Response_to_Questions_1.pdf

SP7000-17-Q-1008 Response to Questions - Part 1

Item # Question Answer 1 We note that there is a requirement for secret machines which are located in secure areas where access is restricted.

(a) Will DLA require a technician with a Secret Clearance to maintain the equipment in these areas?

(b) If so, how will DLA confirm that prospective offerors fully understand the requirement for secret clearance and have built the requisite cost into their proposals, specifically that a U.S.

National is required?

Refer to Section 4.5.1 of the PWS.

2 If Secret clearance is required, will DLA specifically require offerors to state that they will provide at least one technician with secret clearance?

Refer to Section 4.5.1 of the PWS.

3 Will a reverse auction be held for this requirement? If so, will the final blind auction period be utilized during the reverse auction process?

Yes to both questions

4 If a reverse auction is utilized and potential offerors fail to comply with the stated instructions and do not enroll in Procurex in a timely fashion, will those vendors be excluded from the process or will DLA extend the process to allow them to be compliant?

Refer to Attachment 3 Instruction to Offerors of the PWS.

"If you are unable to participate in the auction, your original offer will be considered"

5 Does the Combined Synopsis/Solicitation under solicitation number SP700017Q1008 contain requirements similar to a current contract? If possible, please provide the current contract number.

Or, is this a new requirement for the government?

SP7000-12-F-0114

6 What is the name and address of the incumbent contractor who provide this service?

(a) What is/was the period of performance? And what is the awarded price?

(b) Was this price for a month, year or for the entire length of the contract?

Trident Engineering and Procurement 03/01/2013 - 02/28/2017 Estimated total value at time of award: $4,143,720.00

7 In the current solicitation you require the price for multiple machines for a period of 60 months so the unit price will be the lease price of 1 machine for 1 month. Is this right?

Yes

8 Although the government is seeking the price for 60 months there are possibilities that the contract can be terminated before completion of this 60 months for convenience...is it correct?

Yes

9 Who bears the cost of damage to a machine due to misuse and/or accident at site by the Government personnel.

Refer to FAR Caluse 52.212-4(j) Risk of Loss

10 What is the brand name of copier machine as per your requirement (HP, Ricoh, Canon, Xerox) This is not a Brand Name requirement. Requirement Specifications are outlined in Enclosure 1 of the PWS. Pages 16 - 22.

11 How many total quantity? Quantities are outlined in Enclosure 1 of the PWS. Pages 16 - 22.

12 How many requirement of IT Support manpower? None

13 If it is possible to send, can you send pictures please? Unable to supply this request.

14 Point 4.5 in the PWS Attachment 1 - In the case of devices cleared for CLASSIFIED material, the contractor’s repair technicians CONUS shall have a Department of Defense (DOD) security clearance equal to or higher than the classification of the device and be able to provide verification when requested.

Question is - How many such repair calls were there per year during the period of the contract which required a DOD security cleared technician to come to attend the equipment on base ?

This is an OCONUS requirement. Refer to Section 4.5.1 of the PWS for guidance.

15 Since there are many questions that require clarification in order to work our prices will it be possible to postpone the closing date by a few days to give opportunity for vendors to quote their best prices.

Closing Date will be extended to February 21, 2017

16 If the quantity of Toners required per month is not available, please clarify that we need to assume that we have to supply 'Toner's as per the requirement of maximum number of copies per month indicated along with each CLIN (for eg..VB-1.Estimated maximum of 5,000 copies per month for B/W and 2,000 copies per month for color).

Yes that is correct.

17 If additional 'Toner(s)' are required/ delivered above max. prints, what is the procedure to Invoice for that additional deliveries?

N/A , Flat Rate contract.

18 Confirm that A3 calculated as two A4 page? Do not understand the question. If this applies to the PWS please specify which section.

Q&A 1