REVISED Attachment 1 - Performance Work Statement July 18 2024.pdf

I. OVERVIEW

A. The Defense Logistics Agency (DLA) seeks to enter into a contract for up to 60 month lease of Twenty-nine (29) Multifunctional Devices (MFDs), accessories and office document devices (hereafter collectively referred to as “devices”) within OUTSIDE THE CONTIGUOUS UNITED STATES (OCONUS)

– Qatar. This contract is in support of Top Notch ADA BDE, Army and 160th Signal Brigade, Army.

Specific details are found in sections II and III.

B. The services associated with the leased devices sought are delivery and installation (section IV), end-user training (section V), full service maintenance, including all consumable supplies (excluding paper)(section VI), relocation (section VII), technical refresh (section VIII), removal (section IX), reports (section X), network functionality (section XII), and network security (section XIII).

II. DEVICES AND CONFIGURATIONS

A. All devices shall meet the following requirements:

1. Devices shall be Trade Agreement Act (TAA) compliant and manufactured new (not rebuilt or remanufactured). New means composed of previously unused components, whether manufactured from virgin material, recovered material in the form of raw material, or materials and by-products generated from, and reused within, an original manufacturing process; provided that the supplies meet contract requirements, including but not limited to, performance, reliability, and life expectancy.

2. Simplex/duplex copying, printing, and scanning.

3. Automatic Document Feeder with a 30-page minimum capacity and duplexing.

4. Basic inline finishing functions which include stacking, collating, and multi-position stapling.

5. Operate using at least 30% recycled 20 lb. paper.

6. Free-standing with casters/wheels (or cabinets provided as needed). No devices shall be configured for table-top use.

7. Copy resolution of at least 600 x 600 dots per inch (DPI).

8. Print resolution of at least 1,200 x 1,200 DPI.

9. Support Microsoft Windows 10 or higher and MacOS 11 or higher desktop operating system and Microsoft Server 2012 or higher server operating systems.

10. A minimum of 512 Megabyte (MB) of document management memory for monochrome devices and 1 Gigabyte (GB) of document management memory for color-capable devices.

11. Print drivers shall be capable of Page Description Language (PDL) to support Adobe PS3, and PCL6.

12. Delivered with up-to-date software/firmware and drivers, with 32-bit and 64-bit architecture driver support. Provide all subsequent updates along with installation instructions to DLA.

13. Operate using 220 volts (V)/50 hertz (Hz) alternating current (AC) electrical current. No external transformers shall be used as an exception. The contractor shall also identify the power plug type required.

Defense Logistics Agency (DLA) Document Services General Information

SP700024Q1020 0002 REVISED Attachment 1 - Perfomance Work Statement, July 18, 2024

Version 23.3

14. Each device shall be equipped with a removable hard drive. A removable hard drive is a hard drive the end-user may easily remove and reinsert into the device on a recurring basis. All devices with removable hard drives shall have a locking mechanism to secure the hard drive.

15. Equipped with an external surge protector to protect all electronic components. The external surge protector shall be provided in addition to any internal surge protectors. External surge protectors shall have a minimum five (5) year manufacturer’s warranty that covers:

a. Replacement of the surge protector if it fails, at no cost to the Government.

b. Repair or replacement of any device provided through this PWS damaged by a power surge when properly connected to the Contractor-provided surge protector.

16. Include a printed or digital (via compact disc (CD) or download link) operator’s manual, in English, for each device.

17. Default to:

a. Automatically go into sleep mode after 20 minutes of inactivity

b. Automatically go into hibernation after an hour of inactivity.

c. Print duplex (2-sided).

d. Print in gray scale on both monochrome and color MFDs

e. “Draft” quality printing rather than “high” quality printing

f. Display all information in English.

B. Devices shall meet the following security requirements:

1. Devices shall have an encryption or overwrite Security Kit. Drive encryption shall meet a minimum of FIPS 140-2 or 140-3 Software Cryptography.

2. Only CLASSIFIED designated devices shall be placed on the Secret Internet Protocol Router Network (SIPRNet). Department of Defense (DOD) Standards for SIPRNet can be found in the following publications: Department of Defense Instruction (DODI) 8520.03, Homeland Security Presidential Directive (HSPD)12, Policy for a Common Identification Standard for Federal Employees and Contractors, and Federal Information Processing Standards (FIPS) 201.

3. All Universal Serial Bus (USB) ports/memory card slots on the devices shall be disabled when delivered except: the printer port used to connect the device to a single computer; Common Access Card (CAC) readers; and any USB ports needed for servicing/maintaining equipment. Additionally, unused ports, protocols and services on each device shall be able to be enabled/disabled by the local IT administrator.

4. All devices shall have a secure scanning functionality that complies with Federal Information Processing Standard (FIPS) 140-2 or 140-3 encryption with routing and full integration to standard network infrastructure destinations, which include: Scan-to-Email, Scan-to-Folder, Scan-to- Network, Scan-to-Server and Scan-to-PC. Scanned documents shall be made available as a TIFF, JPEG and as a PDF file format. The default scan resolution shall be 300 x 300 DPI. The default scan output file type shall be PDF. Devices shall have Optical Character Recognition (OCR) in order to process and produce text-searchable documents to the scan destination. Note: Full integration does not mean scanning to proprietary back-end content, document or records management systems to support customized indexing or metadata requirements.

5. All Non-Classified Internet Protocol Router (NIPR) devices, volume bands 1-5, shall have analog fax only. Note: The analog fax function shall be configured to separate/isolate the fax controller from the network controller. SIPR devices shall NOT have the hardware capability for faxing.

6. All devices shall have:

a. CAC/Personal Identity Verification (PIV) enablement in order to secure the device from unauthorized use and shall have a “Secure Print” feature that allows end-users to use authentication credentials (ex. ID, Login) and password identification (PIN) to release print jobs on the device. DOD Standards for CAC can be found in the following publications: Department of

Defense Instruction (DODI) 8520.02, Homeland Security Presidential Directive (HSPD)12, Policy for a Common Identification Standard for Federal Employees and Contractors, and

Federal Information Processing Standards (FIPS) 201.

b. Capability of integration with Print on-demand solution (e.g., equivalent to “Follow Me,” “Follow

You,” “Push” or “Pull” printing) that shall allow end-users to release print output on any device on the network.

C. Contractors shall provide original equipment manufacturer (OEM) specification sheets, to include proposed configurations, for each device with proposal to the Contracting Officer.

D. As part of its proposal, Contractor shall provide Letter(s) of Supply from the manufacturer as proof that they are an authorized dealer for all devices provided. This shall also apply for any model substitutions as described in section VII if the replacement device is from a different manufacturer than originally proposed.

III. SPECIFICATIONS:

A. In addition to the features/capabilities/configurations set forth in section II (outlined above), the Contractor shall provide all devices in accordance with the chart below:

Quantity Volume

Band

NIPR/

SIPR

Estimated Monthly

Impressions

Min. Speed (PPM) Paper Capacity

Mono Color Mono/Color

VB-2NC

(220V)

NIPR 5,000 5,000 35

One (1) Bypass Tray [100 Sheet Minimum] - Up to 11" x 17" Two (2) Adjustable Paper Trays [500 Sheet Minimum/Tray] - Up to 11" x 17"

VB-2SC

(220V)

SIPR 5,000 5,000 35

One (1) Bypass Tray [100 Sheet Minimum] - Up to 11" x 17" Two (2) Adjustable Paper Trays [500 Sheet Minimum/Tray] - Up to 11" x 17"

Optional Accessories/Services

7 23HP 2/3 Hole Punch for MFD

7 BM Booklet Maker (without Face Trim) for MFD

IV. DELIVERY AND INSTALLATION

A. Delivery and Installation of Ordered Devices:

1. Delivery and Installation of ordered devices shall be in accordance with (IAW) the timeframes outlined in the chart below:

Amount of Devices Per Contracting Action

Maximum Number of Calendar Days to Complete Delivery and Installation

Up to 100 30 days after receipt of contract

101 - 200 45 days after receipt of contract

201 – 500 60 days after receipt of contract

More than 500 90 days after receipt of contract

2. Installation shall be defined as device is fully operational as ordered, to include network connectivity and scanning, if required. The Contractor shall provide onsite technical and system analyst support and appropriate digital cards/products to successfully connect devices to DLA customers’ networks.

3. Upon completion of device delivery, the Contractor shall obtain customer signature and date on each bill of lading (BOL) or packing slip (with serial numbers) and provide this proof of delivery to the designated DLA Point of Contact (DLA POC) within ten (10) business days after delivery. The Contractor shall also provide the Installation Report (Appendix #1) or a modified delivery schedule with serial numbers added to the designated DLA Point of Contact (DLA POC) within ten (10) business days after delivery and installation have been completed.

4. If a device cannot be delivered and installed within the delivery time that is given, the Contractor shall notify the issuing Contracting Officer as soon as the delay is realized, of the expected delivery date for the ordered device(s). Upon notification, the Contracting Officer may choose to cancel the order or request due consideration for the delay.

5. Regardless of installation date, all devices, including replacement devices, shall maintain a co-terminus Period of Performance (PoP).

6. Upon installation, the Contractor shall affix on each device a sticker with the following information:

manufacturer’s name, model number, device serial number and toll-free telephone number(s) to place service maintenance calls and order consumable supplies. Additionally, the Contractor shall add the PoP end date to DLA EMS sticker and affix to device. (DLA shall provide the DLA EMS stickers.)

7. The Contractor shall provide English-speaking personnel at the toll-free number(s) provided.

B. Options to Order Additional Quantities of Devices:

1. As options, the Contractor shall, at the same unit price, provide up to twenty percent (20%) more co-terminus leased devices than set forth at each CLIN of a delivery order; provided that DLA exercises and issues its options, if at all, prior to the end of the 24th month following the effective date of the contract.

V. TRAINING

A. The Contractor shall provide either on-site or online training, in English, as specified in the contract, to end-users.

B. The Contractor shall coordinate directly with each command’s POC listed on the contract to establish the training schedule.

C. Training shall include the following:

1. How to operate the basic function keys of the device.

2. How to operate special features including duplexing, enlargements, reductions, and multiple job queues.

3. Diagnosis and resolution of basic device malfunctions, including paper jams.

4. Location and procedures for installing consumables such as paper, toner, staples, etc.

D. For on-site training, the Contractor shall submit a Summary of On-Site Training Report (Microsoft Excel format), listing device serial number, personnel trained and date training was completed, to the designated DLA POC within five (5) business days of training completion. The initial invoice shall be rejected in Wide Area Work Workflow (WAWF) until a correctly submitted On-Site Training Report is submitted to the DLA POC.

E. For online training, the Contractor shall provide each POC listed on the delivery schedule with manufacturer-approved training that, at a minimum, covers all items listed in paragraph V.C. The link shall be accessible by DLA and its customers via http or https. The Contractor shall submit a Summary of Online Training Report (Microsoft Excel format), listing device serial number, personnel trained, email addresses training link was sent and date training link was sent, to the designated DLA POC within five (5) business days of email to personnel. The initial invoice shall be rejected in Wide Area Work Workflow (WAWF) until a correctly submitted Online Training Report is submitted to the DLA

POC.

F. In addition to either on-site or online training, the Contractor shall provide a quick reference desk guide (single sheet, 8.5” x 11” paper size, laminated, full color and able to be easily stowed away with the device). The contractor shall also provide a CD-ROM/DVD and/or web-based training (URL printed on a sticker to be placed on the front of the device) to serve as follow-up training.

VI. MAINTENANCE

A. Service

1. The Contractor shall maintain each device at a minimum 95% monthly available rate. Based on a 40-hour work week, devices shall be fully functional for 38 out of 40 hours each week. Maintaining the devices includes:

a. Preventive maintenance

b. Service calls

c. Repairs

d. Troubleshooting

e. Connectivity

f. All associated labor and travel

2. If a malfunction cannot be corrected during the initial service call, the Contractor shall resolve all issues no later than ten (10) calendar days from date of initial service call.

3. The Contractor shall provide English speaking service technician support Sunday through Thursday from 8:00 a.m. – 4:30 p.m. local time, with the exception of the following Federal holidays:

a. New Year’s Day

b. Birthday of Martin Luther King, Jr.

c. Washington’s Birthday

d. Memorial Day

e. Juneteenth National Independence Day

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veterans Day

j. Thanksgiving Day

k. Christmas Day

4. The Contractor shall respond to work stoppage situations within four (4) business hours of a service call. Work stoppage is defined as a required function of the device (printing, copying, scanning or faxing) is non-operational. A telephone call (unless it results in solving the problem) shall not be deemed an acceptable service response. The service technician shall call the end-user within an hour to discuss the service problem and time of arrival. It is estimated that 10% of service calls shall be classified as “work stoppage” across the total device population on a yearly basis.

5. The Contractor shall respond to non-work stoppage situations within four (4) business hours of a service call. Non-Work stoppage is defined as a required function of the device (printing, copying, scanning or faxing) is degraded. A telephone call (unless it results in solving the problem) shall not be deemed an acceptable service response. The service technician shall call the end-user within an hour to discuss the service problem and time of arrival.

6. In the case of devices cleared for CLASSIFIED material, the contractor’s foreign-national technicians shall be escorted by government personnel and shall be able to produce proper identification/ credentials when requested.

7. The Contractor shall be responsible for all damages due to normal wear and tear and loss or damage caused by the Contractor or its agents.

8. If a device is determined to be non-repairable, to include damaged devices, the Contractor shall inform the designated DLA POC within two (2) business days of making this determination. The

Contractor shall deliver and install a comparable replacement device within fifteen (15) calendar days from written notification from the Contracting Officer.

B. Consumable Supplies

1. The Contractor shall provide all consumable supplies (including staples) necessary for the operation of the devices. Paper is excluded as a consumable supply.

2. The Contractor shall deliver all required consumable supplies to the designated locations listed on the delivery schedule identified on the contract, within three (3) business days after receipt of a request for supplies.

VII. DEVICE RELOCATION

A. For device relocations, the Contractor shall:

1. Provide device relocation services, within a 50-mile radius, for 100% of the total number of devices ordered, for each year of the specified period of performance. (For example, if there are 100 devices ordered, the Contractor shall provide relocations for up to 100 devices per year. This could be relocating the same device 100 times, relocating 100 different devices one time each or any other combination thereof each year.) Devices shall not be relocated without written approval from the designated DLA POC and shall be completed within thirty (30) calendar days after receipt of the written request.

2. Include the following: Breakdown and packing of equipment, shipping, uncrating, re-installation and end-user training.

3. Be responsible for any and all repairs that may be required following any relocation performed.

4. Upon completion, obtain customer signature on the Removal/Relocation Report contained within Appendix #2 and the MFD Hard Drive Removal Record (Appendix #3) if applicable.

VIII. TECHNICAL REFRESH

A. In the event the Contractor is no longer able to provide the products proposed, the Contractor may, only after written approval by the Contracting Officer, remove the products from the contract and provide replacement products which shall meet or exceed the Volume Band requirements as listed in this PWS, at the contract price.

1. Replacement devices shall be newer technology than the models they are replacing. If the Contractor submits new models for testing, the devices shall be “in production” and not near “end of life.”

2. Prior to delivery, if replacement devices have not been previously tested by DLA, they shall be tested as outlined in section XIV.

IX. DEVICE REMOVAL

A. For device removal, the Contractor shall:

1. Remove all devices and associated supplies within thirty (30) calendar days of contract expiration or receipt of a modification signed by the Contracting Officer.

2. Notify the issuing Contracting Officer as soon as any delay in device removal is realized.

3. Prior to device removal, remove all hard drives and surrender them to DLA (or its assignee). Upon completion of the hard drive removal, the Contractor shall obtain the required signatures on both the Removal/Relocation Report (Appendix #2) and the MFD Hard Drive Removal Record (Appendix #3). After the hard drive has been removed, ALL classification stickers shall be removed prior to device removal/disposal.

4. The Government reserves the right to withhold final payment if all devices are not removed from the premises within thirty (30) calendar days of contract expiration or termination.

5. 5. Be subject to payment of all disposal fees incurred by the Government for any devices not removed within thirty (30) calendar days of termination or expiration. After this time period, the devices will be considered abandoned.

X. REPORTS

A. The Contractor shall provide the following reports:

1. Installation Report, as referenced in section IV.A.3.

2. Summary of On-Site Training Report and/or Summary of Online Training Report, as referenced in section V.D/E.

3. Device Listing Report (Microsoft Excel format) shall be submitted via Wide Area Work Flow (WAWF) to the DLA POC with the monthly invoice. The report shall contain an accurate listing of all devices under contract (model, serial number, location).

4. Removal/Relocation Report, as applicable, as referenced in section VII.A.4 and IX.A.3.

B. Upon request, the Contractor shall provide the following reports within 5 business days, at no cost to the Government:

1. Usage Report (Appendix #4) shall be submitted to the DLA POC.

2. Response Time Report shall be submitted to the DLA POC and the Contracting Officer. This report shall identify the technician’s response time, defined as the time between when the service call is placed and when the technician arrives onsite to repair the equipment. If the issue is able to be resolved on the phone, the response time shall be defined as the time the service call was placed and when the issue was resolved over the phone.

3. Device Downtime Report shall be submitted to the DLA POC. This report shall identify the time the equipment was inoperable/non-functional. Downtime is defined as the time the service call is placed notifying the Contractor’s representative that the equipment is inoperable/non-functional or when the technician begins service on the equipment if the device is operable/functional upon arrival. In addition, the report shall include information relative to the frequency of service calls, production volume between service calls, types of repairs, as well as parts required.

4. Device Uptime Report shall be submitted to the DLA POC and the Contracting Officer. This report shall identify the time the equipment was operable and available and will be used to verify the required minimum 95% monthly available rate, as outlined in section VI.A.1.

XI. INVOICING

A. All invoices shall be submitted with the Device Listing Report via Wide Area Work Flow (WAWF) and shall be submitted in United States Dollars. The following website provides additional information regarding WAWF including information for “vendors getting started” with the system:

https://wawf.eb.mil/xhtml/unauth/help/help.xhtml.

B. For devices that are relocated or removed, invoices shall include the Removal/Relocation Report

(Appendix #2) and the Hard Drive Removal Record (Appendix #3) and the BOL. Invoices submitted without the applicable reports shall not be paid.

XII. NETWORK FUNCTIONALITY

A. DoD policy prohibits the publication of network configuration information; therefore, DoD installations shall not fill out pre-installation site surveys. The required information shall be provided at time of installation.

B. The Contractor shall provide devices that shall operate on and coexist on a network supporting all of the following:

1. Internet Protocol Version 4 (IPv4),

2. Internet Protocol Version 6 (IPv6),

3. A hybrid of IPv4 and IPv6.

C. Support shall be provided for network configurations based on agency hardware/software.

XIII. NETWORK SECURITY

A. The Contractor shall provide devices that can be configured to comply with the current Defense Information Systems Agency (DISA) Security Technical Implementation Guide (STIG) titled Multifunction Device and Network Printer STIG (latest version and release), available at:

https://cyber.mil/.

B. All devices shall support Simple Network Management Protocol (SNMP) version 3 (v3). Versions 1 and 2 (SNMPv1/SNMPv2) shall be disabled.

C. All hard drives that are put into service within Federal agencies shall remain in their custody. In the instance where a device is removed by the Contractor, all hard drives, whether internal, external, or otherwise, shall remain in possession of the Government and not be removed with the device.

D. Contractors shall monitor industry standard vulnerability sites (e.g. http://nvd.nist.gov/, https://www.us-cert.gov/ncas/alerts, http://oval.mitre.org/) and take appropriate actions if their equipment is subject to a known vulnerability. When vulnerabilities are identified by the Contractor, DLA or its customers, the Contractor shall provide remediation for distribution to all installed

SP700024Q1020 0002 REVISED Attachment 1 - Perfomance Work Statement, July 18, 2024 https://wawf.eb.mil/xhtml/unauth/help/help.xhtml https://cyber.mil/ http://nvd.nist.gov/ https://www.us-cert.gov/ncas/alerts http://oval.mitre.org/ equipment in accordance with USCYBERCOM TASKORD regulations unless a different time period is directed by USCYBERCOM via DLA. The TASKORD is For Official Use Only. The following is authorized to be quoted from the TASKORD for reference:

1. Assured Compliance Assessment Solution (ACAS) assigns severity scores of critical, high, medium and low to plug-in findings.

a. Critical findings reflect discovery of a common vulnerability and exposure (CVE) that poses significant risk to the confidentiality, integrity, and availability of DODIN Networks. Actions to mitigate or remediate critical vulnerabilities shall be initiated upon discover with the goal of mitigation/remediation within seven (7) calendar days.

b. Findings with a severity score of high shall be addressed in the same manner as vulnerabilities addressed via Information Assurance Vulnerability Alert (IAVA) directives and mitigated or remediated within twenty-one (21) calendar days of discovery.

c. Findings with severity scores of medium and low shall be addressed in accordance with local Approving Official (AO), Information System Security Manager (ISSM), or Information System Security Officer (ISSO) guidance until further notice.

d. In all instances, DoD components shall consider exposure to threat, mission impact, sensitivity of data, and current mitigating security controls when prioritizing implementation of fix actions.

E. In the event remediation cannot be achieved within the mandated timeline, the Contractor shall provide a Plan of Action and Milestones and receive approval thereof by the Customer’s agency Authorizing Official or designee for risk acceptance.

F. All devices shall be International Organization for Standardization (ISO)/International Electrotechnical

Commission (IEC) 15408 (Common Criteria) certified IAW CNSSP-11 using the National Information

Assurance Partnership (NIAP) approved criteria or equivalent.

1. A device shall be acceptable if it is included on either the NIAP CCEVS Product Compliant List

(https://www.niap-ccevs.org/Product/) or Common Criteria Portal Certified Products list

(http://www.commoncriteriaportal.org/products/).

2. All devices shall have current ISO/IEC 15408 certification and recertification, if applicable, before the Contractor can schedule lab time. See section XIV. Guidance for Common Criteria Maintenance and Reevaluation is available at: https://www.niap-ccevs.org/documents_and_guidance/ccevs/scheme-pub-6.pdf

G. All devices shall be capable of obtaining accreditation through the Risk Management Framework (RMF) for DoD Information Technology (IT). As part of this, the Contractor agrees to provide all requested information and work in good faith with DLA so the DLA customers can expeditiously obtain RMF accreditation prior to device delivery and installation. The Contractor shall also provide devices for vulnerability and STIG testing to DLA or customer’s site. The Contractor further agrees that if the proposed device(s) does not obtain RMF accreditation, the contractor shall remove the device(s).

Information regarding RMF is found in Risk Management Framework (RMF) for DoD Information

Technology (IT) Instruction 8510.1 dated 12 March 2014:

http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf. In order to maintain RMF and

STIG compliance, devices are required to be delivered with the most up-to-date firmware, as outlined in section II.A.12.

H. The Contractor shall supply a SMARTCARD Public Key Infrastructure (PKI) Solution which is compliant with DODI 8520.03 and NIST FIPS 201 (PIV) standards. The contractor shall provide card readers that shall read and process all approved CAC and PIV cards. The Contractor shall maintain compliance with

SP700024Q1020 0002 REVISED Attachment 1 - Perfomance Work Statement, July 18, 2024 https://www.niap-ccevs.org/Product/ http://www.commoncriteriaportal.org/products/ https://www.niap-ccevs.org/documents_and_guidance/ccevs/scheme-pub-6.pdf https://www.niap-ccevs.org/documents_and_guidance/ccevs/scheme-pub-6.pdf http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

DoD-wide SMARTCARD and DoD PKI standards, and support all approved physical cards during the full lease period.

I. The contractor shall provide a SMARTCARD PKI Solution with SIPRNet token capability, which is compliant with DoD requirements for PK-enabling and interoperability as set forth in DODI 8520.02.

Resources for this can be found at: https://www.cac.mil/Common-Access-Card/Developer-Resources/.

The Contractor shall provide card readers that shall read and process all approved SIPRNet token cards. The Contractor shall provide device support systems that incorporate the use of PKI for encryption of information in transit or at rest. The Contractor shall provide devices that are compatible with 3.3 volt SafeNet SC650 token and that are compatible with the 90Meter Middleware solution for

CAC, known as CAC Smart Card Manager-90. The Contractor shall maintain compliance with DoD wide

SIPR and DoD PKI standards, and support all approved physical cards and firmware during the full lease period. For current DODI instructions go to:

http://www.dtic.mil/whs/directives/corres/ins1.html.

J. The Contractor shall ensure that CAC/SIPR token authentication is available for scanning, printing and copying and shall be:

1. Capable of digitally signing emails using the senders DoD PKI Certificate(s).

2. Capable of encrypting emails using the receivers DoD PKI Certificate(s).

3. Capable of scan to file on networked devices.

4. In compliance with Homeland Security Presidential Directive-12 (HSPD-12).

5. DOD PKI Standards for CAC/SIPR authentication can be found in the following publications:

Department of Defense Instruction (DODI) 8520.03, HSPD-12, Policy for a Common Identification Standard for Federal Employees and Contractors, and Federal Information Processing Standards

(FIPS) 201.

K. The Contractor shall produce certificates of compliance, if requested.

XIV. TESTING

A. All devices proposed in response to the contract shall be tested for compliance with Network Security as defined in section XIII after award.

B. The estimated time for DLA testing is twenty (20) business days. Testing and approval shall be performed by the DLA Document Services EMS Division in conjunction with the Contractor’s assistance.

The Contractor shall provide onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

1. DLA tests devices to meet DoD RMF and STIG Compliance. If all devices pass the preliminary testing process, DLA shall submit a compliance memorandum to the Contractor informing them that the devices have passed the preliminary testing process. In some cases, prior to being added to the DLA customer’s network, additional certification procedures and testing shall be required prior to risk acceptance. If required by DLA, the Contractor shall deliver test devices to the DLA customer prior to proceeding with installation. DLA shall exercise due diligence to assist with technical mitigation and resolve any questions and/or concerns raised by that agency during the testing review process.

2. If the devices do not pass any of the testing procedures for any reason, DLA shall not proceed with installation of said devices at the customer locations and DLA shall terminate the contract.

C. A device shall not be tested if it cannot be assigned to one of the Volume Bands as outlined in section

III.

D. The devices shall be delivered with all required accessories, software, firmware, etc. Output paper handling accessories are not tested and shall not be delivered to the lab.

SP700024Q1020 0002 REVISED Attachment 1 - Perfomance Work Statement, July 18, 2024 https://www.cac.mil/Common-Access-Card/Developer-Resources/ http://www.dtic.mil/whs/directives/corres/ins1.html

E. Approved devices previously submitted to DLA for testing are not required to be re-tested.

F. The Contractor shall deliver the devices for each Volume Band series, under each Functional Area, to the DLA Document Services test located at 430 Mifflin Avenue, Building 430, New Cumberland, PA 17070, for testing, at no cost to the government. Delivery coordination shall take place within five (5) business days of contract award. The MFD Configuration Manager can be reached at (717) 265-3131.

G. The Contractor shall resolve non‐compliance issues as quickly as possible. If the issues cannot be resolved within fourteen (14) calendar days, the test shall be suspended. After the non-compliance issues are resolved by the Contractor, the suspended session shall be scheduled when lab time is next available. If requested by DLA, the Contractor shall remove their devices from the lab to avoid delaying the next scheduled test.

H. For all devices tested and placed on the DLA contract, the Contractor shall collaborate with the DLA Configuration Manager to develop the testing results package. The Contractor shall develop the device Implementation Guide. The Implementation Guide shall provide step-by-step instructions and screenshots to configure the devices in accordance with the testing results. Government acceptance of the Implementation Guide is at the discretion of the DLA EMS Division.

I. The security requirements set forth in this PWS are minimum device specifications and have been identified as the basic requirements common across Government agencies. These are the minimum security requirements applicable to all devices awarded under this contract. Each ordering activity may have its own hardware/software acceptance processes. All devices shall be subject to ordering activity hardware/software evaluation processes. If the device fails a security evaluation, the Contractor may select a different technology or mitigate the failed controls to fulfill this requirement. The Contractor shall be available to meet with the information technology (IT) and security personnel at a mutually convenient time during the evaluation process and shall identify a mutually acceptable solution. The Contractor shall provide the necessary equipment or expertise to complete security testing and integration into the existing environment. The customer agency may require the Contractor to ship devices to a specific location for testing at time of award.

J. If, during the life of the contract, a requirement in section XII and XIII is changed, updated or revised, the Contractor shall comply with the most current version of the requirement.

K. The Contractor shall remove all hardware from the DLA test lab within ten (10) calendar days upon notification of test completion.

XV. SUPPLY CHAIN RISK MANAGEMENT

A. As part of its quote, the Contractor shall provide written documentation demonstrating how the integrity and security of all equipment, components thereof, repair parts and consumables it will provide and/or use in performing this contract will meet the standards set forth in National Institute of Standards and Technology (NIST) Special Publication (SP) 800-161 Rev. 1, Cybersecurity Supply Chain Risk Management Practices for Systems and Organizations. This documentation shall clearly demonstrate how the Contractor is taking effective measures to mitigate the risks of foreign intelligence services, terrorist groups, or others from inserting unwanted functionality into the supplies and/or services DLA receives through this contract. Additionally, this documentation shall provide specific details of what—

1. Policies the Contractor has in place to prevent both (a) the use of counterfeit or altered equipment, components thereof, consumables and parts and (b) their introduction into the Contractor’s supply chain;

2. Security procedures the Contractor uses to track the chain of custody of equipment, components thereof, consumables and parts, to include while this material is in storage and in transit; and

3. Steps the Contractor takes to ensure the integrity and authenticity of equipment, components thereof, repair parts and consumables to prevent tampering so they will perform according to specifications without additional unwanted functionality.

B. The Contractor shall continuously meet the standards of NIST Special Publication 800-161 Rev. 1 while taking effective measures to mitigate the risks of foreign intelligence services, terrorist groups, or others from inserting unwanted functionality into the supplies and/or services provided through this contract. Upon request, the Contractor shall provide written documentation meeting all requirements set forth in part A, above.

XVI. ENTERPRISE MANAGEMENT TOOL

A. The Contractor shall provide an Enterprise Management Tool that manages devices. The management/monitoring software tool shall reside within the customers’ network in order to monitor, manage and generate usage to facilitate continued fleet optimization reports.

B. The Enterprise Management Tool shall use SNMP V3. The management tool shall monitor meter reads, volume, usage, supply levels, and issue notifications/alerts about device status. The notifications/alerts shall notify designated personnel when to order consumables and request maintenance/repair services.

XVII. INSTALLATION SECURITY REQUIREMENTS

A. The Contractor shall comply with all rules and regulations to obtain Government installation access in order to meet all response times identified within the PWS. Access is defined as unescorted entry onto the Government installation to the specific location of the customer’s devices. If a device for a particular task order is located in a high-security, restricted area where an escort is required, the

Contractor shall be notified by the POC listed on the Delivery Schedule.

B. The Contractor shall comply with Government base access requirements as set forth in the base/ command regulations.

C. The Contractor shall be responsible for any and all fees associated with the application process and/or enrollment to access any installation or facility.

D. In the case of devices cleared for CLASSIFIED material, the contractor’s foreign-national technicians shall be escorted by government personnel and shall be able to produce proper identification/ credentials when requested.

XVIII. GENERAL CONDITIONS

A. The Contractor shall assign a single point of contact (POC) to coordinate with the Contracting Officer in all aspects of this contract within three (3) business days of receipt of the award. The Contractor shall provide its assigned POC’s name, title, business address, phone number and email address to the Contracting Officer.

B. The Contractor shall comply with the Health Insurance Portability and Accountability Act (HIPAA) when installing devices at Government medical sites.

C. The Contractor shall comply with the Section 508 accessibility requirements. By submission of its offer, the Contractor affirms that its Electronic Information Technology (EIT) supplies and services are accessible as outlined in the law, the standard, and FAR Subpart 39.2. The Contractor shall complete the Voluntary Product Accessible Template (VPAT®) document (Appendix #5) with their proposal.

D. The Contractor shall be registered in the Joint Contingency Contracting System (JCCS) website in order to be considered for USCENTCOM contracts. Registration in JCCS is a Contractor responsibility.

JCCS is the system of record used to examine vendor records to initiate the registration process, for vendors who are interested in contracting with the U.S. government, to provide supplies and/or services in United States Central Command (USCENTCOM) locations. The goal of the process is to prevent the flow of U.S. funds, or any other form of support, to individuals or entities that oppose

U.S. and Coalition forces, and to prevent those individuals or entities from gaining access to U.S. or

Coalition installations, personnel, equipment, and information. The Contractor shall provide the following information at Joint Contingency & Expeditionary Services (jccs.gov) or https://www.jccs.gov/JCCSCOE:

1. A valid and current Data Universal Numbering System and/or valid and current North Atlantic Treaty Organization Commercial and Government Entity code.

2. A current and valid Articles of Association, and/or current Letter of Incorporation. This information is not required if it is a sole proprietor company.

3. A business license.

4. A Tax Identification Number, trade license, tax clearance letter, commerce license, or any other country specialty license.

5. Complete the questionnaires in JCCS and sign the certification within six months prior to review.

6. A current and valid photo identifications of all the owners, and/or board of directors, and all key employees (Chief Executive Officer, president, vice-president, accountant, contracting manager, security manager, and any other leadership personnel). Examples of photo IDs include passport, driver’s license, and proof of national identification number (e.g., Afghani Tazkera Number).

XIX. APPENDICES

A. Appendix #1: Installation Report

B. Appendix #2: Removal/Relocation Report

C. Appendix #3: Hard Drive Removal Record

D. Appendix #4: Usage Report

E. Appendix #5: VPAT® Template https://www.jccs.gov/JCCSCOE

Appendix #1 INSTALLATION REPORT

Activity Name Customer Address

Customer POC Phone # Customer POC Email

Contract #

CLIN# Manufacturer Model # Serial # Install

Date

Building

Number

Floor Number/ Room Number

Continue on the back, if needed. Note: A Delivery Schedule or Spreadsheet can be used as an attachment to this install report.

Customer Accepting Receipt of Device (Print): Customer Signature

FOR OFFICIAL USE ONLY

DLA Document Services Performance Work Statement (PWS) Version 23.3

CLIN# Manufacturer Model # Serial # Install

Date Building Number

Floor Number/ Room Number

(Page 2 – Appendix #1)

DLA Document Services Performance Work Statement (PWS) Version 23.3

Appendix #2 REMOVAL/RELOCATION REPORT

Activity Name Customer Address

Customer POC Phone # Customer POC Email

Contract #

CLIN# Manufacturer Model # Serial # Date Building# / Floor # / Room #

Continue on the back, if needed. Note: A Delivery Schedule or Spreadsheet can be used as an attachment to this install report.

*HARD DRIVE REMOVAL (SIGNATURES REQUIRED)*

Customer Approving Removal of Device (Print Name):

Must be the EMS DLA Document Services POC, or designated representative.

Customer Signature

Information Assurance Manager (IT) Receipt of HD (Print

Name):

Information Assurance Manager (IT)

Signature

Contractor Technician (Print Name): Technician Signature

DLA Document Services Performance Work Statement (PWS) Version 23.3

CLIN# Manufacturer Model # Serial # Date Building# / Floor # / Room #

(Page 2 - Appendix #2)

DLA Document Services Performance Work Statement (PWS) Version 23.3

Appendix #3 Equipment Management Solutions Hard Drive Removal Record

Form log number

FY ‐ SEQ#

DLADCSVC ‐ -

Contract number

Customer (Agency/Command)

Drive manufacturer and model

Hard drive serial number

MFD serial number

Date removed

Printed name of technician removing hard drive

Signature of technician removing hard drive

Drive classification ☐ Classified (up to Secret) ☐ Unclassified (CUI)

Hard drive disposition

☐ Retained by customer ☐ Shipped to DLA Document Services ☐ Shipped to NSA

Printed name of EMS Division representative accepting drive for DLA Document Services or customer accepting drive

Signature of EMS Division representative accepting drive for DLA Document Services or customer accepting drive

Printed name/title of person sanitizing hard drive

Signature of person sanitizing hard drive

Date destroyed

Printed name/title verification after Degaussing and Crushing

Signature for verification after degaussing and crushing

Degausser/crusher location ☐ DSI HD‐1T (Phil) ☐ EM/Garner Model TS‐1 (NOR)

☐ SEM Model 0101(Phil) ☐ SEM Model 0101(NOR)

Post‐Sanitization destination (recycling center)

Contact phone number to degausser operator and verification personnel

DLA Document Services Performance Work Statement (PWS) Version 23.3

Appendix #4 USAGE REPORT

Monochrome Color

Contract

Model

Serial #

Install Date

(MM/DD/YYYY)

Beginning

Meter

Ending

Usage

Beginning

Ending

Usage

Was Meter

Read

Estimated?

(Yes/No)

DLA Document Services Performance Work Statement (PWS) Version 23.3

Appendix #5

[Company] Accessibility Conformance Report

(Based on VPAT® Version 2.4)

Name of Product/Version:

Report Date:

Product Description:

Contact Information:

Notes:

Evaluation Methods Used:

Applicable Standards/Guidelines

This report covers the degree of conformance for the following accessibility standard/guidelines:

Standard/Guideline Included In Report Web Content Accessibility Guidelines 2.0 Level A (Yes / No )

Level AA (Yes / No )

Level AAA (Yes / No )

Web Content Accessibility Guidelines 2.1 Level A (Yes / No )

Level AA (Yes / No )

Level AAA (Yes / No )

Revised Section 508 standards published January 18, 2017 and corrected January 22, 2018

(Yes / No )

EN 301 549 Accessibility requirements suitable for public procurement of ICT products and services in Europe, - V3.1.1 (2019-11) (Yes / No )

Terms

The terms used in the Conformance Level information are defined as follows:

• Supports: The functionality of the product has at least one method that meets the criterion without known defects or meets with equivalent facilitation.

• Partially Supports: Some functionality of the product does not meet the criterion.

• Does Not Support: The majority of product functionality does not meet the criterion.

• Not Applicable: The criterion is not relevant to the product.

• Not Evaluated: The product has not been evaluated against the criterion. This can be used only in WCAG

2.0 Level AAA.

DLA Document Services Performance Work Statement (PWS) Version 23.3

Revised Section 508 Report

Notes:

Chapter 3: Functional Performance Criteria (FPC)

Notes:

Criteria Conformance Level Remarks and Explanations

302.1 Without Vision.

Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision.

Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing.

Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing.

Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech.

Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength.

Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.8 With Limited Reach and Strength.

Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

Chapter 4: Hardware

Criteria Conformance Level Remarks and Explanations

402.1 General. (Closed Functionality )

ICT with closed functionality shall be operable without requiring the user to attach or install assistive technology other than personal headsets or other audio couplers, and shall conform to 402.

Heading cell – no response required Heading cell – no response required

402.2.1 Information Displayed On-Screen.

Speech output shall be provided for all information displayed on-screen.

402.2.2 Transactional Outputs.

Where transactional outputs are provided, the speech output shall audibly provide all information necessary to verify a transaction.

402.2.3 Speech Delivery Type and Coordination.

Speech output shall be delivered through a mechanism that is readily available to all users, including, but not limited to, an industry standard connector or a telephone handset. Speech shall be recorded or digitized human, or synthesized. Speech output shall be coordinated with

DLA Document Services Performance Work Statement (PWS) Version 23.3

Criteria Conformance Level Remarks and Explanations information displayed on the screen.

402.2.4 User Control.

Speech output for any single function shall be automatically interrupted when a transaction is selected. Speech output shall be capable of being repeated and paused.

402.2.5 Braille Instructions.

Where speech output is required by 402.2, braille instructions for initiating the speech mode of operation shall be provided. Braille shall be contracted and shall conform to 36 CFR part 1191, Appendix D, Section 703.3.1.

402.3.1 Private Listening.

Where ICT provides private listening, it shall provide a mode of operation for controlling the volume. Where ICT delivers output by an audio transducer typically held up to the ear, a means for effective magnetic wireless coupling to hearing technologies shall be provided.

402.3.2 Non-private Listening.

Where ICT provides non-private listening, incremental volume control shall be provided with output amplification up to a level of at least 65 dB. A function shall be provided to automatically reset the volume to the default level after every use.

402.4 Characters on Display Screens.

At least one mode of characters displayed on the screen shall be in a sans serif font. Where ICT does not provide a screen enlargement feature, characters shall be 3/16 inch (4.8 mm) high minimum based on the uppercase letter “I”. Characters shall contrast with their background with either light characters on a dark background or dark characters on a light background.

402.5 Characters on Variable Message Signs.

Characters on variable message signs shall conform to section 703.7 Variable Message Signs of ICC A117.1:2009.

403.1…