EPoS_Attach_1_Instructions_to_Offerors_20171011.docx

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Electronic Point of Sale (EPoS) and Supporting Services
Solicitation number
SP4703-17-R-CB01
Issued by

About this file

This solicitation requests proposals for an Electronic Point of Sale (EPoS) hardware and software solution. Offerors may submit proposals for one, two, or all three groups: Active Directory Services, Fixed Facility Devices, and Mobile Devices. The contract type is a firm-fixed-price Indefinite-Delivery/Indefinite-Quantity contract with a five-year base period and ten one-year options, for a total of fifteen years.

The solicitation includes requirements for hardware and software delivery, installation, and sustainment to capture fuel retail transactions at unattended military service stations, mobile ground fuel transactions, and aviation fuel transactions for mobile airfield operations. Estimated quantities of fixed facility devices and mobile devices to be purchased are provided. Offerors must meet minimum small business subcontracting goals of 25% including 3% for Service-Disabled Veteran-Owned Small Business, 5% for Small Disadvantaged Business, 5% for Women Owned Small Business, and 3% for Historically Underutilized Business. The solicitation is issued by the Defense Logistics Agency Aviation.

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File Type Posted
Epos_Amend_0005.zip ZIP file
Epos_Q&A__4.zip ZIP file
15 EPoS Attach 15 Group 2 Task Order 3 Fixed Installation_Sustainment PWS 20171113 CC.docx DOCX document
8 EPoS Attach 8 Solution Demonstration 20171213 CC.docx DOCX document
12 EPoS Attach 12 Group 1 Task Order 1 Active Directory PWS 20171113 CC.docx DOCX document
13 EPoS Attach 13 Group 2 Task Order 1 Fixed Software Development PWS 20171113 CC.docx DOCX document
EPoS Attach 19 Pricing Sheet for Group 3 Mobile Devices 20171113 CC.xlsx XLSX spreadsheet
SP470317RCB01 Amend 0004.pdf PDF
2 EPoS Attach 2 Evaluation Factors for Award 20171207 CC.DOCX DOCX document
16 EPoS Attach 16 Group 3 Task Order 1 Mobile Device Integration PWS 20171201 CC.docx DOCX document
14 EPoS Attach 14 Group 2 Task Order 2 Fixed Software Sustainment PWS 20171113 CC.docx DOCX document
Attachment 20 - Location and Pump Details Sorted.xlsm XLSM spreadsheet
3 EPoS Attach 3 IDIQ Performance Work Statement 20171213 CC.docx DOCX document
EPoS Attach 17 Pricing Sheet for Group 1 Active Directory Services 20171113 CC.xlsx XLSX spreadsheet
1 EPoS Attach 1 Instructions to Offerors 20171207 CC.DOCX DOCX document
9 EPoS Attach 9 Cybersecurity Demonstration 20171201 CC.docx DOCX document
EPoS Attach 18 Pricing Sheet for Group 2 Fixed Facility Devices 20171113 CC.xlsx XLSX spreadsheet
EPoS Attach 4 List of Fixed Device Locations Oct 2017 Revised 20171113 CC.xlsx XLSX spreadsheet
Epos_Q&A__3.zip ZIP file
SP470317RCB01_Amend_0003.pdf PDF
Epos_Q&A__2.zip ZIP file
SP470317RCB01_Amend_0002.pdf PDF
SP470317RCB01_Amend_0001.pdf PDF
EPoS_Attach_13_Group_2_Task_Order_1_Fixed_Software_Development_PWS_20170820.docx DOCX document
EPoS_Attach_10_Key_Personnel_Resume_Template_20170803.docx DOCX document
EPoS_Attach_15_Group_2_Task_Order_3_Fixed_Installation_Sustainment_PWS_20170820.docx DOCX document
EPoS_Attach_19_Pricing_Sheet_for_Group_3_Mobile_Devices_20170823.xlsx XLSX spreadsheet
EPoS_Attach_14_Group_2_Task_Order_2_Fixed_Software_Sustainment_PWS_20170820.docx DOCX document
EPoS_Attach_18_Pricing_Sheet_for_Group_2_Fixed_Facility_Devices_20170822.xlsx XLSX spreadsheet
EPoS_Solicitation_SF1449_20171011.docx DOCX document
EPoS_Attach_12_Group_1_Task_Order_1_Active_Directory_PWS_20170820.docx DOCX document
EPoS_Attach_17_Pricing_Sheet_for_Group_1_Active_Directory_Services_20170822.xlsx XLSX spreadsheet
EPoS_Attach_3_IDIQ_Performance_Work_Statement_20170913.docx DOCX document
EPoS_Attach_4_List_of_Fixed_Device_Locations_Sept_2017.xlsx XLSX spreadsheet
EPoS_Attach_16_Group_3_Task_Order_1_Mobile_Device_Integration_PWS_20170820.docx DOCX document
EPoS_Attach_2_Evaluation_Factors_for_Award_20170821.docx DOCX document
EPoS_Attach_11_Past_Performance_Questionnaire_20170622.docx DOCX document
EPoS_Attach_6_Windows_10_STIG_Version_1_Release_9_April_2017.htm HTM file
EPoS_Attach_7_Employee_Confidentiality_Non-Disclosure_of_Non-Public_Information.docx DOCX document
EPoS_Attach_9_Cybersecurity_Demonstration_20170819.docx DOCX document
EPoS_Attach_5_ASDS_STIG_Version_4_Release_3_April_2017.htm HTM file
EPoS_Attach_8_Solution_Demonstration_201708131.docx DOCX document
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ATTACHMENT 1

Solicitation SP4703-17-R-CB01 Electronic Point of Sale (EPoS) and Supporting Services E-2. Instructions, Conditions, Notices to Offerors

ATTACHMENT 1

Solicitation SP4703-17-R-CB01 Electronic Point of Sale (EPoS) and Supporting Services E-2. Instructions, Conditions, Notices to Offerors general information

Offerors may submit an offer on one, two, or all three of the following groups: Group 1: Active Directory Services; Group 2: Fixed Facility Devices; Group 3: Mobile Devices. Offers must address all performance requirements and evaluation factors/subfactors of each group for which submitted. When quoting two or three groups, submission of an offer cannot be contingent upon receiving award of more than one group. Refer to paragraph 2.6.3 for further details on Group / Volume Structure submission.

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, the Offeror is able, willing, and competent to devote the resources necessary to meet the requirements, and has valid and practical solutions for all requirements and potential risk areas. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Volume III Price, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the cost/price proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the solicitation. The Government advises the Offeror that taking exception or deviating from any term or condition of the solicitation may make an offer unacceptable, and the proposal unawardable, unless the solicitation expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the solicitation that is not expressly authorized by the solicitation to be a deficiency.

QUESTIONS:

Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist at Charlotte.Bumgarner@dla.mil and the Contracting Officer at Emma.Pfeiffer@dla.mil.

It is requested that all questions be received within 7 business days from the date this solicitation is issued. NO PHONE CALLS WILL BE ACCEPTED. Responses to the questions will be posted to Federal Business Opportunities website (fedbizopps.gov) 7 days prior to solicitation close date.

Recommend list of questions to be on MS Excel spreadsheet including document name, page number, paragraph or section number, context, and question or comment.

SAMPLE:

Document Name
Page #
Paragraph, Section # or context
Question/Comment
RFP (1449)
7
Paragraph 6 or last paragraph: Contract Maximum Dollar Value
Typo

proposal Submission The submission date for all volumes shall be no later than the date and time specified in the solicitation.

Packaging and Marking The Offeror shall package the proposals in cartons or equivalent packaging containers in the most efficient manner possible and clearly mark all packages with the solicitation number and appropriate volume number.

Late Submissions Proposals submitted after the closing date and time specified for receipt of offers are “late” and will not be considered for award.

The Government will process late submissions of proposals in accordance with FAR 52.215-1. If either the hard copy or electronic copy is received late and is not eligible for consideration in accordance with FAR 52.215-1 and Alternate I, then the Government will reject that proposal without evaluation. If a discrepancy exists between the hard copy of the proposal and the electronic/emailed copy, the hard copy will take precedence.

Proposal Submission Address Offeror shall not submit proposals by facsimile. Offeror shall submit hard copy proposals via United States Postal Service or through a commercial carrier using the address provided below:

DLA Contracting Services Office at Columbus ATTN: Mr. Adam Bourassa 3990 E. Broad Street DSCC Building 20 Columbus, OH 43213

Hand carried proposals may be delivered to the address above, attention: Mr. Adam Bourassa (614-692-7120).

In addition, Offeror shall submit electronic copies of the proposal and must be emailed to Adam Bourassa@dla.mil by no later than solicitation close date. Refer to Section 2.6.4.3 Volume Structure for further details.

CAUTION NOTICE – EMAIL DELAYS

Submission of quotations/proposals via electronic mail (email) is authorized. However, the Defense Information Systems Agency (DISA) has informed all DoD Activities that all email traffic from Non-DoD sources is experiencing delays upon entry to the Enterprise Email Security Gateway (EEMSG). Therefore, it should be anticipated that any proposal submitted via email in response to this solicitation will experience some level of delay. All potential offerors are hereby cautioned that any proposal, modification, or revision that is received at the designated Government office AFTER the exact time specified for receipt of proposals is “late” and will not be considered. For purposes of this solicitation only, any proposal, modification, or revision that is submitted via email to the designated Government office AND received by DISA/EEMSG no later than the time specified by this solicitation will be considered to have been timely received at the designated Government office.

Classified Data All proposals must be UNCLASSIFIED.

Document Requirement All volumes of the proposal shall be delivered to the address provided prior to the closing date/time stated in this solicitation. There shall be no reference to pricing in the Non-Price proposal or in the cover letter or executive summary.

It is requested that your company mark each page of its proposal with the legend “Source Selection Information – See FAR 2.101 and 3.104.” This includes the cover page and EVERY page that may contain source selection information. Note that you have an independent requirement to mark anything you deem to be bid or proposal information, protected proprietary information, or other information you wish to be protected from disclosure in order to ensure that the information is protected.

Proposal Content and Volumes Cover Page:

Each volume shall contain the following items in addition to the non-price and price proposal data required by the solicitation.

Cover Page:
The cover should indicate the following:

Title of the proposal Proposal Group Number and Title Proposal Volume Volume No.

Name and address of Offeror Name and phone number of a principal point of contact

CAGE / DUNS

Table of Contents:
The table of contents shall provide sufficient detail as to allow the important elements to be easily located.

Note: The Cover Page and Table of Contents are not included in page counts with respect to page limitations.

Cover Letter and Executive Summary The cover letter should be on company letterhead and must contain a statement committing the Offeror to the proposal and stating its validity for a period of at least 180 days. This letter should also include the name, title, phone number, and e-mail address for the persons authorized to negotiate with the Government in connection with the solicitation. The letter must be signed by a responsible officer or partner/principal of the Offeror who is authorized to bind the firm contractually. The letter must also contain a statement that the proposal meets the specifications of each subsection of the solicitation.

An Executive Summary of the Offeror’s entire proposal is required. This summary will not be evaluated but will be used to gain an understanding of the overall proposal contents. It should identify and highlight significant features of the proposal and include the salient points contained in the various volumes and chapters. The Executive Summary shall not include any price-related information.

The following format should be followed in developing the summary:

1. General Information (see Note 1)

2. An overview of Technical Capability

3. Solicitation Qualifications/Deviations (see Note 2)

(Note 1): The General Information section of the Executive summary should include the following information:

0. Company name and address,

0. Company Taxpayer Identification Number (TIN),

0. Dun and Bradstreet number

0. CAGE code

0. The name, phone number, and e-mail address for the authorized company negotiator relative to the proposal.

(Note 2): Solicitation exceptions are proposed deviations from the requirements contained in the Request for Proposal and resultant contract terms and conditions. Qualifications where an Offeror states it will not comply with one or more of these requirements may cause proposals to be considered unacceptable. Therefore, firms must address such qualifications and provide a detailed description of any form of exceptions, deviations or waivers, and indicate the firm’s difficulty with the applicable requirement in addition to the firm’s proposed approach.

Solicitation Amendments (if applicable) If any amendments are issued to the solicitation, proposal should include an acknowledgment of the amendments. This information should be included as an additional chapter. Refer to Volume Structure section.

Proposal Groups / Evaluation Factors / Volume Structure

2.6.4.1 Proposal Groups:

Offeror may submit a proposal for one, two, or all three of the groups. If the Offeror is submitting a proposal for more than one group, you must submit a separate proposal for each group and submission of an offer cannot be contingent upon receiving award of more than one group. The three groups are listed below:

Group 1: Active Directory Services Group 2: Fixed Facility Devices Group 3: Mobile Devices

2.6.4.2 Evaluation Factors:

Evaluation factors and subfactors are listed as follows (note that not all factors are applicable to all groups):

Factor 1: Technical Subfactor A: Technical Approach of the Solution Subfactor B: Management Approach and Capabilities Subfactor C: Key Personnel Qualification Factor 2: Solution Demonstration Factor 3: Cybersecurity Demonstration Factor 4: Past Performance Factor 5: Small Business Participation Factor 6: Price

2.6.4.3 Volume Structure:

Proposals submitted shall be contained in separate volumes with tabs separating chapters in the required number of copies. Page limitations for each volume, if any, are also specified in the table below. Title and table of contents pages do not count towards page limit. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. Offerors are strongly encouraged to use tabs and dividers within volumes in order to facilitate ease of review. If you do not follow the volume structure indicated below, your proposal may not be evaluated or further considered for award.

List of volumes and factors for each group are as follows:

Group 1: Active Directory Services

Volume
Chapter
Page Limit
Format
Copies Required

Precedes Vol I

Cover Letter and Executive Summary
10
PDF

1 Original, 12 copies plus emailed copy

Precedes Vol I

Solicitation Amendments Acknowledgment (if applicable)
No limit
PDF

1 Original, 12 copies plus emailed copy

Vol I Non-Price Proposal Refer to Section 3 Factor 1: Technical Subfactor A: Technical Approach of the Solution Subfactor B: Management Approach and Capabilities Subfactor C: Key Personnel Qualifications

(see Note 3)

PDF

1 Original, 12 copies plus emailed copy

Vol II Non-Price Proposal Details on Section 3.0 Factor 4: Past Performance Factor 5: Small Business Participation

20
PDF

1 Original, 3 copies plus emailed copy

Vol III Price Proposal Details on Section 3.0

Factor 6: Price
No limit
Excel

1 Original, 1 copy plus emailed copy

Group 2: Fixed Facility Devices

Volume
Chapter
Page Limit
Format
Copies Required

Precedes Vol I

Cover Letter and Executive Summary
10
PDF

1 Original, 12 copies plus emailed copy

Precedes Vol I

Solicitation Amendments Acknowledgment (if applicable)
No limit
PDF

1 Original, 12 copies plus emailed copy

Vol I Non-Price Proposal Details on Section 3.0 Factor 1: Technical Subfactor A: Technical Approach of the Solution Subfactor B: Management Approach and Capabilities Subfactor C: Key Personnel Qualifications Factor 2: Solution Demonstration Factor 3: Cybersecurity Demonstration (see Note 3)

PDF

1 Original, 12 copies plus emailed copy

Vol II Non-Price Proposal Details on Section 3.0 Factor 4: Past Performance Factor 5: Small Business Participation

20
PDF

1 Original, 3 copies plus emailed copy

Vol III Price Proposal Details on Section 3.0

Factor 6: Price
No limit
Excel

1 Original, 1 copy plus emailed copy

Group 3: Mobile Devices

Volume
Chapter
Page Limit
Format
Copies Required

Precedes Vol I

Cover Letter and Executive Summary
10
PDF

1 Original, 12 copies plus emailed copy

Precedes Vol I

Solicitation Amendments Acknowledgment (if applicable)
No limit
PDF

1 Original, 12 copies plus emailed copy

Vol I Non-Price Proposal Details on Section 3.0 Factor 1: Technical Subfactor A: Technical Approach of the Solution Subfactor B: Management Approach and Capabilities Subfactor C: Key Personnel Qualifications Factor 2: Solution Demonstration Factor 3: Cybersecurity Demonstration (see Note 3)

PDF

1 Original, 12 copies plus emailed copy

Vol II Non-Price Proposal Details on Section 3.0 Factor 4: Past Performance Factor 5: Small Business Participation

20
PDF

1 Original, 3 copies plus emailed copy

Vol III Price Proposal Details on Section 3.0

Factor 6: Price
No limit
Excel

1 Original, 1 copy plus emailed copy

Notes:

1. Any spreadsheet information should be on functional EXCEL spreadsheet(s) (e.g. Total Column utilizes equation that sums appropriate lower level items).

1. The Offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal.

1. The page limit indicated for Key Personnel Qualifications does not include resumes. Solution and cybersecurity demonstrations documentation also excluded from the total number of pages. Content of Volume I Non-Price Proposal shall not exceed 100 pages.

Written proposals must be formatted using a Times New Roman 12 pt. normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs shall be presented in no smaller than a 10 pt. font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

SUBMISSION REQUIREMENTS RELATING TO Evaluation factors and SUBFACTORS Evaluation factors and subfactors are described in Attachment 2, Evaluation Factors for Award, to the solicitation. Offerors’ proposals shall include all information necessary for evaluation as described in Evaluation Factors for Award. In addition, specific submission requirements for certain items are described below:

Instructions:

Factor 2: Solution Demonstration (Applicable to Group 2 and 3) The Solution Demonstration will be conducted in two steps. Refer to attachment 8, Solution Demonstration, provided in Attachments section of the solicitation for further details.

Instructions:

The Offeror shall create a demonstration of the solution that validates that the set of software, hardware and operating environment work together to provide the capability. The set of software, hardware and operating environment that comprises the solution set shall remain at the Lorton location for a period not to exceed 3 calendar weeks from the date of demonstration for Government review and testing.

Demonstration Location:

Demonstrations will take place at the Fuel Management Defense (FMD) lab located at 10400 Furnace Road, Suite G, Lorton, Virginia 22079 as scheduled by the Contracting Officer.

Demonstration Environment:

Offerors shall provide all hardware, software and Internet access to support the demonstration.

Demonstration Requirements:

Offerors shall:

· Use the EPoS solicitation documentation to extract the functional and technical requirements necessary to adequately configure the demonstration scenarios at the appropriate level of detail

· For each scenario, identify and provide a written record of all EPoS functional and technical requirements in their proposed technical approach that are used to support the scenario

· For each scenario, identify and provide a written record of all information exchanges and methods used to accomplish these exchanges to support the scenario

· For each scenario identify and provide a written record of all instances in the demonstration of the scenario where a stub or a simulation is used as a temporary substitute for a yet to be developed element of their proposed technical approach

· For each scenario, demonstrate the main course of action, as well as all of its variations sequentially

· Wherever parts of the scenario lack a clearly visible user interface component, Offerors shall ensure that good visualization techniques are used to demonstrate the underlying proposed technical approach

· For each scenario, describe how preconditions (if any) have been accomplished

· During the demonstration, identify all system boundaries, information exchanges and user-to-system interactions

· Identify and provide a written record of all external organizations that were connected with via a live or simulated connection (specify which) as necessary to perform the described tasks in the demonstration of scenarios Demonstration Assumptions:

· Demonstration scenarios do not represent additional EPoS requirements, nor do they modify the requirements specified in the solicitation documentation

· Any deviation in a business process description of the demonstration scenarios from the specification of the same business process in the solicitation documentation shall be regarded as serving the sole purpose of facilitating the demonstration scenarios

· Offerors shall not customize the proposed technical approach to support the demonstration of scenarios

· Offerors shall disclose all extensions that were created to support the demonstration of scenarios. An extension is defined as a supplementary routine that adds capabilities to an application without changing the proposed technical approach

Factor 3: Cybersecurity Demonstration (Applicable to Group 2 and 3)

The Offeror shall conduct execution and assessment of the two Security Technical Implementation Guides (STIGs) in Attachments section of the solicitation. The Offeror shall execute STIG One and Two to show percentage of compliance and provide results of the demonstration. The Offeror shall fill in the appropriate information in the table that is part of Attachment 9. Refer to attachment 9, Cybersecurity Demonstration, provided in Attachments section of the solicitation for further details.

The Offeror shall produce a written summation of the number of required control setting compliances as a percentage of the total number that can be accomplished prior to the demonstration. The Offeror shall create a response not to exceed three pages on letterhead that identifies the results.

Factor 4: Past Performance (Applicable to all groups)

The Offeror shall list at least 2 and up to 5 contracts awarded or completed over the past 3 years for work similar in size, scope and complexity provided to either Government agencies or the private sector; specifically list work similar to the requirements outlined in the PWS. Offerors may include older contracts (over the past 10 years) up to the 5 contract limit, but these may not be rated as highly as more recent contracts. The Offeror shall include the name, address, point of contact, current telephone number, e-mail address, dollar value, period of performance and a brief description of work. The Offeror shall discuss the similarities and differences between the proposed effort and contract being referenced. The proposal shall, at a minimum, include a narrative that describes the following for each contract cited:

1. Scale of prior work performed for relevance to this effort.

1. Complexity of prior work performed for relevance to this effort.

1. Specify contracts for Government or private sector.

1. Describe any significant problems or issues that occurred during performance of the contract and how issues were resolved.

The Offeror shall ensure that information presented for contact points is accurate and current (i.e., current phone numbers, titles, etc.). The Government will not attempt to track down reference data in cases where inaccurate data is presented.

The Offeror shall provide information that demonstrates the relevancy of these experiences to the requirements of this solicitation, as well as to their proposed approach.

Past Performance Questionnaire:

A Past Performance Questionnaire is provided in the Attachments section of the solicitation. Offerors shall send copies to previous customers based on list of contracts submitted for the Past Performance Assessment in order to document past performance. The questionnaire shall be completed by the Offeror’s customers and emailed directly by those customers to the following address:

Mrs. Charlotte B. Bumgarner EMAIL: charlotte.bumgarner@dla.mil Notes:

(1) If the Offeror does not have any past performance, provide an affirmative statement stating no past performance.

3.4 Factor 5: Small Business Participation (Applicable to all groups)

All Offerors (*regardless of size) shall describe the extent of proposed Small Business Participation in performance of the contract in accordance with DFARS 215.304. At a minimum, each Offeror shall provide a proposal that subcontracts a minimum of 25% of the total contract value to small business including subcategory goals established for the following socioeconomic targets: 3.0% for Service-Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone). All Offerors, regardless of business size, are required to submit Small Business Participation Information in accordance with DFARS 215.304 that shall include the following:

(a) Offeror’s Type of Business: Check applicable box (boxes)

{ } Other than Small Business { } Small (also check type of Small Business below) { } Small Business { } Small Disadvantaged Business { } Woman-Owned Small Business { } HUB Zone Small Business { } Veteran Owned Small Business { } Service Disabled Veteran Owned Small Business

(b) The Offeror shall fill out the following table for the Small Business Participation Factor of the Socio-economic Proposal. Column 2 shall include the percentage of total contract value anticipated to be satisfied through self-performance. Column 3 shall include the percentages of total contract value anticipated to subcontracted, exclusive of self-performance. Column 4 shall be a total of column 2 and 3. The “Total Small Business (SB)” Row for columns 2, 3 and 4 shall be an aggregate of the “Total Small Business (SB)” Breakdown (a. Small Business (Other) through e. Service Disabled Veteran Owned Small). For example, if you anticipate subcontracting 5% to a Small Business that is also Woman Owned and Service Disabled Veteran Owned, you will include percentages in the Woman Owned and Service Disabled Veteran owned but only count 5% for Total Small Business. If done correctly, Total Other than Small Business (OTS), Column 4, and Total Small Business (SB), Column 4, will together add up to 100%.

Percentage of Subcontracts Planned For each business category:

1
2
3
4
Business Type
% of Contract Value for Self-Performance
% of Contact Value Subcontracted (excluding Self-Performance)
Total
1. Other than Small Business (OTS)
%
%
%
2. Total Small Business (SB)
%
%
%

Total (OTS + SB)

100%

a. Small Business (Other)
%
%
%
b. Small Disadvantaged
%
%
%
c. Woman-Owned Small
%
%
%
d. HUB Zone Small
%
%
%
e. Service Disabled Veteran Owned Small
%
%
%

This table will be evaluated to ensure the Offeror, inclusive of self-performance, meets the minimum of 25% of the total contract value to small business including subcategory goals established for the following socioeconomic targets: 3.0% for Service-Disabled Veteran-Owned Small Business (SDVOSB), 5.0% for Small Disadvantaged Business (SDB), 5.0% for Women Owned Small Business (WOSB), and 3.0% for Historically Underutilized Business (HUB Zone).

(c) Offerors shall provide a detailed description of the services for each small business subcategory including the names of those firms and their designation. In addition, Offerors shall provide a table that displays the Company, Designation, and Tasks covered for each subcontractor. The designation column shall identify whether the company is Other than Small Business, Small, Small Disadvantaged, Woman-Owned Small, HUB Zone Small, or Service Disabled Veteran Owned Small.

Name of Company
Designation
Task(s)

(d) Provide documentation regarding enforceable commitments to utilize each small business as defined in FAR Part 19, as subcontractors. Provide the names of protégé firms being utilized in the proposal as subcontractors.

NOTE 1: This information shall be provided for each year of the contract. If the Offeror believes the percentages will change in the subsequent years following year 1, those percentages should be included with rationale for change.

NOTE 2: Percentage goals shall be challenging yet realistic. These goals are percentages of the total proposed contract value.

NOTE 3: Offerors are reminded that the Small Business Subcontracting Plan (required to be submitted by other than small businesses only) shall correlate with the proposal information submitted for small business participation.

*Small business Offerors may meet percentage requirements using work performed themselves.

Awardee will be required to submit a Small Business Participation Report at the end of each year stating established percentage goals and actual percentage utilized including explanation for not meeting minimum goals per category.

3.5 Factor 6: Price (Applicable to all groups)

Offerors are required to submit price proposals in accordance with this section. The Offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal. The Offeror shall provide price for each group on the Pricing Sheet for applicable group in the Attachment section of the solicitation. All spreadsheet information shall be on functional EXCEL spreadsheet(s) (e.g. total column utilizes equation that sums appropriate lower level items). The Offeror shall provide firm-fixed pricing for a 5-year base and ten (10) 1-year option periods; in total, fifteen (15) years of pricing for each group for which submitting proposal; Group 1: Active Directory Services, Group 2: Fixed Facility Devices, and Group 3: Mobile Devices. The total price is the total sum of the base and option years for each group.

Total pricing will derive from pricing proposal(s) for applicable Task Order(s) for each group provided in the Attachment section of the solicitation. The Offeror shall provide detailed pricing information for applicable Task Order(s) under each group for which submitting proposal. The Pricing Sheet includes a tab for 15 Year Total and a tab for Yearly Breakdown. The Offeror shall create additional tabs for each of the 15 years, for a total of 16 tabs.

While firm-fixed pricing is being used, the Offeror shall include breakdown of the labor categories to be used for this effort in yearly breakdown. Proposed labor rates and unit prices will be used to negotiate the firm fixed price for possible surge requirement under the IDIQ contract. The Task Order price details will reflect the Offeror’s understanding of the tasks expected to be performed. The Offeror is required to furnish a proposed monthly payment schedule and requested to summarize total amounts.

Applicable Task Order for each Group is as follows:

Group 1 Active Directory Services – Group 1 Task Order 1 Group 2 Fixed Facility Devices – Group 2 Task Orders 1, 2, and 3 Group 3 Mobile Devices – Group 3 Task Order 1

Notes:

(1) Eliminate rounding of numbers in your spreadsheet as this can result in the Government calculating different totals when checking price proposal amounts.

(2) As part of the business/price proposal, Offerors are required to identify any assumptions that may impact price.

Group 2 Fixed Facility Devices - Estimated Quantity for Fixed Facility Device to be purchased:

Year 1
30 each
Year 2
358 each
Year 3
358 each
Year 4
224 each
TOTAL
970

In addition, the successful offeror shall send teams to a maximum of twenty (20) sites simultaneously for installations and upon completion of basic installations, have up to five (5) teams available for site servicing. Account equipment items delivered to the Government shall be entered into Government approved asset management systems and equipment locations must be appropriately identified at all times.

Group 3 Mobile Devices - Estimated Quantity for Mobile Device to be purchased:

Year 1
180 each
Year 2
2140 each
Year 3
2140 each
Year 4
1340 each
TOTAL
5800

Subcontracting Plan (Other than small business only)

Other than small business Offerors are required to submit a Small Business Subcontracting Plan if the proposed offer exceeds the threshold of $700,000. The submission of the Subcontracting Plan is required with the IDIQ proposal; however, it will not be reported per FAR 52.219-9, until a contractor has received $700,000 in task order awards. The Subcontracting Plan must be evaluated as acceptable for the proposal to be eligible for award.

In accordance with FAR 52.219-9, the Offeror can submit a Commercial Plan or an Individual Contract Plan. If the Offeror has a Commercial Plan, they can submit either their Commercial Plan or an Individual Contract Plan. However, if the Offeror does not have a Commercial Plan, an Individual Contract Plan must be submitted.

DLA is committed to assuring that the maximum practicable opportunity is provided to small and small disadvantaged, women owned, service disabled veteran-owned and HUB ZONE small business concerns to participate in the performance of the resulting contract.

3.6 Interface Specifications (Applicable to Group 2 and 3)

In reference to specifications for the interface to the DLA Energy Accountable Property System of Record stated in the PWS Section 5.2 and 5.5, the Government will provide basic interface requirements upon Offeror’s written request for purpose of proposal submission for Group 2 and 3 only. Written request must be submitted to the Contracting Officer.

Written request shall include: Company name and address, CAGE, point of contact information, and signature of the requester.

3.7 CDK for the DoD CAC (Applicable to Group 2 and 3)

In reference to the DoD Common Access Card (CAC) requirement stated in the PWS, the Government will provide CAC Development Kit upon Offeror’s written request for purpose of proposal submission for Group 2 and 3 only. Written request must be submitted to the Contracting Officer.

Written request shall include: Company name and address, CAGE, point of contact information, and signature of the requester.

File details come from the government source that posted it. Updated .