SP8000-19-Q-0003_Amendment_1.pdf
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Amendment 1
Solicitation SP8000-19-Q-0003: Piled Material Verification and Analysis
The following items have been changed:
Attachment 1: Pile Survey 2019 (Depot piles Space & Tonnage as of December 2018)
REMOVED: Lordstown, OH item has been removed in entirety. Pile 36 for 14,446,160 lbs. has been removed from the requirement.
REMOVED: Scotia, NY item for Zinc (Various), pile 505-506 Pad Zinc for 10,410,191 lbs. has been removed from the requirement.
Attachment A - PERFORMANCE WORK STATEMENT (PWS)
In Section A.1 – BACKGROUND, the following sentence has been changed to “four” from “five”:
FROM: The Defense Logistics Agency - Strategic Materials, hereafter may be referred to throughout this PWS as same, or DLA-SM, currently maintains an inventory of bulk commodities at five locations throughout the continental United States.
TO: The Defense Logistics Agency - Strategic Materials, hereafter may be referred to throughout this PWS as same, or DLA-SM, currently maintains an inventory of bulk commodities at four locations throughout the continental United States.
In Section A.2 – SCOPE, the following sentence has been changed to “four” from “five”:
FROM: The Contractor shall provide all services necessary to perform volumetric measurements and net weight calculations of all identified bulk commodities, maintained in inventory of DLA-SM, to include Ferrochromium, Ferromanganese, and Manganese Ore, at five locations throughout the continental United States and stored as outdoor, uncovered piles.
TO: The Contractor shall provide all services necessary to perform volumetric measurements and net weight calculations of all identified bulk commodities, maintained in inventory of DLA-SM, to include Ferrochromium, Ferromanganese, and Manganese Ore, at four locations throughout the continental United States and stored as outdoor, uncovered piles.
Attachment B – CLIN Structure REMOVED: Lordstown, OH item has been removed in entirety under CLIN 0001, CLIN 1001, CLIN 2001, CLIN 3001 and CLIN 4001. Pile 36 for 14,446,160 lbs. has been removed from the requirement.
REMOVED: Scotia, NY item for Zinc (Various), pile 505-506 Pad Zinc for 10,410,191 lbs. has been removed from the requirement under CLIN 0001, CLIN 1001, CLIN 2001, CLIN 3001 and CLIN 4001.
Amendment 1 - 04/12/19
SP8000-19-Q-0003
Attachment 1
Pile Survey 2019 Depot piles Space & Tonnage as of December 2018
• Hammond, IN o FeCr High Carbon, Pile 7 84,473,100.006 lbs o FeCr High Carbon, Pile 1 10,198,850.000 lbs o FeCr High Carbon, Pile 18 2,370,890.000 lbs o FeCr Low Carbon, Pile 6-A 5,640,000.000 lbs o FeCr Low Carbon, Pile 15 9,888,840.000 lbs o FeCr Low Carbon, Pile 16 9,967,970.000 lbs o FeCr Low Carbon, Pile 17 7,840,000.000 lbs o Fe Manganese, High Carbon, Pile 148012 148,812,940.000 lbs o Fe Manganese, High Carbon, Pile 19 2,494,900.00 lbs
• Wenden, AZ o Manganese Metallurgical Ore – 663,338,401 lbs
• Scotia, NY o FerroChrome, LC, Pile 3 6,271,460 lbs o FerroChrome, LC, Pile 2AV 881,060 lbs o FerroChrome, LC, Pile 5 2,017,297 lbs
• Point Pleasant, WV o FeManganese, HC, Pile 61 274,476,246 lbs o FerroChrome, LC, Pile 54-B 3,224,307 lbs o FerroChrome, LC, Pile 63-A 10,003,750 lbs o FerroChrome, LC, Pile 63-C- 3,660,910 lbs
PERFORMANCE WORK STATEMENT (PWS)
VOLUMETRIC MEASUREMENT & NET WEIGHT CALCULATION OF BULK
COMMODITIES MAINTAINED BY DLA STRATEGIC MATERIALS
A.1 OBJECTIVE
The objective of this PWS is to obtain annual volumetric measurements and net weight calculations of bulk commodities maintained by the Defense Logistics Agency (DLA) Strategic Materials at various locations throughout the continental United States. Results of volumetric measurements and net weight calculations shall be at an accuracy consistent with industry standards to satisfy the requirements of an auditable financial record. This is a firm, fixed-price, performance based contract of one base year, with the possibility of four one-year option periods.
BACKGROUND
The Defense Logistics Agency - Strategic Materials, hereafter may be referred to throughout this PWS as same, or DLA-SM, currently maintains an inventory of bulk commodities at four locations throughout the continental United States. The bulk commodities are stored in piles.
The size, number, type of commodity, and location of piles may change over time based on the operational needs of the agency. The agency is required to annually verify the volume and net weight of all piles using accurate and repeatable audit ready processes and procedures, based on current industry best practices. Processes include verification and certification of the accuracy of current bulk commodity inventory records, and/or of any revised or official changes to audit-ready weights of record.
A.2 SCOPE
The Contractor shall provide all services necessary to perform volumetric measurements and net weight calculations of all identified bulk commodities, maintained in inventory of DLA- SM, to include Ferrochromium, Ferromanganese, and Manganese Ore, at four locations throughout the continental United States and stored as outdoor, uncovered piles. All services shall be conducted to provide comprehensive evidential matter in support of the agency’s audit readiness efforts, to verify and certify the accuracy of current bulk inventory records, and/or any official changes to weights of record. The Contractor shall conduct all activity, and successfully complete and submit all required documentation as indicated throughout this PWS within ninety (90) calendar days of a formal notice to proceed for the contract base year.
Subsequent option years, if exercised, will also be of ninety (90) calendar day duration. The Contractor shall plan, schedule, coordinate, and complete all services described herein, provide all supervision, administrative support, labor, transportation, materials, supplies, and equipment associated with the performance of this PWS, and provide continual status updates to DLA-SM.
A.3.1 OFFEROR PROPOSAL OF RECOMMENDED METHODOLOGY/PROCESS
The Offeror shall prepare and submit a written proposal that identifies and details the proposed methodology they intend to employ, in order to: a) perform the volumetric measurements of commodities, e.g. high-resolution volumetric survey via LIDAR or other industry recognized accurate, reliable, and repeatable process; b) perform net weight calculations for each individual pile, and; c) record obtained data and provide written report(s) of results to DLA- SM. Based on historical DLA-SM data and trend assessments, variations in overall pile weights should not exceed a tolerance of +/- 5%, despite some natural variability of bulk density characteristics of these materials. Established net weights per cubic foot of commodity (by type of commodity) will be provided to the Contractor at time of award by DLA-SM, for their use in calculating the net weight of each individual pile. These established net weights per cubic foot of commodity are based on previous volumetric determinations of similar “control piles” with known, established net weights. All Offeror proposed methodologies are subject to review and pre-approval by the Contracting Officer (CO). The primary resultant deliverable, shall be formal certifications of the net weight and volume for each individual pile, on behalf of DLA-SM, to include formal, detailed reports of record, suitable as audit-ready evidential matter, delineating all manner of process and procedures conducted toward achievement of the objective and scope of this PWS.
A.3.2 BASIC SERVICES
The Contractor shall perform all services associated with the performance of this PWS. All services shall be performed at the Acceptable Quality Level (AQL) established in the Performance Requirements Summary Table (PRST) of this PWS. The Contractor shall determine how much supervision, administrative support, labor, transportation, materials, supplies, and equipment are needed to complete the services of this PWS. The Contractor shall complete all services identified as required to satisfy the requirements of this PWS.
A.3.3 LEVEL OF SERVICES
The size, number, type of commodity, and location of piles may change over time based on the operational needs of the agency. DLA-SM will provide current data on bulk commodities (e.g.
estimated size, number of pile(s), type of commodities, storage location, etc.) to the Contractor prior to each volumetric measurement and net weight calculation verification.
A.3.4 PROJECT OPERATIONAL OUTLINE
1. The Contractor shall prepare and submit documented plans, process, and procedures to the Government for review and assessment prior to award. All approved plans shall be adhered to under contract, to include: a) Operational Plan; b) Work Flow Schedule or Milestones (for all piles and locations); c) Quality Control Plan describing all aspects of anticipated process elements to be employed in satisfying the requirements of the contract and; d) Contractor’s Environmental, Safety and Occupational Health Plan ensuring as applicable, all elements of the project shall be managed in compliance with Federal, State, Local statutes, and any other regulatory requirements which may apply.
2. Content of the Project Operational outline shall include defined rationale for process elements considered directly critical, or relevant to satisfaction of the Objectives (A.3.1) and Scope in this PWS, the proposed Methodology agreed to upon award, and manner of execution, taking into consideration existing physical form and physical characteristics of the material and its storage conditions as it relates to each pile based on current industry best practice.
3. Should the process approach for all, or certain individual piles and sites be adequately similar, those processes and procedures may be defined in a blanket form for all piles falling into that process approach category. Should varying conditions, such as navigability of site terrain or pile or physical characteristics of a material, present the need for variation in process and procedures, the Contracting Officer’s Representative (COR) shall be notified. The COR will forward the deviation request, along with recommendation, to the Contracting Officer for final determination regarding concurrence. If approved, those variations shall be formalized in a revision to the plan.
4. In addition to requirements noted in Section A.3 and its sub-paragraphs, the Contractor shall include in the Operational Plan:
• Schedule of Work or Milestones
• Titles and experience of Project/Contract Management principals and other designated representatives in capacities of Supervisory Responsibility and Authority, A.3.5 Offeror shall develop a Quality Control Plan, to include:
1. Quality Control Management, Supervisory Responsibility and Authority.
2. Quality Process Controls indicating general process for monitoring, measuring, and method of detection, and response to potential risks associated with ensuring accuracy of outputs.
3. Description of quality assessment process for any equipment, materials, and commercial or customized Measuring and Test Equipment to be used in any physical aspect determinations leading to outcomes.
4. Sample ‘Unit of Measure’ integrity management requirement, ensuring reliability, repeatability, and traceability to initial established standards.
5. Proven methodology employed to achieve and ensure repeatable accuracy in reported outcomes.
6. Material management controls to be implemented defining methodologies for minimizing material loss due to process related activity and proven effective in ensuring a percentage of contour of pile or total material loss, not to exceed .0001% of material.
7. Calibration Management as related to, or affecting, any equipment or reference standards acquired for, or manufactured by, the Contractor for the purpose of measuring, testing, or quality maintenance, in adherence to known standards traceable to National Institute of Standards and Technology, to include initial calibration and recalibration.
8. Corrective Action plan/process ensuring timely detection and remedy of issues affecting, or which may affect, quality and accuracy of outcomes.
9. In the case of custom manufactured Measuring and Test Equipment, the Contractor shall provide verifiable and traceable proof of accuracy, in order to ensure the efficacy of the project and its outcomes. The Contractor shall include in submittals (for custom Measuring and Test Equipment only): Measuring and Test Equipment (MTE) design and development criteria, such as drawings and material specifications; functionality;
proof test results; and traceability of calibration standards used in the manufacture of subject MTE, which shall be subject to requirements set forth in number 7. “Calibration Management” (above), in accordance with National Institute of Standards and Technology compliant standards.
A.4 GOVERNMENT QUALITY SURVEILLANCE
1. A COR will be selected by the DLA Strategic Materials, Material Management
Directorate, and formally appointed by the CO. When work is to be performed on a government site, a resident depot representative will be present to assist the Contractor and the COR (if not collocated at the facility) in obtaining access to the facilities to conduct mobilization and surveillance of contract activities.
2. The COR may also serve as DLA-SM’s Quality Assurance Specialist. The Quality Assurance Surveillance Plan (QASP) is a tool for use by the COR as a general surveillance guide, which may include: Technical and performance elements or criteria for evaluation, methods, frequency of surveillance, and corrective action.
3. The Government reserves the right to inspect, observe, and, or conduct surveillance with regard to any aspect of contract related activity, to include at a minimum: mobilization;
work in progress; equipment; and Environmental, Occupational Health and Safety (EOHS) controls, as well as be given access to all project relevant documentation and records produced at any time during the life of the contract, to include any inspection, test, or corrective actions. The Contractor shall ensure that the COR shall be kept abreast of any changes in employee staff, employee or equipment certification status relevant to the contract, and any changes in process or procedures, regardless of any perceived level of impact to project and/or contract.
4. The Contractor shall provide any contract relevant documentation or records for review in a timely manner upon request by COR.
A.5 REPORTING
A.5.1 Throughout performance of the contract, the Contractor shall document and maintain complete, accurate, and traceable records of all relevant information and data outcomes for each pile. A Contractor’s ‘Monthly Progress Report’ shall be due to the COR no later than close of business on the 5th business day after the last day of the end of each previous month, covering the entire period from Notice to Proceed, through completion of all physical on-site tasks to include the following:
1. Material or Commodity
2. Depot Site Location
3. Pile Number
4. Date(s) of activity
5. Conclusive Pile Weight determined as result of assessment
6. Certification of accuracy for each pile completed
7. Pile dimensional measurements, to include:
Method of measure and calculations employed shall include details with regard to odd shaped piles (i.e. not conical or pyramidal).
Perimeter/footprint measurements and outline of footprint shape Height(s), including multiple peaks, flats, etc.
Variation due to potential of material sinking into soft surface
8. Workload Schedule or Milestones (status and/or deviations with cause and potential impact on any affected outcomes)
9. Any problematic issues or corrective actions affecting established process, whereby a minor deviation from an agreed process is required to achieve stated outcomes.
Whether major or minor, any such issue requiring any deviation from established process shall require notification of the COR and subsequent approval by the CO.
NOTE: A deviation for the purpose of this PWS is defined as: a change in a process or procedure to address a risk of negative impact due to an unanticipated condition, or impediment, potentially affecting adherence to requirements. A Minor deviation addresses risk at a level unlikely to negatively affect the Primary Objectives and allows for a one-time change to a process that is isolated to the activity at one pile or location.
A.6 ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH (General)
The Contractor shall review Depot Site Specific Information Orientation Guides for all sites found on www.dla.mil/hq/acquisition/strategicmaterials/IAMTHEKEY.aspx http://www.dla.mil/hq/acquisition/strategicmaterials/IAMTHEKEY.aspx
B. REQUIREMENTS AND ACCEPTANCE CRITERIA
1. The following “Requirements” are only those selected for evaluating Contractor
“operational, technical and deliverable” performance, and does not necessarily represent all requirements that the Contractor may be expected to satisfy under terms of the contract.
2. Each Requirement herein represents either specific elements (such as a report submittal), or a taxonomy of broader objectives (i.e. Records, data, traceability) with elements dispersed throughout the PWS by which Contractor performance shall be evaluated.
3. Numbering of each “Requirement” aligns with numbering in the Performance Requirements Summary Table (PRST).
4. The Contractor shall meet all requirements set forth throughout this PWS in its entirety.
The Government encourages the Contractor to recommend any potential process improvements.
B.1 TASK 1: DOCUMENTATION
Performance Standard / Acceptable Quality Level (AQL)
REQUIREMENT
B.1.1 Conduct and document stockpile weight and volume assessments on existing bulk piles in a manner consistent with industry best practices. AQL: 100%
B.1.2 Certify the accuracy of current bulk inventory records or validate and certify any revised, official, audit-ready weights of record. A certification of weight shall be provided for every pile assessed under this contract. AQL: 100%
B.1.3 The Contractor shall document and maintain complete and accurate records of relevant information and data outcomes for each pile. AQL: 100%
B.1.4 The Contractor’s ‘Monthly Progress Report’ is due to the Contracting Officer’s Representative within 5 business days at the end of each previous month. AQL: 100%
B.1.5 All required reporting data is included in every ‘Monthly Progress Report’, and the contents are accurate and consistent with ‘on-site’ records generated at time of activity on-site for each pile. AQL: 100%
B.2 TASK 2: MANAGEMENT OF GENERAL AND OVERALL PROCESS AND
PROCEDURES - Performance Standard / Acceptable Quality Level (AQL)
REQUIREMENT
The Contractor shall manage and control all planning and operational process and procedures, documents and records control, risk mitigation, preventive and corrective actions, and ensure full and complete access to same at the request of the COR.
B.2.1 The Contractor maintains and adheres to Work Flow Schedules or Milestones and provides updates to include any changes or adjustments on ‘Monthly Progress Reports’.
AQL: 100%
B.2.2 The Contractor consistently follows and adheres to processes, procedures, and all requirements set forth in accordance with its DLA Strategic Materials approved Operational; Quality Control; Environmental, Safety and Occupational Health Plans.
AQL: 100%.
B.2.3 The Contractor ensures that all manner of process execution is consistent with existing physical form and physical characteristics as it relates to each type/form of material and site conditions, and is based on current industry best practice and methods. AQL:
100%
B.2.4 Contractor shall ensure that material management controls defining methodologies for minimizing material loss due to process related activity are followed, and proven effective in ensuring a reasonable percentage of loss, not to exceed .0001% of material disturbed. AQL: 100%
B.2.5 The Contractor shall notify the COR of any failures, discrepancies, or anomalies of any kind involving any activity, process, or outcomes, and upon concurrence with the COR, effects appropriate corrective action as necessary to promptly respond and resolve any and all issues deemed out of the norm or standard, non-conforming, non-compliant, or potential quality issues which may present unacceptable risk, or likely pose negative effect on in-process activity or outcomes. AQL: 100%
B.2.6 Contractor adheres to quality assessment process for any equipment, materials, commercial or customized Measuring and Test Equipment to be used in any linear, volume, weighing, or physical aspect determinations leading to outcomes. AQL 95%
B.2.7 Calibration Management involving equipment manufacturer specifications, maintenance, initial calibration, in-process re-calibration, and standards management to established measurement standards traceable to National Institute of Standards and Technology. AQL 95%
B.2.8 The Contractor shall provide all necessary labor, supervision, equipment (including all appropriate personal protective equipment), materials, and supplies to perform the tasks required. AQL 95%
C. PLACE OF PERFORMANCE and DEPOT HOURS of OPERATION
- All DLA-SM depots Hours of Operation: 7:00AM – 3:30PM (Regardless of time zone)
- All services shall occur at piles located at government sites listed in Attachment 1.
ATTACHED TO THIS PERFORMANCE WORK STATEMENT:
Attachment 1: Pile Survey 2019 Attachment 2: Performance Requirements Summary Table (PRST) Attachment 3: Quality Assurance & Surveillance Plan QASP)
D. GOVERNMENT FURNISHED MATERIAL
None
E. SUBMITTALS
1. Operational outline addressing each “plan” (a, b, c, and d, providing details as described in Sections A.3.4, A.3.5 and A.4 of this PWS), to include at a minimum; a) Operational Plan, b) Work Flow Schedule or Milestones (for all piles and locations),
c) Quality Control Plan describing all aspects of anticipated process elements to be employed in satisfying the requirements of the contract, and d.) Contractor’s Environmental, Safety and Occupational Health Plan.
2. License, certification, and any substantiating evidence of experience relevant to Contractor/operator qualifications to successfully conduct, manage, operate relevant equipment, and achieve the objectives in accordance with current, relative industry best practices and requirements set forth in this PWS.
F. DELIVERABLES
1. Formal, documented certification of net weight shall be provided for every pile assessed under this contract.
2. Contractor ‘Monthly Progress Report’ shall be submitted by no later than close of business on the 5th business day after the end of each month.
3. Evidential records and documentation, detailing or referencing detailed methods, formulas, process and procedures, and equipment used to achieve resultant data representing volumetric measurements, and net weights for all existing bulk piles of Ferrochromium, Ferromanganese, and Manganese Ore.
4. All records related to activity process and procedures management, to include;
documented measurements; drawings; measuring and test equipment;
calibrations and standards; inspection reports; corrective actions and corrective action reports; daily contractor personnel attendance on government sites in conduct of this contract; and any environmental, safety and occupational health issues or reports during period of performance.
G. CONTRACTOR MANPOWER REPORTING
The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.
Amendment 1 - 04/12/19 http://www.ecmra.mil/ http://www.ecmra.mil/
ATTACHMENT B - CLIN STRUCTURE
CLIN 0001: Piled Materials Verification and Analysis: Base Period Perform all services and administrative duties to provide DLA Strategic Materials with piled materials verification and analysis.
Location Materials Piles Weight (lbs) Total Price Per Pile
Total Price Per location
Point Pleasant, WV
Ferromanganese High Carbon Pile 61 274,476,246 lbs.
Ferrochrome Low Carbon Pile 54-B 3,224,307 lbs Pile 63-A 10,003,750 lbs Pile 63-C 3,660,910 lbs
Scotia, NY Ferrochrome L/C Pile 3 6,271,460 lbs.
Pile 2AV 881,060 lbs.
Pile 5 2,017,297 lbs.
Hammond, IN
Ferro Manganese – High Carbon Pile: 148012 148,812,940 lbs.
Pile: 19 2,494,900 lbs.
Ferro Chromium – High Carbon Pile: 7 84,473,100 lbs.
Pile: 1 10,198,850 lbs.
Pile: 18 2,370,890 lbs.
Ferro Chromium – Low Carbon Pile: 6-A 5,640,000 lbs.
Pile: 15 9,888,840 lbs.
Pile: 16 9,967,970 lbs Pile: 17 7,840,000 lbs.
Wenden, AZ Manganese - Metallurgical Grade Pile: (4 piles) 663,338,401 lbs.
17 Piles Materials Base Period Total Price: $_____________
CLIN 1001: Piled Materials Verification and Analysis: Option Year 1Period Perform all services and administrative duties to provide DLA Strategic Materials with piled materials verification and analysis.
Location Materials Piles Weight (lbs) Total Price Per Pile
Total Price Per location
Point Pleasant, WV
Ferromanganese High Carbon Pile 61 274,476,246 lbs.
Ferrochrome Low Carbon Pile 54-B 3,224,307 lbs Pile 63-A 10,003,750 lbs Pile 63-C 3,660,910 lbs
Scotia, NY Ferrochrome L/C Pile 3 6,271,460 lbs.
Pile 2AV 881,060 lbs.
Pile 5 2,017,297 lbs.
Hammond, IN
Ferro Manganese – High Carbon Pile: 148012 148,812,940 lbs.
Pile: 19 2,494,900 lbs.
Ferro Chromium – High Carbon Pile: 7 84,473,100 lbs.
Pile: 1 10,198,850 lbs.
Pile: 18 2,370,890 lbs.
Ferro Chromium – Low Carbon Pile: 6-A 5,640,000 lbs.
Pile: 15 9,888,840 lbs.
Pile: 16 9,967,970 lbs Pile: 17 7,840,000 lbs.
Wenden, AZ Manganese - Metallurgical Grade Pile: (4 piles) 663,338,401 lbs.
17 Piles Materials Option Year 1 Period Total Price: $_____________
CLIN 2001: Piled Materials Verification and Analysis: Option Year 2 Period Perform all services and administrative duties to provide DLA Strategic Materials with piled materials verification and analysis.
Location Materials Piles Weight (lbs) Total Price Per Pile
Total Price Per location
Point Pleasant, WV
Ferromanganese High Carbon Pile 61 274,476,246 lbs.
Ferrochrome Low Carbon Pile 54-B 3,224,307 lbs Pile 63-A 10,003,750 lbs Pile 63-C 3,660,910 lbs
Scotia, NY Ferrochrome L/C Pile 3 6,271,460 lbs.
Pile 2AV 881,060 lbs.
Pile 5 2,017,297 lbs.
Hammond, IN
Ferro Manganese – High Carbon Pile: 148012 148,812,940 lbs.
Pile: 19 2,494,900 lbs.
Ferro Chromium – High Carbon Pile: 7 84,473,100 lbs.
Pile: 1 10,198,850 lbs.
Pile: 18 2,370,890 lbs.
Ferro Chromium – Low Carbon Pile: 6-A 5,640,000 lbs.
Pile: 15 9,888,840 lbs.
Pile: 16 9,967,970 lbs Pile: 17 7,840,000 lbs.
Wenden, AZ Manganese - Metallurgical Grade Pile: (4 piles) 663,338,401 lbs.
17 Piles Materials Option Year 2 Period Total Price: $_____________
CLIN 3001: Piled Materials Verification and Analysis: Option Year 3 Period Perform all services and administrative duties to provide DLA Strategic Materials with piled materials verification and analysis.
Location Materials Piles Weight (lbs) Total Price Per Pile
Total Price Per location
Point Pleasant, WV
Ferromanganese High Carbon Pile 61 274,476,246 lbs.
Ferrochrome Low Carbon Pile 54-B 3,224,307 lbs Pile 63-A 10,003,750 lbs Pile 63-C 3,660,910 lbs
Scotia, NY Ferrochrome L/C
Pile 3 6,271,460 lbs.
Pile 2AV 881,060 lbs.
Pile 5 2,017,297 lbs.
Hammond, IN
Ferro Manganese – High Carbon Pile: 148012 148,812,940 lbs.
Pile: 19 2,494,900 lbs.
Ferro Chromium – High Carbon Pile: 7 84,473,100 lbs.
Pile: 1 10,198,850 lbs.
Pile: 18 2,370,890 lbs.
Ferro Chromium – Low Carbon Pile: 6-A 5,640,000 lbs.
Pile: 15 9,888,840 lbs.
Pile: 16 9,967,970 lbs Pile: 17 7,840,000 lbs.
Wenden, AZ Manganese - Metallurgical Grade
Pile: (4 piles) 663,338,401 lbs.
17 Piles Materials Option Year 3 Period Total Price: $_____________
CLIN 4001: Piled Materials Verification and Analysis: Option Year 4 Period Perform all services and administrative duties to provide DLA Strategic Materials with piled materials verification and analysis.
Location Materials Piles Weight (lbs) Total Price Per Pile
Total Price Per location
Point Pleasant, WV
Ferromanganese High Carbon Pile 61 274,476,246 lbs.
Ferrochrome Low Carbon Pile 54-B 3,224,307 lbs Pile 63-A 10,003,750 lbs Pile 63-C 3,660,910 lbs
Scotia, NY Ferrochrome L/C Pile 3 6,271,460 lbs.
Pile 2AV 881,060 lbs.
Pile 5 2,017,297 lbs.
Hammond, IN
Ferro Manganese – High Carbon Pile: 148012 148,812,940 lbs.
Pile: 19 2,494,900 lbs.
Ferro Chromium – High Carbon Pile: 7 84,473,100 lbs.
Pile: 1 10,198,850 lbs.
Pile: 18 2,370,890 lbs.
Ferro Chromium – Low Carbon Pile: 6-A 5,640,000 lbs.
Pile: 15 9,888,840 lbs.
Pile: 16 9,967,970 lbs Pile: 17 7,840,000 lbs.
Wenden, AZ Manganese - Metallurgical Grade Pile: (4 piles) 663,338,401 lbs.
17 Piles Materials Option Year 4 Period Total Price: $_____________
| Amendment 1 |
| Amendment 1 1 Locations Pile Survey 2019V2 |
| Amendment 1 PWS Pile Survey 2019V2 (changed 5 to 4 locations) |
| A.1 OBJECTIVE |
| A.2 SCOPE |
| The Contractor shall provide all services necessary to perform volumetric measurements and net weight calculations of all identified bulk commodities, maintained in inventory of DLA-SM, to include Ferrochromium, Ferromanganese, and Manganese Ore, a... |
| A.3.1 OFFEROR PROPOSAL OF RECOMMENDED METHODOLOGY/PROCESS |
| A.3.4 PROJECT OPERATIONAL OUTLINE |
| 1. The Contractor shall prepare and submit documented plans, process, and procedures to the Government for review and assessment prior to award. All approved plans shall be adhered to under contract, to include: a) Operational Plan; b) Work Flow Sched... |
| 2. Content of the Project Operational outline shall include defined rationale for process elements considered directly critical, or relevant to satisfaction of the Objectives (A.3.1) and Scope in this PWS, the proposed Methodology agreed to upon award... |
| 3. Should the process approach for all, or certain individual piles and sites be adequately similar, those processes and procedures may be defined in a blanket form for all piles falling into that process approach category. Should varying conditions, ... |
| 4. In addition to requirements noted in Section A.3 and its sub-paragraphs, the Contractor shall include in the Operational Plan: |
| Schedule of Work or Milestones |
| Titles and experience of Project/Contract Management principals and other designated representatives in capacities of Supervisory Responsibility and Authority, |
| A.3.5 Offeror shall develop a Quality Control Plan, to include: |
| 1. Quality Control Management, Supervisory Responsibility and Authority. |
| 2. Quality Process Controls indicating general process for monitoring, measuring, and method of detection, and response to potential risks associated with ensuring accuracy of outputs. |
| 3. Description of quality assessment process for any equipment, materials, and commercial or customized Measuring and Test Equipment to be used in any physical aspect determinations leading to outcomes. |
| 4. Sample ‘Unit of Measure’ integrity management requirement, ensuring reliability, repeatability, and traceability to initial established standards. |
| 5. Proven methodology employed to achieve and ensure repeatable accuracy in reported outcomes. |
| 6. Material management controls to be implemented defining methodologies for minimizing material loss due to process related activity and proven effective in ensuring a percentage of contour of pile or total material loss, not to exceed .0001% of mate... |
| 7. Calibration Management as related to, or affecting, any equipment or reference standards acquired for, or manufactured by, the Contractor for the purpose of measuring, testing, or quality maintenance, in adherence to known standards traceable to Na... |
| 8. Corrective Action plan/process ensuring timely detection and remedy of issues affecting, or which may affect, quality and accuracy of outcomes. |
| 9. In the case of custom manufactured Measuring and Test Equipment, the Contractor shall provide verifiable and traceable proof of accuracy, in order to ensure the efficacy of the project and its outcomes. The Contractor shall include in submittals (f... |
| A.4 GOVERNMENT QUALITY SURVEILLANCE |
| 1. A COR will be selected by the DLA Strategic Materials, Material Management Directorate, and formally appointed by the CO. When work is to be performed on a government site, a resident depot representative will be present to assist the Contractor an... |
| 2. The COR may also serve as DLA-SM’s Quality Assurance Specialist. The Quality Assurance Surveillance Plan (QASP) is a tool for use by the COR as a general surveillance guide, which may include: Technical and performance elements or criteria for eval... |
| 3. The Government reserves the right to inspect, observe, and, or conduct surveillance with regard to any aspect of contract related activity, to include at a minimum: mobilization; work in progress; equipment; and Environmental, Occupational Health a... |
| 4. The Contractor shall provide any contract relevant documentation or records for review in a timely manner upon request by COR. |
| A.5 REPORTING |
| A.5.1 Throughout performance of the contract, the Contractor shall document and maintain complete, accurate, and traceable records of all relevant information and data outcomes for each pile. A Contractor’s ‘Monthly Progress Report’ shall be due to th... |
| 1. Material or Commodity |
| 2. Depot Site Location |
| 3. Pile Number |
| 4. Date(s) of activity |
| 5. Conclusive Pile Weight determined as result of assessment |
| 6. Certification of accuracy for each pile completed |
| 7. Pile dimensional measurements, to include: |
| Method of measure and calculations employed shall include details with regard to odd shaped piles (i.e. not conical or pyramidal). |
| Perimeter/footprint measurements and outline of footprint shape |
| Height(s), including multiple peaks, flats, etc. |
| Variation due to potential of material sinking into soft surface |
| 8. Workload Schedule or Milestones (status and/or deviations with cause and potential impact on any affected outcomes) |
| 9. Any problematic issues or corrective actions affecting established process, whereby a minor deviation from an agreed process is required to achieve stated outcomes. Whether major or minor, any such issue requiring any deviation from established pro... |
| NOTE: A deviation for the purpose of this PWS is defined as: a change in a process or procedure to address a risk of negative impact due to an unanticipated condition, or impediment, potentially affecting adherence to requirements. A Minor deviation a... |
| A.6 ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH (General) |
| The Contractor shall review Depot Site Specific Information Orientation Guides for all sites found on www.dla.mil/hq/acquisition/strategicmaterials/IAMTHEKEY.aspx |
| B. REQUIREMENTS AND ACCEPTANCE CRITERIA |
| 1. The following “Requirements” are only those selected for evaluating Contractor “operational, technical and deliverable” performance, and does not necessarily represent all requirements that the Contractor may be expected to satisfy under terms of t... |
| 2. Each Requirement herein represents either specific elements (such as a report submittal), or a taxonomy of broader objectives (i.e. Records, data, traceability) with elements dispersed throughout the PWS by which Contractor performance shall be eva... |
| 3. Numbering of each “Requirement” aligns with numbering in the Performance Requirements Summary Table (PRST). |
| 4. The Contractor shall meet all requirements set forth throughout this PWS in its entirety. The Government encourages the Contractor to recommend any potential process improvements. |
| B.1 TASK 1: DOCUMENTATION |
| Performance Standard / Acceptable Quality Level (AQL) |
| REQUIREMENT |
| B.1.1 Conduct and document stockpile weight and volume assessments on existing bulk piles in a manner consistent with industry best practices. AQL: 100% |
| B.1.2 Certify the accuracy of current bulk inventory records or validate and certify any revised, official, audit-ready weights of record. A certification of weight shall be provided for every pile assessed under this contract. AQL: 100% |
| B.1.3 The Contractor shall document and maintain complete and accurate records of relevant information and data outcomes for each pile. AQL: 100% |
| B.1.4 The Contractor’s ‘Monthly Progress Report’ is due to the Contracting Officer’s Representative within 5 business days at the end of each previous month. AQL: 100% |
| B.1.5 All required reporting data is included in every ‘Monthly Progress Report’, and the contents are accurate and consistent with ‘on-site’ records generated at time of activity on-site for each pile. AQL: 100% |
| A |
| B |
| B.1 |
| B.2 |
| B.2 TASK 2: MANAGEMENT OF GENERAL AND OVERALL PROCESS AND PROCEDURES - Performance Standard / Acceptable Quality Level (AQL) |
| The Contractor shall manage and control all planning and operational process and procedures, documents and records control, risk mitigation, preventive and corrective actions, and ensure full and complete access to same at the request of the COR. |
| B.2.1 The Contractor maintains and adheres to Work Flow Schedules or Milestones and provides updates to include any changes or adjustments on ‘Monthly Progress Reports’. AQL: 100% |
| B.2.2 The Contractor consistently follows and adheres to processes, procedures, and all requirements set forth in accordance with its DLA Strategic Materials approved Operational; Quality Control; Environmental, Safety and Occupational Health Plans. ... |
| B.2.3 The Contractor ensures that all manner of process execution is consistent with existing physical form and physical characteristics as it relates to each type/form of material and site conditions, and is based on current industry best practice a... |
| B.2.4 Contractor shall ensure that material management controls defining methodologies for minimizing material loss due to process related activity are followed, and proven effective in ensuring a reasonable percentage of loss, not to exceed .0001% o... |
| B.2.5 The Contractor shall notify the COR of any failures, discrepancies, or anomalies of any kind involving any activity, process, or outcomes, and upon concurrence with the COR, effects appropriate corrective action as necessary to promptly respond... |
| B.2.6 Contractor adheres to quality assessment process for any equipment, materials, commercial or customized Measuring and Test Equipment to be used in any linear, volume, weighing, or physical aspect determinations leading to outcomes. AQL 95% |
| B.2.7 Calibration Management involving equipment manufacturer specifications, maintenance, initial calibration, in-process re-calibration, and standards management to established measurement standards traceable to National Institute of Standards and ... |
| B.2.8 The Contractor shall provide all necessary labor, supervision, equipment (including all appropriate personal protective equipment), materials, and supplies to perform the tasks required. AQL 95% |
| C. PLACE OF PERFORMANCE and DEPOT HOURS of OPERATION |
| - All DLA-SM depots Hours of Operation: 7:00AM – 3:30PM (Regardless of time zone) |
| - All services shall occur at piles located at government sites listed in Attachment 1. |
| ATTACHED TO THIS PERFORMANCE WORK STATEMENT: |
| D. GOVERNMENT FURNISHED MATERIAL |
| None |
| E. SUBMITTALS |
| 1. Operational outline addressing each “plan” (a, b, c, and d, providing details as described in Sections A.3.4, A.3.5 and A.4 of this PWS), to include at a minimum; a) Operational Plan, b) Work Flow Schedule or Milestones (for all piles and location... |
| 2. License, certification, and any substantiating evidence of experience relevant to Contractor/operator qualifications to successfully conduct, manage, operate relevant equipment, and achieve the objectives in accordance with current, relative indust... |
| F. DELIVERABLES |
| 1. Formal, documented certification of net weight shall be provided for every pile assessed under this contract. |
| 2. Contractor ‘Monthly Progress Report’ shall be submitted by no later than close of business on the 5th business day after the end of each month. |
| 3. Evidential records and documentation, detailing or referencing detailed methods, formulas, process and procedures, and equipment used to achieve resultant data representing volumetric measurements, and net weights for all existing bulk piles of Fer... |
| 4. All records related to activity process and procedures management, to include; documented measurements; drawings; measuring and test equipment; calibrations and standards; inspection reports; corrective actions and corrective action reports; daily ... |
Amendment 1 Attachment B - CLIN Structure
File details come from the government source that posted it.