Attachment 2 - FEDMALL Question Template FEDMALL Questions and Answers Amendment 01.xlsx
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- Solicitation number
- SP47W1-20-R-0001
- Issued by
-
Defense Logistics Agency
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Vendor Question Sheet
| Questions Template for RFQ SP4709-20-R-0001 | ||||
| No. | Page Number | RFP Section | Question | Answer |
| 1 | 7 | A.1.1.3 | The Solicitation lists a 3 year base period but does not list any option years. Will there be option years added to the awards? | No there will not be any option years. All awarded contracts will be for 3 years. |
| 2 | 27 | FAR 52.216-19 (a) | This section lists minimum order at $25; is there an area to update this number to a higher number (for example $100)? | As stated in the solicitation "The Government’s desired minimum order amount is $25.00." While this is the desired amount a vendor can propose an alternate amount which the Government may or may not accept during the evaluation of the proposal. |
| 3 | 52 | D.8.2. | This section mentions 60 Days ARO as maximum allowed, previously items had been listed at more than 60 days (for example 90 days ARO). Is this able to be updated? | Items on FEDMALL should be commercial off the shelf items and should not be special orders or have long lead times. The Government feels that 60 days for a commercial item is more than fair. |
| 4 | 1 | SF1449 | The open period for this solicitation seems very short compared to previous FEDMALL solicitations. When does DLA anticipate the next FEDMALL solicitation will be released and how often will new solicitations be offered? | The Government doesn't have a concrete timetable as to when a follow-on solicitations will be posted. We will continue to monitor FEDMALL and make determinations in the future as to when it is in the best interest of the Government to issue a follow-on solicitation. |
| 5 | Email from Mark Esposito dated Thursday 8/6/20 at 4:32pm EST | From: Esposito, Mark A CIV DLA ACQUISITION (USA) <mark.esposito@dla.mil>, Sent: Thursday, August 6, 2020 1:32 PM, Subject: FEDMALL Catalog Solicitation | ||
| In Mr. Esposito's email he stated that, "This solicitation will only have one open period and another one may not be posted for some time." Can you please define what you mean when you state that "another one may not be posted for some time." Are we talking about a year, 2 years, 6 months, etc.? Please give us a reasonable estimate of time. | See answer to Question # 4 above. | |||
| 6 | N/A | N/A | Are Contractors allowed to have more than 1 Fedmall IDIQ contract with DLA at any given time? | Contractors are permitted to only have 1 contract per solicitation unless it is determined to be in the best interest of the Government. |
| 7 | 46 | D.4.3. FEDMALL Catalog Loader Template and Instructions | Is 20,000 the only limit products we can add? Last solicitation which was in 2019 shows 100,000. Just wanted to make sure what is the maximum number of products we can add. I hope it is more as the more products we list the more chances we can sell. | The maximum amount of items allowed on FEDMALL under this solicitation is 20,000. |
| 8 | 52 | D.7.12 | Will the contracting office issue any awards where the Fedmall Orders/items will be allowed to exceed $35,000.00? If Yes, how is the contractor to submit any offer allowing the contract office to exercise that right? If not, why is the contracting office limiting orders/items to $35,000.00 and not exercising that right? | All resultant awards from this solicitation will have an order max of $35,000.00. The decision to limit orders to $35,000.00 was based on historical FEDMALL data. |
| 9 | 80 | Far 52.212-3 | If the offeror has completed the annual representations and cert in (SAM) what do they need to do to complete paragraph (b)? | If annual reps and certs in SAM are complete at the time of proposal submission then the vendor only needs to certify in paragraph (b)(2) of FAR 52.212-3 of any changes to their SAM profile in sections (c) through (v) of FAR 52.212-3 for this solicitation only. If there are not any changes to a vendors SAM profile for this solicitation then nothing needs to be done. |
| 10 | 49/79 | D.6.2.3/(i) Evaluation | Will the contracting office issue any multiple award contracts to a single distributor allowing them to have more than 20,000 items per catalog? If Yes, how is the contractor to submit any offer allowing the contract office to exercise that right? If not, why is the contracting office limiting the number of items to 20,000 and not exercising that right? | Multiple awards are not permitted to a single distributor under this solicitation. The 20,000 item limit is based off of FEDMALL historical sales data. |
| 11 | 5 | Submission of questions | Will contractors be able to see the questions and answers submitted by other contractors about this RFP? | Yes. Answers to questions will be posted as an amendment to the solicitation. |
| 12 | PG70 | Sect E | website http://abilityone.org/work_with_us/procurement.html does not work. | Weblink has been updated by AbilityOne. The updated link is: https://www.abilityone.gov/procurement_list/services_list.html |
| 13 | PG 64 | D.13.1.6.3. | Suppliers shall not solicit FEDMALL customers. Does this mean Field Sales Reps cannot visit customers? | Field sales rep visits may or may not be permissible based on local installation/facility policy and procedures. In any case, any such visits should not be for the purposes of customer solicitation, consistent with the special terms and conditions of this solicitation |
| 14 | Pg 60 | D.9.7 | Are heat treated pallets required for Domestic shipping? | Section D.9.7. (c) (1) states the following: "All Wood Packing Material (WPM) (which includes wood pallets) shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) wood packaging material program and WPM enforcement regulations (see http://www.alsc.org/)." Please see the link for more information. |
| 15 | Pg 51 | D7 | Are there any penalties for "killed" orders | There is no immediate penalty for "killed" orders, however, orders that are "killed" because the vendor cannot fill the order will reflect as a vendor cancellation and may reflect negatively on your Supplier Performance Risk System (SPRS) Delivery Score and on your CPARS report. |
| 16 | Pg 27 | C | Is a contractors stated minimum considered in the evaluation of their offer? Is there a ceiling to a minimum order value? | See answer to Question # 2 above. |
| 17 | 7 | A.1.1.3. | Is it possible to exceed 36 months for this solicitation? (ex: 60 Months at $12M per year?) | No, contracts awarded under this solicitation will be for 36 months and cannot be extended past 36 months. |
| 18 | 13 | A.1.3.5. | Our current contract is approved to add NSN's to item descriptions. Is it possible to keep the same approved NSN's in our catalog? | No as per section A.1.3.2.of the solicitation "NSNs shall not be used to describe any item in the proposal or associated catalog. NSNs shall not appear in any catalog field within FEDMALL." |
| 19 | 46 | D.4.3.1. | Our current catalog consists of over 40,000 items at this time. Is it possible to have approval for the items to be extended to 60,000 items? | No, the maximum about of items allowed on FEDMALL under the solicitation is 20,000. |
| 20 | 51 | D.7.11.1. | Is it possible to extend our threshold to $100K per item like it was in DoD EMALL? Many customers have made this request to us since the new threshold was lowered to $35K. | No it is not possible to extended the order threshold to $100,000.00. The maximum order amount threshold under this solicitation is $35,000.00. |
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