SP470521R0001_PWS_Amended 09-13-2021.pdf

Performance Work Statement Facilities Electrical Support Services

McNamara Headquarters Complex and Remote Facilities Fort Belvoir, Virginia

SECTION C1 - DESCRIPTION OF FACILITIES

The McNamara Headquarters Complex (HQC) is located on approximately 115 acres. The enclave consists of:

BLDG 2462 Multi-story 1,100,000 square foot (SF) facility consisting of 10 Pods; Pods 1-9 are DLA facilities and Pod 10 is DTRA facilities

BLDG 2463 Gate 1 Access Control BLDG 2464 Gate 2 Access Control BLDG 2465 Gate 3 Access Control BLDG 2466 Rec Building / Pavilion BLDG 2467 Irrigation Well House BLDG 2468 Child Development Center 34,000 SF BLDG 2469 One Parking Garage building BLDG 2480 Material Receiving and Screening Facility (MRSF) 15,000 SF BLDG 2487 Outfall Control Structure BLDG 2461 phase-out Control Center (VCC) 2,500 SF

The following are Remote Facilities within a 25-mile radius of the HQC:

BLDG 802, 5,000 SF

BLDG 1116, 23,768 SF

BLDG 1414, 10,000 SF

BLDG 1973, 10,800 SF

BLDG 1976 10,800 SF

BLDG 1977, 10,800 SF

BLDG 1979, 10,800 SF

Dulles West Office Building 9,643 SF Technical Equipment Inspection Facility 4,200 SF

The HQC receives primary commercial power through dual incoming 34.5 KV underground feeder cables from the Fort Belvoir utility lines. Power is routed from the 34.5KV switchgear through the buss duct on the Lower Level to the nine (9) 34.5 KV Indoor Substations located on the lower level of the HQC. Power is reduced to 480 volts by 2,000-2500 KVA transformers and distributed through 480-volt buss duct power risers to panel boards in multiple electrical closets on each floor.

The HQC has the following additional major electrical systems:

Emergency Power Generator System (EPGS) Automatic Transfer Switches (ATS) Uninterrupted Power Supply Systems (UPS) Fire Detection Systems Electronic Security/Access Control systems (ESS) Surveillance Camera Systems (CCTV) Sound Masking and Paging systems Floating Fountain Building and Parking Lot lighting systems Access Control Barrier Systems LED Parking lot Electronic signs LED Gate signs

SECTION C2 – DESCRIPTION OF WORK

C2.1 – SCOPE

The general scope of this performance work statement (PWS) is for the operation, maintenance, service, repair, and minor construction / alteration services for buildings and structures of electrical systems, related components, systems and equipment described in Section C2 of this PWS.

C2.2 - GENERAL REQUIREMENTS

The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, subcontracting, transportation, and management necessary to perform work in accordance with general craft, industry standards, applicable laws, regulations, codes, Federal Regulations, and HQC construction specifications.

This work includes but is not limited to the following functional areas:

A. General Electric: The General Electric includes all HQC Non-Security systems, including but not limited to, Plant systems, substations and associated equipment; electrical cables; electronic and communications manholes;

duct system; transformers; circuit breakers; voltage regulator; capacitor; interior and exterior electrical distribution system and component (including both overhead and underground equipment).

(1) Operation, installation, maintenance, inspection, testing and repair of utilities.

(2) Operation, installation, maintenance, inspection, testing and repair of electrical equipment and associated systems.

(3) Operation, installation, maintenance, inspection, programming, testing and repair of Emergency Generators, Underground Storage Tank fuel monitoring system, Paralleling gear, Automatic Transfer Switches and Uninterruptible Power Supply (UPS) Systems.

(4) Operation, installation, maintenance, inspection, programming, testing, and repair of Fire Detection

Systems.

(5) Operation, installation, maintenance, inspection, testing and repair of the Floating Fountain.

(6) Service Orders.

B. General Security: The General Security includes all HQC general security systems, including but not limited to, computer-controlled card access system, photo- imaging ID badging system, closed circuit television (CCTV) system, digital recording systems, Access Control systems, Intrusion detection systems, duress alarm systems and intercom systems.

(1) Operation, installation, maintenance, inspection, programming, testing, and repair, of Electronic

Security/Access Control Systems, CCTV, Access Control Barrier systems, system controls and associated components.

(2) Operation, installation, maintenance, inspection, programming, testing, and repair of sound masking and paging system.

(3) Service Orders.

C. Remote Security: The Remote Security includes all security systems located at Remote Facilities, including but not limited to, computer-controlled card access system, photo- imaging ID badging system, closed circuit television (CCTV) system, digital recording systems, Access Control systems, Intrusion detection systems, duress alarm systems and intercom systems.

(1) Operation, installation, maintenance, inspection, programming, testing, and repair, of Electronic Security/Access Control Systems, CCTV, system controls and associated components.

(2) Operation, installation, maintenance, inspection, programming, testing, and repair of sound masking and paging system.

(3) Service Orders

D. Ad Hoc/IDIQ Work: Ad Hoc or Indefinite Delivery Indefinite Quantity (IDIQ) work items include alterations and extraordinary repair work that exceed the scope of minor work as defined in this PWS.

E. Government Working Hours. Government’s regular (normal) working hours are 6:00 AM to 7:00 PM, Monday through Friday except Federal Holidays or during declared incidents such as inclement weather.

F. Contractor Working Hours. The Contractor shall have an appropriate number of qualified personnel on-site from 7:00 AM to 11:00 PM, Monday through Friday, unless directed otherwise in writing by the COR or the KO, or under special circumstances as discussed below. The Contractor shall also have qualified personnel available 24 hours per day, seven days per week for emergency work. The Contractor shall respond to emergency work in no more than one (1) hour, except in cases where inclement weather causes a delay in the response time. Except for emergency work, work outside Contractor working hours requires the written approval of the Contracting Officer Representative (COR).

G. Federal Holidays: New Year’s Day, Inauguration Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. The Contractor shall provide emergency work support on Federal Holidays.

H. The Contractor shall report to work during Contractor working hours in the event Government personnel are on Administrative Furlough, unless otherwise directed by COR.

I. The Contractor shall provide at least two Journeyman Electricians on-site from 7:00 AM to 3:30 PM when facilities are closed due to inclement weather.

J. Government Quality Assurance (QA). All work performed under this contract is subject to Government inspection when the Contractor tenders acceptance. All findings of unsatisfactory or non-performed work will be administered in accordance with the Government’s Quality Assurance program as described in this PWS. Findings of unsatisfactory or non-performed work shall be documented and issued to the Contractor as Quality Deficiency Service Orders. All costs associated with rework (including correction of Quality Deficiency Service orders) are the responsibility of the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its Quality Assurance program and to vary the inspection methods utilized during the work without notice to the Contractor. The Government is the governing authority in all disputes regarding Quality Assurance.

K. Workmanship and Materials Standards.

(1) All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; the National Electrical Code (NEC), equipment manufacturers; all applicable activity, local, state, and Federal standards; and all applicable building and safety codes; HQC construction specifications; operations, construction and maintenance standards of the HQC.

(2) When the Contractor completes work on a facility, system, or piece of equipment, that facility, system, or equipment shall be free of missing components or defects, which would prevent it from functioning as originally intended and designed. Corrective, repair and replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where approved, replacements shall match existing in dimensions, finish, color, performance and design.

L. Cleanup. During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress, to include service order work, minor work, and Ad Hoc work.

M. Protection and Damage. The Contractor shall provide all labor, materials, and equipment necessary for the protection of the general public, their employees, equipment, furnishings, buildings, and grounds from damage caused by the Contractor's negligence. Equipment, furnishings, buildings, and improved land damaged due to work performed by the Contractor shall be repaired or replaced to its original condition and finished at no additional cost to the Government.

N. The COR must approve in writing any work which will alter the original appearance or functions of equipment, structures, or appurtenances.

O. The use of impact tools or power-actuated tools will not be permitted in occupied office spaces during Government working hours under routine operations. However, with the approval of the COR, exceptions to this rule may be permitted. Note: If the use of power operated or actuated tools causes interference with ongoing Government operations, the Contractor shall immediately stop work as instructed by the COR or other designated DLA Installation Support personnel and continue to work on other portions of the project until such time as impact tools or power-actuated tools may be used.

P. Burning Permits. Burning permits are required before burning or welding equipment can be used. The Contractor shall notify the COR in writing prior to seeking a burning permit. To obtain a permit, the Contractor shall coordinate with DLA Installation Support in advance for each day welding or burning isperformed.

Q. Variation in Quantities for Fixed Price Services. Quantities depicted throughout this PWS and any attachments represent the Government's best estimate of the quantity of work for the period of performance. After contract award, situations may arise which impact upon the Government's requirements and necessitate changes to quantities hereunder. Any modification will be subject to the limitations described below. No adjustments shall be made under the following described conditions, except as specifically identified. Only the KO has the authority to modify the contract to change quantities.

(1) Service Orders (SO). The estimated annual quantities of the types of service calls are identified in

Attachment C4 - Historical Data; however, these quantities do not include preventive maintenance service orders or quality deficiency service orders. The actual quantities of service orders issued during each performance period will most likely differ from that shown, and an annual variance for each type of service order not to exceed plus or minus 25 percent is considered normal. Accordingly, no adjustment will be made to the contract price unless the total annual quantity of each type of service order issued during the performance period is greater than 125 percent or less than 75 percent of the respective estimated annual quantity shown in Attachment C4. An equitable adjustment will be made only for that quantity of service orders which either is greater than 125 percent or less than 75 percent of the quantity shown.

(2) Recurring Services. The annual quantity of work for all recurring services, Preventive/Planned

Maintenance and Operations, is identified throughout Section C.2 of this PWS. The quantities of equipment and Preventive maintenance are identified in Attachments C6 Equipment Inventory and C7 Preventative Maintenance Program. Variations in the units of measure of these listings will be considered for an adjustment in price.

(3) Upon notification from the Contractor within the initial sixty (60) days of performance, the

Government may adjust the contract price at the same unit price shown in the Deduction Summary (Attachment C15) for validated errors in the quantities identified in Attachments C4, C6 and C7. The Contractor shall identify the specific error and the corrected quantity. Notification of errors after the initial sixty (60) days will not be considered.

(4) If the Government elects to reduce services or equipment cited in Attachments C4, C6 or C7, an adjustment may be made in the contract price at the same accepted unit price stated in the Deduction Summary (Attachment C15), if the reduction does not reduce the work to below ninety (90) percent of the original quantity identified. Should the Government delete work to less than ninety (90) percent of the original quantity identified; a negotiated equitable adjustment may be executed only for the work that is below ninety (90) percent of the originalquantity.

R. Contractor licensing, certification, insurance, and specific experience requirements. The Contractor and/or its subcontractor shall possess all licenses, certifications, and insurances required by the local, state and Federal Government. Local Government includes Fairfax County and Fort Belvoir. Licenses include but are not limited to the following: Commonwealth of Virginia Class A Electrical Contractors License; Underwriters Laboratory (UL) UL 2050 certification, Fairfax County Business License; and Commonwealth of Virginia Master Electrician License.

S. On-site staff shall be fully trained, knowledgeable and capable of properly operating all buildings’ electrical systems, equipment, security systems, fire alarm systems, UPS units, emergency Generators, ATS, and Parallel switchgear. The Contractor shall provide adequate training such that the Contractor’s on-site supervisors and employees can successfully demonstrate, on a quarterly basis, or as required by the COR, by written and/or verbal examination of the COR that they have adequate operational knowledge of the systems listed in this contract.

Should a casualty/fault occur to a piece of equipment, Contractor’s on-site staff shall be capable of performing appropriate damage control and then call in the required technical specialist with the certification, license or factory training to make specialized repairs. Furthermore, the Contractor’s on-site staff shall operate the equipment/systems to set up for any preventive maintenance or repairs, which shall be performed by the technical specialist, to perform quality control of the specialist’s effort and to restore the systems to normal operation after the maintenance or repairs are completed.

T. In addition to contractor licenses, the following individual licenses, certifications, or factory-trained manufacturer’s representation must be held by the Contractor's employees or Contractor’s subcontractor employees.

The Contractor shall provide copies of certification documents for any new or replacement personnel to the COR at least five (5) calendar days prior to the new or replacement personnel beginning work.

(1) Certified High Voltage Technicians. The Contractor shall provide High Voltage Technicians certified by the International Electrical Testing Association (NETA), National Institute for Certification in Engineering Technologies (NICET), when performing tasks including new construction, preventive maintenance, repairs, replacement or connection of high voltage electrical equipment, switchgear, cables splices and terminations, and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the High and Low Voltage electrical equipment.

(2) Certified Edwards/NFPA Fire Alarm Technician and Siemens XLS system. The Contractor shall provide manufacturer (Edwards Systems Technology and Siemens XLS system) and NFPA certified Fire Alarm Technicians fully knowledgeable in all aspects of addresses, set points, alarm points, graphics, maintenance, repair, new construction, and programming of the Edwards' FCC IRC-3 Life Safety System and the Siemens XLS system, when performing tasks such as maintenance, repairs or connection of fire detection equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the fire Alarm Systems and its equipment.

(3) Certified Liebert UPS Technician. The Contractor shall provide manufacturer (Liebert) certified UPS

Technicians fully knowledgeable in all aspects of operation, set points, alarm points, graphics, maintenance and programming of the Liebert UPS System when performing such tasks including preventive maintenance, repairs or connection of UPS equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the UPS equipment.

(4) Certified Caterpillar Emergency Diesel Generator Mechanic. The Contractor shall provide manufacturer (Caterpillar) certified Emergency Diesel Generator Mechanics fully knowledgeable in all aspects of maintenance, repair, and troubleshooting of the five (5) Caterpillar Emergency Diesel Generators when performing such tasks including preventive maintenance, repairs, or connection of emergency generator equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the Emergency Diesel Generators and systems.

(5) Certified Security System Technicians. The Contractor shall provide manufacturer Security System

Lenel OnGuard system technicians fully knowledgeable in all aspects of addresses, set points, alarm points, maintenance, repair, troubleshooting, programming, and complete system administration of the Lenel OnGuard ESS system, Photo ID Badging System and all related systems and components when performing such tasks including preventive maintenance, repairs or connection of security equipment and systems. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating, troubleshooting the Security System and associated components.

(6) Certified ASCO Power Technologies ATS Technician. The Contractor shall provide manufacturer

(ASCO) certified Automatic Transfer Switch Technicians fully knowledgeable in all aspects of maintenance, repair, new additions/construction, and troubleshooting of the ATS' and Paralleling Switchgear. The Certified ATS Technician shall be used when performing Annual PM and for any required troubleshooting, repairs, additions to the system and new construction. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the ATS and Paralleling switch gear.

(7) Certified Vicon surveillance and digital recording equipment and systems Technicians. The

Contractor shall provide Certified Vicon Technicians fully knowledgeable in all aspects of operation, maintenance and programming of Vicon equipment, recording system, and storage area network, (SAN) servers, when performing such tasks including preventive maintenance, repairs, additions to the system and new construction. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the Vicon camera controls and recording equipment.

(8) Acetylene cutting, Welding or Electric Welding. The Contractor shall provide personnel certified in accordance with the National Board of Boiler and Pressure Vessel Inspection Code and Section VIII and IX of the ASME Boiler and Pressure Vessel Code when performing acetylene cutting, welding, or electric welding.

(9) Crown Factory trained technicians shall be provided for performing all aspects of programming, maintenance, and repairs of the Sound Masking and Paging system. The Contractor shall develop a training program and demonstrate to the COR prior to contract start and prior to substitution of any On-site Supervisor that technical personnel are fully knowledgeable and capable of properly operating the Sound Masking and Paging system.

U. Performance Evaluation Meetings. The Contractor’s Project Manager and On-site Supervisor shall meet weekly with the COR during the first three (3) months of the contract. Meetings shall be held thereafter as determined necessary by the COR or as requested by the Contractor. The Contractor shall provide management representatives at the meetings above the level of Project Manager at the COR's request to resolve performance issues. The Contractor will provide written meeting minutes to the COR within one (1) business day following the meeting. Work Control monthly meetings shall be conducted with the COR where the Contractor presents his/her analysis of the past month and current workload, quality and overall performance with defined actions for improved performance.

C2.3 - DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in this "DEFINITIONS" section. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification, drawings, blueprints, directives and specification unless stated otherwise. Where “as directed", "as required", "as permitted", "approval", "acceptance", or other words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance from the KO or COR is intended unless stated otherwise.

A. Ad Hoc/Indefinite Delivery Indefinite Quantity (IDIQ) Work. Ad Hoc/IDIQ work is defined as alterations and extraordinary repair work which exceed the scope of minor work. Alterations and extraordinary repair work will be classified as Ad Hoc/IDIQ work when the total cost of the alteration or extraordinary repair, including labor and materials, exceeds $2,000. A separate Task Order will be issued by the KO for each Ad Hoc/IDIQ project.

B. Additional Material Handling. Time expended for loading materials from storage to truck; unloading materials to work area, moving materials from storage to job site, removing debris, and handling of materials during the job is not included in the craft time standard.

C. Administrative Furlough. An administrative furlough is a planned event by an agency which is designed to absorb reductions necessitated by downsizing, reduced funding, lack of work, or any budget situation other than a lapse in appropriations. Furloughs that would potentially result from sequestration would generally be considered administrative furloughs.

D. Alterations. Alterations are new work that is not related to the maintenance and repair of the building.

Alterations may include installation of equipment and related items, fabrication of items, relocation of equipment, materials, and devices, minor construction work requirements and related services. Alterations with a total cost including labor and materials of $2,000 or less shall be classified as minor work, and alterations with a total cost exceeding $2,000 shall be classified as Ad Hoc/IDIQ work.

E. Backlogged Service Orders. A routine service order issued during the previous contract and not completed for any reason, or maintenance, repair and minor construction requirements that are identified during lapses, if any, in service between this contract and previous contract.

F. Beyond Economical Repair. An item is considered beyond economical repair where the repair would exceed 50% of replacement cost of the item.

G. Component Part. Any part of any item or system that is detachable or removable from the main body or main assembly of the item or system.

H. Construction Wage Rate Requirements Statute Work. The Contractor shall pay employees not less than the minimum wages and fringe benefits specified in the Construction Wage Rate Requirements Statute Determination, if the total cost (labor and materials) of an individual Ad Hoc/IDIQ alteration work effort exceeds $2,000. The Government reserves the right to survey the Contractor's employees for compliance with the Construction Wage Rate Requirements Statute.

I. Contracting Officer (KO). The KO is a person with the authority to enter into, administer, modify, and/or terminate contracts and make related determinations and findings.

J. Contracting Officer's Representative (COR). The person whom the KO designates by name and position title to act as intermediary between the Contractor and the KO on matters pertinent to this contract and act as the KO’s designated representative. For this requirement, COR(s) may be designated as primary and secondary;

secondary COR(s) will assume responsibilities when the primary is not available. COR(s) do not have authority to enter into a contract or make any changes to the terms and conditions of an existing contract on behalf of the Government.

K. Contractor. The term Contractor as used herein refers to both the prime Contractor and any Subcontractors.

The prime Contractor shall ensure its subcontractors comply with the terms and conditions of this contract.

L. Corrective maintenance. Corrective maintenance is the maintenance task performed to identify, isolate, and rectify a fault so that the failed equipment, machine, or system can be restored to an operational condition within the tolerances or limits established for in-service operations. All corrective maintenance is considered routine work covered under the firm fixed price portion of the contract.

M. Craft Hour/Direct Labor Hour. A craft hour is one hour of craft time, which shall include only the purely productive portion of direct, skilled labor required to perform a specific task at the work location. Time for job preparation, safety standby personnel, gas free entry certification for confined space entry, travel, normal and any additional material handling (including erection and dismantling of scaffolding), craft delay allowances (including security escort), and inspection, supervision, and similar indirect labor elements are not included in craft or direct labor hours.

N. Delay Allowances. Time expended for planning the work in the shop and at the job site; personal needs;

balancing delays waiting for other craftsmen; unavoidable delays; partial day influence; waiting for tools or materiel that should have been at the job site are delay allowances.

O. Direct Labor Costs. Wages or salaries which can be properly identified with and charged to one specific product or service. Direct labor costs shall include all direct labor employee benefit costs and burdens. Employee benefits shall include the employer's cost contributions for health and welfare, injury compensation, Federal and State Unemployment and Social Security taxes. It shall also include a burden factor to recover the cost of paid absence due to Federal Holidays and vacation, and other benefit costs including retirement contributions and paid sick leave may be included where identifiable and payable by the Contractor.

P. Direct Materials Cost. The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations.

The lowest price will be used.

Q. Emergency Service Orders (ESO). Service Orders will be classified by the COR as emergency when the work consists of correcting failures which constitute an immediate danger to personnel or threaten to damage property (e.g. electrical power outages, voltage fluctuations greater than plus/minus five percent, electrical defects which may cause fire or shock); or compromise physical security and others or as determined by the COR.

R. End of Life Repair / Replacement. End of Life repair and/or replacement covers equipment with a value in excess of $25,000 and the manufacturer no longer provides support. Once End of Life occurs, Contractor will be required to maintain the equipment until Beyond Economical Repair.

S. Enterprise Business System (EBS). EBS is the suite of facilities automation software products used at the HQC. EBS is used to maintain and manage facilities related data for Assets, Maintenance, Space, Leases, Materials, Property, and Projects. All demand and preventive maintenance work requests are issued and managed through

EBS.

T. Extraordinary Repair Work. Extraordinary repair work includes repair and replacement work required due to accidents, acts of God, unlawful acts, or faulty or negligent operations by personnel other than the Contractor and its agents maintaining the system. Extraordinary Repair Work exceeding the scope of Minor Work shall be accomplished as Ad Hoc/IDIQ work under a separate Task Order issued by the KO. Examples of extraordinary repairs include: burnout of switchboard due to flood water, damage from a ruptured pipe or fire suppression system, or lamp post broken by car collision. Examples of repairs that ARE NOT extraordinary repairs include: burnout of silicone filled transformer or burnout of security camera due to rainwater intrusion.

U. Facility. Industrial property for production, maintenance, research, development, or testing, including real property and rights therein, buildings, structures, improvements, and built-in equipment.

V. Fixed Burden Rate (FBR). The indirect costs (expressed in percentage of direct cost) for work included in the Ad Hoc/IDIQ portion of the contract. The FBR Rate shall not include profit.

W. Frequency of Service. Unless otherwise noted, services designated with the following frequencies shall be performed at intervals specified:

(1) Annual (A). Services performed once during each 12-month period at intervals of 335 to 395 days.

(2) Biennial (BA). Services performed once every 2 years on a date during the month specified.

(3) Bimonthly (BM). Services performed 6 times during each 12-month period at intervals of 58 to 63 days.

(4) Biweekly (BW). Services performed 26 times during each 12-month period at intervals of 13 to 15 days.

(5) Daily (2D). Services performed twice each day, Monday through Friday, excluding holidays unless otherwise noted. Daily (3D7). Services performed three times a day, at intervals between 7 and 9 hours, seven days per week including weekends and holidays.

(6) Daily (D). Services performed once each day, Monday through Friday, excluding holidays unless otherwise noted. Daily (D7). Services performed once each day, seven days per week including weekends and holidays.

(7) Hourly (H). Service performed every hour, at intervals between 50 to 70 minutes, seven days per week including weekends and holidays.

(8) Monthly (M). Services performed 12 times during each 12-month period at intervals of 28 to 32 days.

Quarterly (Q). Services performed 4 times during each 12-month period at intervals of 80 to 100 days.

Quinquennial (QA). Services performed once every 5 years on a date during the month specified.

(9) Semiannual (SA). Services performed twice during each 12-month period at intervals of 160 to 200 days.

(10) Triennial (TA). Services performed once every 3 years on a date during the month specified.

(11) Weekly (W). Services performed 52 times during each 12-month period at intervals of 6 to 8 days.

X. Government Furnished Property (GFP). Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

Y. Hazardous Materials. A substance or material, including a hazardous substance capable of posing an unreasonable risk to health, safety, and property. Refer to 49 CFR, Part 172 "Hazardous Materials Table" and Appendix 172.101, List of Hazardous Substances and Reportable Quantities.

Z. Hazardous Waste. Any material that is subject to the Hazardous Waste Manifest Requirements of the US Environmental Protection Agency as specified in 40 CFR Parts 261 and 262.

AA. Inclement Weather. Weather conditions that delay traffic and cause a delay in work forces’ normal reporting times or causes facilities to remain closed to Government employees.

BB. Job Preparation. All work and costs associated with receiving and considering a job assignment and instructions; planning equipment and material requirements; obtaining proper tools; laying out job, tools, materials, and equipment; setting up ready to begin work; cleaning and storing tools and equipment and cleanup of job site.

Job Preparation is not direct labor.

CC. Latent defects. Latent defects are defects that are present in a hidden or undeveloped state and are not visible or apparent at the time of inspection, but which become obvious or come into being at some future time.

DD. Maintenance. The recurring day-to-day, periodic, or scheduled work required to preserve or restore real property to such a condition that it may be effectively utilized for its designated purpose. The term includes work undertaken to prevent damage to a facility that otherwise would be more costly. Maintenance may be Preventive, Predictive, or Corrective. All maintenance is considered routine work covered under the firm-fixed price portion of the contract.

EE. Minor work. Minor work is defined as alterations and extraordinary repair work when the total cost of the required work, including labor, equipment, and materials, is $2,000 or less. Minor work is considered routine work covered under the firm-fixed price portion of the contract.

FF. Predictive Maintenance. Predictive maintenance is recurring scheduled work typically consisting of non-destructive testing and sampling to predict equipment problems so that corrective action may be taken to preserve or restore real property to such a condition that it may be used for its designated purpose. The term includes work undertaken to prevent damage to a facility that otherwise would be more costly. All predictive maintenance is considered routine work covered under the firm-fixed price portion of the contract.

GG. Pre-Expended Bin Materials and Supplies. The minor materials and supplies which are incidental to a job, and for which the total direct cost of one material line item shown on the material estimate is $50.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, anchors, washers, spacers, masking tape, sandpaper, solvent cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, gases, fittings, and compound, clips, welding rods, heat sinks, touch-up paint, and electrical fittings.

HH. Preventive Maintenance (PM). The recurring day-to-day periodic scheduled work required to preserve or restore real property to such a condition that it may be reliably used for its designated purpose. The term includes work undertaken to prevent damage to a facility that otherwise would be more costly. All preventive maintenance is considered routine work covered under the firm-fixed price portion of the contract. Preventive maintenance service orders will be issued through the EBS system.

II. Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

JJ. Quality Control. A method used by the Contractor to control the quality of goods and services produced.

KK. Recurring Work. Work which is performed on a periodic basis such as preventive maintenance, predictive maintenance, building operations, and standard operating procedures (SOP’s). Recurring work is considered routine work covered under the firm-fixed price portion of this contract.

LL. Government Working Hours. The Government's regular (normal) working hours are between the hours of 6:00 AM to 7:00 PM, Monday through Friday except (a) Federal Holidays and (b) other days as designated by the Government (i.e., inclement weather days).

MM. Repair. Repair is the restoration of a piece of equipment, a system, or a facility to such condition that it may be effectively and reliably utilized for its designated purposes, and is a result of ordinary use, operation, normal wear and tear and the passage of time. Repairs may be overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance, or replacement of the entire unit or system if beyond economical repair. All repair work is considered routine work covered under the firm-fixed price portion of the contract. Beyond Economical Repair, Extraordinary Repair Work, and End of Life Repair / Replacement are not included in this definition.

NN. Response Time. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate technical sections of this Performance Work Statement.

OO. Routine Service Orders (RSO). Service Orders will be classified by the COR as routine when the work does not qualify as an emergency or an urgent call. Examples of routine service orders include inoperative switches or outlets, minor repairs to electrical equipment, or light bulb replacement.

PP. Service Contractor Labor Standards Statute. The statute requires that all Contractors working on government service contracts shall compensate their workers in accordance with prevailing wage rates as periodically promulgated by the Department of Labor wage determinations. The Service Contract Labor Standards Statue applies to work described as routine in this PWS.

QQ. Service Orders (SO). Service orders are unscheduled maintenance, repair, and minor work. Maintenance and repair service orders are issued through the EBS or Facility Center system and are assigned emergency, urgent, same day or routine priority. All service order work is considered routine work performed under the firm-fixed price portion of the contract.

RR. Task Order. A task order is a separate contract document issued by the KO to order work.

SS. Travel time. Time expended between shop and the job site; waiting for vehicle; getting in and out of vehicle; loading and carrying a toolbox; vehicle travel; unloading material tools or equipment, walking from vehicle to job site; opening and closing door; walking up and down stairs; using elevators; and access to secure or controlled areas or awaiting escort. Travel time is not considered direct labor.

TT. Urgent Service Orders (USO). Service orders will be classified by the COR as urgent when the work is deemed mission essential or when the work consists of failures in services which do not immediately endanger personnel, or threaten to damage property, or disrupt operations and/or training missions, but would soon inconvenience and affect the health or well-being of personnel, damage property, or disrupt operations and/or training missions. Urgent service orders are considered routine work covered under the firm-fixed price portion of the contract.

C2.4 - GOVERNMENT FURNISHED FACILITIES, EQUIPMENT

A. The Government will provide the Contractor the use of certain Government owned facilities for use in performing work under this PWS. The use of Government furnished facilities, system furniture and materials for any other purposes is prohibited.

(1) Government Furnished Facilities. The Government will provide the following rooms: 0632 and 0626 in BLDG 2462 (about 350 sq. ft. each) for contractor use. The Contractor shall assume responsibility and accountability of such facilities provided for contractor use and shall take adequate precautions to prevent fire hazards, safety hazards, odor, and vermin. Custodial services for Government furnished facilities shall be the responsibility of the Contractor and as a minimum shall be maintained at the same level as similar spaces occupied by the Government. The Contractor shall obtain written approval by the COR at least five (5) business days before making any modifications or alterations to any of the Government-furnished areas. Any modifications to Government Furnished facilities shall be at Contractor expense. At the completion of the contract, all areas shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The facilities provided is attached in Attachment C9.

(2) Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at its own expense, the necessary telephone service lines from existing Government outlets to the site of work.

(3) Government Furnished Equipment. The equipment provided is identified in Attachment C10.

C2.5 - GOVERNMENT FURNISHED MATERIAL (GFM).

A. The contractor shall stock selected parts and materials to ensure timely repair of critical equipment in the event of failure. A list of these GFM items and minimum stocking levels are contained in Attachment C11. The Government will provide the Contractor an initial issue of these items in at least the minimum quantities listed in

Attachment C11. After initial issuance, the Contractor shall maintain at least the minimum quantity of all the items specified. These items will be used by the Contractor in the maintenance and repair of the facilities/systems only as follows:

(1) GFM items shall be used on the systems, facilities, or equipment with which they are associated.

(2) A replacement GFM item shall be ordered within 3 business days after the use of any GFM item that causes the total quantity on hand to fall below the minimum specified level. The Contractor shall bear the cost of replacement of all GFM items.

(3) Upon completion or termination of the contract, all GFM items shall be returned to the Government in the minimum specified quantities.

B. The Government does not represent that the items listed in Attachment C11 are all the GFM items needed to avoid repair delays for critical equipment. Semi-annually, the Contractor shall review the cumulative repair data on the building electrical equipment to identify additional spare parts required to effectively provide timely repairs.

This review shall be reported in writing to the COR within five (5) business days of conducting the review. The COR must approve the purchase of additional spare parts. Purchase of additional spare parts is the responsibility of the Contractor.

C. Government provided spares are not to be used without the written approval of the COR.

C2.6 - SAFETY.

A. The Contractor shall establish an accident and safety program, which shall provide safety, health protection, and personnel medical maintenance as required by the Occupational Safety and Health Administration (OSHA) and all Code of Federal Regulation segments implementing OSHA to include means of employee reprimand and or dismissal for repeated safety violations. The Government reserves the right to conduct unannounced safety inspections at any time.

B. The Government reserves the right to investigate accidents involving Contractor personnel. The Contractor shall immediately report in writing to the COR any bodily injury or death of Contractor personnel while in the performance of official duties, damage to Government property estimated to be in excess of $100, or loss of Government property resulting from activities of the Contractor, its agents, or employees.

C. The Contractor shall provide employees with protection against health hazards by furnishing all industry standard protective equipment, ladder safety training, and test equipment required for performance of the work. The Contractor shall provide a Certified Safety Professional for instruction and safety meetings, as needed. All equipment shall be National Institute of Occupational Safety and Health (NIOSH) or Mine Safety and Health Administration (MSHA) approved for the usage intended, whichever is the most stringent. Conflicting instructions shall be brought to the COR for resolution.

D. There shall be a minimum of two (2) qualified personnel in the working areas any time work is being performed on or near energized equipment, or on ladders or lifts used in the atrium or parking lot areas and areas where there is a possible danger to Contractor personal or building occupants. Barriers such as safety sawhorses, cones, and or barrier tape shall be used to block off areas to keep building occupants safe and out of areas that the Contractor is working, to include while working in or above ceiling while using ladders or lifts.

E. The Contractor shall ensure that all employees are trained in all safety procedures and practices, and that training is kept current and up to date to maintain compliance with the requirements in NFPA 70E.

F. The Contractor shall ensure all conductors shall be treated as energized unless tested and grounded and in compliance with OSHA standard for The Control of Hazardous Energy (Lockout/Tagout), Title 29 Code of Federal Regulations (CFR) Part 1910.147 Lockout Tagging, testing, and grounding performed for personal protection prior to working on de-energized conductors shall be done by the person performing the work and verified by the On-Site Supervisor. Each tag shall be signed and dated as require in the lockout tag out regulation.

G. The Contractor shall ensure that all signs, equipment, machinery, and hazards are marked or painted to identify the hazard. The colors and markings used shall conform to OSHA regulations specified at 29 CFR 1910.144 (Safety Color Code for Marking Physical Hazards), and other State, Local statutes, Fort Belvoir and HQC as applicable.

H. The Contractor shall ensure that all operating equipment and tools have guards, which conform to the provisions of OSHA regulations specified at 29 CFR 1910, Subparts O and P.

I. All waste material defined at 40 CFR 251.20 which could affect the environment must be disposed of in accordance with directions provided by the Environmental Protection Office/Safety Officer.

J. Scheduled safety tests shall be the responsibility of the Contractor to perform, at no cost to the Government, in accordance with building specifications and as outlined in this contract.

K. Fire Protection and Prevention. The Contractor shall comply with all safety and fire requirements outlined in U.S. Army, Ft. Belvoir (USAFB) Fire Regulations, copies of which are available in the office of the Post Fire Marshal, USA Ft. Belvoir, Virginia.

L. The Contractor shall be liable for any fire loss to Government property attributable to negligence or willful misconduct of the Contractor or subcontractor's employees, including failure to comply with prevention or clarification on fire prevention and protection matters.

M. The Contractor shall familiarize employees with the USAFB Fire Regulations, location of fire reporting telephones near site of work and correct fire reporting procedure. USAFB Fire Marshall may be contacted for any additional information or clarification on fire prevention and protection matters.

C2.7 - SECURITY REQUIREMENTS FOR ACCESS

A. Building Security. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

B. Entrance into the facility is Access Controlled and all persons and vehicles are subject to search. All Contractor or subcontractor personnel shall be required to sign-in upon entry into the building unless a badge has been issued to Contractor or subcontractor personnel.