Attachment_4-Instruction_to_Offerors.pdf

RFQ SP7000-15-Q-0024 Attachment 3-Instructions to Offerors

INSTRUCTIONS TO OFFERORS

QUOTE FORMAT AND SUBMITTAL

1.0 Quote Format:

Each quote shall consist of two (2) separate documents specifically named: “Part 1- Technical Requirements,” “Part 2 - Prices”. The contents of each part are set forth below. No price information will be included in Part 1. Offers will be evaluated as set forth below in “Evaluation Factors for Award”.

Part 1: Technical Requirements - In Part 1 the offeror must demonstrate compliance with ALL the Technical Requirements set forth in Attachment 1 - Statement of Work. No price information shall be included in Part 1.

Part 2: Past Performance - In Part 2 the quoter must submit no less than two (2) and no more than three (3) customer references for work performed that is relevant and similar in scope to this requirement. Include reference names, telephone numbers, email addresses and a brief description of the work performed. No price information will be included in Part 2.

Part 3: Price - I In Part 3 the quoter must submit a single monthly price for each Volume Band listed in Section B in the space provided for the unit price. In addition the quoter must provide an extended price for each Volume Band (e.g., Amount shown in the QTY(quantity) X U/P (unit price) = Total ). The quoter must then add all the extended prices for a grand total quote. Price quotes must reflect Firm Fixed Pricing.

Quoters are highly encouraged to discount prices in order to present the low price, technically acceptable quote.

2.0 Quote Submittal:

All quotes shall be submitted to the Contracting Specialist listed below no later than March 06, 2015 at 3:00 p.m. Eastern time. Facsimile quotes will not be accepted. Quotes may be sent via mail and electronically. If electronic process of submittal is used, it is the offerors responsibility to ensure any offer submitted by email is timely received by the Contract Specialist. Any quotes received after the closing date and time will be late and will not be accepted. The Contracting Officer reserves the right to make award without discussions.

The Contractor shall provide all resources necessary to complete the execution of the deliverables described in this Statement of Work, except as may otherwise be specified. The Contract Specialist will accept questions in writing or email from prospective offers regarding the content of this statement of work no later than March 03 , 2015 at 1:00 p.m. Eastern time to:

DLA DOCUMENT SERVICES

ATTN: Susan Rapoza 5450 Carlisle Pike, Bldg. 9 Mechanicsburg, PA 17055

PHONE: (717) 605-1557 FAX: (717) 605-3999

Email: Susan.Rapoza@dla.mil

Offerors shall provide a statement that they comply with each paragraph/sub-paragraph of the Statement of Work or provide any exceptions on a separate attachment referencing the applicable paragraph/sub-paragraph.

Submit only necessary documents for the solicitation, such as, signed SF-1449, Technical Report, Pricing and any document required by the Statement of Work or called out in the Instructions to Offerors.

EVALUATION FACTORS FOR AWARD

One award will be made to the responsible offeror who meets all the technical factors and results in the lowest price to the government. Quotes will be evaluated on the basis of two major evaluation criteria: Technical and Price.

A. Technical Factors

To be technically acceptable each offer must demonstrate it meets all the Technical Factors (including all subfactors) set forth in the attached Statement of Work. This will be evaluated as “Acceptable” or “Unacceptable” basis. In order to receive an “Acceptable” rating the quote must clearly demonstrate the ability to provide and perform all services and technical requirements described in the Statement of Work. An quote that is evaluated as “Unacceptable” for any requirement will not be considered for award.

B. Past Performance

A past performance review will be conducted to determine whether the Government has confidence that the quoter can successfully perform the requirements set forth in the Statement of Work. In conducting its past performance assessment the Government may use both data provided by the quoter and data obtained from other federal Government sources. Past performance will be determined on an “acceptable” or “unacceptable” basis.

C. Price

To ensure fair price analysis, each quoter’s price for price analysis purposes will be determined by taking its grand total quote for base period, all option periods and for options for increased quantity. (See Part 3. Price under Format and Submittal above) mailto:Susan.Rapoza@dla.mil

RFQ SP7000-15-Q-0024 Attachment 3-Instructions to Offerors

52.217-5 -- Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).