Attachment_15_Misc._Q&A.pdf

SP4530-17-R-0005

Kwajalein

MISC. Q&A

# Question ANSWER:

1. Segregation of the recycle materials will result in waste debris including pallets, tires, glass, wood, plastic, etc.

May this waste be disposed of on Kwajalein?

If not, should these wastes be disposed of off island via this contract?

As per the definition of scrap metal in Attachment 4

Scrap Metal – as defined in “Organization for Economic Co-Operation And Development” (OECD) Guidance Manual for the Control of Transboundary Movements of Recoverable Wastes, Appendix 3, Annex B, Section B1”

Pallets, tires, glass, wood, plastic, etc. that appear in the area are not included in the scrap to be removed from the island under this contract. Non-metal scrap, debris and rubbish are to be set aside whereupon the base support contractor will perform removal at a later date.

2. What are the operating hours for the contractor at the collection site, pier and/or BSR areas, and administrative office space?

Standard work week for Kwajalein is Tuesday through Saturday so that they will match the in-office days of the U.S.

The contractor shall establish operation sites and operating hours. USAG-KA does not place restrictions on the working hours and the contractor may at their discretion work different hours than USAG-KA.

The BSR does not close but there is no lighting out there for night operations.

3. What contract financing will be available?

Will monthly invoicing be allowed?

Financing is not available.

No, contractor will be paid in full upon completion of the work.

4. Please express the procedures for USAG-KA to grant entry of foreign vessels and third country contractor personnel into Kwajalein.

Explain the procedures, and lead times for document processing and to perform background checks of third country contractor personnel.

This is in the realm of the awardees obligations under Contractor Responsibilities and to coordinate with USAG-KA on hiring and compliance. USAG-KA will work with the awardee on obtaining or determining these.

USAG-KA FORM Form 55-R is included in the solicitation.

All contractor employees will be admitted on a form 55r. Each person must complete the form and return to USAG-KA. In addition to this document a photocopy of the individual’s passport must be included. The standard processing time for the background checks is two weeks for non-US personnel. However, due to the expected large number of requests, we are requesting 4 weeks to process them all to ensure they are approved before travel is started.

Foreign vessels are permitted to dock at Kwajalein, but unless the crew has been properly vetted they will not be permitted to disembark the vessel. Any crew must remain on board unless they have completed the vetting process.

Refer to Sailing Instructions Port of Kwajalein clause

5. Some of the items appear to be available at no cost to receiver (contractor), such as Item 1 Administrative office space, Item 7 Entomology services and outdoor pest control, Item 34 Utilities. Please verify.

This is correct, some of the services and facilities will be at no charge but there are others that will be subject to reimbursement.

1) Administrative office space will be limited to either an on-site trailer provided by USAG-KA at no cost or limited space in the scrap yard.

2) Pest control is non-reimbursable for any outdoor areas. What is reimbursable at actual cost is a facility that is owned and controlled by the requestor.

3) The electricity (110) and water at the scrap accumulation area is not metered so no fee will be assessed.

6. How many square feet of administrative office space will be available? How many desks, office chairs, phones, computers and/or internet connections will be available if the contractor requests these?

Office area may be approximately 125 square feet which may include 2 desks/2 chairs. Any other services can be coordinated with USAG-KA. Internet access is available for a fee of $50/month (residential). There is free Wi-Fi in the hotel rooms.

7. May contractor personnel use Surfway, the island's grocery store?

No, any grocery purchases would have to be from the limited stock at AAFES or from Ebeye. There are multiple ferries going to and from Ebeye every day.

8. May contractor personnel use AAFES Exchange?

Yes

9. What are the restrictions or limitations for contractor local hire personnel to use the BQ, Surfway, Exchange, dining facility and/or other facilities?

Awardee will have access to the Exchange but not to Surfway.

If the contractor hires local workers they will have more limited access to the Exchange. Citizens of the RMI can shop at the exchange but there are limits on what and how much they can purchase. These limits only apply to RMI citizens.

Lodging consists of 5 rooms, accommodating 2 person per room.

Meals will be served in the dining facility. Each contractor will be provided a meal card. The cost for lodging and meals are included in CLIN 001. There will not be any additional cost to the contractor for lodging and meals provided during the performance period.

10. Have fuel, oil, radiator and other fluids been drained from vehicles and equipment that are to be scrapped?

If not, the preparation of scrap vehicles and equipment for transport may require the removal of remaining oil, coolant and fuel.

Please verify USAG-KA is responsible for this service on a non-reimbursable basis.

Not all of the rolling stock has been completely drained yet. The USAG-KA Base Operations Contractor will be responsible for that at no cost.

The USG makes no guarantee that all fluids will be drained from all equipment. The contractor is responsible for all spills of such fluids.

11. What type of housing will be provided for contractor personnel?

What are the amenities in each room?

Will the contract manager, alternate contract manager and on-site technical representative be required to share rooms based on double occupancy?

What is the size of the room that will be used for housing? How many beds, restrooms and showers are in each room when booked based on double occupancy room?

The rooms are standard hotel rooms. A few of them share one bathroom between two rooms. Every room has TV, wireless internet, mini-refrigerator and microwave oven. There are no stove tops or ovens in any of the rooms and hot plates or any open flames are prohibited due to fire risk

The awardee will coordinate billeting arrangements with USAG-KA.

12. If the contractor were at Kwajalein today, what would the contractor have to pay for a gallon of gasoline and a gallon of diesel?

The prices effective 1 July 2017 are $2.15 per gallon for diesel and $2.22 per gallon for midgrade unleaded gasoline. These prices are subject to change without notice.

13. Please describe how oxygen and acetylene will be supplied. What is the current price to supply and/or refill, say for example 300 cf size oxygen and size 4 acetylene cylinders?

Kwajalein does not have a liquefied oxygen generator. All tanks are sent to Hawaii to get filled. USAG-KA will be able to order and sell the contractor oxygen and acetylene. Ninety days advance notice is required to get the items to Kwajalein.

USAG-KA does not currently order oxygen or acetylene cylinders in significant quantity nor have they priced them.

14. Please identify the locations where the contractor may connect to utilities.

What are the specifications for electricity (voltage, current, single and/or 3 phase) at each location?

What type of water connections are there?

Photos of the utility connection points for water and electricity would be helpful.

Photos are not available. Location and availability of utilities are to be coordinated between the awardee and USAG-KA.

There is water and power run out to the scrap yard. It is not run all the way out to the concrete pad where most of the scrap is located but is run to all the buildings out there. There is also a toilet facility out there so no need for portable toilets.

The electricity on island is U.S. 110 volt.

15. What are the expectations regarding materials that need to be removed from muddy areas or materials that are partially buried in soil, and for washing down soiled contractor equipment and scrap metal?

Scrap materials subject to this contract are those lying on the surface of the accumulation area. There is to be no excavation of materials, nor removal of materials located below the high tide line. If water for wash down is required, access and location are to be coordinated by the awardee and USAG-KA.

16. Please advise how offerors may express value added enhancements in their proposals.

There is no mechanism for valued added enhancements in this solicitation.

17. Has the scrap been vetted I/e nothing to be DEMIL/classified?

While it is believed that there is no classified material or DEMIL required property, there is no guarantee that the area is free of all DEMIL required or classified materials. See paragraphs 8.2 and 8.9.4 of the solicitation which respectively address DEMIL-required property and classified.

18. Will there be a preference granted to a US based contractor? Or is this just totally wide open to anyone? Chinese/Middle Eastern?

Russian?

The Status of Forces Agreement, Article IV, requires use of the qualified local Marshallese contractors to the maximum extent feasible, and qualified contractors which are legal entities of the United States. Utilization of third country contractors would require notification and consultation with the RMI government.

19. Mobilization money available? Quick payment terms?

Mobilization money is not available. Payment will be made in accordance with Part 12 Clauses - FAR Section 52.212-04(g).

20. Import duties and taxes of the equipment and supplies brought to Kwajalein?

Where to obtain rates on Import duties and taxes of the equipment’s and supplies bringing in to Kwajalein and income tax?

Article V, paragraph 3 of the SOFA provides: All materials, equipment and other property Imported or exported by or on behalf of the Armed Forces of the United States or United States contractors for the use or benefit of the Armed Forces of the United states, United States contractors, United States personnel, or third country contractor personnel shall be permitted entry into and exit from the Marshall islands or the Federated States of Micronesia free from customs duties, license requirements, and other import and export taxes, fees or charges.

21. Restriction on using refurbished equipment included on the package?

Restriction on using refurbished equipment’s included on the package, as taking in consideration it will help on lowering the cost of MHE supplies, ease of operation of the contract and demobilization/removal of the scrap materials and vehicles?

None

22. what about wood waste's/trash disposal? Non-metal scrap, debris and rubbish are to be set aside whereupon the base support contractor will perform removal at a later date.

23. Do they have a liquid oxygen plant on base?

(we use this when cutting)

No. Kwajalein does not have a liquefied oxygen generator. All tanks are sent to Hawaii to get filled. USAG-KA will be able to order and sell the contractor oxygen and acetylene. Ninety days advance notice is required to get the items to Kwajalein.

24. Propane supply! Obviously how much can we import on base, as we use this as a cutting agent along with liquid oxygen?

The awardee may take to the island as much material as they deem necessary to perform the contract.

25. Is this an all-weather /all the time dock facility?

The BSR near the scrap accumulation area will be available in conjunction with the base’s operations. Therefore the awardee will be required to coordinate with USAG-KA for the schedule of availability

26. Where to obtain the Port Specifications and restriction?

Refer to Sailing Instructions for Port of Kwajalein

27. What kind of license/permit we need with DLA, US Gov. and/or Marshall Islands Gov.?

Or, which officials should we ask to obtain such permits?

Determining and obtaining the necessary permits and licenses are part of the awardees duties in doing business.

28. How do we obtain DBA information? Offerors should consult with their insurance representative on the cost of DBA insurance. You may also find more information and a list of insurance carriers at the following websites: https://www.dol.gov/owcp/dlhwc/FAQ/DBAfaqs.htm#22 and https://www.dol.gov/owcp/dlhwc/lscarrier.htm.