SPC CAGs CSTs RFP.pdf

SECTION B

PRICES/COSTS

UNCLASSIFIED

SUPPLIES OR SERVICES

The Government requires construction security monitoring services at select overseas Department of State construction sites and storage areas managed by OBO’s Office of Special Projects Coordination, due to their unique security requirements. There is also a requirement for domestic construction security monitoring services of secure cargo destined for overseas sites.

All interested firms must possess a Final Top Secret Facility clearance at the time of submission of proposal.

B.2 MINIMUM AND MAXIMUM CONTRACT QUANTITIES – INDEFINITE

QUANTITIY CONTRACT

(a) In accordance with the FAR 52.216-22, “Indefinite Quantity”, the minimum for this quantity contract shall be $25,000.

(b) The maximum for this indefinite quantity-contract (including options) shall be any quantity or combination of supplies and services equal to $75,000,000.00 over the life of the contract.

B.3 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ contract) The Department intends to award up to two (2) IDIQ contracts being set aside for small businesses. Task Orders issued under the IDIQ may be Time and Materials (T&M), and Firm Fixed Price (FFP) in accordance with Federal Acquisition Regulation (FAR) Part 16.5. Task Orders will be issued in accordance with the procedures set forth in Sections G.2. and G.7.

For the time portion of a time-and-materials task order, payment for each labor category will be made by multiplying the negotiated fixed fully-loaded labor rate by the number of allowable actual incurred hours.

For the materials portion of a time-and-materials task order, payment will be made by adding the allowable actual incurred direct material costs/other direct costs to applicable indirect costs.

Pursuant to FAR 52.232-7(b)(7) Payments under Time-and-Materials and Labor-Hour Contracts), payment of profit/fee under the materials portion is prohibited.

Pursuant to FAR 16.307(a)(1) the contract will be subject to all applicable requirements of FAR 52.216-7 (Allowable Cost and Payment) including the submission of annual incurred cost proposals as well as FAR 16.301-3(a)(3) requirements for an adequate accounting system. The contractor may be subject to audit at any point prior to contract award or during contract performance to review the adequacy of the contractor’s accounting system.

B.4 PRICES/COSTS

The Contractor shall provide construction security monitoring services for performance of the work set forth in Section C. No adjustment in the hourly rate will be made as a result of any variation in the estimated other direct costs (ODC). The hourly rates specified for this contract and its four option years shall include labor, fringe benefits, indirect costs (such as management overhead and G&A) and profit. Uplifts, defined as Danger Pay, are ONLY applicable to the first 40 hours per week per person.

The contractor shall not exceed the specified estimated total hours during performance of the contract without prior written approval of the Contracting Officer.

Labor Rates will be calculated in accordance with the following hours:

Cleared American Guard (CAG) – Regular, or base hours, are considered up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours over 40. *Estimated/Budgeting hours per week will be 60.

Construction Surveillance Technicians (CST) – Regular hours up to 40 hours per week.

Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours over

40. *Estimated/Budgeting hours per week will be 66.

Team Leaders (TL) - Regular hours up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours over 40. *Estimated/Budgeting hours per week will be 66.

Site Security Coordinators (SSC) – Regular hours up to 40 hours per week. Overtime hours, calculated at 1 ½ times the regular, or base rate, will be used for hours over 40.

*Estimated/Budgeting hours per week will be 66.

For purposes of this solicitation, CAG, CST, ATL, TL and SSC personnel shall be referred to in the collective as Site Security Personnel (SSP).

B.5 OTHER DIRECT COSTS

The Government anticipates other direct expenses such as travel, passports, visas, immunizations, medical expenses, per diem, DBA Insurance, uniforms, rental vehicles (when authorized in advance by the COR), excess baggage fees, taxi (to and from airport) and training.

These are reimbursable as direct expenses against each Task Order issued by the Contracting Officer unless other specific items are indicated. Reimbursement for medical examinations shall be allowed for SSP only and in an amount not to exceed $500 per individual for each required medical clearance. All other administrative support services for the contract must be included in the overhead and G&A burdens to hourly rates for SSP and will not otherwise be reimbursed.

Management operating costs are not reimbursable as direct costs under this contract. This includes, but is not limited to such items as office materials and supplies, rent, postage, shipping courier fees, telephone and facsimile costs. Management costs for eQIP submissions and five year periodic reviews by company Facility Security Officers for SSP are not reimbursable as direct costs under this contract.

B.6 REIMBURSEMENT OF TRAVEL COSTS

The contractor’s invoice for travel and travel-related expenses shall be unburdened. Any management and administrative costs of the contractor are considered to be included in G&A.

B.6.1 TRAVEL

Travel shall be conducted in accordance with Section H.8 Travel. Travel costs (transportation, lodging, meals, and incidental expenses) shall be reimbursed at the Contractor’s actual cost not to exceed the limitations detailed below. The Contractor shall not be reimbursed for any additional expenses such as rental cars, unless these items have been authorized in advance by the Contracting Officer’s Representative (COR). Invoiced travel costs must be supported by ticket stubs and/or receipts. The cost principle in FAR 31.205-46 shall apply.

B.6.2 TRANSPORTATION

B.6.2.1 Air travel shall be at the lowest customary standard fare, economy, or equivalent airfare, including excursion fares.

B.6.2.2 Personal or Contractor-owned vehicle use shall be in accordance with the Federal Travel Regulations.

B.6.2.3 Rental cars for use when traveling to and from an airport require approval in advance from the Contracting Officer Representative (COR). Written notification to the Contracting Officer will be authorized only when consistent with the needs of the Government and generally at a cost not to exceed actual cost of renting a compact automobile.

B.6.2.4 Per Diem (Lodging, meals, and incidentals): Information about Domestic and Overseas Per Diem rates and the Federal Travel Regulations can be obtained from the General Services Administration, www.GSA.gov. Specific limits on reimbursements for subsistence expenses will be established in Task Order proposal requests consistent with local conditions. Housing is to be obtained in accordance with Section H, paragraph H.16.5.

B.7 Pricing/Costs: The rates shall include all expenses including Labor hours, other direct costs and profit. Quantities are estimates only. The DoS will pay for actual quantities as indicated by task order for each CLIN.

BASE

YEAR

LABOR CATEGORY

Site Security Coordinator

QUANTITY

7,480

UNIT

HR

UNIT PRICE

AMOUNT

0002 Team Leader 3,146 HR ______________ ______________

0003 Construction Surveillance Technician 26,884 HR ______________ ______________ http://www.gsa.gov/

0004 Cleared American Guard 44,444 HR ______________ ______________

0005 Miscellaneous Costs 1 LO $76,667.00 $76,667.00

Defense Base Act Insurance (Reimbursable) 1 LO $82,035.00 $82,035.00

0007 Danger Pay 1 LO $0.00 $0.00

0008 Travel: Lodging/M&IE/Airfare/Visa/Passport 1 LO $1,458,319.00 $1,458,319.00

0009 Training Costs 1 LO $26,667.00 $26,667.00

0010 Other Direct Costs 1 LO $13,533.00 $13,533.00

0011 Team Lead (Domestic) 500 HR ______________ ______________

0012 Cleared American Guard (Domestic) 2,500 HR ______________ ______________

OPTION

ONE

5,720

1002 Team Leader 7710 HR ______________ ______________

1003 Construction Surveillance Technician 48,620 HR ______________ ______________

1004 Cleared American Guard 82,004 HR ______________ ______________

1005 Miscellaneous Costs 1 LO $284,761.00 $284,761.00

1006 Defense Base Act Insurance (Reimbursable) 1 LO $331,333.00 $331,333.00

1007 Danger Pay 1 LO $0.00 $0.00

1008 Travel: Lodging/M&IE/Airfare/Visa/Passport 1 LO $5,339,037.00 $5,339,037.00

1009 Training Costs 1 LO $90,183.00 $90,183.00

1010 Other Direct Costs 1 LO $52,842.00 $52,842.00

1011 Team Lead (Domestic) 2,000 HR ______________ ______________

1012 Cleared American Guard (Domestic) 10,000 HR ______________ ______________

TWO

3,432

2002 Team Leader 10,284 HR ______________ ______________

2003 Construction Surveillance Technician 49,764 HR ______________ ______________

2004 Cleared American Guard 59,904 HR ______________ ______________

2005 Miscellaneous Costs 1 LO $231,428.00 $231,428.00

2006 Defense Base Act Insurance (Reimbursable) 1 LO $269,362.00 $269,362.00

2007 Danger Pay 1 LO $0.00 $0.00

2008 Travel: Lodging/M&IE/Airfare/Visa/Passport 1 LO $4,431,779.00 $4,431,779.00

2009 Training Costs 1 LO $68,850.00 $68,850.00

2010 Other Direct Costs 1 LO $43,775.00 $43,775.00

2011 Team Lead (Domestic) 2,000 HR ______________ ______________

Cleared American Guard (Domestic)

10,000 HR ______________ ______________

THREE

3002 Team Leader 13,716 HR ______________ ______________

3003 Construction Surveillance Technician 81,896 HR ______________ ______________

3004 Cleared American Guard 91,000 HR ______________ ______________

3005 Miscellaneous Costs 1 LO $366,607.00 $366,607.00

3006 Defense Base Act Insurance (Reimbursable) 1 LO $434,609.00 $434,609.00

3007 Danger Pay 1 LO $0.00 $0.00

3008 Travel: Lodging/M&IE/Airfare/Visa/Passport 1 LO $7,656,271.00 $7,656,271.00

3009 Training Costs 1 LO $101,710.00 $101,710.00

3010 Other Direct Costs 1 LO $77,363.00 $77,363.00

3011 Team Lead (Domestic) 2,000 HR ______________ ______________

3012 Cleared American Guard (Domestic) 10,000 HR ______________ ______________

FOUR

4002 Team Leader 32,604 HR ______________ ______________

4003 Construction Surveillance Technician 221,650 HR ______________ ______________

4004 Cleared American Guard 276,640 HR ______________ ______________

4005 Miscellaneous Costs 1 LO $670,535.00 $670,535.00

4006 Defense Base Act Insurance (Reimbursable) 1 LO $793,891.00 $793,891.00

4007 Danger Pay 1 LO $0.00 $0.00

4008 Travel: Lodging/M&IE/Airfare/Visa/Passport 1 LO $13,203,770.00 $13,203,770.00

4009 Training Costs 1 LO $184,570.00 $184,570.00

4010 Other Direct Costs 1 LO $146,887.00 $146,887.00

4011 Team Lead (Domestic) 2,000 HR ______________ _______________

4012 Cleared American Guard (Domestic) 10,000 HR ______________ _______________

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE

C.1.1 Mission/Purpose

The Bureau of Overseas Buildings Operations, Directorate of Program Development, Coordination and Support, Office of Special Projects Coordination (OBO/PDCS/SPC) is responsible for the development and implementation of the Construction Security Monitoring Program at select Department of State (DoS) overseas facilities with unique security requirements. The purpose of this contract is to provide Site Security Personnel (SSP) to assist the Office of Special Projects Coordination (SPC) in accomplishing its mission of ensuring the security integrity of select overseas construction sites and storage areas, and domestic transit points.

C.1.2 User Organization

The Office of Special Projects Coordination will be the user organization within the Department of State. SPC is located at 1701 North Fort Myer Drive, Arlington, Virginia 22209. The official U. S. Postal address for SPC is: Department of State, OBO/PDCS/SPC; SA-6, Suite 1273; Washington, DC 20522-0607.

C.2 STATEMENT OF WORK

C.2.1 General.

The Department of State (DoS) requires Site Security Personnel (SSP) support services at various domestic and overseas facilities to detect unauthorized access to internal controlled areas, to deter the introduction of unauthorized materials to the site, to surveil the activities of un-cleared construction workers, to prevent the implantation of clandestine surveillance devices or systems into the structure being constructed or its surroundings, and to provide escort and associated security duties to ensure the integrity of construction cargo while in transit. Five types of SSP may be required: 1) Cleared American Guards (CAG), 2) Construction Surveillance Technicians (CST), 3) Team Leaders (TL), 4) Assistant Team Leaders (ATL), and 5) Site Security Coordinators (SSC). Team Leads and Cleared American Guards may be required domestically.

All work shall be in accordance with Task Orders issued by the Contracting Officer and at the direction of the Contracting Officer’s Representative (COR), the government’s Site Security Manager (SSM) and/or post Regional Security Officer (RSO). Work shall be accomplished in accordance with specific procedures set forth in the Contractor’s Program Management Plan (PMP) which is to be submitted for approval before commencement of the work and updated as required thereafter.

The Contractor shall ensure that in the performance of this contract, all persons manifest a neat and professional appearance consistent with the position and duties. The Contractor shall stipulate dress code and standards of conduct as part of the PMP. The PMP may include alternative dress code provisions based on climate, security environments, and local norms.

Such deviations from the approved uniform standards, as set forth in the PMP are at the discretion of the COR.

When making personnel assignments for each specific project site, the Contractor’s team will possess a combination of work experience and backgrounds.

C.2.2 General Requirements

C.2.2.1 Access Control The government’s SSM will develop Guard Orders and Standard Operating Procedures governing the construction security functions at each project location. The Contractor shall be responsible for control of all secure storage areas as designated by the SSM. The Contractor shall establish one or more guard posts at locations specified to control access in accordance with the SSM’s instructions. A central post will be staffed on a 24 x 7 (24 hours per day, 7 days per week) basis unless otherwise stipulated in the guard orders. The Contractor shall establish access control posts at locations designated by the SSM to control access to 1) the construction site; 2) internal secure areas; and 3) Secure Storage Areas (SSA). If the guard post is only required during times in which construction is in progress, the Contractor shall ensure effective coordination and communication exists to avoid any delay or lapse in staffing of the guard post (s). The Contractor shall be responsible for identifying all persons accessing the construction site, secure areas and responsible for issuance of the appropriate identification badges to only persons authorized access. The Contractor shall dissuade and report (all) unauthorized personnel or vehicle entry, or attempted entry, onto the construction site or into designated secure areas.

Site Security Personnel (SSP) shall report all unauthorized entries to the Contractor’s Team Leader (TL) who reports to the SSM. In the absence of the SSM, the TL reports to the OBO Project Director or the Regional Security Officer (RSO).

C.2.2.2 Inspection The SSP shall ensure that all persons, packages, bags, boxes, crates, vehicles, or other means of introducing material onto the construction site or into the secure areas, are inspected for questionable or prohibited items. Means of inspection include, but are not limited to, metal detectors, explosive trace detectors, x-ray machines and visual examination. All required equipment will be provided and maintained by the General Contractor (GC) or the U.S.

Government. The Contractor shall notify the SSM or designee of any impediments to timely and effective inspection, including but not limited to deficiencies or malfunctions in any Government Provided Equipment (GPE).

C.2.2.3 Perimeter and Internal Surveillance The Contractor shall surveil the perimeter and internal secure areas through the use of Government-furnished closed circuit television (CCTV) systems and other intrusion detection systems (IDS) in accordance with the SSM’s Orders. The Contractor shall monitor these systems on a 24/7 basis from an Access Control Facility (ACF) unless otherwise directed in writing by the SSM. The Contractor shall provide a CAG position(s) to rove the construction site after-hours, per the SSM’s orders, to protect the integrity of Controlled Access Areas (CAA) and its materials. The required number of roving CAGs shall be determined by the SSM and approved SPC. A Government provided electronic verification system will be utilized to ensure specific areas are observed.

C.2.3.4 Surveillance of Construction Personnel The SSM will develop Construction Surveillance Orders and Standard Operating Procedures governing the surveillance function. These operating procedures will be in accordance with the Security Policy Board Guides 1, 2, 3 and the OBO Construction Surveillance Technician/Cleared American Guard Field Guidebook.

The Contractor shall monitor, observe, and interact with the construction workers as they accomplish their various construction tasks to preclude the introduction of electronic, electrical, mechanical, or hostile surveillance monitoring devices into finished construction.

The Contractor shall be responsible for x-raying or otherwise examining as directed by the government, all equipment, materials and furnishings destined for use in the Controlled Access Areas (CAA).

SSP shall assist with random selection of materials required for construction and installation in, or contiguous to CAAs as directed by the SSM.

C.2.3.5 Security of Classified Constuction Cargo in Transit The contractor will provide escort and associated security duties to ensure the integrity of construction cargo domestically from the Government’s CRP to the Port and overseas from the Port of Debarkation to the Construction Site.

C. 3 Logs and Records Maintenance

C.3.1 Operational Records The Contractor shall provide a log book, consisting of a bound ledger, with lined paper and numbered pages for the access control point of the construction or renovation site. The Contractor’s SSP will not tear pages out of the log books. In the event of an error in either making an entry or in setting up the book the SSP will line through the entry and initial the item.

Should the error occur while setting up the log book the SSP will annotate the page with “This page not used.” All logs shall be maintained by the Contractor in accordance with the SSM’s instructions. Additionally, the Contractor shall report all security related incidents in Incident Report format (provided at site) to the SSM according to established Orders or instructions.

C.3.2 Administrative Records The Contractor will maintain administrative records, which shall contain the résumés of all employees furnished under this contract. The Contracting Officer’s Representative (COR) is authorized to review all resumes. The Contractor is responsible for meeting the personnel requirements of the contract as outlined in Section C.4. Daily time and attendance records will be signed by the respective employee, his/her Team Leader, and the SSM or his/her designee in the absence of the SSM. Daily time and attendance records will be reviewed by the COR as required. Time sheets not clearly signed by the aforementioned personnel will not be reimbursed.

C.3.3 Monthly Activity Report

The Contractor shall submit a Monthly Activity Report to the COR to be received no later than the eighth day of the following month. A separate section will be submitted for each project site.

The report will include as a minimum: projects and names of personnel assigned to each project site to include: name, date & place of birth, passport number, and level of clearance. The report will include upcoming deployments and/or rotations, to include the genesis of the action. The Contractor shall include a monthly inventory of all official passports; the number of personnel hired, resigned, or terminated; security problems encountered; and a general summary of personnel-related issues.

As part of the Monthly Activity Report, the Contractor shall provide a monthly roster of all Site Security Personnel who have been trained under this contract. The report must include, name, date trained, certificate number and labor category. The Site Security Personnel will not be used interchangeably unless they are trained in multiple disciplines.

C.3.4 Weekly Deployment Report The Contractor shall submit a Weekly Deployment Report to the COR to be received no later than 1200 hours on Friday of each week. The report shall include the name, project assignment, arrival date, rotation date, visa expiration date, and total number of personnel deployed by labor category. Microsoft Excel is the preferred format.

When personnel are initially deployed or terminated, notice must be provided to the COR within five (5) working days.

C.3.5 Official/Service Passports In most instances, the Contractor’s employees shall be issued either Official or Service US government passports. The passports shall only be used while traveling in support of official government business. The Contractor shall be responsible for maintaining a current record of all official passports issued to its employees. All official passports must be returned to the COR upon completion of any assignment where the individual will be inactive for 60 days or more.

All official passports must be returned to the COR when the employee leaves the Contractor’s employment or when the individual’s assignment has been completed.

C.3.6 Tourist Passports Typically for SPC projects, Contractor personnel will travel on Official, Service or Diplomatic Passports, Issuance of these passports witll be coordinted by SPC. At times, Contractor personnel may be required to travel on regular (blue) US Passports with appropriate visas and/or work/residence permits as required by the country to which their employees are being assigned.

The Contractor shall be responsible for all related costs in obtaining the tourist passport and required visas. The contractor must notify the COR in writing if a long term visa is not available for the respective country.

C.3.7 Visas and Work permits SPC shall coordinate visas for Diplomatic, Official or Service passports. If a tourist passport is required, the Contractor shall obtain all visas and work permits required for their SSP to travel to and work at the project site. The Contractor must notify the COR immediately if there are problems meeting personnel requirements due to the inability or extended delay obtaining or extending a visa.

C.3.8 Anomalies

All mechanical, electrical, electronic, or other technical surveillance devices found by SSP shall be the property of the United States Government (USG). The SSM or Embassy RSO will provide guidance in handling and reporting hazards and or penetrations as required by the Security Policy Board Guides 1, 2, 3, and the OBO Construction Surveillance Technician/Cleared American Guard Field Guidebook.

C.4 Personnel Requirements

C.4.1 Categories of Site Security Personnel The Contractor shall furnish two primary categories of Construction Security Personnel under this contract. Cleared American Guards and Construction Surveillance Technicians. Team (TL) Leaders, Assistant Team Leaders (ATL) and Site Security Coordinators (SSC) may come from either category and will be specified per the individual task order. Except in special cases approved by the COR, the Contractor’s SSP will not be used interchangeably while on site.

C.4.2 Site Security Personnel General Requirements.

All SSP must be U.S. Citizens at least 21 years of age or older. All SSP must meet the medical requirements noted in Section H.12 and possess the security clearances noted in H.1.1. Before incurring any costs relative to the assignment of SSP, the Contractor shall ensure that the individual meets the standards and qualifications set forth in the contract and the approved Contractor’s PMP and that a resume supporting the candidate’s qualifications is made available to the COR for approval.

C.4.3 Cleared American Guards (CAG) shall provide perimeter and internal access control, control of secure storage areas, and personnel or material escort within or to a construction site.

CAGs may assist in the random selection of materials required for construction and installation.

CAGs shall have, at a minimum, a high school diploma or GED equivalent and preferably three years of military experience as a Military Policeman, Marine Security Guard or three years of experience as a security watch stander whose duties included the use of alarm systems, metal detectors, x-ray devices and closed circuit television systems. All CAGs will be capable of reading and speaking English, and be able to write legible, concise reports in English.

C.4.4 Construction Surveillance Technicians (CST) shall monitor un-cleared workers during designated phases of construction; x-ray and inspect material, equipment and furnishings designated for use within Controlled Access Areas of the construction site; and assist in the random selection of materials required for construction and installation in the CAA and areas contiguous to the CAA. Construction Surveillance Technicians must have at least five (5) years’ experience in at least one of the following areas of expertise:

• Construction security surveillance

• Technical Surveillance Countermeasures

• Industrial or government security involving counterintelligence

• Construction quality assurance

• Hands-on supervisory construction experience

Employment as a CST is subject to taking and successfully passing a blue-print reading pre-test to verify minimum skills in reading drawing/blueprints. The test will be provided by the DS Training Center (DSTC) and must be administered by a DSTC instructor.

C.4.4.1 CSTs must be able to learn the principles of all construction disciplines, to include Civil, Architectural, and Mechanical, Electrical, and Electronic Engineering. They shall be capable of reading and analyzing designs and blueprints, and recognizing the architect’s intended use.

CST’s shall be capable of analyzing designs and structural complexities, which are intended to mask an ulterior purpose not wanted by the architect. The CSTs shall have knowledge of Technical Surveillance Countermeasures, construction principles and devices used by hostile and friendly intelligence services for the purpose of clandestine surveillance. CSTs shall become thoroughly knowledgeable of Department of State security procedures and the level of security required in various parts of each facility under construction/renovation. CSTs must be able to effectively communicate in English, as well as be able to write detailed reports, analyses of problems, findings, and security situations which require staff actions. CSTs shall be capable of independent decision-making, possess a high degree of individual initiative, and function with minimal supervision. The CSTs are required to maintain detailed daily logs during their tour of duty. Logs are to be submitted to the Contractor’s TL who will review them for accuracy and present them to the SSM.

C.4.5 Team Leader Subject to prior approval by the COR, the Contractor shall designate an individual to serve as the Contractor’s Team Leader (TL) at each work site. All TLs shall be selected from the Contractor’s cadre of experienced CAG/CST personnel. Personnel selected to be TL will have a minimum of four years of active experience in the construction security monitoring program and have served on a minimum of two construction projects. The TL shall receive and implement orders or special instructions from the SSM concerning matters which affect the security operations of the site. As such they will possess the requisite skills to manage the team’s administrative work at site while still participating as a working member of the team. The TL is typically called upon by the SSM to become involved with the General Contractor’s foreman to ensure upcoming work requirements are addressed and covered.

C.4.6 Assistant Team Leader At larger projects, as specified by the individual Task Order, a dedicated Assistant Team Leader (ATL) may be included in the staffing pattern. All ATLs shall be selected from the Contractor’s cadre of experienced CAG/CST personnel. Personnel selected to be ATL shall have a minimum of two years of active experience in the construction security monitoring program and be approved by the COR.

C.4.7 Site Security Coordinator The Contractor’s more experienced personnel may be nominated to serve as a Site Security Coordinator (SSC) at designated DoS sites. The SSC will have a minimum of three years’ experience in the Program and be approved by the COR. The purpose of the SSC is to assist the DoS Security Office with the day-to-day security coordination and management of OBO construction projects. SSCs are generally responsible for a variety of operational and management-type duties. The SSC will be knowledgeable in both guard and construction surveillance functions. The SSC must be capable of independent decision making, possess a high degree of initiative and be capable of functioning with minimal supervision. The SSC will be required to maintain a detailed, daily log of numerous construction activities and render a written report to the SSM and SPC for review. All SSCs will be capable of speaking English and possess the ability to write concise reports in English.

C.5. GOVERNMENT FURNISHED PROPERTY (GFP)

All tools and equipment required for job performance will be provided by the Government or the General Construction Contractor as Government Furnished Equipment (GFE), and will be properly inventoried and secured by the Contractor. The Government will provide the following items for use in the performance of this contract:

1. Communications equipment (two way voice radios as deemed necessary).

2. Site inspection and surveillance tools and equipment.

3. Computer system for use by the Team leader 4.ID system equipment and supplies.

5. Personal identification passes.

6. Guard-1 Plus System or equivalent

7. Respiratory Mask (OSHA CERTIFIED)

8. Hard Hats

9. Safety Harnesses

The Government will not furnish other materials or equipment unless specifically stated in the Task Order. The Government will be responsible for the system level maintenance, repair, and/or replacement of tools and equipment furnished for the Contractor’s use. The Contractor shall be responsible for operator level maintenance and care of all Government furnished tools and equipment, and shall maintain a log reflecting equipment status. The COR or SSM will provide disposition instructions for GFP to the Contractor at the end of the project.

C.6 Management

C.6.1 Personnel The Contractor shall furnish all managerial and administrative support personnel to accomplish all work required under the terms of the contract. The Contractor shall be capable of operating independently without support from DoS. Any support provided by DoS is voluntary and not required under the terms of the Contract.

The Contractor is responsible for ensuring that their TL is supplied with the necessary means to defray any financial obligations which may arise on short notice. This includes funds necessary for medical emergencies and SSP removal for cause from post.

C.6.1.1 Domestic Personnel Non-manager domestic Contractor personnel assigned to this contract shall require a Final SECRET security clearance issued by Defense Counterintelligence and Security Agency . This includes Contractor personnel whose duties include recruiting, travel arrangements and payroll for SSP.

The Program Manager and Deputy Program Manager must have a Defense Counterintelligence and Security Agency Final Top Secret personnel security clearance. Their resumes shall be submitted as part of the proposal. The Program Manager shall be 100% devoted to managing this contract.

C.6.4 Overseas Schedules Basic Schedule - The Contractor’s key position for each task order, typically the Team Leader, shall prepare and maintain all SSP schedules in accordance with both contract and construction requirements. Project schedules for SSP will be established based on the standard, 60-hour construction work week and will be approved by the SSM or other cognizant USG representative.

Budgeting-Allowable Hours – CAGs - The basic schedule for each CAG position shall include pass down time of fifteen minutes at the start of the shift and fifteen minutes on the end of the shift. The maximum allowable weekly hours for a CAG position will be 60 hours per week.

CSTs – The basic schedule for each CST position is 10 hours per day plus two 15-minute periods for opening the building and two 15-minute periods for closing the building (open/close of business day plus close/open of lunch). The allowable weekly hours for each CST position will be 66 hours per week.

SSC/TL – The basic schedule for the SSC and TL positions is 10 hours per day plus two 30-minute periods for opening and closing of business to include Team and SSM briefs. The allowable weekly hours for the SSCs and TLs will be 66 hours per week.

C.6.5 Duty Hour Limits In other than an emergency situation, no SSP will be scheduled to be on duty for more than twelve (12) continuous hours in a twenty- four (24) hour period. The minimum time off between scheduled duties will be 12 hours. The Contract Team Leader or Key Person on site shall ensure that appropriate breaks, e.g., meal breaks, are scheduled during all shifts. The contract TL or Key Person will notify the SSM or PD immediately if Duty Hour Limits may be compromised. The TL or Key Person will separately notify their respective Program Manager of the same.

The Contractor shall prepare and maintain all SSP schedules in accordance with contract requirements. The hours for all labor categories include close of business procedures, pass down time, and any other administrative time so that no individual works in excess of budgeted regular time as part of the standard services. All work schedules must be approved in advance by the SSM. Only hours actually worked at the site will be reimbursed. Personnel will not be paid for lunch breaks.

C.6.6 Overtime All overtime must be approved in advance by the SSM or COR. Overtime for all security personnel consist of hours worked above 40 hours is compensated at 1.5 times of the base hourly rate.

C.6.7 Assignment Period All SSP assignments will be for a period of one year, unless the period of performance stated in the Task Order is for a lesser time period, in which case the tour of duty will be equal to the stated period of performance. Assignments to posts where danger pay is authorized will be for a period of six (6) months unless the period of performance outlined in the Task Order is shorter.

The Contractor’s SSP are not authorized to take annual leave during the assignment period.

Requests for leave during the assignment period for personal issues will be approved by the COR after being reviewed in conjunction with the status of the project to ensure proper coverage is provided. Emergency leave costs shall be the burden of the contractor.

C.6.7.1 Assignment Period Extensions All requests for individual extensions must be requested in writing 60 days prior to the end of the individual’s current tour. SSP shall submit their requests for extension through the TL or SSC to the SSM. The TL/SSC will simultaneously notify the SSM and his Program Manager of the request. The SSM will notify the COR of the request and advise of his approval or disapproval. The COR will contact the respective Contractor PM to ensure there are no conflicts with the Contractors staffing plans for other projects. Provided there are no conflicts the COR may approve the extension and notify the SSM.

SSP authorized to extend for a follow-on full assignment period shall be granted leave for a period not to exceed 16 calendar days. The Program Manager will submit the proposed dates and coverage plan to the COR. All leave will be approved in advance by the COR.

C.6.8 Briefings and Debriefings All Contractor Site Security Personnel shall be required to participate in security briefings and debriefings as required by DoS. Unique to this contract, all SPP must attend a government provided Counter Intelligence briefing prior to deployment to their assignment.

C.6.9 Acceptability Review Diplomatic Security (DS) has established suitability requirements for U.S. contractors working at SPC project posts. U.S. citizen contractor personnel travelling to these countries for more than 60 days (except China 45 days - cumulative days for all threat posts visited in a calendar year) must possess a FINAL TOP SECRET personnel security clearance issued by the Defense Counterintelligence Security Agency (DCSA) whose Single Scope Background Investigation (SSBI/T5) or Single Scope Background Investigation

Periodic Reinvestigation (SSBI-PR/T5R) dates are less than 6 years and 6 months for adjudication of a Department of State favorable Acceptability

Review (A/R). Favorable DS Counterintelligence Name Checks are also required for travel (See Section H.1.2) Personnel undergoing SSBI-Periodic Reviews with DCSA are not eligible for an A/R and should not be nominated for long-term assignment to SPC projects until their SSBI-PR has been favorably adjudicated. A/Rs are valid for one year.

C.6.10 Guard Orders General and Specific Guard Orders will be promulgated by the SSM and provided to the Contractor’s TL for posting and implementation. The Contractor’s TL shall ensure that all SSP are thoroughly familiar with the General and Specific Guard Orders before assuming duty. The Contractor’s TL shall be available to receive and implement Orders or Special Instructions from the SSM concerning matters which affect the operation or security of the project site.

C.6.11 The Contractor shall establish and maintain close, continuous and responsive contact with the COR and other designated Department of State personnel.

C.7. Training

C.7.1 Contractor Provided Training The Contractor’s SSP new to the DoS CSM program shall attend Contractor provided training which will be designed to prepare them for service on this contract. Training curricula must be approved by the COR. The Contractor training will include at a minimum:

• Security Awareness and Personal Security

• Observation Skills/Site Surveillance

• Techniques of Access Control

• Personnel and Vehicle Screening and Search Techniques

• Rules of Personal Conduct

• Mandatory Blueprint reading pre-test for Construction (Surveillance) Technicians only

• Emergency Medical Training to the Advanced First Aid level as described by the American Red Cross.

• Reading comprehension test / Note writing sample from reading test.

• The Contractor shall provide in-house leadership training to those personnel who will be assigned to fill SSC and TL positions.

• The Contractor shall provide annual sensitivity training for all SSP.

C.7.2 Government-Provided Training

The Contractor’s SSP shall attend the appropriate government provided training (SE621, SE631, SE641) at the Department of State Diplomatic Security Training Center (DSTC). Resumes of all potential SSP trainees shall be submitted to the COR prior to their attending DSTC training.

Portions of this training are classified. A final Top Secret clearance is required prior to attending DoS training. Contractor SSP shall not attend Government Provided Training unless they have been assigned to a specific construction project against an active Task Order.

If Contractor personnel previously attended the DSTC 80-hour training program within the last five years, re-training may be waived by the COR.

C.7.4.1 Pre-Requisites to attending Class at the DSTC

• Successful completion of the OSHA10-hour Construction Training Course Online o http://www.osha.com/courses/10-hour-construction.html o Print the certificate of completion and take a copy to the first day of class at the

DSTC.

o The Government will reimburse the Contractor for the tuition cost of the OSHA

Certification provided the Contractor personnel successfully complete the entire training program.

• Read and complete the training attachments in Section J.

o An instruction document will be emailed to the Program Managers by the COR o The employee must turn in these documents the first day of their respective course.

C.7.4.2 The Department of State training in the Washington, D.C. area will include:

• Security Program Functions, Responsibilities, and Authority http://www.osha.com/courses/10-hour-construction.html

• Security Standards and Procedures

• Principles of Physical and Technical Security

• Specialized Surveillance and Screening Equipment, including X-ray

• Construction Surveillance Requirements and Techniques

• Counterintelligence and Operational Security

• Industrial Security

• Construction Site Safety

• Improvised Explosive Devices

• Chem-Bio Threats

• Vehicle Search

• Interpretation of Project Specifications and Drawings

• Other Areas as Necessary

C.7.4.3 The government’s High Threat Course is required for danger pay posts. The COR will notify and provide material as needed.

C.7.5 Government-Provided Training/Reimbursements The Government will reimburse the Contractor for trainee salaries at the rates provided in Section B, plus per diem and actual travel costs. The Government will also reimburse the Contractor for the tuition charge of the OSHA and High Threat courses. Reimbursement is contingent on the Contractor personnel successfully complete the entire training program.

The Contractor will not be directly reimbursed for Contractor provided training facilities, trainers, or training materials.

C.8 Compensation/Benefits

The Government shall have no responsibility or liability for payment of any wages or benefits to the Contractor's employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits, which may subsequently arise.

C.9.1 Administrative Pay Administrative pay will be calculated at the employee’s hourly rate plus G&A and Fringe only. Profit may not be added. Admin Pay will be authorized up to 40 hours per week.

SECTION D

PACKAGING AND MARKING

ENTIRE SECTION D IS RESERVED

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-02 CLAUSES INCORPORATED BY REFERENCE (APR 1984)

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES:

52.246-06 Inspection-Time-and–Material and Labor-Hour (MAY 2001)

E.2 INSPECTION AND ACCEPTANCE - DESTINATION (APR 1984)

Inspection and acceptance of Contractor’s performance shall be accomplished by the Contracting Officer’s Representative (COR) or by the Site Security Manager at the Place of Delivery shown in Section F.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-02 CLAUSES INCORPORATED BY REFERENCE (APR 1984)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

I. FEDERAL ACQUISITION REGULATION (CFR CHAPTER 1) CLAUSES:

52.242.15 Stop-Work Order (AUG 1989)

F.2 PERIOD OF PERFORMANCE

The period of performance is on or about June 1, 2025 through May 31, 2026, with four, one-year options to renew pursuant to FAR 52.217-9. The government may exercise the option set forth in Subsection 1.1.1. “FAR 52.21708, Option to Extend Service.”

F.3 PLACE OF DELIVERY

The Government Provided Training will be held in the Washington, D. C. area and at selected sites abroad. Each Task Order will specify the place of delivery for Construction Security Monitoring Services.

F.4 TIME OF DELIVERY

No later than 90 days after contract award, the contractor shall commence training SSP.

Within 45 days after the receipt of a fully funded Task Order, the contractor shall be required to provide trained and qualified SSP to the respective job sites.

Upon task order award and urgent requirements which will be defined in request for proposals, the Contractor shall identify and be able to provide up to five (5) Cleared American Guards (CAGs) and up to three (3) Construction Surveillance Technicians (CSTs) no later than 10 days after receipt of the respective task order (provided there are no visa issues, See Section C.3.6-7.).

The CAG’s and CST’s must possess the required training, clearances, necessary immunizations, visas and country clearances at the time of deployment.

F.4.1 DELIVERABLES Each Task Order will detail the required deliverables, if applicable.

F.5 REPORTS

All reports shall be submitted to the COR in one copy:

F.5.1 Monthly Activity Report (see Section C.3.3). Due: Within 8 days following the end of the month

F.5.2 Monthly Financial Report - This report shall be submitted for the same period as the monthly activity report and shall contain the following information:

a. Identification - Contractor's name and contract number.

b. Actual funds expended or costs incurred during the reporting month.

c. Actual labor hours, reported by individual (identified by name and labor category) and Task

Order, expended during reporting month. These hours shall be segregated to show hours billed at standard rates and those billed at overtime rates.

d. Total contract price and total funds obligated to the contract.

e. Cumulative funds allocated for contract performance from the effective date of this contract through the last day of the reporting period reported by Task Order and contract total.

f. Cumulative funds expended or costs incurred from the effective date of this contract through the last day of the reporting period reported by Task Order and contract total.

g. Cumulative labor hours, reported by individual (identified by name and labor category) and

Task Order, expended from the effective date of the contract though the last day of the reporting period.

h. Cumulative overtime labor hours, reported by individual (identified by name and labor category) and Task Order, expended from the effective date of the contract though the last day of the reporting period.

i. Cumulative funds of all reimbursable costs, to include travel, lodging and M&IE, expended from the effective date of the contract through the last day of the reporting period reported by individual, Task Order and contract total.

j. Percentage of funds expended from each CLIN

k. Letter stating FINAL INVOICE if applicable.

F.5.3 Trip Reports - Inspection System

Trip Reports are due no later than 10 working days after completion of trip. Trip reports will detail work accomplished, problems encountered, trip costs, and recommendations resulting from the trip.

F.5.4 Special Reports - Due: As requested by separate Task Order by COR

The Contractor shall also be responsible for special reports, as needed and requested by the Contracting Officer’s Representative. Example includes, but is not limited to: annual and multi-year travel and fiscal projections, assistance in compiling data for responses to Congressional inquiries and Freedom of Information Act requests.

F.5.5 Weekly Deployment Reports – Due each Friday not later than 1200 hours. Reports shall be in Microsoft Excel or Word format.

F.5.6 Physical Inventory Reports

The Contractor shall submit one copy of each inventory report to the COR.

a. Initial GFP Inventory Report - DUE: 30 Calendar Days after Contract Award

b. Interim GFP Inventory Reports - DUE: Every six months

c. Final GFP Inventory Report - DUE: Expiration Date of Contract

The GFP Inventory reports shall consist of the following items:

(1) Listing of all GFP.

(2) A listing that identifies all discrepancies disclosed by a physical inventory.

(3) A signed statement certifying the date the inventory was accomplished and that the official property records were found to be in agreement except for discrepancies reported.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION DATA

Contracting Officer: Patrick Reilly

Contracts Specialist: Gloria Paul: 703-875-6002 Email: paulg2@state.gov

First Class Mailing: U.S. Department of State U. S. Postal Service M/OBO/PDCS/SPC – Attn: Gloria Paul P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Contracting Officer's Representative (COR): To Be Specified at Contract Award Telephone Number:

Facsimile Number:

G.2 ORDERING PROCEDURES

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

G.3 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)(AUG

1999)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs, taxes and the local value added TAX (VAT), and expenses the firm-fixed price stated in Section B of this contract.

(b) Reserved

(c) Invoice Submission. Invoices shall be submitted in an original and three copies to the office identified in Block 10 of the SF-26,…