Revised_Specifications.doc

SPECIFICATIONS:

DLA Information Operations has a need to purchase 38 “OneNet” Networked Multi-Functional Devices (MFD) with full Scan, Fax, Copy, Print and CAC Capabilities for Diego Garcia.

Volume Band 0 Black and White Desktop/Tabletop Devices : 18 devices: Minimum 15 to maximum 24 pages per minute. 600 DPI or greater. Networked Black and White Multi-Functional Device. With full Fax, Scan, Copy, Print and CAC Capabilities. Must have these features/capabilities/configurations:

- Maximum Measurements: Width 25” x Depth 25” x Height 23”

- Copy from/to multi-sized materials up to and including 8.5 x 14 paper

- Feeds from at least two (2) paper sources, one of which must be a bypass tray.

- duplexing printing option Volume Band 1 and Volume Band 2: Volume Band 1 Black & White - 4 devices; Volume Band 1 Color 11 devices - Minimum 25 pages per minute. Volume Band 2 Black & White - 1 device; Volume Band 2 Color 1 device - Minimum 30 pages per minute or greater. 600 DPI or greater with collating and staple finishing capabilities.. Networked Multi-Functional Devices with full Fax, Scan, Copy, Print and CAC Capabilities. Must have these features/ capabilities/configurations:

- At least 1 Gigabyte of document management memory;

- Multi-Position Stapler Finisher;

- Floor standing with wheels

- Copy from/to multi-sized materials up to and including 11 x 17 paper

- Feeds from at least two adjustable paper trays 500 sheet minimum and one bypass tray with 100 sheet minimum.

- Preset/default output duplexing.

- Preset/default output black and white printing on color devices.

Volume Band 3; Volume Band 3 Color - 3 devices - Minimum 35 pages per minute. 600 DPI or greater with collating and staple finishing capabilities. Networked Color Multi-Functional Device. With full Fax, Scan, Copy, Print and CAC Capabilities. Must have these features/capabilities/configurations:

- At least 1 Gigabyte of document management memory;

- Multi-Position Stapler Finisher;

- Floor standing with wheels

- Copy from/to multi-sized materials up to and including 11 x 17 paper

- Feeds from at least four adjustable paper trays 500 sheet minimum and one bypass tray with 100 sheet minimum

- Preset/default output duplexing.

- Preset/default output black and white printing on color devices.

Requirements for All devices:

- Provide an operator’s manual written in English with each device

- Comply with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. § 794d), and the Architectural and

Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194) as amended.

- The MFDs shall, upon delivery of the device, be able to meet the capabilities and functions specified within this paragraph. All scan, all print, all fax, all copy, basic inline finishing functions. Printing is defined as but not limited to digital printing or reproduction output to hardcopy from a digital-based image or electronic document file, created in various software programs, directly to a variety of media using ink, toner, inkjet, or other dye/pigment based imaging system.

- Printing functions will include the ability to select various print settings such as single sided; double sided;

enlargement/reduction; varying paper sizes and orientation; various image control and quality settings such as color, where applicable; gray scale, draft mode etc.

- Faxing capability is defined as analogue fax only.

- Scan functions are defined as functions to include but not limited to standard scanning and network scanning with full integration to standard network infrastructure destinations, which comprises Scan-to-Email, Scan-to- Folder, Scan-to-Network, Scan-to-Server and PC. Full integration does not mean scanning to proprietary back-end content or document management systems supporting customized indexing or metadata requirements.

- Scanned documents must be made available as a .TIF and as a .PDF file format.

- Copying is defined as reproduction output from hardcopy to hardcopy to a variety of media using ink, toner, inkjet, or other dye/pigment based imaging system.

- Copy functions will include the ability to use an onboard automatic document feeder or paten scan and provide for the selection of various document output settings such as single sided, double sided, image enlargement/reduction, varying paper sizes and orientation, various image control and quality settings such as color, where applicable, gray scale, draft mode etc.

- Basic inline finishing functions are defined as document collation, document stapling, offset of finished sets, when requested, choice of more than one output tray.

- Automatic Duplexing; Reversing Automatic Document Feeder with minimum 30 page document capacity.

- Operate correctly and efficiently using at least 50% or greater recycled 20 lb paper

- Devices with hard drives must have a drive that is not easily removable, has a strong encryption and overwrite capable Security protection mechanism.

- The default setting for device operation will be, 2 sided printing, gray scale print and the default language setting shall be English.

- Configure devices so the fax function is logically isolated from the network controller.

- Configure devices Page Description Language (PDL) to support Adobe PS3, as well as PCL5e or PCL6;

- Provide up-to-date software and drivers to include, but not limited to: print drivers and web interface drivers.

- Equipment must be capable of operating using standard U.S. office 120 volt 15 amp 60 Hz AC electrical current or U.S. office 120 volt 20 amp 60 Hz AC electrical current. In the event the later (20 amp) is offered, the Vendor will clearly identify these models in proposals and in all price lists.

- Preset/default to “draft” quality printing rather than “high” quality.

- Desktop and server operating systems currently supported by Microsoft.

- Provide up-to-date software and drivers to include, but not limited to: 32-bit and 64 architecture driver support and web interface drivers

- MFDs will be delivered with all USB ports disabled, except the port used to connect the device to a single computer, to prohibit the use of USB flash drives/thumb drives

- Have changing device settings so that the device moves to “sleep mode” at the end of the working day and on weekends.

- Preset/default to toner efficient fonts. Fonts such as Century Gothic, Garamond or Times New Roman reduce toner costs over Arial

- Preset/default all MFDs to automatically go into sleep mode after 20 minutes of inactivity and automatically go Into hibernation after an hour of inactivity.

- Equipment must be capable of a “secure print” function using identification (ID) and password identification number (PIN) to retrieve documents from the device

- Provide devices capable of being configured to comply with the current Defense Information Systems Agency (DISA) Security Technical Implementation Guide (latest version and release), developed by DISA for the DOD.

[ URL for zip files of this DISA documents found at: http://iase.disa.mil/stigs/index.html.] Warrant that the devices shall operate on and coexist on a network supporting any and all of the following:

· Internet Protocol Version 4 (IPv4),

· Internet Protocol Version 6 (IPv6),

· A hybrid of IPv4 and IPv6.

NIAP: Are listed on either the NIAP CCEVS Product Compliant List (https://www.niap-ccevs.org/Product/ ) or Common Criteria Portal Certified Products List (http://www.commoncriteriaportal.org/products/)

PKI/SMARTCARD/CAC: The contractor shall supply a SMARTCARD PKI Solution, which is compliant with DODI 8520.02/8520.03, CNSSP-11 and NIST FIPS 201 (PIV) standards. The contractor shall provide card readers at time of installation that are capable of reading and processing all approved CAC and PIV cards.

The contractor must produce certificates of compliance if requested. CAC authentication is required for the following capabilities: Scanning Copying Printing

Equipment shall be capable of digitally signing emails using the senders DOD PKI Certificate(s)

Equipment shall be capable of encrypting emails using the receivers DOD PKI Certificate(s)

Equipment shall be capable to scan to file on networked devices

Devices shall have Common Access Cards (CAC) reader(s) and a SMARTCARD PKI Solution, which is compliant with HSPD-12, ISO/IEC 7816 & 7810, DOD CAC, and NIST FIPS 201 standards. The CAC solution should be capable of reading and processing the various manufacturers of DOD CAC’s. Information about the DOD CAC can be found at:

http://www.dmdc.osd.mil/smartcard.

Testing: DLA Information Operations will perform equipment testing, within available capabilities, in accordance with the guidelines and provision that have been outlined for each DOD agency. Devices that have not been approved by DLA Information Operations will not be accepted to be placed on any network. All devices that are submitted for bid must be tested for compliance with Risk Management Framework (RMF). These testing procedures apply to new or refreshed models with the most up to date firmware and software packages. The contractor shall deliver the proposed MFDs for each VB series to DLA Information Operations HQ, located at 5404 J Avenue BLDG 404 New Cumberland Pennsylvania 17070, for testing, at no cost to the government. Estimated time for testing is 20 business days. Testing and approval shall be performed by the DLA Information Operations Equipment Management Solutions Department in conjunction with the contractor’s assistance. The Contractor shall provide at no additional cost, onsite engineering assistance and other support necessary to configure, setup, and test the equipment as needed.

DLA Information Operations has agreements with the Navy to test devices on their specific networks upon completion of our internal testing process. If all MFDs pass the testing process, DLA Information Operations will submit a compliance memorandum to the Director of Contracting informing them that the devices have passed our preliminary testing process. Some additional procedures and testing will be required for devices to be compliant with other Department of Defense Networks. After completion of testing DLA Information Operations will submit the documentation/device to the appropriate testing facility, this is estimated to take 14-25 business days. Upon the completion of that additional testing, the vendor will proceed with installation. DLA Information Operations will exercise due diligence to mitigate and resolve any questions and/or concerns raised by that agency during the testing review process.

Scheduling delivery of any devices must be done with lab personnel within 3 business days of the award. A New Cumberland Visitor’s Form must be completed and return to the POCs within 24 hours of the visit in order for the delivery personnel to enter the installation. This form will be sent to the vendor once an approved date for delivery has been agreed upon.

Once the MFDs have been delivered to DLA Information Operations, located at 5404 J Avenue BLDG 404 New Cumberland Pennsylvania 17070; a date can be set up for an onsite engineering assistant to configure, setup and functionally test the equipment. A New Cumberland Visitor’s Form must be completed and return to the POCs within 24 hours of the visit in order for the engineering assistant to enter the installation.

The testing of the devices consists of applying the DOD Multifunction Device and Network Printer STIG settings to the devices, disabling all unnecessary ports and protocols, then performing a vulnerability scan with the DOD standard NESSUS vulnerability scanner.

If the devices do not pass any of the propsed testing procedures for any reason, DLA Information Operations will not proceed with installation at customer locations and DLA Information Operations will terminate the contract for cause. In the event that not all proposed MFDs pass the testing, DLA Information Operations reserves the decision to submit or not submit testing results to the proposed agency for testing review.

The vendor will collaborate with DLA Information Operations to complete necessary paperwork for RMF certification on the Outside the Continental United States (OCONUS) Navy Enterprise Nework (ONENet) for the printer scanner and fax functions The vendor will also develop the MFD Implementation Guide. The Implementation Guide will provide step-by-step instruction and screen shots to configure the MFDs in accordance with the testing results. Government acceptance of the Implementation Guide is at the discretion of the DLA Information Operations Equipment Management Solutions Department.

[Information regarding RMF is found in Risk Management Framework (RMF) for DoD Information Technology (IT) Instruction 8510.1 dated 12 March 2014]

The vendor must provide detailed instructions for device assembly, device CAC programming, and a toll-free phone number for technical support to call for assistance.

Shipping:

FOB to be determined at time of award Following address is for CONUS award:

Shipping Address: Tracy to Diego Garcia

W1A8 DLA DIST SAN JOAQUIN

CCP WHSE 30

25600 SOUTH CHRISMAN RD

TRACY CA 95304-5000

Ship To - Mark For:

N68539

NAVSUPFAC DGAR

NSF BFO 011 246 370 4430

BLDG 160 NAVSUPFAC DGAR

DIEGO GARCIA IO

BRITISH INDIAN OCEAN TERRITORY

ATTN: Victor Hermoso

Comm: 011-246-370-4124 Email: victor.hermoso.rp@fe.navy.mil Following addresses are for OCONUS award:

Shipping Address: Korea to Diego Garcia

CNFK, BLDG 2554

YONGSAN, US ARMY BASE

SEOUL, KOREA 04353

ATTN: IT1 Tyrone Edmond

Phone (DSN): 315-723-4101

Ship To - Mark For:

N68539

NAVSUPFAC DGAR

NSF BFO 011 246 370 4430

BLDG 160 NAVSUPFAC DGAR

DIEGO GARCIA IO

BRITISH INDIAN OCEAN TERRITORY

ATTN: Victor Hermoso

Comm: 011-246-370-4124 Email: victor.hermoso.rp@fe.navy.mil Shipping Address: Yokosuka Japan to Diego Garcia

COMMANDER NAVY REGION JAPAN

CODE N6 BLDG, C5

PSC 473 BOX 12

FPO AP 96349-0001

ATTN: Byron Stipe

Phone (Comm'l): 81-46-816-4961

Ship To - Mark For:

N68539

NAVSUPFAC DGAR

NSF BFO 011 246 370 4430

BLDG 160 NAVSUPFAC DGAR

DIEGO GARCIA IO

BRITISH INDIAN OCEAN TERRITORY

ATTN: Victor Hermoso

Comm: 011-246-370-4124 Email: victor.hermoso.rp@fe.navy.mil Ship To - Mark For:

NQTP

NAVSUP FLC DGAR

NSF BFO 011 246 370 4430

BLDG 160 NAVSUPFAC DGAR

DIEGO GARCIA IO

BRITISH INDIAN OCEAN TERRITORY

ATTN: Bryan Hawkins/Loida Huertas

Comm: 011-246-816-8201 /246-370-3520

Email: loida.huertas.rp@fe.navy.mil

NQTP

NAVSUP FLC DGAR

NSF BFO 011 246 370 4430

BLDG 160 NAVSUPFAC DGAR

DIEGO GARCIA IO

BRITISH INDIAN OCEAN TERRITORY

ATTN: Bryan Hawkins/Loida Huertas

NQTP

NAVSUP FLC DGAR

NSF BFO 011 246 370 4430

BLDG 160 NAVSUPFAC DGAR

DIEGO GARCIA IO

BRITISH INDIAN OCEAN TERRITORY

ATTN: Bryan Hawkins/Loida Huertas