SP4702-24-Q-0007.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 7005140271

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4702-24-Q-0007

5. SOLICITATION NUMBER

2023 NOV 22

6. SOLICITATION ISSUE

DATE

Ivan Badillo PMCMDC2

a. NAME

Phone: 614-692-4028

b. TELEPHONE NUMBER (No Collect calls)

2023 DEC 07

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4702

DCSO COLUMBUS-DIVISION-1

PO BOX 3990

COLUMBUS OH 43218-3990

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

334516NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

1,000

SP4702-24-Q-0007

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

Section A – Solicitation / Information:

Purchase & Installation of Micro-Indentation Hardness Test Equipment for DLA Product Test Center–Electronics (VT) Lab located at Columbus, Ohio.

PR: 7005140271

DoDAAC: SL0702 Description: Purchase & Installation of Micro-Indentation Hardness Test Equipment for DLA Product Test

NAICS: 334516

Material Code: 6640-N0000473 Customer: DLA Product Test Center – Electronics

The requirement will be solicited as Full and Open Competition.

General Information:

1.Period of Performance: 90 days from award date.

2.This action is being solicited under FAR 12 and FAR 15 procedures.

3.Lowest Price Technically Acceptable (LPTA).

4.This is a combined synopsis/solicitation for commercial items/services prepared in accordance with FAR 12.

5.An electronic e-mail submission is considered the official offer.

Award without discussion:

The Government intends to evaluate quotes and make award without discussions. Quotes should contain the vendor’s best terms within the proposed technical specifications. Additionally, the Government reserves the right to conduct discussions and request revisions to quotes if it is determined to be in the Government ‘s best interest to do so.

No Award:

The Government reserves the right to not make an award as a result of this REQ if in award is determined contrary to the best interest of the Government.

Quote Preparation:

The Government shall not be responsible or liable for any costs incurred in the preparation and submission of any technical or price volumes in respond to this RFQ.

Quotes are required to be received by December 07, 2023, at 3:00 PM Eastern Standard Time. Note: The e-mail address for receipt of proposals is: Ivan.Badillo@dla.mil. The Government will accept/answer questions until 01 December 2023.

The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipts of offers, unless another time period is specified in an addendum to the solicitation.

Exceptions to any terms or conditions of the RFQ may make a vendor’s quote unacceptable and cause it to be immediately rejected by the Government without further review or opportunity for a vendor to respond.

Offeror submittal Requirements:

In order to be further considered for award, offeror shall submit the following as a part of this quote:

a.Signed 1449.

b.Completed pricing. Documents and CLINS.

c.Complete section K of the solicitation. (Representations, certifications, and other statements of OFFERORS OR

RESPONDATNS)

d.Acknowledge any solicitation amendments.

Note: The QUANTITY and UNIT PRICE will be “flipped” under the ITEM DESCRIPTION for this CLIN. Therefore, the UNIT Price will be represented as $1.00, while the Quantity will equal the amount to be obligated under this CLIN as the result of the award. This is done to ensure that the DLA system, EBS/EProcurement, will allow for appropriate invoicing/payment through the performance of the awarded purchase order.

SP4702-24-Q-0007 Page 3 of 73

Invoice submission:

All invoices will be submitted via the Wide Area Workflow (WAWF) IAW DFARS 252.232-7006.

Government Contracting POC:

Iván J. Badillo Contracting Officer 614-692-4028 Ivan.badillo@dla.mil

Government Product Test Center POC and Contracting Officer Representative (COR):

Kyle Palmer Electronics Engineer 614-692-8860 Kyle.Palmer.dla.mil

The Government Technical Representative/Project Manager:

Mark Watkins Project Manager 614-692-8955 jeremiah.l.jones@dla.mil

SP4702-24-Q-0007 Page 4 of 73

SECTION B

SUPPLIES/SERVICES: 6640-N00000473

ITEM DESCRIPTION:

Purchase & Installation of Micro-Indentation Hardness Test Equipment for DLA Product Test Center–Electronics (VT) Lab located at Columbus, Ohio.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 6640-N00000473 1.000 EA $ ________________ $ ________________

Laboratory Equipment and Supplies

QTY VARIANCE: PLUS 0% MINUS 0%

INSPECTION POINT: DESTINATION

ACCEPTANCE POINT: DESTINATION

FOB: DESTINATION DELIVERY DATE: 2024 MAR 04

PREP FOR DELIVERY:

WILL BE PACKAGED IN ACCORDANCE WITH ASTM D3951.

SL0702

DLA PRODUCT TESTING CTR ELECTRONIC

DSCC-BLDG 11 SECTION 7

3990 E BROAD STREET PO BOX 3990

COLUMBUS OH 43218-3990

US

GOVT USE

External External External Customer RDD/

ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 7005140271 0001 N/A N/A N/A 09/30/2024

SP4702-24-Q-0007 Page 5 of 73

1.0 Title: Purchase & Installation of Micro-Indentation Hardness Test Equipment for DLA Product Test Center–Electronics (VT) Lab located at Columbus, Ohio.

2.0 Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the installation and calibration services for the Micro-Indentation Hardness Test Equipment as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

3.0 Background: In 1994, Defense Logistics Agency (DLA) established the Product Testing Center (PTC).

This office is located at the Defense Supply Center Columbus.

The instrument that is currently used by the MPTC was transferred from a US Government lab from the west coast of the US sometime in the past - to the MPTC. It is a model that is no longer able to be updated or repaired (as of January 2023) because circuit boards in the instrument are now obsolete. For this reason, we must find an instrument that is technically up-to-date and able to perform the testing that we need to be able to effectively test the exhibits that come through the Metallurgical Test Lab.

4.0 Scope and Tasks: The purchase & installation of a new Micro-Indentation Hardness Tester in the Mechanical Product Test Center.

5.0 Period of Performance (PoP): The Period of Performance shall be within 90 days of contract award date.

6.0 Work Schedule: work shall be performance from 7:30 a.m. through 4:30 p.m., Monday through Friday.

No work shall be performed during weekend or federal holidays. Government will not be paying overtime to the contractor. Work hours are subject to change after award per customer request.

7.0 Quality Control (QC): The Contractor shall adhere to ISO 9001:2015 or similar certification. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

8.0 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

Dates Holidays

January 1 New Year’s Day

Third Monday in January Birthday of Martin Luther King, Jr.

Third Monday in February Washington’s Birthday

Last Monday in May Memorial Day

June 19 Juneteenth

July 4 Independence Day

SECTION C

SP4702-24-Q-0007 Page 6 of 73

SP4702-24-Q-0007

PERFORMANCE WORK STATEMENT

Purchase & Installation of Micro-Indentation Hardness Test System

First Monday in September Labor Day

Second Monday in October Columbus Day

November 11 Veterans Day

Fourth Thursday in November Thanksgiving Day

December 25 Christmas Day

9.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is;

Defense Supply Center Columbus (DSCC) 300 North James Road Mark for: DLA Land & Maritime, Product Test Center, VT Lab, Bldg 11, Section 7 Attn:

Donald Hohe (614-692-9870 / Donald.Hohe@dla.mil) Columbus Ohio, 43213

10.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

11.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

12.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, and equipment.

12.1 Equipment: The Government shall supply equipment in need of calibration. All items shall be accountable as Government Furnished Property (GFP).

12.2 Transportation: The contractor assumes responsibility for all shipping / transportation costs to and from the Government’s facility of all “Test, Measurement, and Diagnostic Equipment” (TMDE) presented for calibration.

13.0 Warranty: The contractor shall furnish a 12-month warranty or the industry standard OEM commercial warranty; whichever is greater, on all parts, labor, and services of each component with regards to the calibration of each item. Warranty shall be furnished one per year for a total of three-year warranty.

SP4702-24-Q-0007 Page 7 of 73 mailto:Donald.Hohe@dla.mil

14.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions within 10 workdays after the conclusion of each training session.

15.0 SERVICE CONTRACTOR REPORT (SCR) FAR 52.204-14: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in.

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select

View by entity to see the service contracts for each entity.

• Next, select Add for the service contract against which you want to create a Service Contract Report.

Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous

Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

16.0 Section 508 Compliance: Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology. Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

17.0 Common Access Card: Common Access Card (CAC) not required as per DLAM 1000.13.

SP4702-24-Q-0007 Page 8 of 73

SP4702-24-Q-0007

http://www.sam.gov/ http://www.section508.gov/

18.0 Point of Contacts:

The Government Contracting Officer:

Iván J. Badillo DLA Contract Services Office – Columbus, DCSO-C 1 3990 E.

Broad St., Bldg 20 Columbus, OH 43218 Ivan.Badillo@dla.mil , Phone: 614-692-4028

The Government Contract Officer Representative (COR):

Kyle Palmer DLA Land and Maritime Engineering 3990 E.

Broad St., Bldg 20 Columbus, OH 43218 Kyle.Palmer@dla.mil, Phone: 614-692-8860

The Government Technical Representative/Project Manager:

Mark Watkins DLA Land and Maritime Product Test Center, VT Lab 3990 E.

Broad St., Bldg 11, Section 7 Columbus, OH 43213 Mark.Watkins@dla.mil, Phone: (614) 692-9988

SP4702-24-Q-0007 Page 9 of 73 mailto:Ivan.Badillo@dla.mil mailto:Kyle.Palmer@dla.mil mailto:Mark.Watkins@dla.mil

Rev 08/09/2023

Technical Specifications Microindentation Hardness Tester for Metallic Materials

DLA Product Test Center, Mechanical Test Lab, VTM

The contractor shall provide all labor, tools, transportation, supplies, supervision, etc. (except as noted), necessary to provide one (1) Microindentation Hardness Testing of Metallic Materials (MTMM) Machine to the Defense Supply Center Columbus (DSCC), DLA Land and Maritime Product Test Center, Columbus, Ohio. The Microhardness Testing Machine shall meet the following criteria:

A. Microindentation Hardness Testing of Metallic Materials Machine with the following salient characteristics:

Note – terms and language used in this specification is based on the concepts and terminology from the following ASTM standards:

ASTM E384 Standard Test Method for Microindentation Hardness of Materials.

ASTM E10 Standard Test Method for Brinell Hardness of Metallic Materials.

ASTM E140 Standard Hardness Conversion Tables for Metals Relationship Among Brinell Hardness, Vickers Hardness, Rockwell Hardness, Superficial hardness, Knoop Hardness, Scleroscope Hardness, and Leeb Hardness.

SAE J417 Hardness Tests and Hardness Number Conversions

A. Machine Requirements:

The MTMM Machine shall be new, not refurbished.

The Manufacturer shall have been in production of the quoted machine, or similar technology test machine for at least 3 years prior to the quote being offered.

Power requirement: 100-240 V 60 Hz 3 phase voltage requirements (preferable 110 V 60 Hz).

MTMM must be equipped to provide for the following requirements:

1. The MTMM system must be computer controlled.

2. It must be able to test the hardness of properly prepared metal samples with the Vickers, Knoop, and Brinell (1, 2.5, 5 mm ball) hardness scales.

3. The applied load range must include (at a minimum) – Vickers, Knoop, Brinell hardness scale ranges of testing.

4. Test forces applied must be in the range of 0.25-gram force to 62.5-kilogram force.

5. Certified indenters included must be capable of generating indentations that meet requirements for readings on the Vickers, Knoop and Brinell (1, 2.5, 5 mm ball) hardness scales.

6. The test machine shall be manufactured to be capable of making and determining Material Hardness tests according to ASTM A384, ASTM E10, ASTM E92:

SP4702-24-Q-0007 Page 10 of 73

Microindentation Hardness Tester for Metallic Materials

DLA Product Test Center, Mechanical Test Lab, VTM

7. It must be able to be verified using certified hardness test blocks for any of the scales listed in the ASTM specifications above, and specifically for the following hardness scales and ranges:

a. Vickers (77 to 940),

b. Knoop (87 to 920),

c. Brinell (3.18 to 650 HBW, with 1, 2.5, 5 mm ball indenters).

8. It must provide controlled force application to the metal samples (i.e., by load-cell, closed-loop controlled sensors), or other equivalent means.

9. Controlling and supporting at least 2 indenters and 2 or more objective lenses in a turret or other integrated mechanism to permit indentations to be made in the sample(s) and observation of indentations through the objective lenses with a common force application/light path.

10. It must provide a supporting base for the test specimen, and indenter control into the specimen under the selected test force.

11. It must have a light optical microscope to select the desired test locations and to measure the size of the indentations produced by the test.

12. Force application – the time from initial application until full force is reached shall not exceed 10 secs. Indenter velocity must be 15-70 m/s. Force dwell time must be between 10-15 secs.

13. A semi-automatic controlled system with an automated X-Y table is required. The sample mounting base should be mounted so that various sample mounting vises or platforms can be quickly and easily removed/installed depending on the sample size/shape.

14. Round Metallographic mounts of samples are the “primary” type of sample to be tested, but unmounted samples should also be able to be tested with sample holders available by the manufacturer that easily connect to the testing base/system.

15. “Docking station” options, or “Hot swapping” of “detectable/system recognizable” sample holders is required.

16. The machine/instrument must provide high quality objective lenses, with adjustable illumination intensity and highly accurate 3-dimensional alignment.

17. A method for auto-sensing collision of the sample with an indenter or objective is required.

18. The focused image should be projected on (captured by) a CCD camera that can display the image on a monitor and copied (saved) digitally for reporting purposes.

19. Objective lenses that provide final image magnifications of 100X and 500X are required, but other magnifications including 200x, 400x are desirable.

20. It must have an integral high quality digital camera. A minimum resolution of 10MP is required for capturing the sample photos of the testing pattern area.

21. An “overview” or sample viewing camera is also required for more complete final test reporting quality of a lower magnification view of the sample. Five (5) MP is required as the minimum resolution.

22. It shall be capable of performing accurate hardness tests and calculate conversions of tested values to the common hardness scales listed in ASTM E140 and SAE J417. The

SP4702-24-Q-0007 Page 11 of 73

Microindentation Hardness Tester for Metallic Materials

DLA Product Test Center, Mechanical Test Lab, VTM scales must include, but not be limited to: Vickers, Brinell (ball diameters of 1, 2.5, 5 mm), and Rockwell Scales (A, B, C, D, E, F, G, K, 15N, 30N, 45N, 15T, 30T, 45T).

23. Final Reporting capabilities are a high priority. User-adaptable templates for final reports are required. The ideal system will have intuitive indentation pattern generation and modification. The system shall be operator adjustable, flexible, and able to change indentation placement according to ASTM E384 spacing requirements as well as permit simple addition or deletion of pattern location points by the user.

24. The ideal system shall have the following functionalities:

a. Template pattern editor – for generating common pattern geometries.

b. CHD, SHD, NHD for surface or case depth determinations

c. Determination of Decarburization depths on surfaces.

d. Edge Detection of samples being tested

25. The report must include overview and test area photos for the final report.

26. Final reporting must permit user-assigned fields, with the ability to add the user’s own company logo instead of manufacturer’s logo at the top of the header. The required system will have various templates available with the ability to easily modify positions of photos, charts, and text areas on the final report.

27. Additional software options are desired - to include Metallographic analysis functions such as

a. 2D or 3D Hardness Charting of a surface

b. Contour Scanning

c. Grain size measurement (per ASTM E112) to provide the mean grain diameter, equivalent ASTM Grain Size Number.

d. Volume fraction determination of different phases (per ASTM E562)

e. Coating thickness determination

B. Other requirements:

1. Minimum warranty: Parts, labor, and travel: one (1) year Standard Warranty from date of installation at the DLA Product Test Center, Mechanical Test Center, Columbus, OH

2. Quoted MTMM Machine system (or similar system) shall have been on the market in the USA (by the quoting company) for a minimum of 3 years.

3. The contractor shall have a field service department capable to respond on site for needed system repairs when needed.

4. The contractor shall have inventory of spare parts within the USA that can be shipped within 48 hours in the event of system requiring repair.

5. Basic operator training (estimated 8 hour min.) shall be at the DLA Land and Maritime Product Test Center location, Columbus, OH for not more than 5 associates.

6. All training materials/manuals shall be supplied by the contractor.

7. The contractor shall be responsible for installation and start up, which consists of 1) verifying proper connection to a power source, 2) turn system on, run diagnostics, and

SP4702-24-Q-0007 Page 12 of 73

Microindentation Hardness Tester for Metallic Materials

DLA Product Test Center, Mechanical Test Lab, VTM verify system operation, 3) demonstrate to PTC personnel the system meets specifications.

8. Delivery: 90 days from Contract Award Date.

9. Contractor shall contact Mark Watkins (614-692-9988, Mark.Watkins@dla.mil) or

Darryl Bernard (614-692-8259, Darryl.Bernard@dla.mil) to schedule the delivery.

10. The system shall be delivered to:

Defense Supply Center Columbus (DSCC) 3990 East Broad Street, Bldg. 9, Section 1 Columbus, Ohio 43213-3990 Mark For: DLA Product Test Center, Building 9-1 (PTC Lab) Attn: Mark Watkins (614-692-9988, Mark.Watkins@dla.mil), or Darryl Bernard (614-692-8259); Darryl.Bernard@dla.mil)

11. Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions within 10 workdays after the conclusion of work performed. Invoices shall be submitted through Wide Area Workflow (WAWF), See DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions for detailed instructions on how to submit invoices.

12. DODAAC: SL0702

SP4702-24-Q-0007 Page 13 of 73

SECTION E – INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996) (FAR)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F – DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989) FAR

SP4702-24-Q-0007 Page 14 of 73

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) FAR

SECTION G – CONTRACT ADMINISTRATION DATA

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) (DFARS)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS. (DEC 2018) (DFARS)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) (DFARS)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

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(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

___________2 in 1 Invoice_________________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

___________2 in 1 Invoice_________________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

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Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

SL4701

Issue By DoDAAC

SP4702

Admin DoDAAC**

SP4702

Inspect By DoDAAC N/A

Ship To Code

N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

SL0702

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

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(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

___________Kyle Palmer – 614-692-8860_________________________________________________

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

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SECTION I – CONTRACT CLAUSES

52.203-3 GRATUITIES (APR 1984) (FAR)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS

( JUN 2020) (FAR)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO

INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) (FAR)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT

PAPER (MAY 2011) (FAR)

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018) (FAR)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014) (FAR)

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS

(NOV 2021) (FAR)

(a) Definitions. As used in this clause– “Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

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(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.204-22 Alternative Line Item Proposal (Jan 2017) (FAR)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation.

However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision)

52.207-1 NOTICE OF STANDARD COMPETITION (MAY 2006) (FAR)

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52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023) (FAR)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

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(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

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(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

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