Amendment_0008.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

SP7000-17-Q-1008 Response to Questions - Part 2

Question # Question Answer

1 What is the name and address of the incumbent contractor who provide this service?

(a) What is/was the period of performance? And what is the awarded price?

(b) Was this price for a month, year or for the entire length of the contract?

Trident Engineering and Procurement

03/01/2013 - 02/28/2017

Total value at time of award: $3,429,216.00

2 Was the actual billing same as the awarded price or more/less? Current Value $3,267,480.00

3 The spare parts and consumables such as cartridges, toners and drums have to be provided by the contractor and the consumption depends on the usage of these machines. So in order to price correctly can the Government provide the history of usage of these machines by the number of papers printed per machine/month/year and number of copies COLOR/BLACK & WHITE

Information Unavailable

4 How many work stoppage occurrence (where vendor has to respond within 2 hours) were there per year during the period of the contract ?

Information Unavailable

5 How many non work stoppage occurrence (where vendor has to respond within 4 hours) were there per year during the period of the contract?

Information Unavailable

6 Could we have the quarterly usage reports (as mentioned in point 6.1) for every quarter during the entire period of contract ?

Information Unavailable

7 How many occurrence of device relocation was there during the current contract ? The contract had 19 relocations during the life of the contract.

8 Since there are many questions that require clarification in order to work our prices will it be possible to postpone the closing date by a few days to give opportunity for vendors to quote their best prices.

Closing Date will be extended to Monday, March 13, 2017 Closing Time is changed to 10:00 AM EST

9 Since the use of Toner/ month is totally based upon the end users, could you please provide us the total (or approx.) quantity of 'B/W and or Color Toners' required per each MFD/ CLIN per month...?

Information Unavailable. The requested information goes beyond the scope of the contract and into internal decisions made by the government contractor to fulfill its contractual obligations.

10 If the quantity of Toners required per month is not available, please clarify that we need to assume that we have to supply 'Toner's as per the requirement of maximum number of copies per month indicated along with each CLIN (for eg..VB-1.Estimated maximum of 5,000 copies per month for B/W and 2,000 copies per month for color).

No. The 'estimated maximums' are just that, i.e., ESTIMATES. While these estimates are generally valid, they may be exceeded during the course of the contract. In providing these 'estimated maximums' the government makes no commitments

11 If additional 'Toner(s)' are required/ delivered above max. prints, what is the procedure to Invoice for that additional deliveries?

There is no procedure to invoice us for consumables : please refer to 1.0 and 1.1.2

12 Who is the 'Incumbent Contractor', contract number, period of performance and total contract value including all optional years..?

Refer to answer in question 3.

13 As per the PWS, the devices offered in support of this requirement may require testing unless the models of devices have already received the required testing and approval. Could you please clarify: "The contractor shall deliver the proposed

MFDs for each VB series to DLA Document Services HQ, Bldg 9, NSA

Mechanicsburg, Mechanicsburg, PA 17055, for testing, at no cost to the government.", taking into account the place of performance for this effort will be outside the United States (Kuwait).

(a) Does this apply to Vendors outside the United States?

(b) If it does, can you please provide us with a list of the Government Approved

Devices Models?

(a) Yes

(b) The models you propose will be shipped and tested to the address provided in paragraph 11.4.

14 Confirm that A3 calculated as two A4 page? YES

15 Confirm that 11 x 17" calculated as two 8.5 x 11" (letter size) page YES

16 Confirm that duplexed sheet is calculated as 2 Pages YES

17 Single staple finishing is not accepted for VB1 and VB2 and multi position stapling is a must?

YES refer to section 9.3.2 of the PWS

18 Post Script Option is a must for all volume band? YES refer to section 9.1.4.7 of the PWS

19 Scan to Network is a must for all volume band and Scan to Email is not enough? YES refer to section 9.1.4.1 of the PWS

20 Finishing is not required for all Volume Band 3 (VB-3) and sub-bands Incorrect. Refer to section 9.1.4.1 of the PWS

21 The PWS Section 4, requires that we respond to “work stoppage situations” within 2 and 4 hours of a service call. Due to the time to respond to each call will the government provide an office space on “Buehring” and “Arifjan” for technicians to meet the requirement?

NO, There is no government furnished equipment or office space.

22 The PWS in section 5, requires that the contractor provide all consumables supplies including staples, toner, etc. for the operation of devices. This is not possible unless the government can provide an estimate on the amount of printing and copying to be made in a 60 month period. There is no way to estimate the amount of supplies needed with a 60 month period without this data. The only option we can provide as part of the maintenance package is to provide all consumables to the government and the government be charge on actual usage for “Color” and “Mono” pages printed at the end of each month.

Will this be acceptable to the government as an option? Or will the government provide an estimate on the amount of printing expected during the 60month period?

The answer to both questions is No.

23 I would like to ask, there tender 60 month lease for 246 units, and also in the PWS document, section 11.3.3 smart card. It said that “The contractor shall provide card readers at time of installation that are capable of reading and processing all approved

CAC and PIV cards” but also we have been told that provide only CAC card enable devices. Please would you confirm , if you want us to provide the card reader solution?

Yes, need to provide the card reader solution.

- Change closing date and time

- Upload Response to Questions Part 2 Summary:

Closing Date Changed as follows: From 2017 MAR 07 to 2017 MAR 13.

Closing Time Changed as follows: From 4:00 PM EST To 10:00 AM EST Upload remaining responses to questions received under this RFQ. See attached "Response to Questions Part 2".

5450 CARLISE PIKE BLDG 9

MECHANICSBURG PA 17050-2411