PR_74106107_SOW__Fire_Alarm_SigCom_revised_9-19-2018.pdf

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 1 of 37

Defense Logistics Agency

DLA Installation Operations

(DF-FR)

STATEMENT OF WORK INSTALL FIRE

ALARM/SIGNALING COMMUNICATION

CONTROL UNIT FOR

MASS NOTIFICATION SYSTEMS

Revised 9/19/2018

Install Fire Alarm/Signaling Communication Control Unit for Mass Notification Systems

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 2 of 37

STATEMENT OF WORK

SCOPE

The contractor shall provide and install three new fully functional Signal Communications (SigCom) model TRX50 fire alarm signaling communication and control unit for mass notification systems (MNS) in the following buildings: two in building 201 in the Emergency Communications Center to communicate and interface with individual building fire alarm and mass notification systems on base, and one in building 56 at Defense Supply Center Richmond (DSCR). An additional TRX50 unit shall be provided for installation at the Alternate Emergency Communications Center after the renovation of building 41 is completed. All communications equipment shall be capable of integrating and communicating with the existing fire alarm systems, Emergency Voice Activated Communications System (EVACS), and mass notification systems. There are currently fire alarm and mass notification systems provided by eight different manufacturers in various buildings on post. The newly installed systems shall comply with the requirements of National Fire Protection Association (NFPA) 72, Unified Facilities Criteria (UFC) 3-600-01 and UFC 4-021-01 governing the design, application, and performance characteristics of these systems. Only signaling systems capable of communicating fully addressable fire alarm and mass notification signals from existing fire alarm and mass notification systems on post shall be accepted. There are a total of four of these systems on DSCR: two at Building 201 in the Emergency Communications Center, a primary system and a redundant backup system; and one at Building 56 that strictly monitors water flow signals and engages the base-wide fire pumps upon receipt of a suppression system water flow signal from any individual building on post, and an additional TRX50 unit for the Alternate Emergency Communications Center to be installed after the renovation on building 41 is completed. The FRIMP shop shall have right of first refusal on all old SigCom equipment removed. The contractor shall execute all work associated with this scope of work without exceptions, exclusions, or limitations.

BACKGROUND

The current SigCom fire alarm signaling system is not capable of communicating mass notification messages and the current system is at the end of its service life. The new SigCom TRX50 system will be fully compatible with all existing equipment on post. Incoming signals are de- coded, processed, and sent to two computers having rapid response software programs to display the information to the on duty dispatch personnel who have the ability to review, acknowledge, and end calls as needed. The existing systems have two features that shall be incorporated into the new systems. The first feature is that all addressable point information is transmitted from the individual building fire alarm, EVACS, and mass notification systems and is displayed to the on duty dispatcher who then relays this same information to the incident commander in route to the scene providing them with the same information as displayed on the LCD display screen on the fire alarm, EVACS, and mass notification systems in the building being responded to. The second feature is that the existing system in Building 56 has been programmed to automatically start the base-wide fire pumps upon receiving a suppression system water flow signal from any building on post.

TECHNICAL OBJECTIVES AND GOALS

The technical objectives and goals for this project are to provide a compatible, interoperable replacement SigCom system to communicate and interface with the currently installed fire alarm, SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 3 of 37 mass notification and EVACS systems in all of the individual buildings on post. These mass notification systems are represented by fourteen systems from six different manufacturers and the fire alarm systems are represented by fifty-four systems from eight different manufacturers.

The systems are being replaced with the addition of the mass notification capabilities as part of an Enterprise approach.

As dictated by the nature and scope of the incident, the newly installed systems shall have the capability to:

• Communicate and interface with the seven currently installed high power speaker arrays known as “Giant Voice” located throughout the post

• Activate individual buildings, selected groups of buildings, or all buildings on post fire alarm, mass notification and EVACS systems, to broadcast pre-recorded messages and live voice announcements

• Provide command and control capability to shut down HVAC systems, ventilations systems, close dampers et cetera

• Transmit and receive addressable point data from the individual building’s fire alarm, mass notification and EVACS systems

• Display such data on a new graphical user interface for the dispatcher on duty

APPLICABLE DOCUMENTS

The publications listed below form a part of this specification.

Factory Mutual System (FM) Publication:

Approval Guide (Equipment, Materials, Services for Conservation of Property) 1989 with Quarterly Supplements.

National Fire Protection Association (NFPA) Standards:

NFPA 70 National Electrical Code.

NFPA 72 National Fire Alarm Code.

NFPA 90A Installation of Air Conditioning and Ventilating System.

NFPA 101 Life Safety Code

Underwriters Laboratories, Inc. (UL) Publications:

Fire Protection Equipment Directory (Jan 1989 with Quarterly Supplements).

UL 38 Manually Actuated Signaling Boxes for Use with Fire-Protective Signaling Systems.

UL 454 Standard for Audible Signaling Devices.

UL 1480 Standards for Speakers for Fire Alarm, Emergency, and Commercial and Professional Use.

UL 1971 Standard for Signaling Devices for Hearing Impaired.

UL 2572 Standard for Safety for Control and Communication Units for Mass Notification Units.

Unified Facility Criteria (UFC) 3-600-01, Design: Fire Protection Engineering for Facilities.

Unified Facility Criteria (UFC) 4-021-01 Design and O&M: Mass Notification Systems (dated April 08) Unified Facility Criteria (UFC) 3-601-02 Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 4 of 37

4.1 DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this Statement of Work (SOW), which are the responsibility of the contractor and the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current.

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. The contractor shall provide a copy of all licensing, product / user /administration manuals, software and software documentation to the Government.

REQUIREMENTS

5.1 CYERSECURITY REQUIREMENTS

The contractor shall provide all diagrams and documentation necessary for the risk assessment for close systems. Additionally, all embedded firmware must stay complaint and supported. The current embedded software is Windows 7 and should have a plan to upgrade to Windows 10.

5.2 TESTING

The contractor shall install and conduct a 100% post construction test of all new equipment installed to ensure complete functionality of the replacement equipment documenting the results of the test and correcting any deficient items prior to the scheduling of final acceptance testing by the COR/COTR in conjunction with the Authority Having Jurisdiction, the Chief Fire Protection Engineer for DLA. The contractor shall furnish the post construction test report results to the COR/COTR.

The Contractor will test all systems in the presence of the COR/COTR and provide STIG compliant results. No external Internet connections are authorized as part of acceptance testing.

The final acceptance testing shall consist of but is not limited to inspection for conformance with

UFC 3-600-01 9-18.1.2 that states fire alarm systems must be independent, stand-alone systems that are not an integral part of security, energy monitoring and control systems (EMCS) or other systems UFC 3-600-01 9-18.3.2 which states that the facility fire alarm system must be connected to the Fire Alarm Reporting System UFC 3-600-01 9-18.3.5 which states that Fire Alarm Reporting Systems must provide the transmission of coded signals to Fire Department headquarters or other central locations, a dedicated transceiver/transmitter that will transmit alarm, supervisory and trouble signals for each facility and transceivers/transmitters must be listed or approved for use with the existing fire alarm reporting systems.

UFC 3-600-01 9-18.5.2 which states detection systems must be arranged to alert facility occupants and transmit an alarm signal via a Fire Alarm Reporting System.

UFC 4-021-01 3-7.1 which states that primary communications shall use radio frequency-type systems that comply with National Telecommunications and Information Administration (NTIA) requirements UFC 4-021-01 3-7.2 which states redundant communication means (when required) should be established using several alternate wireless radio frequency paths to the radios.

In some cases, the redundant communication means might be accomplished by using the

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 5 of 37

DOD installation’s communications backbone network (e.g., optical fiber cable). In this case, the central control units should accomplish this by being directly connected to the backbone network.

UFC-4-021-01; Design and O&M: Mass Notification Systems (dated April 08) which states system shall be capable of disseminating pre-recorded mass notification messages, live voice communications, and command and control signals to shut down HVAC and ventilation systems

5.3 SPECIFIC REQUIREMENTS

The existing fire alarm/signal communication control units shall remain active, in place, and fully functional during the installation of the replacement SigCom TRX50 fire alarm/signal communication control units for mass notification. No demolition or removal of equipment shall occur prior to the successful completion of final acceptance testing. The contractor shall provide an implementation plan to the COR/COTR to be forwarded to J6 COTR for review.

The systems shall be designed to minimize the potential for interference, jamming, eavesdropping, and spoofing. The contractor shall provide compliance documentation as evidentiary material that demonstrates that the system has minimal potential for interference, jamming, and no eavesdropping or spoofing.

The contractor shall connect the new SigCom TRX50 fire alarm/signaling communication control unit for mass notification systems into the existing uninterruptable power supply and shall verify that the uninterruptable power supply provides adequate service for two hours.

The contractor shall migrate all existing point and programming information from the existing SigCom (Vision21) system to the new SigCom TRX50 system.

The contractor shall install all electrical services required by the new fire alarm/signaling communication control unit for mass notification systems adding any required sub-panels to feed the system as needed.

The contractor shall integrate the new SigCom fire alarm/signaling communication control unit for mass notification systems into the existing “Giant Voice” system on post.

The contractor shall calculate the heating and cooling load factor for the area where the new SigCom fire alarm/signaling communication control unit for mass notification systems shall be installed to insure that the existing HVAC system is capable of cooling the new fire alarm/signaling communication control unit for mass notification systems. If the load factor is inadequate to keep the new fire alarm/signaling communication control unit for mass notification systems cooled, the contractor shall add the necessary HVAC equipment required by the new SigCom fire alarm/signaling communication control unit for mass notification systems.

Installed devices shall support Windows 10 compliance, including all associated devices with embedded software and firmware. Non-Microsoft devices must be utilizing the vendor’s most current supported version of software and firmware, and be fully patched. All devices that are not Windows 10 compliant must be utilizing a software vendor supported operating systems (i.e., Windows 7), be fully patched and a plan of action and milestone provided to be Windows 10 compliant.

The contractor will maintain and/or replace any equipment no longer supported by the SigCom for the lifecycle of the contract. This includes all software and firmware.

The contractor shall provide manufacturer’s instruction to maintenance personnel resulting in

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 6 of 37 maintenance personnel receiving manufacturer’s certification. Instruction sessions shall be held on site and shall be scheduled and coordinated through the COR/COTR.

All devices shall be listed and approved for use in fire alarm systems by Underwriters Laboratories and/or Factory Mutual.00

The system shall be capable of being expanded to provide service to additional buildings on site.

The contractor shall provide technical support for software and hardware issues for up to a two year period after the completion of the installation described in this SOW.

The contractor shall perform maintenance on the new SigCom system on a quarterly basis to provide and install any software updates or upgrades to keep the system in the most up to date status for a period of one year after expiration of the warranty on the new systems. The one year warranty period shall commence only upon complete commissioning, testing, and final acceptance by the government of the new system(s).

5.4 PRE-CONSTRUCTION MEETING

After contract award and prior to the initiation of work, a meeting will be held with the contractor, Contracting Officer, Contract Specialist/Contract Administrator, Contracting Officer’s Representative, Contracting Officer’s Technical Representative and any other individuals designated by the Government. The purpose of the Pre-Construction Meeting is to discuss matters of mutual interest including the resulting action items. General conditions, work schedules and coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting.

5.5 QUALITY CONTROL PLAN

The contractor shall submit a Quality Control Plan within 10 business days of contract award.

This plan shall describe the contractor’s methodology for compliance with the Deliverables Summary below. The CO or his /her authorized representative will notify the contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The contractor shall make appropriate modifications within 5 business days of the CO, or his/her authorized representative’s notification and provide a revised QCP within 5 business days.

5.6 EQUIPMENT DATA SHEET

Within five working days after the final inspection and acceptance, the contractor shall completely fill out the below equipment data sheet for all equipment removed and/or installed.

The contractor shall include the sheet(s) in the O&M binder, CD etc. as well and send the completed sheets electronically in Adobe PDF format to the COR/COTR by email. Equipment data sheets shall be legible and filled out in their entirety. The COR/COTR will provide the form below to the contractor in Adobe PDF format.

EQUIPMENT DATA SHEET

EQUIPMENT DESCRIPTION

FUNCTIONAL LOCATION

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 7 of 37

FUNCTIONAL LOCATION DESCRIPTION

EQUIPMENT INSTALLER INSTALLED DATE

MANUFACTURER MANUFACTURER SERIAL #

MANUFACTURER MODEL # MANUFACTURER YEAR

WARRANTY START DATE WARRANTY PERIOD

HORSEPOWER VOLTAGE PHASE AMP KVA

CUBIC FEET PER MINUTE WEIGHT GALLONS PER MINUTE

BTU FILTER SIZE (LxWxT) FILTER QUANTITY

REFRIGERANT TYPE BELT SIZE

PM CYCLE (0) (30) (90) (180) (365) WORK CENTER

IS THIS A REPLACEMENT OR NEW INSTALL

WHAT DID THIS REPLACE

ϒ Name

ϒ Model

ϒ Serial

INFORMATION PROVIDED ON NEW INSTALL

ϒ Copies of warranty paperwork

ϒ Maintenance and Operation Manuals (Hard copies or electric)

ϒ Copies of submittals (Hard copies or electric) Additional Comments:

5.7 DELIVERABLES SUMMARY

The contractor shall provide the following deliverables:

M001 CYBER SECURITY DOCUMENTS

M002 EQUIPMENT PRE-TEST REPORT

M003 ACCEPTANCE TEST PLAN AND SCENARIOS

M004 IMPLEMENTATION PLAN

M005 COMPLIANCE DOCUMENTATION

M006 MEETING MINUTES

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 8 of 37

M007 QUALITY CONTROL PLAN

M008 EQUIPMENT DATA SHEET

M009 QUARTERLY MAINTENANCE SCHEDULE

DELIVERABLES SCHEDULE

SOW

Reference Number

Deliverable

ID#

Deliverable Due Date in business days

Quantity

Distribution

5.1 Diagrams and

documentation necessary for the risk assessment

M001 As soon As possible

1 COR/COTR

5.2 Equipment Pre-Test Report M002 5 days after test completion 1 COR/COTR

5.2 Acceptance Test Plan and

Scenarios

M003

5 days before testing begins

COR/COTR

5.3 Implementation Plan M004 Within 10 days of contract

award 1 COR/COTR

5.3 Compliance Documentation M005 Within 10 days of contract

award 1 COR/COTR

5.4 Meeting Minutes M006 5 days after the meeting 1 COR/COTR

5.5 Quality Control Plan M007 Within 10 days of contract

award 1 COR/COTR

5.6 Equipment Data Sheet M008 Within 5 days of the final

inspection and acceptance 1 COR/COTR

5.7 Quarterly Maintenance

Schedule

M009 Within 5 days of the final inspection and acceptance 1 COR/COTR

5.8 Site Safety Plan M010 Within 10 days of contract

award 1 COR/COTR

GOVERNMENT FURNISHED FACILITES

The Government shall provide the contractor with suitable workspace, meeting rooms and telephones to be used during the duration of this contract.

SECURITY REQUIREMENTS

7.3 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

• Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Logistics Agency (DLA) Headquarters (HQ) or other DLA field activity office(s), with physical access to a Federally-controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the Federally-controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

• Additionally, in accordance with Department of Defense (DOD) Regulation 5200.2-R, Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DOD contractor personnel who have access to Federally-controlled information systems

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 9 of 37 must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

o (1) IT-I for an IT position requiring a Single Scope Background Investigation (SSBI) or SSBI equivalent;

o (2) IT-II for an IT position requiring a National Agency Check with Law and Credit (NACLC) or NACLC equivalent; and o (3) IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DOD 5200.2-R.

• Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the DLA Intelligence (DI) Personnel Security Office to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted. To assist the Government in making this determination, the contractor must provide the following information to the respective DI Personnel Security Office immediately upon receipt of the contract. This information must be provided for each contractor employee who will perform work on a Federally-controlled facility and/or will require access to Federally-controlled information systems:

(1) Full name, with middle name, as applicable, with social security number

(2) Citizenship status with date and place of birth;

(3) Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of identification of the type of investigation performed, date of the favorable adjudication, and name of the agency that performed the investigation;

(4) Company name, address, phone and fax numbers with email address;

(5) Location of on-site workstation or phone number if off-site (if known by the time of award); and

(6) Delivery order or contract number and expiration date; and name of the contracting officer.

The contracting officer will ensure that the contractor is notified as soon as a determination is made by the assigned or cognizant DI Personnel Security Office regarding acceptance of the previous investigation and clearance level.

(1) If a new investigation is deemed necessary, the contractor and contracting officer will be notified by the respective DI Personnel Security Office after appropriate checks in DOD databases have been made.

(2) If the contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the DI Personnel Security Office will relay this information to the contractor and contracting officer for further action.

(3) The contracting officer will ensure that the respective DI Personnel Security Office initiates the investigation for the required clearance level(s) of the contractor personnel.

(4) It is the contractor’s responsibility to ensure that adequate information is provided and that each contractor employee completes the appropriate paperwork, as required either by the contracting officer or by the DI Personnel Security Office, in order to begin the investigation process for the required clearance level.

The contractor is responsible for ensuring that each contractor employee assigned to the

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 10 of 37 position has the appropriate security clearance level.

The contractor shall submit each request for IT access and investigation through the contracting officer to the assigned or cognizant DI Personnel Security Office. Requests shall include the following information and/or documentation:

(1) Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National Security Positions Note: An investigation request is facilitated through use of the SF 85 or the SF

86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic Questionnaires for Investigations Processing (e-QIP).

Hard copy of the SF85 and SF86 are available at OPM’s web-site, www.opm.gov, but hard copies of the forms are not accepted.

(2) Proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

(3) Form FD-258, fingerprint card (however, fingerprinting can be performed by the cognizant DI Personnel Security Office).

Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by the contractor as directed by the contracting officer to the cognizant DI Personnel Security Office at the time of fingerprinting or prior to the DI Security Office releasing the investigation to the Office of Personnel Management.

Upon completion of the appropriate investigation, the results of the investigation will be forwarded by the office performing the investigation to either the appropriate adjudication facility for eligibility determination or the DI Security Division for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA contract. Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or has been waived into the position pending completion of adjudication. The DI Personnel Security Office will ensure that results of investigations will be sent by the office performing the investigation to the Defense Industrial Security Clearance Office (DISCO) or DI Personnel Security Office.

The requirements of this clause apply to the prime contractor and any subcontractors the prime contractor may employ during the course of this contract, as well as any temporary employees that may be hired by the contractor. The Government retains the right to request removal of contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the contracting officer to conflict with the interests of the Government. If such removal occurs, the contractor shall assign qualified personnel, with the required investigation, to any vacancy.

All contractor personnel who are granted access to Government and/or Federally-controlled information systems shall observe all local automated information system (AIS) security policies and procedures as provided by the DLA site Information Systems Security Officer. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the employee from Government property and referral to the contractor for appropriate disciplinary action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected in the contractor’s performance assessment for use in making future source selection http://www.opm.gov/

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 11 of 37 decisions. In addition, based on the nature and extent of any violations of AIS security policy, the Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

The contractor is also required to obtain a Common Access Card (CAC) for each contractor employee in accordance with procedures established at the DLA HQ or field activity office. When a CAC is required, the contracting officer will ensure that the contractor follows the requirements of Homeland Security Presidential Directive 12.

Contractor personnel must additionally receive Operations Security (OPSEC) and Information Security (INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA annual INFOSEC training will satisfy these requirements and are available through the DI Security Office. (ATTACHMENT III) When a contractor employee who has been granted a clearance is removed from the contract, the contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the contracting officer, stating that the new employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Individuals removed from this contract as a result of a violation of local AIS security policy are removed for the duration of the contract.

The contractor shall notify the contracting officer in writing, within 12 hours, when an employee working on this contract resigns, is reassigned, terminated or no longer requires admittance to the Federally-controlled facility or access to Federally-controlled information systems. When the contractor employee departs, the contractor will relay departure information to the cognizant DI Security Office so appropriate databases can be updated. The contractor will ensure each departed employee has completed the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DOD CAC and DLA (or equivalent) badge, returned any DOD or DLA vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) form 2875.

The contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

These contractor security requirements do not excuse the contractor from meeting the delivery schedule set forth in the contract, or waive the delivery schedule in any way.

The contractor shall meet the required delivery schedule unless the contracting officer grants a waiver or extension.

The contractor shall not bill for personnel, who are not working on the contract while that employee’s clearance investigation is pending.

The cognizant security office for this contract is DLA Intelligence at Richmond:

Mailing address:

DSCR

8000 Jefferson Davis Highway Richmond, VA 23297-5100 Attn: DLA Intelligence (at Richmond) Security Office

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 12 of 37

7.4 INSTALLATION SECURITY

CONTRACTOR ACCESS AND USE OF PREMISES

1. SECURITY REQUIREMENTS DEFENSE SUPPLY CENTER RICHMOND

(DSCR):

No employee or representative of the contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building

210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

Official Capacity: The contractor shall comply with visitor pass requirements for the performance of work at DSCR.

The DSCR Security Department will run a criminal history check on contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be returned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander. If entry is denied, the contractor will be immediately notified.

DSCR Security may require updating or rechecking criminal history based on the duration of the contract.

Note: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DOD affiliation of the employee has been terminated. If the Pass or Access Control Badge is lost or stolen, a police report will be completed and a new request will be submitted by the Contracting Officer or designee. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up contractor's final payment.

Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center.

Personnel are subject to challenge and removal from the work area if the ID card is not

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 13 of 37 being worn. It is the COR/COTR/designee’s responsibility to enforce this requirement.

Failure to do so is just cause for ordering that work on a contract be stopped.

Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

2. TRAFFIC LAWS AND ENFORCEMENT:

Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

Seatbelts are MANDATORY.

Use of cellphones while driving is prohibited.

Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

3. TRUCK DELIVERIES:

It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. This will not be done by DLA Police.

All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

Vehicle Inspection: Commercial/large vehicle inspections will be conducted on all vehicles by DLA police per the most current Police Standard Operating Procedure. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 14 of 37

Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

Driver Vetting: All delivery/commercial truck drivers will be vetted by DLA police officers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

7.5 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

7.6 SECURITY INCIDENTS

In the event keys are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

7.7 LOCK COMBINATIONS

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment I.

ENVIRONMENTAL REQUIREMENTS

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 15 of 37

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment II.

DISCLOSURE OF INFORMATION

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

LIMITED USE OF DATA

Performance of this effort may require the contractor to access and use data and information proprietary to a Government agency or Government contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner which provides for greater rights to the contractor.

DATA RIGHTS

The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

OTHER PERFORMANCE REQUIREMENTS

13.1 SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 Code of Federal Regulations (CFR) 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

13.2 SPECIAL APPROVALS/COORDINATION/CLEARANCES - PERMITS

The contractor shall, without additional expense to the Government, obtain all appointments, http://www.section508.gov/

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 16 of 37 licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative.

PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

14.1 INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR/COTR/PM electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR/COTR/PM will review for accuracy and payment will be certified in the Wide Area Work Flow (WAWF) system by the KO or COR/COTR/PM. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the WAWF System - Hard copy invoices cannot be accepted.

(1) Name and address of contractor or vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services.

Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment number, including the date (where applicable). Same as Block 2 of the DD Form

250. (See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 17 of 37

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutio ns/wawf_overview/vendor_information.

PERSONNEL AND RELATED REQUIREMENTS

15.1 CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

15.2 KEY PERSONNEL

The contractor will provide certain skilled, experienced, professional and/or technical personnel consistent with the requirements of this Statement of Work and the staffing plans in the contractor’s technical quote. All proposed personnel shall be required to possess an IT-II at the time of award, as stated below in Key Personnel labor categories below and IAW 2.5.6, Security Requirements. The labor categories below are covered by DOD 8570.1-M, Information Assurance Workforce Improvement Program are designated as IAT Level II. Contractor personnel supporting IA functions shall be appropriately certified at time of award. The contractor is responsible to provide qualified personnel as specified and required by the SOW and shall bear all cost for training of its personnel. The government will not separately reimburse the contractor for the cost for training of contractor personnel. Training will not be allowed on Government time. The 8570.1-M, Information Assurance Workforce Improvement Program provides IA Workforce Certification organizations. The KO will ensure that contractor personnel are appropriately certified and remain so for the duration of the contract.

The contractor installing and/or configuring Information Technology shall provide to the government proof that they hold a current IAT II, or higher, level certification per DOD 8570.01- M.

http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil mailto:cscassig@ogden.disa.mil https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information

SOURCE SELECTION INFORMATION – SEE FAR 2.101 & 3.104 Page 18 of 37

The contractor installing and/or configuring Information Technology shall provide to the government proof that they have received a favorable IT-II, or IT -I (i.e. ADP-II or ADP-I) background investigation per DOD 5200.2-R.

The Contractor shall provide certain skilled, experienced, professional and/or technical personnel consistent with the requirements of this PWS and the staffing plans in the Contractor’s technical quote. Personnel labor categories anticipated for this contract are listed below. All shall be UTC factory certified.

Program Manager The Program Manager shall manage all day-to-day operations including administrative functions, assessing risks, identifying unstated assumptions, and resolving interpersonal conflicts in support of making the program successful. The Program Manager shall have a technical background as well as a management background.

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