RFQ Questions and Answers (version1).xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Request for Information (RFI) for an up to 60 months lease of 152 multi-functional devices and services
- Solicitation number
- SP7000-25-RFI-1036
- Issued by
-
Defense Logistics Agency
About this file
The document is a Questions and Answers (Q&A) spreadsheet for a Request for Information (RFI) issued by the Defense Logistics Agency (DLA) for a multi-functional device (MFD) lease contract. The solicitation seeks to acquire 152 A3 and A4 MFDs for Headquarters Army Materiel Command, with device locations spanning Redstone Arsenal (144 devices), Anniston Army Depot (2 devices), and the Pentagon (6 devices). The contract will be a single-award, Firm Fixed Price (FFP) lease for up to 60 months, with a planned performance start date of November 1st, 2025.
Key details from the Q&A include: DLA will not set aside the contract for small businesses, though small businesses can submit quotations; the RFQ will be posted on SAM.gov; devices require specific technical specifications including encryption standards (FIPS 140-2 or 140-3), inline finishing functions, and network management tools. Vendors must obtain a Facility Clearance at or above the secret level within 90 days of contract award. The RFI response deadline is May 6, 2025, at 2:00 PM Eastern, with questions about the draft Performance Work Statement due by April 29, 2025, at 2:00 PM Eastern. Interested vendors must submit business information including DUNS number, business size, CAGE code, and point of contact details.
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Other files
| File | Type | Posted |
|---|---|---|
| SP7000-25-RFI-1036.pdf | ||
| Attachment 2 - RFI vendor responce spreadsheet .xlsx | XLSX spreadsheet | |
| Attachment 1 - DRAFT Performance Work Statement (PWS).docx | DOCX document |
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Sheet1
| Page 1 of 1 | |
| SP7000-25-RFI-1036 Questions and Answers |
| No. | Questions | Answers | |
| 1 | Is there a reason why this came out on SAM.gov versus going through the standard | ||
| DLA PRTNR contract? | The DLA PRTNR IDIQs cannot be utilized because the requirement is for both A3 and A4 MFDs. | ||
| 2 | Will the RFQ be issued on SAM.gov or via the PRTNR contract? |
The RFQ will be posted on SAM.gov.
| 3 | Is DLA going to make multiple awards? | No, DLA will be making a single award. | |
| 4 | What is the current install base for the customer? | Per the draft PWS, the locations are Redstone Arsenal, AL, Anniston Army Depot, AL, and the Pentagon, Washington, D.C. Exact locations will be posted with the RFQ. | |
| 5 | Will DLA consider a woman-owned or HUBZone set-aside? | This will not be set-aside for small business as it will not meet the limitations on subcontracting in accordance with FAR 52.219-14 and Class Deviation 2021-O0008. Small businesses may participate by submitting quotations in response to the Request for Quote. | |
| 6 | Which of the below companies did the most business on the multiple award? | ||
| a. | ABM Federal | ||
| b. | Cartridge Technologies | ||
| c. | Harris Technologies | ||
| d. | HPI Federal | ||
| e. | JTF Business Systems | ||
| f. | Konica Minolta Business Solutions USA | ||
| g. | Lexmark International | ||
| h. | Omni Business Systems-Fax Plus | ||
| i. | Ricoh USA | ||
| j. | Trident E&P | ||
| k. | Xerox | This information has no bearing on this requirement and will not be shared. | |
| 7 | We respectfully request a two-week deadline extension to accommodate for any changes made to the solicitation due to questions. | This is not a solicitation. The purpose of this Request for Information (RFI) is to collect vendor's interest for this requirement. | |
| 8 | Does DLA want pricing with the RFI response? | No. Pricing is not to be submitted with an RFI. | |
| 9 | Regarding Section II A. 3., please clarify if there will be no single function printers for VB-2ANC and VB-2ASC. Currently, these areas have single function printers. | The required specifications for devices is listed in the PWS. | |
| 10 | We respectfully ask that Section II A. 18. e. stating all machines should be defaulted to “‘Draft’ quality printing rather than “high” quality printing,” be removed as this is an old Xerox spec and limits competition. Additionally, draft quality printing is not in line with the quality typically associated with a four star headquarter organization. | DLA will take this into consideration. | |
| 11 | We respectfully ask that Section II C. stating “…all A3 devices shall include basic inline finishing functions which include stacking, collating, and multi-position stapling,” be clarified to specify large external finishers with a capacity of 3,000 sheets as the customer currently has and has had for over a decade. | No changes will be made to this requirement. | |
| 12 | We respectfully ask that Section II E. 2. “All CLASSIFIED designated devices shall include an external, removable hard drive. A removable hard drive is a hard drive the DLA Customer may promptly/easily remove and reinsert into an external hard drive chassis on the device on a recurring basis. All devices with removable hard drives shall have a locking mechanism with a key to secure the hard drive,” be removed as the customer is categorized as a secure open storage facility and this specification is not the standard practice for these facilities. Keeping this specification will limit competition and increase cost. The customer currently does not have this feature. | This is a requirement of the current STIG and no changes will be made to this requirement. | |
| 13 | We respectfully ask that Section II E. 4. “All Non-Classified Internet Protocol Router (NIPR) devices, volume bands 1-5, shall have analog fax only. Note: The analog fax function shall be configured to separate/isolate the fax controller from the network controller. SIPR (Secret Internet Protocol Router) devices shall NOT have the hardware capability for faxing,” | ||
| be removed and the actual specified number of devices that require fax be stated in order to ensure costs remain low and technological resources are allocated correctly. Only 3 devices for this customer currently have analog fax. | No changes will be made to this requirement. | ||
| 14 | We respectfully ask that specifications on Section III A. be modified and/or allow the following changes that align with the customer’s current printer capabilities: |
VB-3A3NC and VB-3A3SC NIPR and SIPR
1. A minimum speed of 40ppm
| 2. Paper capacity of one (1) bypass tray and four (4) paper drawers- two of which would be adjustable. | No changes will be made to this requirement. | |
| 15 | We respectfully ask that specifications on Section III A. be modified and/or allow the following changes that align with the customer’s current printer capabilities: |
VB-2A4NC and VB-2A4NC NIPR and SIPR
1. A minimum speed of 33ppm
| 2. Paper capacity of one (1) bypass tray (100 sheet minimum) and one (1) adjustable (500 sheet minimum) paper drawer. Legal-sized paper is not typical for desktop machines, and eliminating this specification will lower costs overall. | No changes will be made to this requirement. | |
| 16 | We respectfully ask that specifications on Section III A. be modified and/or allow the following changes that align with the customer’s current printer capabilities: |
VB-3A4NC and VB-3A4SC NIPR and SIPR
| 1. Paper capacity of one (1) bypass tray (100 sheet minimum) and one (1) adjustable (500 sheet minimum) paper drawer. Legal-sized paper is not typical for desktop machines, and eliminating this specification will lower costs overall. | No changes will be made to this requirement. | ||
| 17 | Regarding Section IV 10., will the customer, as well the Regional NEC, allow the use of SNMP software for monthly reporting? | DLA will research this for the RFQ | |
| 18 | Regarding Section XV., does the customer want to specify that the contractor must have a local warehouse within 30 miles of Redstone Arsenal stocked with parts and supplies and a delivery vehicle to reduce downtime? It has been shown many times in the past few years that supply chains can be delayed and interrupted and local warehousing can buffer and protect against these interruptions. | No | |
| 19 | Regarding Section XVI A., “The Contractor shall provide an Enterprise Management Tool that manages devices. The management/ monitoring software tool shall reside within the DLA Customers’ network in order to monitor, manage and generate usage to facilitate continued fleet optimization reports,” will the customer and their Regional NEC allow the use of these tools? | This is a requirement in accordance with the PWS. | |
| 20 | Regarding Section XVII, due to staffing reductions and the customer’s classification as a secret open storage facility, would the customer like to request the contractor possess a Secret facility clearance at the time of award to reduce the need to be escorted while performing work under this contract? This would be beneficial due to an expedited delivery schedule and the minimum downtime requirements required for this contract. | Yes. In accordance with the PWS, the vendor shall, within 90 days of contract award, obtain and maintain a favorable Facility Clearance, at or above the secret level. | |
| 21 | Does the customer wish to support small businesses and designate this contract as a small business set aside? | This will not be set-aside for small business as it will not meet the limitations on subcontracting in accordance with FAR 52.219-14 and Class Deviation 2021-O0008. Small businesses may participate by submitting quotations in response to the Request for Quote. | |
| 22 | Could the government kindly update to reflect (FIPS) 140-2? FIPS 140-2 is the commonly implemented standard in currently sold MFDs/multifunctional devices throughout the print industry. The SPAN STIG does not specifically identify the required FIPS 140 level. Please note that FIPS 140-3 is not a widely held nor implemented standard yet and thus will be self-limiting factor in MFD manufacturer’s ability to respond. | FIPS 140-2 or 140-3 is acceptable. | |
| 23 | Per the request for a 60 month lease term, will the Government accept and incorporate standard leasing terms and conditions into a resulting contract award? | The terms and conditions of the contract will be in accordance with the PWS and provisions and clauses of the RFQ and resulting contract. | |
| 24 | Section II.E.1(d) requirement for “Encryption shall meet a minimum of FIPS 140-3 Software cryptography”: Per csrc.nist.gov regarding the FIPS 140-3 Transition Effort, FIPS 140-2 validations are accepted thru September 21, 2026. Furthermore, in Section II.E.5(c), the requirement calls for compliance with “FIPS 140-2 or 140-3 encryption”. Please confirm that FIPS 140-2 is acceptable for this requirement. | FIPS 140-2 or 140-3 is acceptable. | |
| 25 | What services do you anticipate requesting? These are not defined in the RFI. Is DLA seeking | ||
| managed print services? | This requirement is not for managed print services. The services required are included in the PWS. | ||
| 26 | Will DLA consider a small business set aside? | This will not be set-aside for small business as it will not meet the limitations on subcontracting in accordance with FAR 52.219-14 and Class Deviation 2021-O0008. Small businesses may participate by submitting quotations in response to the Request for Quote. |
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