SP4709-26-Q-0209.pdf

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

16. ADMINISTERED BY CODE

7. FOR SOLICITATION

INFORMATION CALL:

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4701

DCSO PHILADELPHIA

700 ROBBINS AVENUE

PHILADELPHIA PA 19111

USA

Local Admin: Ena Morimoto Tel: 445-737-1022 Email: Ena.morimoto@DLA.MIL

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

NAICS: 337214

SIZE STANDARD:1,100 employees

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

Net 30 days

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE SP4701

SEE BLOCK 9

Criticality: C PAS : None

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

SPM20000YC0

TELEPHONE NO. 3175717200

18a. PAYMENT WILL BE MADE BY CODE SL4701

DEF FIN AND ACCOUNTING SVC

BSM

P O BOX 182317

COLUMBUS OH 43218-2317

USA

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

AA: 97X4930 5CBX 5021400 001 2520 S33189 $140920.00

25. ACCOUNTING AND APPROPRIATION DATA

$140,920.00

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

2026-Aug-14

SEE SCHEDULE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SEE ADDENDUM

See Schedule

E-Procurement #: TBD

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH ,

HEREIN IS ACCEPTED AS TO ITEMS:

EDWOSB

SP4701-26-Q-0209

Ena N Morimoto, Ena.morimoto@dla.mil

8/27/2026

445 737-1022 9/4/2026

12:00PM EST

XX

*SEE THE SCHEDULE

Ena Morimoto 8/27/2026

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

REQUIREMENT: MODULAR OFFICE FURNITURE AND INSTALLATION SERVICES FOR DEFENSE

LOGISTICS AGENCY (DLA) TROOP SUPPORT, INSTALLATION MANAGEMENT

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTE (RFQ)

(SP4701-26-Q-0209)

Part I – The Schedule

(1) Action Code: N/A

(2) Date: August 27, 2026

(3) Contracting Office Zip Code: 19111

(4) NAICS Code: 337214

(5) Contracting Office Address:

DLA Contracting Services Office Philadelphia 700 Robbins Avenue, Building #6 North Side Philadelphia, PA 19111

(6) Subject: Requirement for Sole Source acquisition for Modular Office Furniture, Delivery, and installation from Small Business vendor Corporate Facilities of New Jersey, LLC. This acquisition seeks to acquire products manufactured by Knoll, Inc. and services provided by

Corporate Facilities of New Jersey, LLC.

(7) Proposed Solicitation Number: SP4701-26-Q-0209

(8) Closing Response Date: September 04, 2026, 12:00PM EST.

(9) Solicitation Points of Contact:

Contract Specialist: Jonathan.gallagher@dla.mil

Contracting Officer: Ena.morimoto@dla.mil

(10) Contract Award: N/A

(11) Contract Award Dollar Amount: TBD

CONTROLLED BY: DLA DCSO PHILADELPHIA

CUI CATEGORY: GENERAL PROCUREMENT AND ACQUISITION /

SOURCE SELECTION INFORMATION SEE FAR 2.101 & 3.104

DISTRIBUTION/DISSEMINATION CONTROLS: DISPLAY ONLY

POC: JONATHAN.GALLAGHERG@DLA.MIL / 445-737-1022

mailto:Jonathan.gallagher@dla.mil mailto:Ena.morimoto@dla.mil

REQUIREMENT: MODULAR OFFICE FURNITURE AND INSTALLATION SERVICES FOR DEFENSE

LOGISTICS AGENCY (DLA) TROOP SUPPORT, INSTALLATION MANAGEMENT

CUI | SOURCE SELECTION PROCUREMENT SENSITIVE INFORMATION IAW FAR 3.104

(12) Line-Item Number: See the Performance Work Statement and Line-Items in section V below.

Complete the attached Bill of Materials (BoM) provided as Attachment I to this RFQ.

(13) Contract Award Date: ANTICIPATED ON OR BEFORE 30 September 2026

(14) Contractor: TBD

(i) The Defense Logistics Agency (DLA) contract services office (DCSO) has a requirement to acquire on a sole source basis Brand Name Modular Office Furniture manufactured by Knoll, Inc. and installation services. Supplies and Installation services will be acquired from Corporate Facilities of New Jersey, LLC, in support of Defense Logistics Agency (DLA) Troop Support Installation Management. This is a combined synopsis/solicitation – Request for Quote / Proposal for modular office furniture and installation services, prepared in accordance with the format in Subpart 12.603 Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes/proposals are being requested in response to this solicitation. A separate solicitation will not be issued.

(ii) Solicitation Number: SP4701-26-Q-0141; the solicitation is issued as a Request for Quote

(RFQ).

(iii) This solicitation document and incorporated provisions & clauses represent those in effect through Federal Acquisition Circular 2026-01 effective 13 March 2026.

(iv) The North American Industrial Classification System (NAICS) code for this acquisition is 337214 – Office Furniture (except Wood) Manufacturing (size standard: 1,100 employees). This requirement is being solicited on a Full & Open basis via Open Market Procedures to the Contract Opportunities Website (sam.gov), as supported by a Justification & Approval on an Other Than Full & Open Competition basis due to the sole-source brand-name requirement.

(v) List of line-item numbers and items, quantities, and units of measure:

*PLEASE SEE BILL OF MATERIALS/STATEMENT OF WORK SPREADSHEET

INCLUDED AS ATTACHMENT I. FOLLOW ALL DIRECTIONS TO COMPLETE

THE SPREADSHEET, INPUT YOUR FIRMS PRICE & NOTATIONS AND SUBMIT

WITH FINAL PROPOSAL/QUOTE.

(vi) Additional contract requirements or terms and conditions necessary for this acquisition and consistent with customary commercial practices: N/A

(vii) A Defense Priorities and Allocations System (DPAS) rating is not necessary for this requirement.

(viii) Offer Due Date/Local Time: September 04, 2026, 12:00 PM (Eastern Time)

(ix) For questions or concerns regarding this solicitation, please contact Jonathan Gallagher, Contract Specialist at Jonathan.gallagher@dla.mil or Ena Morimoto, Contracting Officer at Ena.morimoto@dla.mil by August 28, 2026, 12:00PM (Eastern Time).

(15) Place of Contract Performance: see Section (v)

(16) Set-Aside Status: Unrestricted

Modular Office Furniture, Fixtures, Delivery, and Installation in accordance with Section 2 - Performance Work Statement (PWS).

CLIN SERVICES FFP QTY U/I UNIT PRICE TOTAL PRICE

Installation Services (Detail in full within technical proposal) Ea $

0002 Delivery Ea $

8 Staff Workstations, 1Supervisor Workstation, Fixtures, and furniture for a Kitchenette ((Detail in full within technical proposal) Ea $

0004 Fixtures Ea $

Sub-Total $

Discount (average ____%) -$

Total $

NOTE: All proposals shall be submitted electronically to Jonathan.gallagher@dla.mil and Ena.morimoto@dla.mil

Section C – Description/Specifications/Statement of Work

Performance Work Statement

1.0 Objective & Background

mailto:Ena.morimoto@dla.mil

• Background: The CAD Room, located in Building 3, Bay C, has undergone HVAC construction since 2022. With the HVAC system upgrades now substantially complete, the project area is ready to receive workstation installations. CAD Room personnel are prepared to accept the new equipment.

• Objective: The space is currently vacant and requires modern, compliant workstations. To support operational flexibility and optimize workflow, the administrative layout will accommodate eight (8) staff workstations and one (1) supervisor workstation.

• Period of Performance: Fiscal Year 2026 (FY26)

2.0 Scope of Work

The Contractor shall provide all labor, materials, and equipment necessary to deliver and install the furniture components detailed below:

Workspace Area Required Specifications Manager Office • One (1) Supervisor Workstation: Complete with associated storage components.

• One (1) Dual-Monitor Arm: Fully adjustable.

• One (1) Height-Adjustable Desk: Extended height range of 22.8” to 49” with a minimum depth of 30”.

Staff Office Workstations

• Eight (8) Cubicles: Minimum footprint of 6’ x 6’ per cubicle, featuring non-transference panel walls with a minimum height of 60”.

• Workspace Components: One (1) L-shaped desk, one (1) task chair, integrated power outlets, and storage units for each cubicle.

• Dual-Monitor Arms: One (1) dual-monitor arm per workstation.

• Height-Adjustable Desks: Extended height range of 22.8” to 49” with a minimum desk depth of 30”.

Kitchenette Area • Base and Wall Cabinets: Supply and install kitchenette cabinetry as indicated on the project plan.

3.0 Compliance, Safety, and Quality Control

• Standards and Codes: All furniture, materials, and installation services shall comply with applicable local building codes, fire and life safety requirements, and Americans with Disabilities Act (ADA) accessibility standards.

• Aesthetics: Finishes, colors, and materials shall be uniform and consistent throughout the entire space.

• Logistics Coordination: The Contractor shall provide an estimated furniture delivery date, giving at least two (2) weeks' advance notice to allow for proper room preparation.

• Site Safety: The Contractor shall establish and maintain a clear, safe egress pathway for employees around the work area(s) throughout the duration of the installation.

4.0 Delivery, Installation, & Debris Removal

• Assembly: The Contractor shall install all new workstations and furniture in accordance with the design plan, ensuring that all cubicles are properly wired/powered and that all installed units are intact and fully functional.

• Clean-up: The Contractor shall remove and dispose of all packaging, installation debris, and trash from the NSA-P complex. Disposal must align with all federal, state, and local regulations, utilizing designated Government-provided dumpsters.

• Site Restoration: The Contractor shall clear all construction barriers and temporary signage immediately upon completion of the work.

5.0 Exclusions & Attachments

• Exclusions: Removal of existing furniture is excluded from this acquisition. The scope of this contract is strictly limited to the purchase, delivery, and installation of new workstations.

• Attachments:

o NSAP B3 CAD Room Workstation Plan

6.0 Point of Contact (POC)

Ena Morimoto, Contracting Officer Ena.morimoto@dla.mil

(445) 737-1022

Jonathan Gallagher, Contract Specialist Jonathan.gallagher@dla.mil

TBD

General Engineer, DLA TBD@dla.mil

7.0 Invoice Instructions

Note: When invoicing, please note. The quantity and dollar values are FLIPPED to ensure the ability to process multiple invoices for less than the full obligated amount. For invoicing purposes the total price ($140,920) and the unit price is $1.00. This is to allow for multiple invoices under the order.

The contractor shall submit a proper invoice by the 10 the of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in the RFP and award.

The invoice shall contain:

The contract number A unique invoice number The month services were delivered Name and address of the contractor A separate entry for each call order with a description of the service A separate entry for mileage for each call order The date of each call order mailto:Ena.morimoto@dla.mil mailto:TBD@dla.mil%20

Duration of each call order The rate of payment for each entry A total amount invoiced for each call order and mileage entry A total amount invoiced for all services, including mileage, for the invoice A description of the service provided for each call order Name of government contact person Name of government customer Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the

SF1449.

The invoice shall comply with the requirements identified below: The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The Government will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD vendors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment. Invoices for supplies/services rendered under this IDIQ shall be submitted electronically through WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF.

Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an Electronic Business Point of contact is designated in the System for Award Management (SAM) at https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site. The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the COR.

The Invoice POC will approve invoices which demonstrate that the vendor has met the deliverables for the period. The vendor is directed to use the “2-In-1” format when processing invoices and receiving reports. For those vendors who are unfamiliar with WAWF, contents for this information can be located on the Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin By DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF- RA page that appears, click the appropriate documents either “Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send More Email Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil .

(b) Vendor training is available at: http://www.wawftraining.com . Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas. mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

Performance Measurements Performance measures will be used to assess the Contractor's performance in order to determine whether the Contractor is performing at acceptable levels. The performance measurements shall be based on timeliness and quality of the work and deliverables provided by the Contractor. These measurements are defined as:

o Timeliness – The completion of taskings and/or the submission of deliverables within the schedule set forth by the Government during performance.

• Quality – The quality of work completed under the resulting taskings will be measured based on the Government’s determination of the validity, accuracy, clarity, and usefulness of a deliverable or if the work performance met the expected outcomes as was communicated to the Contractor by the government.

Place of Performance

Delivery and installation will take place on site at Naval Support Activity – Philadelphia, a Government secure facility.

(vi) Delivery:

Delivery: 4-months after date of award

Installation: 8-months after date of award

DLA Troop Support Point of Contact:

Building access will be provided to the following address:

Defense Logistics Agency (DLA) Troop Support Installation Management 700 Robbins Ave Philadelphia, Pa 19111

POC: TBD

Delivery/Installation addresses:

Delivery/Installation address and Technical Point of Contact (POC):

Defense Logistics Agency (DLA) Installation Management 700 Robbins Ave Building 3 Bay B, CAD room Philadelphia, Pa 19111 Attn: TBD 700 Robbins Ave

(269) 737-XXXX

TDB@dla.mil

Mark For:

Defense Logistics Agency, Installation Management TBD@dla.mil

Contract Point of Contact:

Jonathan Gallagher, Contract Specialist Defense Logistics Agency Contract Services Office (DCSO)

(445) 737-3551 | Jonathan.gallagher@dla.mil

Ena Morimoto, Contracting Officer Defense Logistics Agency Contract Services Office (DCSO)

(445) 737-1022 | Ena.morimoto@dla.mil

WAWF Point of Contact:

mailto:TBD@dla.mil

TBD and will be specified in the executed award

INVOICING/BILLING INSTRUCTIONS:

Note: When invoicing, please note. The quantity and dollar values are FLIPPED to ensure the ability to process multiple invoices for less than the full obligated amount. For invoicing purposes the total price ($140,920) and the unit price is $1.00. This is to allow for multiple invoices under the order.

The contractor shall submit a proper invoice by the 10 the of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in the RFP and award.

The invoice shall contain:

The contract number A unique invoice number The month services were delivered Name and address of the contractor A separate entry for each call order with a description of the service A separate entry for mileage for each call order The date of each call order Duration of each call order The rate of payment for each entry A total amount invoiced for each call order and mileage entry A total amount invoiced for all services, including mileage, for the invoice A description of the service provided for each call order Name of government contact person Name of government customer Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the

SF1449.

The invoice shall comply with the requirements identified below: The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The Government will utilize the Department of War Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOW vendors and authorized DOW personnel to generate, capture, and process receipt and payment related documentation in a paperless environment. Invoices for supplies/services rendered under this IDIQ shall be submitted electronically through WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF.

Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an Electronic Business Point of contact is designated in the System for Award Management (SAM) at https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site. The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the COR.

The Invoice POC will approve invoices which demonstrate that the vendor has met the deliverables for the period. The vendor is directed to use the “2-In-1” format when processing invoices and receiving reports. For those vendors who are unfamiliar with WAWF, contents for this information can be located on the Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html http://www.dfas.mil/contractorpay/ electronic commerce/ETToolBox.html After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin By DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF- RA page that appears, click the appropriate documents either “Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send More Email Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil .

(b) Vendor training is available at: http://www.wawftraining.com . Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas. mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

a. The Government intends invoicing to be done electronically in accordance with Defense

Federal Acquisition Regulations Supplement (DFARS) clause 252.232-7003, Electronic Submission of Payment Requests. (See full version of clause incorporated below.) The DLA Contracting Services Office Philadelphia will utilize the Department of War Wide Area Workflow (WAWF) Receipt and Acceptance System to accept supplies/services delivered under this Blank Purchase Agreement (BPA). This web-based system is located at https://wawf.eb.mil and provides technology for DOW contractors and authorized DOW personnel to generate, capture, and process receipt and payment related documentation in a paperless environment.

Invoices for supplies/services rendered under this blanket purchase agreement shall be submitted electronically through WAWF.

b. It is recommended that the person in your company designated as the Central Contract

Registration (CCR) Electronic Business (EB) Point of Contact and everyone responsible for submission of invoices use the online training system for WAWF at http://wawftraining.com.

c. The designated CCR EB POC is responsible for activating the company's Commercial and

Government Entity (CAGE) code on WAWF by calling 1-866-618-5988. Once the company is activated, the CCR EB POC must self-register under the company's CAGE code on WAWF and follow the instructions for a group administrator. After the company is set up on WAWF, every additional person responsible for submitting invoices must self-register under the company's CAGE code at https://wawf.eb.mil.

d. The following information is provided for completion of the invoice in WAWF.

Contractors must ensure the following DoW Activity Address Codes (DoDAACs) are included on all invoices submitted for payment under this contract (Invoice and Receiving Report Combination):

Invoice and Receiving Report (COMBO).

Contractors must ensure the following DoDAACs are included on all invoices submitted for payment under this contract:

https://wawf.eb.mil/ http://wawftraining.com/

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC SP4701 Admin DoDAAC** SP4701 Service Approver (DoDAAC) TBD Service Acceptor (DoDAAC) TBD

e. Attachments created in a Microsoft Office product may be attached to the WAWF invoice (e.g.

backup documentation such as delivery reports, etc.). Maximum limit for size of each attachment file is 2 MB. Maximum file size per invoice is 5 MB.

f. After clicking the submit button, a Notice of Successful/ Unsuccessful Submission will appear.

This screen contains a "Send More E-Mail Notifications" button. Click on this button and the email address listed below and adds other persons as desired. This additional notification is important to ensure the Government receiver/acceptor is aware that the invoice documents have been submitted in the WAWF system,

g. 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

ELECTRONIC SUBMISSION OF PAYMENT RQUESTS AND RECEIVING REPORTS

(MAR 2008)

a) Definitions. As used in this clause-

1) "Contract financing payment" and "invoice payment" have the meanings given in section 32.001 of the Federal Acquisition Regulation.

2) "Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using WAWF or another electronic form authorized by the Contracting Officer.

3) "Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

c) The contractor may submit a payment request and receiving request and receiving report using other than WAWF only when −

1) The Contracting Officer authorizes use of another electronic form. With such an authorization, the Contractor and the Contracting Officer shall agree to a plan, which shall include a timeline, specifying when the Contractor will transfer to WAWF;

2) DOW is unable to receive a payment request or provide acceptance in electronic form;

3) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; or

4) DOW makes payment for commercial transportation services provided under a

Government rate tender or a contact for transportation services using a DOW -approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., Syndaca, Transportation Financial Management System, and Cargo and Billing System).

d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment.

Section F – Deliveries and Performance

Assembly: The Contractor shall install all new workstations and furniture in accordance with the design plan, ensuring that all cubicles are properly wired/powered and that all installed units are intact and fully functional.

Clean-up: The Contractor shall remove and dispose of all packaging, installation debris, and trash from the NSA-P complex. Disposal must align with all federal, state, and local regulations, utilizing designated Government-provided dumpsters.

Site Restoration: The Contractor shall clear all construction barriers and temporary signage immediately upon completion of the work.

Section G – Contract Administration Data

DODAAC for Wide Area Work Flow (WAWF) 2 in 1 Invoicing: _____

(viii) The FAR provision, 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition and the following addenda are added to this provision:

1. Addendum to 52.212-1(c) Period for acceptance of offers.F

Period of acceptance is seven (7) days.

2. Addendum to 52.212-1(e) Multiple offers.

Alternative commercial items may not be considered for award on this instant acquisition, however, may be utilized for market research on future requirements.

3. Addendum to 52.212-1(h) Multiple awards.

The Government intends to make one award.

The Government may make more than one award.

Offers may be submitted for quantities less than those specified.

4. Addendum to 52.212-1(j) Data Universal Numbering System (DUNS) Number

The requirement to provide a DUNS number with the offer applies at all dollar values if the offeror is required to register in the Central Contractor Registration (CCR) Database in accordance with DFARS clause 252.204-7004.

5. FAR 52.252-2

FAR, DFARS, and DLAD: https://www.acquisition.gov/ FAR 52.214-34 Submission of Offers in the English Language (APR 1991) FAR 52.214-35 Submission of Offers in U.S. Currency (APR 1991)

6. Add the following paragraph (m) to FAR 52.212-1:

DFARS 252.232-7006 - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall— https://www.acquisition.gov/ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC SP4701 Admin DoDAAC** SP4701 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) TBD Service Acceptor (DoDAAC) TBD Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert See Schedule or Not applicable. )

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact: TBD@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

mailto:TBD@dla.mil

(End of clause)

INVOICE INSTRUCTIONS

The contractor shall submit a proper invoice by the 10th of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in this RFP.

This invoice shall contain:

The contract number

A unique invoice number

The month services were delivered

Name and address of the contractor

A separate entry for each call order with a description of the service

A separate entry for mileage for each call order

The date of each call order

Duration of each call order

The rate of payment for each entry

A total amount invoiced for each call order and mileage entry

A total amount invoiced for all services, including mileage, for the invoice

A description of the service provided for each call order

Name of government contact person

Name of government customer

Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the

SF1449.

The invoice shall comply with the requirements identified below:

The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports. The Government will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD vendors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment.

Invoices for supplies/services rendered under this IDIQ shall be submitted electronically through

WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF.

Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an Electronic Business Point of contact is designated in the System for Award Management (SAM) at https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site.

The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the

COR.

The COR will approve invoices which demonstrate that the vendor has met the deliverables for the period.

The vendor is directed to use the “2-In-1” format when processing invoices and receiving reports.

For those vendors who are unfamiliar with WAWF, contents for this information can be located on the Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin By DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF- RA page that appears, click the appropriate documents either “Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send More Email Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil <https://wawf.eb.mil> .

(b) Vendor training is available at: http://www.wawftraining.com <http://www.wawftraining.com> .

Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil <mailto:cscassig@ogden.disa.mil> .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf _overview/vendor_information <https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/waw f_overview/vendor_information>

Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas.mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

3.11 DFARS 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

http://www.acq.osd.mil/dpap/dars/dfars/html/current/201_6.htm#201.602-2

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

L29 Section 508 Requirements (OCT 2021)

Offerors shall comply with the Section 508 accessibility requirements. By submission of its offer, the offeror affirms that its Electronic Information Technology (EIT) supplies and services are accessible as outlined in the law, the standard, and FAR Subpart 39.2. Offerors shall complete the current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at https://www.itic.org/policy/accessibility/vpat (copy website address into browser). If applicable, offerors shall indicate where their Section 508 EIT compliance information is available for review (e.g., offeror’s website or other location the contracting officer can access). The contracting officer may require a demonstration of Section 508 compliance prior to award.

H11 Section 508 Requirements (OCT 2020)

Contractors shall comply with the Section 508 Accessibility requirements in this contract and the current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at https://www.itic.org/policy/accessibility/vpat (copy website address into browser) as stated in their offer, for the duration of contract performance.

H14 Contractor Personnel Security Requirements (DEC 2021)

(a) Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ), DLA field activity office(s), or other Federallycontrolled facilities. Prior to beginning work on a contract, DLA requires all contractor personnel working on the Federally-controlled facility to have, at a minimum, an initiated National Agency Check with Written Inquiries (NACI) or NACI equivalent and favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check.

(b) Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2-R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel who have access to Federally-controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

(1) IT-I for an IT position requiring a single scope background investigation (SSBI) or SSBI equivalent;

(2) IT-II for an IT position requiring a National Agency check with Law and Credit (NACLC) or NACLC equivalent; and https://www.itic.org/policy/accessibility/vpat https://www.itic.org/policy/accessibility/vpat

(3) IT-III for…