Lab Maintenance PWS - Final.pdf

CUI Last Update: 3/5/2025

Controlled By: V Directorate CUI Category: PROCURE Limited Distribution Control: FEDCON

Defense Logistics Agency

(DLA)

Defense Supply Center Richmond (DSCR)

Value Engineering (VEA)

Hardware & Software Maintenance for DLA Aviation Metrology Lab

March 2025

CUI Category: PROCURE Limited Distribution Control: FEDCON

PERFORMANCE WORK STATEMENT

DLA AVIATION VEA METROLOGY LAB

REPAIR, REPLACE, AND MAINTENANCE OF METROLOGY EQUIPMENT

SCOPE OF WORK

The Contractor shall provide Hardware Maintenance in the form of equipment service, repair/replacement coverage, and certification/calibration of each item designated as DLA DSCR VEA metrology equipment. The equipment includes but not limited to a portable Romer Arm model 7525 and a stationary Shop Floor (SF) model 7.10.7 CMM, FARO 8-Axis FaroArm® system, FARO Laser Line Probe, portable QuantumS Arm, Mitutoyo Optical Comparator PH-3500, MFG-Wilson Rockwell Hardness Tester, Mark-10 ESM 1500 Force Displacement Tension/Compression Test Stand, Hitachi Alloy analyzer, Olympus NDT model DPO-2000, all OEM accessories and consumables, handheld metrology (calipers, micrometers, etc.), EOS P3 Next Polymer Printer, EOS M290 Metal Printer, QIDI X-Pro 3d printer, NSI X-5000 CT Scanner, and consumables for all, including any additional new equipment to be purchased in the future. The Contractor shall also provide Software Maintenance in the form of the latest updates, technical assistance, troubleshooting, and remote support for all software installation and configuration throughout the contract period. All work will include appropriate documentation provided to the customer/PoC.

Below are examples of maintenance that would need to be performed on the equipment covered within the contract. Each item in the lab will require specific care and maintenance. The contractor will be responsible for determining these requirements with approval by DLA Aviation PoCs.

Hardware Maintenance of the portable Romer Arm model 7525:

• Hexagon’s MyCare Premium Program including:

o One ISO 17025 Certification/Calibration and Preventive Maintenance (PM) per contract year.

o Repairs of manufacturing defects and corrective action repair: encoders, encoder boards, cables, interpolator boards, cabling to arm, probe plugs and switches; parts & labor included.

o Loaner Arm provided if work is not completed within 5 working days after receipt by awardee.

o Covering all mechanical, electronic and electro-mechanical parts of the OEM equipment.

o Remedial maintenance at the customer’s site.

o Telephone consulting service for explanations on mechanical, electrical and pneumatic operation, as well as system operation.

• Hardware Maintenance of the Shop Floor (SF) model 7.10.7 CMM:

o Hexagon’s MyCare Premium Program including:

o One ASME B894.1 & ISO 10360 Certification/Calibration and PM per contract year.

o Repairs of manufacturing defects and corrective action repair: encoders, encoder boards, cables, interpolator boards, cabling, probe plugs and switches; parts & labor included.

o Covering mechanical, electronic and electro-mechanical parts of the OEM equipment with exception of the Wrist assembly as detailed within the Hexagon MyCare Premium Program.

o Telephone consulting service for explanations on mechanical, electrical and pneumatic operation, as well as system operation.

Hardware Maintenance for a FARO 8-Axis, a FARO Laser Line Probe and a portable FARO QuantumS Arm shall include: (in general as outlined in the OEM’s ‘Complete Care’ service plan) o One Calibration and Preventive Maintenance (PM) per contract year.

o Embedded software and driver updates.

o Parts, labor, and return shipping to DLA DSCR VEA.

o Covering all mechanical, electronic and electro-mechanical parts of the OEM equipment.

o Technical Support in the form of phone/online/in person consultations regarding systems operations, optimization and troubleshooting.

Hardware Maintenance for Mitutoyo PH-3500 Profile Projector o Calibration completed in accordance with ISO/IEC 17025 requirements and Mitutoyo America Corporation calibration Procedure PPCAL-1.

o Requires calibration if moved and yearly.

o Parts, labor for calibration.

o Technical Support in the form of phone/online/in person consultations regarding systems operations, optimization and troubleshooting.

PLACE OF PERFORMANCE

Equipment can be maintained at DSCR, but on occasion, the OEM will require shipment of the device to the OEM facility. For example:

All model 7.10.7 SF CMM hardware related activities (e.g. repair and calibration) will be performed at DSCR, located at 6090 Strathmore Rd. Richmond, VA 23237.

Model 7525 portable Romer Arm hardware related activities (e.g. repair and calibration) are historically carried out at an OEM facility off base. Shipping to the OEM facility will require an additional expense. Return shipping to DSCR is normally the responsibility of the OEM.

FARO 8-Axis, FARO Laser Line Probe and a portable FARO QuantumS Arm hardware related activities (e.g. calibration and/or repair) may be performed on site at DSCR or an OEM facility.

Shipping to the OEM facility will require an additional expense. Return shipping to DSCR is normally the responsibility of the OEM.

Additional hardware will need similar maintenance requirements based on locality of the qualified calibration entity. This will be discussed on a case-by-case basis and agreed upon by the Contractor, KO, and DLA Aviation PoCs.

EQUIPMENT COVERED:

• Hexagon brand Model 7.10.7 SF CMM (s/n: 0815-8152UA)

• Hexagon brand Model Absolute 7525 Romer Arm (s/n: 7525SEI-3420-UC)

• FARO 8-Axis system (s/n: TFl-20-01942)

• FARO Laser Line Probe (s/n: LLPH62022825)

• Reference plate

• FaroArm/Scan Arm QuantumS (s/n: W25-S5-20-34584)

• Two probes (Ø3mm, Ø6mm)

• Reference sphere

• Reference hole

• Mark-10 ESM 1500 (s/n: 4053074)

• MFG-Wilson Rockwell Hardness Tester Model 4-OUR-BB (s/n: 2189-984)

• Hitachi Alloy Analyzer (s/n: 805053)

• Olympus NDT Model DPO-2000 (s/n: 542139)

• Newport RT-46-8 Inspection Table with Detachable Vibration-Isolation Legs

• Mitutoyo PH-3500 Profile Projector

• NSI X-5000 CT Scanner

• EOS P3 Next Polymer Printer

• EOS M290 Metal Printer

• QIDI X-Pro 3d printer

• Any additional equipment used within the lab purchased in the future

DELIVERABLES

A record of all calibrations and maintenance records will be sent to DLA as they occur each month.

A redundant copy will be maintained with the awardee for a period of no less than three years.

PERIOD OF PERFORMANCE

Calibrations, and software updates shall occur within each awarded 12 months period of performance (PoP). Option years can be discussed at the time of solicitation. Repairs/replacement will be conducted on an as needed basis.

POINTS OF CONTACT

Designated Point of Contact (PoC) and Certifying Official:

Contracting Officer:

Name: Kurt Thoele Name: Kia J. Milindez (VEA Lead General Engineer) Kia.Milindez@dla.mil DLA Aviation - VEA DLA Contracting Services

Office (DCSO-R1) 6090 Strathmore Rd DLA Aviation - AAC Richmond, Virginia 23237 6090 Strathmore Road Richmond, Virginia 23237 Alternate PoC and Certifying Official: (804) 279-4903 Name: Glen Dupaul (DLA/VEA Mechanical Engineer) DLA Aviation - VEA 6090 Strathmore Rd Richmond, Virginia 23237

Certifying Official:

Name: Katherine Hall (DLA/VEA Mechanical Engineer) DLA Aviation - VEA 6090 Strathmore Rd Richmond, Virginia 23237

Alternate Certifying Official:

Name: Matt Borsinger (VEA Lead General Engineer) DLA Aviation - VEA 6090 Strathmore Rd Richmond, Virginia 23237

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SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1. VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is an OSHA Voluntary Protection Program (VPP) site.

Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

2. DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors. Contractors shall acknowledge and document that all Contractor and subcontractor employees have read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure Contractors and subcontractors shall document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, COTR or Contracting Officer who, in return, will forward it to the Occupational Safety and Health Office (GA-DOS, building 80, 2nd Floor) before coming on site.

3. SAFETY PLAN DELIVERABLE

The Contractor shall submit a site-specific Occupational Safety and Health Plan (OSHP) for approval prior to the issuance of a notice to proceed for any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA)29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; National Electric Codes (NEC); National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel.

The following are required and must be submitted to the safety office via the PM:

Contractor safety plan, site specified activity hazard analysis, OSHA 300A, Safety Data Sheets and Contractor safety toolbox meetings. An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e. hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys.

However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all non- personal service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the COR and/or COTR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades; the Contractor will coordinate with the COR and/or COTR for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

4. ACCIDENT/INCIDENT

Contractors shall notify the Contracting Officer Representative (COR)/Project Manager and the DLA Richmond Safety Office immediately after an accident/incident results in damage to DLA property or equipment, injury or occupational illness to DLA personnel, or a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees. A DLA Form 1591 or equivalent form will be submitted to the DLA Richmond Safety Office through the COR.

5. MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the Contracting Officer (KO) or his/her designated representative.

The Contractor and KO or his/her designated representative will complete the Mishap Report (DLA Form 1591) per DSCR guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

6. SAFETY AND HEALTH VIOLATIONS

The Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the KO, the Installation’s Safety and Health Manager reserves the right to contact the Virginia

Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors. DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards.

Violations shall be reported to the KO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia Occupational Safety and Health (VOSH) Office.

The DSCR Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 or extension 4830 from a Government phone.

ENVIRONMENTAL REQUIREMENTS

1. COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the KO or COR and the DLA Installation Operations Richmond, Environmental Division.

2. COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the KO or COR and Environmental Division. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the KO or COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the KO to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4. AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

SYSTEM

DLA Installation Operations Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on our behalf. The Environmental Policy Statement and our List of Significant Aspects are available from the Environmental Division. Contractor personnel shall be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel shall be competent to perform the work specified within the contract. Contractor personnel shall also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

http://www.epa.gov/cpg)

5. PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall always provide effective protection for land and vegetative resources. Contractor shall notify the Environmental Division if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless the Environmental Division has granted permission.

6. NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Division of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

7. CULTURAL RESOURCES PROTECTION

This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

In accordance with Section 106 of the National Historic Preservation Act, a Section 106 Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor shall not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8. FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section 438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

Land disturbance projects greater than 10,000 square feet are subject to Virginia Erosion and Sediment Control Regulations per 9VAC25-840. An Erosion and Sediment Control Plan must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of any qualify disturbance activities. Exempt activities include: the installation of individual service connections; installation, maintenance, or repair of any underground public utility lines when such activity occurs on existing hard surfaced road, street, or sidewalk, provided the disturbing activity is confined to the area of the road, street, or sidewalk that is hard surfaced; septic tank lines or drainage fields; installation of fence/sign posts, telephone/electric poles, and other kinds of posts/poles; and emergency work to protect life, limb, or property, and emergency repairs.

Land disturbance projects greater than 1 acre are subject to Virginia Stormwater Management Program Regulations per 9VAC25-870. Stormwater Pollution Prevention Plans and applicable fees must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of disturbance activities upon issuance of VAR10 permit coverage. Routine maintenance that is performed to maintain the original line and grade, hydraulic capacity, or original construction is exempt from permit coverage.