SOW Kitchen Hood Cleaning and Inspection.pdf

Kitchen Exhaust System & Hood Inspection and Cleaning Service

February 6, 2024

Defense Logistics Agency

DLA Installation Management

(DM-FRIF)

STATEMENT OF WORK (SOW)

STATEMENT OF WORK

1. SCOPE

The Contractor shall provide all equipment, material, supplies and labor service with qualified personnel to clean and inspect the kitchen grease exhaust system and hoods in three (3) different building locations on the Defense Supply Center Richmond (DSCR). The Contractor shall ensure that Contractor personnel completely understand the requirements of this Statement of Work (SOW). All Contractor technicians must have aptitude, ability, applicable certification(s), and extensive knowledge to perform work identified in this SOW.

2. BACKGROUND

DSCR has several kitchen and hood exhaust systems in place in various locations on Center that are presently inspected and cleaned, and most recently has added a very large system in the new DLA Aviation Operations Center Cafeteria, Building #46. This service contract will provide the required cleanings and inspections to all these areas as required periodically (NFPA) throughout the stated period of performance.

3. OBJECTIVES

The objective of this service contract is to provide cleaning and inspection services for kitchen and hood exhaust systems in place at DSCR at the following building locations: Operations Center Café (46); Child Development Center (100); Fire Station (201). This service contract will provide thorough grease exhaust system and hood cleaning and inspections on a pre-determined schedule coordinated with the service provider that will occur as specified in Attachment 1. This requirement will consist of a Base Year plus Four (4) Option Years

4. APPLICABLE DOCUMENTS

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. NFPA 70 National Electrical Code 2011 Edition

c. DoD 5200.2-R Personnel Security Program, dated January 1987

d. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

e. DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD Information

Technology (IT), incorporating Change 1, Effective May 24, 2016

f. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating Change 4, 11/10/2015.

g. National Institute of Standards and Technology (NIST) Special Publication

h. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

i. National Institute of Standards and Technology (NIST) Special Publication

j. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

k. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

5. DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this SOW, are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract.

6. CONTRACTOR QUALIFICATIONS

All Contractor Elevator/Lift Technicians must have aptitude, ability, applicable certifications, training, and extensive knowledge to perform all work identified in this SOW.

7. SPECIFIC REQUIREMENTS

The Contractor shall provide material and qualified persons to clean the kitchen hoods as described below and in accordance with NFPA 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, 2017 Edition - Chapter 11 Procedures for the Use, Inspection, Testing, and Maintenance of Equipment:

Delivery, Staging, and Removal of Material and Equipment

1. Contractor shall ensure that all required materials and equipment needed for this service is stored only in a location approved by the Project Manager, or an authorized government representative. Public health and safety related to the delivery and stored materials is the sole responsibility of the contractor.

2. Contractor shall take a measurement of the grease buildup in the exhaust systems at each location prior to each scheduled cleaning. The measurement shall be taken with a Depth Gauge Comb or similar instrument IAW NFPA

96. These measurements shall be provided to the Government with each cleaning report for the Government’s records. The report must also include a reference for what is an acceptable or an unacceptable measurement of the grease buildup at each location.

3. Contractor shall ensure the service area is left in a clean and safe condition, free of any debris, dust, or filter shavings.

Submittals/Cleaning Agents

1. Contractor shall submit all MSD sheets for all cleaning solvents used prior to start of this Contract to the PM.

Per NFPA 96, Chapter 11, flammable solvents or other flammable cleaning aids shall not be used in the cleaning process.

2. Contractor shall ensure any new products used during this contract are approved by DLA Installation Operations Richmond Environmental Office and/or Safety Office prior to use.

Cleaning/Hood Location

1. Contractor shall clean kitchen and other food service exhaust and dish hoods and associated ductwork and rooftop ventilation.

2. For Locations as well as additional details on the type and quantity of equipment to be cleaned, inspected, and serviced at the Center Café (Building #46), see Attachment 1.

3. The Can Washroom on the back (dock side) of Building #46 is available for the Contractor’s access to the roof exhaust vent. The Contractor may clean the filters in this room. Cleaning done in the café or Can Washroom must not allow wastewater into the storm water drain. The cleaning wastewater can go into the grease trap or be wiped.

up by the Contractor. Notification to the Project Manager (PM) is required for coordination and access to this room prior to the scheduled cleaning day.

4. Contractor shall contact DLA Installation Operations Support Project Manager prior to the start and upon completion of scheduled services.

5. Contractor shall have five (5) days prior or after scheduled cleaning date to perform these services.

6. Contractor shall provide a signed and dated service report upon completion of the services provided.

7. Contractor shall take necessary precautions to prevent any damage to or movement of suppression heads.

Visual Documentation of Completed Work

1. The contractor will be required to take photographs of all of the areas that were cleaned under the terms of the contract. These photographs must be provided to the Project Manager upon the completion of the cleanings within five (5) business days.

2. All photographs provided to the Project Manager will become the property of the Government, and the contractor SHALL NOT RELEASE them into the public domain. Additionally, no other photographs should be taken by the contractor beyond what is required to meet the terms of this requirement.

8. INSTALLATION SECURITY REQUIREMENTS

a. CONTRACTOR ACCESS AND USE OF PREMISES

i. Security Requirements Defense Supply Center Richmond (DSCR):

1. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

2. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building

210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

3. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

4. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander.

5. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract.

NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

6. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

7. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Chief, Security Operations, or designee at the Welcome Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the Contracting Officer or designee will submit a new request. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

8. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

9. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

10. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

11. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

12. DSCR is not responsible for job site security. Removal of material from jobsite and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

b. TRAFFIC LAWS AND ENFORCEMENT:

i. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed.

DSCR traffic violations are processed through the federal court system.

ii. Seatbelts are MANDATORY.

iii. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

iv. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

v. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

vi. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto the installation with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

c. TRUCK DELIVERIES

i. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. DLA Police will not do this.

ii. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

iii. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

iv. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

v. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

vi. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

9. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting

Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 1.

c. ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

d. DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

e. LIMITED USE OF DATA Performance of this effort may require the Contractor to access and use data and information proprietary to a government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or Contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

f. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without prior written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the DSCR Fire Prevention office 24 hours in advance of any work that involves open flames, grinding, or spark producing operations and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting.

Officer in writing prior to the commencement of such work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

1. The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the CO or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

2. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Workflow (WAWF) System - Hard copy invoices cannot be accepted.

3. Name and Address of Contractor or Vendor

4. Invoice date

5. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

6. Invoice number, account number, and/or any other identifying number agreed to by contract.

7. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

8. Description: line-item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

http://www.section508.gov/

9. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

10. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under

31 CFR 208.4.

11. Point of Contact (POC) name (where practicable), title and telephone number of person to notify if the invoice is defective.

12. Other substantiating documentation or information required.

13. The contractor’s failure to include the necessary information will result in invoices being rejected.

14. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

15. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

16. WAWF Tools and Help

17. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

18. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

19. WAWF Vendor “Quick Reference” Guides are located at:

20. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusine ss_solutions/wawf_overview/vendor_information.

21. PERSONNEL AND RELATED REQUIREMENTS

22. CONTRACTOR EMPLOYEES

23. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

e. KEY CONTROL

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued or provided temporarily to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the execution of the work. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor assumes all responsibility and accountability for the any keys provided by the government without limitation.

http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil

11. PERIOD OF PERFORMANCE

Estimated Base Period of Performance (POP) is 26 June 2024 to 25 June 2025 This service contract will have one (1) Base Year, and four (4) Option Years.

12. HOURS OF OPERATION

The Contractor shall be able to provide services at DSCR Monday through Friday. The required monthly inspections and services must take place between the hours of 7:00 A.M. through 4:00 P.M. In addition, coverage may be required to respond to calls beyond these hours. In addition, weekend and/or evening hours (during the week) may be necessary to support the execution of the work of this SOW when those actions are deemed necessary by the COR or COTR to limit systems impacts. The project manager will approve all deviations to the normal workday/workweek in writing prior to occurrence by the COR.

13. FEDERAL HOLIDAYS

a. The Contractor is not required to provide services on the ten Federal holidays observed at DLA unless approved by the COTR/Project Manager. The following holidays are observed:

i. New Year's Day (January 1)

ii. Martin Luther King's Birthday (Third Monday in January)

iii. Presidents’ Day (Third Monday in February)

iv. Memorial Day (last Monday in May)

v. Independence Day (July 4)

vi. Labor Day (first Monday in September)

vii. Columbus Day (Second Monday in October)

viii. Veteran's Day (November 11)

ix. Thanksgiving Day (Fourth Thursday in November)

x. Christmas Day (December 25th)

xi. When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

b. Other Days of Installation Closure

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor is not required to provide services unless approved by the

COR.

14. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Road Richmond, VA 23237

15. ADMINISTRATIVE CONSIDERATIONS

a. To promote timely and effective administration, correspondence will be subject to the following procedures:

b. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the CO with an information copy to the COR.

c. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) will be addressed to the COR with an information copy to the Contracting Officer.

16. POINTS OF CONTACT

CONTRACTING OFFICER

Primary:

Office:

Cell Phone:

Fax:

Email:

DLA Contracting Services Office (Richmond) 6090 Strathmore Road, Richmond, VA 23237

CONTRACT SPECIALIST

Name:

Office: 804-279- Office Phone:

Fax: 804-279- Email:

DLA Contracting Services Office (Richmond)

PROJECT MANAGER (PM)

Primary: Clarence Moore Office: 804-279-2482 Comm. Phone: (804) 971-3220 Fax:

Email: clarence.moore@dla.mil DLA Installation Management Richmond, Facility Operations Branch

CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

Primary:

Comm. Phone Email:

mailto:clarence.moore@dla.mil

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1910,1926,1960 or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive.

1. VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is an OSHA Voluntary Protection Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors. Contractors shall acknowledge and document that all Contractor and subcontractor employees have read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure Contractors and subcontractors shall document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, COTR or CO who, in return, will forward it to the Occupational Safety and Health Office (DS- FRES, building 80, 2nd Floor) before coming on site.

2. SAFETY PLAN DELIVERABLE

a. The Contractor shall submit a site-specific Occupational Safety and Health Plan (OSHP) for approval prior to the commencement of any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA)29 CFR General Industry – 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC);

National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel. The following are required and must be submitted to the safety office via the

PM;

b. Contractor safety plan, site specified activity hazard analysis, OSHA 300A, Safety Data Sheets and Contractor safety toolbox meetings.

c. An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e. hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

d. An OSHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys. However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all non-personal service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the COR and/or COTR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

e. All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades; the Contractor will coordinate with the COR and/or COTR for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

3. ACCIDENT/INCIDENT

Contractors shall notify the Contracting Officer Representative (COR)/Project Manager and the DLA Richmond Safety Office immediately after an accident/incident results in damage to DLA property or equipment, injury or occupational illness to DLA personnel, or a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees. A DLA Form 1591 or equivalent form will be submitted to the DLA Richmond Safety Office through the COR.

4. MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and CO or his/her designated representative will complete the Mishap Report (DLA Form 1591) per DSCR guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

5. SAFETY AND HEALTH VIOLATIONS

a. The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

b. DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards.

Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia Occupational Safety and Health (VOSH) Office.

c. The DSCR Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 from a cell phone or extension 4830 from a Government phone.

ATTACHMENT 2

ENVIRONMENTAL REQUIREMENTS

1. COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the Contracting Officer Representative (COR) and the DLA Installation Management Richmond, Environmental Office (Environmental Office).

2. COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle;

the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4. AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

SYSTEM

DLA Installation Management Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on our behalf. The Environmental Policy Statement and our List of Significant Aspects are available from the Environmental Division. Contractor personnel shall be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel shall be competent to perform the work specified within the contract. Contractor personnel shall also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

5. PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Contractor shall notify the Environmental Office if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless the Environmental Office has granted permission.

http://www.epa.gov/cpg)

6. NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Office of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

7. CULTURAL RESOURCES PROTECTION

a. This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

b. In accordance with Section 106 of the National Historic Preservation Act, a Section

106 Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor shall not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8. FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

a. Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section 438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

b. Land disturbance projects greater than 10,000 square feet are subject to Virginia Erosion and Sediment Control Regulations per 9VAC25-840. An Erosion and Sediment Control Plan must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of any qualify disturbance activities. Exempt activities include: the installation of individual service connections; installation, maintenance, or repair of any underground public utility lines when such activity occurs on existing hard surfaced road, street, or sidewalk, provided the disturbing activity is confined to the area of the road, street, or sidewalk that is hard surfaced; septic tank lines or drainage fields; installation of fence/sign posts, telephone/electric poles, and other kinds of posts/poles; and emergency work to protect life, limb, or property, and emergency repairs.

c. Land disturbance projects greater than 1 acre are subject to Virginia Stormwater Management Program Regulations per 9VAC25-870. Stormwater Pollution Prevention Plans and applicable fees must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of disturbance activities upon issuance of VAR10 permit coverage. Routine maintenance that is performed to maintain the original line and grade, hydraulic capacity, or original construction is exempt from permit coverage.