll Mix, Bread Mix, Pancake Mix, Cake Mix, Powder Mixes, Soft Serve Ice Cream, Milk Shake, Frozen Yogurt Mix and other related products) CS Product only

CS

14 Reserved ---------- 15 Meal Kits, Heater Meals, Sandwich kits CS

Jams, Jellies, Peanut Butter, Preserves, Honey, Syrups, Icings, Pie Fillings Puddings, Gelatins, Cherries Maraschino, Fruit Toppings, Caramel Topping, Fudge Topping, Sprinkles, Dressings, Processed Grated Parmesan, Olives, Pickles, Relish, Mayonnaise, Mustard, Ketchup, Hot Sauce and Other Condiment Related Products Shortenings, Food Oils, Cooking Spray, vinegar, Cooking Wine, Sherry (except Portion controlled)

CS

Portion Controlled Items, Up to 500 Count Case, Refrigerated or Non- Refrigerated, (example: Jams, Jellies, Peanut Butter, Preserves, Honey, Syrups, Toppings, Dressings, Relish, Mayonnaise, Mustard, Ketchup, Sauces, Dessert Related Products, Hot Sauce, Gelatins, Puddings, Salt and Pepper Packets , Butter/ Margarine Spread, Sugars, Low Calorie Sweeteners, Powdered Creamer and Shelf Stable Creamer - individual packets/cup, Coffee, Tea, Cocoa, Hot Chocolate, and Beverage Base Powder – Beverage Powders, individual portion, {example: Sports Drinks, Pink Lemonade, Iced Tea Mix energy and Other beverage powder flavors}, and Other Condiment Related Products

CS

Portion Controlled Items, 501 to 999 Count Case, Refrigerated or Non- Refrigerated, (example: Jams, Jellies, Peanut Butter, Preserves, Honey, Syrups, Toppings, Dressings, Relish, Mayonnaise, Mustard, Ketchup, Sauces, Dessert Related Products, Hot Sauce, Gelatins, Puddings, Salt and Pepper Packets , Butter/ Margarine Spread, Sugars, Low Calorie Sweeteners, Powdered Creamer and Shelf Stable Creamer - individual packets/cup, Coffee, Tea, Cocoa, Hot Chocolate, and Beverage Base Powder – Beverage Powders, individual portion, {example: Sports Drinks, Pink Lemonade, Iced Tea Mix energy and Other beverage powder flavors}, and Other Condiment Related Products

CS

Portion Controlled Items, 1000 to 3000 Count Case, Refrigerated or Non- Refrigerated, (example: Jams, Jellies, Peanut Butter, Preserves, Honey, Syrups, Toppings, Dressings, Relish, Mayonnaise, Mustard, Ketchup, Sauces, Dessert Related Products, Hot Sauce, Gelatins, Puddings, Salt and Pepper Packets , Butter/ Margarine Spread, Sugars, Low Calorie Sweeteners, Powdered Creamer and Shelf Stable Creamer - individual packets/cup, Coffee, Tea, Cocoa, Hot Chocolate, and Beverage Base Powder – Beverage Powders, individual portion, {example: Sports Drinks, Pink Lemonade, Iced Tea Mix energy and Other beverage powder flavors}, and Other Condiment Related Products

CS

Portion Controlled Items, > 3000 Count Case, Refrigerated or Non- Refrigerated, (example: Jams, Jellies, Peanut Butter, Preserves, Honey, Syrups, Toppings, Dressings, Relish, Mayonnaise, Mustard, Ketchup, Sauces, Dessert Related Products, Hot Sauce, Gelatins, Puddings, Salt and Pepper Packets , Butter/ Margarine Spread, Sugars, Low Calorie Sweeteners, Powdered Creamer and Shelf Stable Creamer - individual packets/cup, Coffee, Tea, Cocoa, Hot Chocolate, and Beverage Base Powder – Beverage Powders, individual portion, {example: Sports Drinks, Pink Lemonade, Iced Tea Mix, energy and Other beverage powder flavors}, and Other Condiment Related Products

CS

Salads, Prepared, Chilled/Fresh (example: Mixed Greens, Potato Salad, Egg Salad, Tuna Salad, Cole Slaw, Macaroni Salad) CS

Spices, Seasonings, Salt & Pepper, Spice Blends, Herbs, Flavorings, Extracts and Food coloring CS

22a Spices, Seasonings, Salt & Pepper, Spice Blends, Herbs, Flavorings, Extracts and Food coloring EA

Beverages, Dispenser Required/Bag in Box (example: Soda, Sports Drinks, Juice, Nectar, vegetable, Coffee, Tea, Chocolate, Mixes, Liquid, Soft Serve Ice Cream/Yogurt, Milk Shake and other related products) to include concentrates

CS

Beverages, other than BIB (example: Soda, Sports Drinks, Juices, Nectar, vegetable, Coffee, Tea, Chocolate , baby formula, Flavored Water, Energy Drinks, shelf stable - Dairy, UHT, Nutritional Supplements, Dietetic and Other Related Products) to include concentrates

CS

Beverage, Chill/Frozen – (example: Dairy, UHT, ESL, Nutritional Supplements, Dietetic Products, Juices, Nectar, vegetable) CS

Beverage Base, Powder, other than individual portion count (example: Sports Drinks, Juices, Coffee, tea, Chocolate, baby formula, Pink Lemonade, Iced Tea Mix ,energy drinks and Other Drink Related Products)

CS

Water – 12 Count Case and below, (example: Natural Spring, Purified, Distilled) CS

28 Water – 13 to 24 Count Case, (example: Natural Spring, Purified, Distilled) CS

29 Water – 25 to 34 Count Case, (example: Natural Spring, Purified, Distilled) CS

Water – 35 Count Case and above, (example: Natural Spring, Purified, Distilled) CS

31 Eggs - shell, Fresh CS

32 Egg Product, Liquid, Frozen or Chilled CS

Ice Cream and Ice cream Novelties (example: bulk, Cones, Sandwiches, Ice Pops, Fruit Bars) CS

Dairy Products: (example: Cheese, Butter, Margarine, Spreads, Yogurt, Sour Cream, Liquid Creamers, Milk and Other Fresh Dairy Related Products) CS

35 Bakery Products, Fresh (example: Bread, Rolls) LB

36 Fresh Fruits and Vegetables (FF&V) CS

37 Non-Food products -Food Service Operating Supplies (FSOS) CS

38 Ice (Cubed or cylindrical) LB

8. MANDATORY SOURCES (THE ABILITYONE PROGRAM)

A. Certain supplies or services to be provided under this contract for use by the Government are REQUIRED BY LAW to be obtained from nonprofit agencies participating in the AbilityOne Program, which is governed by the U.S. AbilityOne Commission (“the Commission”), formerly known as the Committee for Purchase From People Who are Blind or Severely Disabled (“the Committee”), under the authority of the Javits-Wagner-O’Day (JWOD) Act, 41 U.S.C. §§ 8501 - 8506. These items are referred to as “mandatory source items,” “mandatory items,” mandatory products,” “mandatory supplies,” “Ability One items,” or other similar names. Any other commercial equivalent product with “essentially the same” product characteristics cannot be sold to the DLA Troop Support customers under this contract.

B. The mandatory source items, which include food and non-food items, are required to be purchased from specific Non Profit Agency (NPA) manufacturers listed in the DLA Troop Support AbilityOne Mandatory Procurement List (MPL). The MPL may be found on the DLA Troop Support Subsistence AbilityOne website listed below. The listing of required mandatory products and manufacturers are subject to change when directed by the Commission.

C. The website for AbilityOne information, which includes links to Mandatory Food and Non-Food items and manufacturers, is:

http://www.dla.mil/TroopSupport/Subsistence/FoodServices/AbilityOne.aspx

D. For mandatory items, there is no customer usage limit required. The customer may order less than one case, when required.

E. For mandatory source items, the Prime Vendor shall provide individual units/containers, when required. To permit the sale of individual units/containers in lieu of case quantities, stock numbers have been assigned for individual units/containers, where necessary. This is especially true of the Unistel items where the Prime Vendor will order by the case but distribute by the container (often referred to as split case).

http://www.dla.mil/TroopSupport/Subsistence/FoodServices/AbilityOne.aspx

F. For mandatory source items, the Prime Vendor is expected to order in economic quantities in order to minimize costs to DLA Troop Support and its customers. Accordingly, the Prime Vendor shall order no less than one full pallet from each participating NPA. One full pallet may be comprised of a single item or a combination of items offered by the NPA.

G. For mandatory source items, the Prime Vendor must ensure that, at a minimum, 30 days of stock are on hand to satisfy anticipated customer demand taking into account lead times for delivery from NPA manufacturer to the Prime Vendor. If the Prime Vendor is notified that any mandatory items are not available from the NPA manufacturer, the Prime Vendor must notify the Contracting Officer immediately.

H. For mandatory source items, the Prime Vendor is required to expeditiously catalog the mandatory products and remove any commercial equivalent product with “essentially the same” product characteristics. If the removal and replacement will take longer than 30 days after notification by the Contracting Officer, the approval of the Contracting Officer must be obtained for the extension.

To obtain approval, the Prime Vendor must provide the Contracting Officer with details for the delay, to include details of issues (i.e. outstanding orders, product in the pipeline, etc.) and provide the date when the catalogs will be updated. The Contracting Officer will notify the Subsistence AbilityOne Team.

I. The Prime Vendor is not authorized to submit catalog changes containing other commercial equivalent products with “essentially the same” product characteristics as the identified mandatory items.

J. If the customer requests the Prime Vendor to carry other commercially equivalent products with

“essentially the same” product characteristics but with a unique packaging requirement that is not currently provided by the NPA manufacturer, the Prime Vendor must notify the NPA manufacturer and the Contracting Officer in order to provide the NPA manufacturer with the opportunity to satisfy the unique packaging requirement being requested. The Prime Vendor’s notification must include the customer’s justification for the unique packaging requirement.

K. Price and delivery information for the mandatory source item(s) are available directly from the NPA manufacturer(s) listed on the Subsistence website. The Prime Vendor shall make payments directly to the NPA manufacturer(s) making delivery. The current procurement list F.O.B. Origin prices as established by the Commission are included on the Subsistence website for the food and non-food products.

L. The DLA Troop Support Subsistence Prime Vendor AbilityOne webpage will be updated for the following changes in: prices, ordering information, contractor locations, items (additions and deletions), AbilityOne-approved contractors, and purchase exceptions.

M. The Prime Vendor will be notified via e-mail of changes to the MPL. The e-mail notification will identify the changes to the MPL and alert the Prime Vendor to check the DLA Troop Support Subsistence AbilityOne Program webpage. Additionally, changes to the MPL will be bolded for easy identification. The Prime Vendor shall confirm receipt of this e-mail notification.

N. In certain circumstances, there may be a delay in posting and/or email notification to the Prime Vendor. When this occurs, a NPA manufacturer may issue the Prime Vendor a notification letter from the AbilityOne Commission, included on AbilityOne Commission letterhead, as proof of an applicable price or other change. The Prime Vendor shall treat such notification from the AbilityOne Commission as if the notification had been provided by DLA Troop Support.

O. Any other commercial equivalent product with “essentially the same” product characteristics cannot be sold to DLA Troop Support customers under this contract. The Prime Vendor is not authorized to submit catalog changes containing other commercial equivalent products with “essentially the same” product characteristics as those items on the MPL.

P. The following criteria should be used in determining if a commercial product is “essentially the same” as an AbilityOne MPL item:

i. It has effectively the same form, fit and function.

ii. The AbilityOne item and commercial products may be used for the same purpose.

iii. The AbilityOne item and commercial products are relatively the same size and a change in size will not affect the use or performance.

iv. The appearance, color, texture, or other characteristic of the AbilityOne product and commercial product are not significantly different from one another

Q. The only potential exception to this requirement is identified as follows:

If the Prime Vendor is requested to carry items commercially equivalent to MPL items but with unique packaging requirements provided by the supplier, but not currently provided by the MPL source, the Prime Vendor must notify the Contracting Officer. The Contracting Officer will notify the Subsistence AbilityOne Team. The Prime Vendor must also notify the NPA manufacturer to provide the NPA manufacturer with the opportunity to satisfy the unique packaging requirement being requested. The Prime Vendor’s notification must include the customer’s justification for the unique packaging requirement.

R. Payments shall be made directly to the NPA source.

S. Monthly MPL Competing Item Reports are issued for each active Prime Vendor catalog. The monthly MPL Competing Item Reports are sent to the administering Contracting Officer (KO) and Tailored Vendor Logistics Specialist (TVLS). These reports will be reviewed to ensure active catalogs include the MPL items. The KO and TVLS will contact the Prime Vendor of competing item violations in order to ensure the mandatory item will be sourced and cataloged properly and in a timely manner.

9. CENTRAL/NATIONAL CONTRACTS

DLA TROOP SUPPORT reserves the right to issue Indefinite Delivery Type Contracts (IDTCs) to various suppliers for specific products to be distributed by the Contractor. It may be mandatory for the Contractor to order directly from these contracts. In the event the contracts do not specify the supplier(s) as a mandatory source, these contracts will provide the price ceiling for these items in the same/similar packaging, and if the Contractor chooses to catalog items from another source, other than that of the IDTC, the price charged by the Contractor to the ordering activity will not exceed the IDTC price, plus the Contractor’s contract fixed distribution price. At time of award, and at other times when applicable, DLA TROOP SUPPORT will provide the Contractor with a list and copy of all IDTCs awarded, or it will be posted on the DLA TROOP SUPPORT website, to include their sourcing terms and conditions.

10. NATIONAL ALLOWANCE PROGRAM AGREEMENT (NAPA) DISCOUNTS

A. Definitions:

1. Agreement Holder: The supplier or manufacturer that has agreed to offer discounts to DLA TROOP SUPPORT on product under DLA TROOP SUPPORT Prime Vendor contracts.

2. National Allowance Program: The program implemented by the DLA Troop Support to maximize the leverage of DLA TROOP SUPPORT’s buying power and reduce the overall delivered price under Prime Vendor contracts to the customers of DLA Troop Support.

3. National Allowance Program Agreements (NAPAs): The agreements between DLA Troop Support and suppliers/manufacturers that identify product category allowances. These allowances or discounts were applied prior to the delivered/invoice price of the product. The NAPA does not affect the Contractor’s distribution price in any way.

B. DLA TROOP SUPPORT has implemented a NAPA Program as part of the Subsistence Prime Vendor Program. Under the NAPA Program, DLA TROOP SUPPORT will enter into agreements with suppliers/manufacturers offering domestic products. In the event the NAPA program is updated, the contractor will be required to comply with any successor discount program.

C. Under the NAPA Program, Agreement Holders will:

1. Authorize and consent to allow the Contractor(s) to distribute covered products to ordering activities under the Prime Vendor Program.

2. Offer discounts on the delivered price of the products ordered under Prime Vendor contracts, whereby the price to the customer includes the discount. The discounted price is the price that will be submitted via the 832 catalog transaction.

D. NAPAs neither obligate the Contractor to carry, nor the ordering activity to purchase, any of the Agreement Holder’s products; however, NAPA terms will apply to any order placed by the customer for products covered by a NAPA, in which case the STORES catalog price must reflect the NAPA discount even if the NAPA item is not ordered directly from the NAPA manufacturer (i.e. from Agreement Holder).

E. Under a contract resulting from this solicitation:

1. The Contractor agrees to catalog and bill the invoice price less the NAPA allowance to the Government, and initiate a bill-back to the Agreement Holder, if any activity orders any product covered by a NAPA. The Agreement Holder will reimburse allowances to the Contractor within a time period mutually agreeable to the Contractor and the Agreement Holder.

2. DLA TROOP SUPPORT will attempt to facilitate resolution of any such disputes, but DLA Troop Support disclaims any liability under such disputes.

F. The NAPA Program is for the exclusive use of DLA TROOP SUPPORT customers purchasing product under the resultant contract.

G. NAPA Tracking Program: The Contractor agrees to comply with the requirements of DLA TROOP SUPPORT’s Tracking Program and shall provide the required product information to support the NAPA allowance and sales tracking website. Data shall be submitted as follows:

1. The required information shall be formatted into a flat ASCII data file.

2. The data file shall be submitted electronically via FTP to ftp://ftp.one2oneus.com.

To obtain a username and password please contact the contracting officer.

3. File naming convention of yyyymmdd[xxxx].txt should be used when transferring a data file to the FTP site. Where xxxx can be used to keep data file names unique if transmitting more than once per day.

4. The information shall be submitted weekly.

5. The content of the data file includes a recap of all invoices submitted under all contracts of the prime vendor program for the previous week. The contents of the data file shall include all the information shown in the chart below.

6. Tracking Program Data Chart:

No Field Name Field Description Width Format

H

EA

D

ER

0 TRANSDATE Transaction System Date 10 MM/DD/YYY Y

1 CONTNO Prime vendor DLA TROOP SUPPORT Contract Number 13 Alpha-Numeric

2 PONO Customer Purchase Order Number 14 Alpha-Numeric 3 INVNO Prime vendor Invoice Number 8 Alpha-Numeric

4 INVDATE Prime vendor Invoice Date 10 MM/DD/YYY Y

5 SHIPDATE Prime vendor Ship Date 10 MM/DD/YYY Y

6 RELEASENO PO Release Number/Call 4 Alpha-Numeric

SH

IP

PI

N

G

LO

C

A

TI

O

7 DODAACNO DODAAC 6 Alpha-Numeric 8 CUSTNO Prime vendor Customer Number 15 Alpha-Numeric 9 SHIPTONAME Prime vendor Ship to Name 80 Alpha-Numeric 10 SHIPTOADD1 Prime vendor Ship to Address1 50 Alpha-Numeric 11 SHIPTOADD2 Prime vendor Ship to Address 2 50 Alpha-Numeric 12 SHIPTOCITY Prime vendor Ship to City 50 Alpha-Numeric 13 SHIPTOSTATE Prime vendor Ship to State 20 Alpha-Numeric 14 SHIPTOZIP Prime vendor Ship to Zip 20 Alpha-Numeric

15 SHIPTOCOUNTR

Y

Prime vendor ship to country 25 Alpha-Numeric

IT

EM

IN

FO

R

M A

TI

16 PARTNO Prime vendor Product Part Number 25 Alpha-Numeric 17 NSN Government NSN Number 13 Alpha-Numeric 18 MFGSKU Manufacturer SKU 20 Alpha-Numeric 19 MFGUPC Manufacturer UPC 20 Alpha-Numeric

20 MFGNAME Manufacturer Name or Manufacturer Brand Label Name

80 Alpha-Numeric

21 PVDESC Prime vendor Product Description 100 Alpha-Numeric 22 CWITEM Catch weight Item? (Y/N) 1 Y or N 23 UNITWT Case net weight 12 S999999.9999 24 WUOM Case net weight unit of measure 3 Alpha 25 PACKAGE Packaging description 35 Alpha

Q

TY

26 QTYINV Quantity Invoiced / Returned – A negative is a return!

12 S999999.9999

27 QTYUOM Quantity invoiced unit of measure 3 Alpha

PR

IC

E

28 UNITPRC Unit price 12 S999999.9999 29 UNITPRCUOM Unit price unit of measure 3 Alpha 30 UNITPRCCONV Unit price conversion 12 S999999.9999 31 EXTPRICE Extended price 12 S999999.9999

N A

PA

LL

O W

32 UNITALLOW Napa unit allowance amount 12 S999999.9999

33 ALLOWUOM Napa unit allowance unit of measure 3 Alpha

34 ALLOWCONV Napa unit allowance conversion 12 S999999.9999

O

TH

ER

LL

W

35 OTHALLOW All other allowances 12 S999999.9999

36 OTHALLOWUO

M

All other allowances unit of measure 3 Alpha

37 OTHALLOWCO

NV

All other allowances conversion 12 S999999.9999

M A

K R

U P

38 MARKUP Prime vendor unit distribution price 12 S999999.9999

39 MARKUPUOM Prime vendor unit distribution price unit of measure 3 Alpha

40 MARKUPCONV Prime vendor unit distribution price conversion

12 S999999.9999

C

ST

41 LANDCOST Prime vendor landed cost 12 S999999.9999

42 LANDCOSTUO

M

Prime vendor landed cost unit of measure 3 Alpha

43 LANDCOSTCON

V

Prime vendor landed cost conversion 12 S999999.9999

1. General Notes concerning formatting fields of data.

a. ALPHA-NUMERIC fields are to be left justified and padded with spaces to fill up the required field width.

b. DATE fields are to be formatted according to the following:

MM/DD/YYYY. The slashes are included in the data value.

c. NUMERIC fields are to be formatted as specified and can be right or left justified. Leading zeros are not required but are allowed. Sign must be in front of leftmost number. Trailing spaces are allowed. The following examples are VALID: “-0000123.4500” “-123.4500” or “-123.45.” The following are NOT valid: “- 123.4500” “+123.4500” or “123.4500-.”

2. Field specific notes concerning data content and formatting. Ordered according to field number within chart above.

0. Computer system transaction date. The date the transaction was created.

This critical field is required to ensure that each week’s transmission does not overlap and/or overlook any data. If your organizations data does not allow back dated or future dated invoice dates, then you can use the invoice date for this field.

1. Your DLA TROOP SUPPORT Contract Number (e.g. SP030098D1234) Matching 850/810 EDI document

2. The Military Base’s Purchase Order Number (e.g. FT906880631234) Matching 850/810 EDI document.

3. Your invoice number. (e.g. 00012356) Matching 810 EDI document

4. Your invoice date. (e.g. 31 Jan 2005 = 01/31/2005) Matching 810 EDI document.

5. Ship date. (e.g. 31 Jan 2005 = 01/31/2005)

6. Release Number/Call Number from the originating Purchase order (e.g.

063A) Matching 850/810 EDI document.

7. Department of Defense Activity Address Directory. (e.g. FT9068)

Matching 850/810 EDI document.

8. Contractor assigned customer number. (e.g. 00020)

9. Ship to location name. Please provide full description of the location. (e.g.

FT BLISS/DINING HALL C)

10. Address line 1 of ship to name.

11. Address line 2 of ship to name.

12. City name of ship to name.

13. State of ship to name.

14. Zip code of ship to name if applicable

15. Country of ship to name.

16. Contractor’s part number of the product that shipped. All leading zeros are required. All characters such as dashes are also required if the vendor uses the character in their part number identifier. (e.g. 0012345-24567V) This correlates to the part number submitted on the 810 invoice document.

17. This field represents National Stock Number assigned by DLA TROOP SUPPORT also known as the Customer Part Number. (e.g.

891500E210123)

18. Manufacturer’s/Supplier’s part number of the product. All leading zeros are required. All characters such as dashes are also required if the manufacturer uses the character in their part number identifier. (e.g. 12345)

19. Manufacturer’s UPC or SCC number of the product. The UPC should be formatted as a UPC or SCC. (e.g. 0-54321-12345-9 or 001-54321-12345-9) If your system does not provide the check digit it may be omitted.

20. This field needs to identify the manufacturer (not necessarily the supplier) of the product. Please indicate the manufacturer or brand name or some code indicating the same. If you use a code, please provide an additional listing of those codes and their description. Please note, this is the manufacturer of the product not necessarily who supplied you the product.

21. This field represents Contractor product description. (e.g. CRACKERS 5/1

LB)

22. This is a flag indicating if the item is a catch weight item. (e.g. “Y”)

23. This is the case net weight of the product shipped. (e.g. 000022.4500)

24. This is the case net weight unit of measure. (e.g. “LB”)

25. This field represents the packaging description. (e.g. 6 - 5 LB PER CASE)

26. This field represents quantity invoiced. (e.g. 2 units = 000002.0000)

27. This field represents unit of measure of quantity invoiced in field 26 (e.g.

CS or LB)

28. This field represents the unit price (e.g. 000019.99)

29. This field represents the unit price unit of measure (e.g. LB)

30. This field represents the unit price conversion factor to quantity unit of measure (field 28). (e.g. 000020.0000) If field 28 is “CS” then this means there are 20 pounds in each case.

31. This field represents the Extended Price charged for the Quantity Invoiced in field 27. (e.g. $39.98 = 000039.9800) This is typically calculated by multiplying field 26 times field 28 if field 27 equals field 29.

32. This is the off-invoice allowance amount. It can be found in the NAPA table. If the product is not subject to a NAPA allowance, then please set this field to zero. (e.g. 0000000.3500)

33. This is the allowance unit of measure for field 32. It can be found in the NAPA table. If the product is not subject to a NAPA allowance, then please leave this field blank. (e.g. CS or LB)

34. This field represents allowance unit of measure conversion factor which is conversion from field 33 to field 27.

35. All other allowances dollar amount. Such as food show allowances, etc.

36. Unit of measure for field 35.

37. All…