SP4530-17-R-0002_posted_to_FBO.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000051800

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4530-17-R-0002

5. SOLICITATION NUMBER

2016 NOV 10

6. SOLICITATION ISSUE

DATE

Curtis Chang PYMPHZ1

a. NAME

Phone: 808-473-4274

b. TELEPHONE NUMBER (No Collect calls)

2016 NOV 30

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4530

DLA DISPOSTION SERVICES - PACIFIC

DLA DISP SVCS J762 SUITE 2000

1025 QUINCY AVENUE

PEARL HARBOR HI 96860-4512

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

$38,500,000SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

69PAGE 1 OF

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

Notes to Offerors

This is a COMMERCIAL solicitation for an award of a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract written as a performance based contract to provide Hazardous Waste Removal, Transportation, and Disposal/Recycling for various military and Government activities within the State of Hawaii. This contract requires the transportation and disposal of RCRA wastes, non-RCRA wastes, Compressed Gas Cylinders, and Polychlorinated Biphenyls (PCBs). It allows the Contracting Officer to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) is not met (see Attachment 16: Acceptable Performance Levels (APL).

Generators are responsible for ensuring their containerized wastes sent for disposal via this contract are in Department of Transportation (DoT) shippable packaging.

Due to the Maritime Logistical elements of transporting Hazardous Materials and Waste to the Continental United States, Offerors are cautioned that the use of barges has historically exceeded regulatory timelines for delivery to TSDFs. APL disincentives may be applied for failure to meet contract requirements.

Some CLINs ordered under this contract require the Contractor to provide Certificates of Destruction or Disposal (CD), (e.g., certain Demilitarization items and PCB-related wastes). The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated. Unless explicitly required and written into this contract, only those CLINs requiring CDs, as described in the Bid Schedule, will require that the Contractor provide a CD.

Publications and attachments applicable to this contract will be made available upon request. It should be noted that during the solicitation and life of this contract, the Government may make changes, additions, or deletions to those listed.

In order to submit a complete proposal, Offerors shall follow instructions and complete all required forms in the ADDENDUM TO SOLICITATION SP4530-17-R-0002. Offerors are advised to carefully read the Performance Work Statement (PWS) and EVALUATION FACTORS – FULL AND OPEN COMPETITION in the Solicitation and note that this is a Best Value Source Selection. See FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS for proposal format and content requirements. Proposals for this solicitation shall be submitted via electronic media. The email address for receipt of offers is DRMSHazardousContractsHawaii@dla.mil. The deadline for all proposals is on 30 November 2016, at 3:00 p.m. HST.

Offerors must submit all questions regarding this solicitation via email to Mr. Robert Jones at robert.1.jones@dla.mil and Mr. Nolan Horimoto at nolan.horimoto@dla.mil. Questions must be submitted no later than 18 November 2016, 2:00 p.m. Hawaii Standard Time (HST) so that corresponding Government answers can be issued via solicitation amendment before closing. The Government is not obligated to answer questions submitted after this common cut-off date.

This solicitation does not commit the Government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any revisions(s) the Contracting Officer may request for the purpose of clarification of the offer.

TABLE OF CONTENTS

0. PERFORMANCE WORK STATEMENT

1. REMOVAL

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

1.1.2 SHIPPING/DISPOSAL DOCUMENTATION

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SP4530-17-R-0002

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.1.5 HOURS OF OPERATION

1.1.6 PUBLIC AFFAIRS COORDINATION

1.1.7 RAPID GATE SECURITY

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM

1.1.9 STATE REGULATORY REQUIREMENTS

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF ITEMS

1.2.8 DEFINITIONS, BULK & CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

1.2.8.2 CONTAINERIZED WASTE

1.2.8.3 SMALL CONTAINERS AND CONTENTS

1.2.9 BULK LIQUID PUMPING

1.2.10 RESERVED

1.2.11 BULKING & CONSOLIDATION

1.2.12 LIGHT BULK SHIPMENTS (DEBRIS)

1.2.12.1 LIGHT ITEMS (Thermal Insulation; Lagging)

1.2.13 CHARGES FOR EXPEDITES

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

2. DISPOSAL/RECYCLING

2.1.1 TSCA/RCRA/NON-RCRA/STATE/NON-STATE REGULATED ITEMS

2.1.2 CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

2.1.3 DETAILED ANALYSIS

2.1.4 PROCESS AUTHORIZATION PLAN FOR ALTERNATE DOCUMENTATION OPTION FOR FUELS BLENDING & RECYCLING OF

ANTIFREEZE, USED OIL, BATTERIES, & LAMPS

2.1.5 RESERVED

2.1.6 EMPTY CONTAINERS

2.1.7 DISPOSAL FOR HIGH LEVEL MERCURY

2.2 DISPOSAL OF PCB, PCB-RELATED WASTE

2.2.1 NON-INCINERATION OF PHNSY PCB WASTE

2.3 COMPRESSED GAS CYLINDERS AND CARTRIDGES

2.3.1 EVALUATION/IDENTIFICATION OF CYLINDERS

2.3.2 ANALYSIS TO IDENTIFY CYLINDER CONTENTS

2.3.3 RECONTAINERIZATION/REPLACEMENT OF VALVES

2.4 RECYCLING

2.4.1 RECYCLE/RECOVERY/RE-USE/RECLAIM

2.4.2 COMMODITY SPECIFIC RECYCLING REQUIREMENTS

2.5 DEMILITARIZATION

2.5.1 DEMILITARIZATION OF SUBMARINE TILES

2.5.2 DEMILITARIZATION OF CDE KITS

3. SPECIAL SERVICES

3.1 RESERVED

3.2 TANK & WASH RACK CLEANING

3.3 PERFORM ANALYSIS

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3.4 PREPARE WASTE PROFILE SHEET

3.5 IDENTIFY UNKNOWN WASTE STREAMS & PREPARE WASTE PROFILE SHEETS

3.6 PROVIDE ROLLOFF AND STORAGE CONTAINERS & RENTAL CHARGES

3.7 LAB PACKING SERVICES

3.8 MANAGEMENT SERVICES

3.9 RESERVED

3.10 MIXED PHARMACEUTICAL WASTE WITH MANDATORY INCINERATION

3.11 INTER-ISLAND MOBILIZATION/TRANSPORTATION

3.12 TRANSPORTATION SURCHARGE FOR INCOMPATIBLE WASTES

3.13 PROVIDING/RENTING AND MOVEMENT OF ROLL-OFF AND VACUUM TANKS (PHNSY & IMF ONLY)

3.14 BLAST GRIT

3.15 GRAY WATER

4. RESERVED

5. USE OF FACILITIES AND TRANSPORTERS

5.1 QUALIFIED FACILITIES

5.2 QUALIFIED TRANSPORTERS

5.3 ADDITIONAL TSDFS AND TRANSPORTERS

6. ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 REPORTING REQUIREMENTS

6.2.2 CONTRACTOR ACCESS TO DLA DISPOSITION SERVICES DISTRIBUTION STANDARD SYSTEM/ULTIMATE DISPOSAL (DSS/UD), PHASE II ONLY

6.3 PACKING, MARKING AND LABELING

6.4 PLACES OF GOVERNMENT INSPECTION

6.5 CONTRACTOR REPRESENTATIVE

6.5.1 RESPONSIBLE INDIVIDUAL

6.6 INCIDENTAL FEES

6.7 CONTRACTOR MANPOWER REPORTING REQUIREMENTS

7. PERIOD OF PERFORMANCE- INCLUDING DISPOSAL AND REMOVAL

8. DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE, INVOICING AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

8.1.1 ACCEPTANCE AND INVOICING

8.2 POST-PAYMENT TRACKING

8.3 REMEDIES FOR NON-COMPLIANCE

0. PERFORMANCE WORK STATEMENT

The Government agrees that all items placed on a Task Order (TO) on this contract will be accompanied by documentation and markings that comply with all applicable local, state, and federal laws and regulations relating to the generation and storage of waste.

The Contractor agrees to provide all services necessary for the packaging, transportation, final treatment, disposal, and/or recycling of the items listed in the schedule in accordance with (IAW) all local, state, and federal laws and regulations, and the terms and conditions of this contract. These services shall include all necessary personnel, including applicable Subcontracts, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract. All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal as identified via the ordered Contract Line Item Number (CLIN).

The Contractor must also comply with all OSHA and U.S. Department of Defense safety regulations and procedures to include those of local Hawaii commands, bases and / or facilities.

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Definitions of terms are provided in Attachment 2 and explanations of acronyms are provided in Attachment 3.

1. REMOVAL

The requirements for removal of wastes under this contract are divided into three main phases: Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their Subcontractors must perform at all times in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and Subcontractors involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures, and spills. Handling equipment and Personal Protective Equipment (PPE) shall be provided by the Contractor, unless otherwise stated, and must be appropriate to ensure safe handling of the hazardous waste. While operating on a Department of Defense (DoD) facility, the Contractor may be required to use forklifts. Contractor-operated forklifts must meet specifications listed in the applicable permit. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

The Contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, notifications, waste profiles, or reports, which result from a Contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation listed in this contract and completing the Notification of Regulated Waste Activity form for the Generator(s) of hazardous waste to sign and file with the applicable state regulators for waste disposal. This includes signing (on behalf of the Government) waste profiles requested by Treatment, Storage, and Disposal Facilities (TSDF). All Contractor-signed waste profile sheets shall be written for the actual waste stream using the Generator’s profile for backup documentation. All Generator forms or other means of notification including correspondence with federal or state agencies on behalf of a Generator must be coordinated with and concurred with by the affected Generator prior to submission to any federal or state agency.

The Contractor may be required to attend special training, seminars, instruction, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, and/or forklift training.

The Contractor shall use only the facilities and transporters from the DLA Disposition Services Qualified Facilities List (QFL) and Qualified Transporters List (QTL), see Section 5.

The Government envisions that all of the hazardous property issued on task orders on this contract will be recycled or disposed in the United States. Any shipments outside of the United States must comply with all international agreements (including the Basel Agreement) and all applicable foreign and domestic laws. If the Contractor will be exporting directly from the DoD activity, the Contractor is required to provide a current copy of the Acknowledgement(s) of Consent to the Contracting Officer's Representative (COR) with the shipping documentation requirements IAW Section 1.1.2.

The Contractor may not ship waste outside of the United States to circumvent Environmental Protection Agency (EPA) Land Disposal Restrictions (LDR) unless domestic treatment capability does not exist or domestic facilities are unable to meet EPA LDR requirements within the United States (e.g., Lithium batteries). High level mercury (>260 mg/kg) will not be exported outside the United States.

Within 14 calendar days of Award, the Contractor shall provide DLA Disposition Services with a list referencing all intended interim and final disposal/recycle facilities by EPA ID number (where applicable) for every base CLIN listed in the Bid Schedule of this contract, see Facility-CLIN Assignment Sheet. The purpose for this is to allow the Government to assign in DSS those facilities that will or might receive those CLINs

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for treatment, storage, and disposal. If this is not done, Task Orders (TO) cannot be processed in DSS.

NOTES:

The Contractor may be required to attend special training, seminars, instruction and classes to perform work or gain access to the installation provided by the Government. Examples: Pass and ID requirements, antiterrorist training, fork lift training.

The Shipyard Controlled Industrial Area (CIA) at Pearl Harbor requires all individuals entering to obtain a security badge. The Contractor shall be responsible to ensure that all applications are completed and personnel are badged for entry into the CIA or other restricted access points. PHNSY and IMF will assist in providing the Point of Contact to accomplish this requirement.

Contractor personnel are required to comply with U.S. Department of Defense (DoD) and local command restrictions on the use of Personal Electronic Devices (PEDs) while on military property.

See Attachment 5, Security Requirements for PHNSY & IMF.

1.1.2 SHIPPING/DISPOSAL DOCUMENTATION

All references to manifests in this provision refer to the appropriate shipping papers. The Contractor shall obtain and prepare all manifests, Hazardous Waste Profile Sheets, Land Disposal Notifications (LDR), Dangerous Goods Declarations and any other shipping documents needed for acceptance of waste into a Qualified Treatment, Storage, Disposal Facility (TSDF). Prior to removal from a site identified as a pickup point in this contract, completed copies of all manifests and LDR notifications shall be furnished to the Disposition Services Field Activity coordinating the waste disposal. All documentation shall be clearly marked with the name of the servicing Disposition Services Field Activity in addition to the Generator, contract, and TO number, as applicable. Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

The Contractor shall provide the COR or the Contracting Officer Technical Representative (COTR) with a copy of the completed form(s) for review by the appropriate Government official at least five (5) business days prior to removal. Notifications for expedited orders shall be performed IAW timeframes as listed in Section

1.2.13. Should the Contractor feel that the Government-provided proper shipping name is not correct, the Contractor must provide proper justification for the change.

Mock EPA ID numbers created by DLA Disposition Services for use at non-RCRA TSDFs must be entered on all applicable shipping documentation such as non-hazardous waste manifests and bills of lading (BOL). The same mock EPA ID number must be used on DLA Disposition Services Form 2505, Manifest Tracking Log (See Attachment 6).

The number format for the Bill of Lading shall be as follows: Site ID (JSSA) + BOL# + zeros filling the 12-character requirement. Example: JSSA88888000. The EPA ID format for Conditionally Exempt Small Quantity Generators (CESQG) shall be as follows: State Abbreviation + Site DODAAC + “SMAL”. Example: HIW68MD9SMAL

The Contractor shall perform all dry weight computations for hazardous wastes and shall provide all such computations to the COR for recordkeeping purposes. This computation shall be furnished along with the copy of the Generator manifest.

1.1.3 NOTIFICATIONS

Except as may otherwise be specified herein, the Contractor shall notify the COR for each location, at least five (5) business days BEFORE attempting site visits, analyses, or pickups (See Attachment 7 – Primary Pickup Locations).

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(1) In addition to the notification above for pickups, the Contractor shall provide the name of the driver, the driver’s Commercial Driver License (CDL) number and its expiration date, to the COR or other Government representative at least 24 hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is moot for the remainder of the contract unless otherwise modified.

(2) If a driver, other than the one specified 24 hours in advance for the specific TO; or, one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the COR or other designated Government representative will verify the personnel switch with the Contractor before the pickup commences. This may require a written notice or fax from the Contractor.

NOTE: Rapid Gate may be mandatory for access to some DoD facilities, see 1.1.7. Where Rapid Gate is deployed.

For T.O.s containing Expedited Removals, Services or Performance CLINs, the Contractor shall notify the COR or other Government representative for each location, in the following timeframes BEFORE attempting site visits, analysis, or pickups:

(1) 10-15 day expedites – at least three (3) calendar days

(2) 5-9 day expedites – at least two (2) calendar days

(3) 4 days or less expedites – at least one (1) calendar day

In addition, the contractor is still required to provide the information identified above at least 24-hours prior to removal. If applicable, any removals ordered under a 24-hour or one business day expedited CLIN requires the contractor to provide the information identified above at least 4 hours prior to pick-ups if the contractor elects to provide the identity of the driver for each specific T.O. If the contractor elects to provide the list of approved, multiple drivers designated for use under this contract, this expedited notification is not required. All other terms and conditions stated elsewhere within this paragraph apply to any of the aforementioned Expedited Removals, Services or Performance CLINs.

1.1.4 TRAILER SECURITY, PADLOCKS

All Contractor trailers and tankers capable of being padlocked must be padlocked upon arrival at the pickup location and during non-operational periods or when unattended. Failure to meet this requirement could result in the Government’s halting of the pickup. All trailers and tankers capable of being padlocked must also be padlocked again prior to departure of the pickup location(s). The driver shall provide the padlock and lock the trailer or tanker without assistance from the COR or other Government representative.

The COR or other Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in additional specific sections in this contract and refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the Government.

1.1.5 HOURS OF OPERATION

The Contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided during normal hours of operations for the installation. The normal hours of operations for installations on this contract are available upon request from the COR. For PHNSY, normal operations are 7:00am to 2:00pm.

1.1.6 PUBLIC AFFAIRS COORDINATION

The Contractor shall refer all inquiries concerning this contract to the Contracting Officer (CO). Under no circumstances shall any statement be released to the news media directly by the Contractor or any agents of the Contractor.

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1.1.7 RAPID GATE SECURITY

All Navy and Marine Corps installations require Navy Commercial Access Control System (NCAC) badges to gain access. Rapid Gate requires a security background check for Contractors and Contractor employees and once approved, the individual has access to that installation for the length of the contract. Contractors and Contractor personnel must be enrolled in NCAC in order to access installations. There is a “per person/per location” fee. It takes approximately one month for initial company background investigations to be completed and enrollments to be processed. Any Rapid Gate Security fees shall be included in the pricing for this contract. Costs of enrolling in the program are outlined below.

a. Company Enrollment for one year is $199 for a single installation (base) OR $249 for two or more installations.

b. Employee Enrollment for one year is $159 for a single installation OR $199 for two or more installations.

c. There is a 90-day subscription option for $59. This is for one employee for a single installation. Each additional installation is an additional $59.

d. Additional information can be found at: http://www.rapidgate.com/index.php.

NOTE: Prices may be subject to change.

1.1.8 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

The DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DoD, and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services Mission. The DLA Disposition Services EMS program is explained in DLA Disposition Services Manual 6050.02, Environmental Management System. An electronic version of the manual may be provided to the Contractor upon request by DLA Disposition Services.

Site supplements to the DLA Disposition Services manual 6050.02 describe information required by EMS at a local level such as local, state, and host environmental regulations as well as local emergency procedures and operating systems unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DoD/DLA host facility EMS program. Copies of site supplements may be obtained from the EMR appointed at each site with an EMS.

Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation.

Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services EMR and Host facility EMR for specific guidance concerning an individual facilities' EMS program.

The Disposition Services EMR maintains a list of sites that have a site EMS. Contractors may request a copy of the list from the DLA Disposition Services EMR through the CO.

1.1.9 STATE REGULATORY REQUIREMENTS

Within the first 30 days of award, the Contractor shall provide one initial training to the CORs and Generators that cover State Regulatory requirements for HW shipped to the CONUS State of Entry (SOE) and any

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special requirements for transitory states to the initial TSDF. The Contractor shall educate attendees on the following topics: Any specific requirements for packaging, marking, labeling, manifesting, HW regulatory limits that are more stringent than Federal RCRA/DOT standards and any other topics applicable to the management/transportation of HW which are unique to the SOE and transitory states to the initial TSDF.

Additionally, anytime there are changes or updates to state requirements, notification of changes shall be given to the CORs and Generators within 30 days of the effective date of change. Training shall be held at DLA Disposition Services, Pearl Harbor, Bldg. 490.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

The Contractor is solely responsible for cleanup and proper disposal of any and all spills or leaks during the performance of this contract that occur as a result of, or are attributed to, the actions of its agents, employees, or Subcontractors to the satisfaction of the Government and at no cost to the Government.

The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR (if not already present) and the CO immediately upon discovery. A written follow-up report shall be submitted to the CO not later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of material spilled (including identity, quantity, manifest number, etc.).

(2) Whether quantity spilled is EPA/state reportable, and if so, whether it was reported.

(3) Exact time and location of spill, including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with anyone other than the CO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

(7) Total amount of clean-up material generated by weight and number of containers.

(8) A copy of any manifest(s) used for the clean-up material. Manifest(s) must be provided within ten

(10) calendar days from the time of shipment to TSDF. The contractor will use the generator’s EPA ID number and sign the manifest on behalf of the generator only if the spill occurred on the generator’s site.

(9) A copy of the manifest(s) signed by the TSDF within thirty (30) days after acceptance and the accompanying Certificate of Disposal / Destruction within 30 days after issuance.

(10) A copy of any other special reports that are generated by the clean-up crew.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated according to the current EPA Hazardous Waste Compatibility Chart, and kept physically separate from any containers not associated with this contract until the initial TSDF is reached. The items must be so marked, that they are readily linked to this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS (CLINS 6311 – 6316)

The Government does not warrant that the drums or containers are suitable for transportation in accordance with DOT regulations for removal from the pickup site. If items are not packaged IAW DOT standards, the Contractor will repackage as appropriate using the above packaging CLINs (6311-6316). All labor as well as any securing, cushioning, and/or absorbent materials is included in the unit price of the packaging without additional charges. The contractor shall prepare a tally sheet listing each type of package by CLIN and

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quantity used that will be dated and signed by the Contractor, Generator and COR the day packing is complete.

When containers are required by the Government, a separate T.O. for containers only will be ordered using estimated quantities for each type of container anticipated. This T.O. is not subject to minimum quantity orders identified elsewhere in this contract. The T.O. may remain open for a period of time not to exceed 90 days and may be modified or closed when quantity estimates are reached. The certified tally sheets will be utilized to finalize the actual T.O. quantities for packaging provided. Note: While the Government anticipates packaging requirements for T.O.’s issued, the Government is forecasting an estimate of packaging needed and does not warrant that all CLINs and quantities issued on the T.O. will be required. All property packaged by the Contractor shall be weighed using either Government provided scales or Contractor provided scales. All packages weights must be accurately reflected on the HW Shipping Manifest.

Where items are presented to the contractor in drums or containers that are suitable for transportation in accordance with DOT regulations for removal from the pickup site and the contractor elects to repackage the items for their own convenience, this will be at no additional cost to the Government and no packaging CLINs will be ordered/utilized.

When overpacking of containers is required, the Contractor will use appropriate equipment to place the container into the outside/overpack container. The inner container shall be kept in an upright position.

Overpack containers used for liquids will be marked with directional arrows indicating the upright position of the inner container. If any overpacking, labeling, or grouping of containers is performed by the Contractor, the Contractor must document the outside container(s) with the Turn-In document number and any applicable generator container identification numbers. Note that labpacking services ordered to facilitate turn in to the DLA Disposition Services will be ordered under the appropriate labpacking CLIN, and packaging containers for small containers are included in the small container CLINs.

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

The Government shall not furnish any equipment or personnel to assist in the performance of this contract.

Any such offers of assistance are unauthorized, and the Contractor shall not accept any such offers. The only exception is the use of Government-owned loading equipment (Section 1.2.6), and Government-owned scales (Section 1.2.7), and where applicable, management services.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITIES

Treatment of hazardous waste (including solidification) on Government facilities is not permitted. Treatment is defined as any process which meets the definition of treatment as identified in 40 CFR 260.10 and/or the facility Permit.

The Contractor shall not drain and/or flush PCB items at Government facilities. Draining will be allowed only to prevent leaking and to meet DoT regulations.

Treatment, disposal, or release of gases, other than inert gases, to the atmosphere on Government premises is not permitted by this contract. The Contractor may perform gas extraction for other than inert gas cylinders at the pickup location using a self-contained apparatus. This apparatus shall emit no gas into the atmosphere, and purge the entire cylinder contents into a closed receiver for transport to a recycling or disposal site.

1.2.6 LOADING

The Contractor is responsible for loading, including furnishing all the equipment necessary for loading. The Government will not load at any location on any day in which the facility is closed unless otherwise specified. Where it is provided that the Government will load, the Government will make the initial placement of the item on conveyance(s) furnished by the Contractor and the initial placement on the Contractor's conveyance shall be as determined by the Government. Unless otherwise provided in this contract, the Government will not block, chock, brace, lash, band, or in any other manner, secure the cargo on such conveyance(s) furnished by the Contractor.

Bulk Loading*

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There are two instances of loading bulk solids - Same Day loading where the appropriate bulk CLIN is ordered, the material is loaded the same day. The bulk CLIN should include the price of container/rolloff. The second instance is where it is known that the container will be loaded at a different time and the container/rolloff and bulk CLIN will be ordered at the same time.

Loading of bulk solids and pumping of bulk liquids may take up to one full work day under certain circumstances and the Government will not allow additional compensation for these tasks unless they exceed one complete 8-hour workday. The Contractor is cautioned that all tank cleaning CLINs will include the team leader, technician(s), and mobilization of all equipment used to perform these services. The Contractor should bid accordingly.

1.2.7 WEIGHING OF ITEMS

Government scales will be used when available, operable, and authorized by the Government. The Contractor shall be responsible for determining the availability of Government scales. All scales used for purposes of this contract shall be calibrated IAW applicable regulations. The Government shall ensure that Government scales are operable and accurate through certification or demonstration. The Contractor shall ensure that non-Government scales are operable and accurate through certification or demonstration.

At the Government's option, the use of Government scales will be allowed at the following sites:

SITE EQUIPMENT AVAILABLE

Pearl Harbor Bldg. 1656 (DLA Disp. Svcs.) 100,000 lbs Truck Scale Schofield Barracks, Bldg. 6040 2,000 lbs Platform Scale M.C.B. Hawaii, Bldg. 6104 99,000 lbs Division Platform M.C.B. Hawaii, Bldg. 6408 3,000 lbs Mettler Toledo Wheeler AAF, Bldg. 1087B at TAP SB 2,500 lbs Platform Scale Wheeler AAF, Bldg. 405 at TAP FS 2,500 lbs Platform Scale Tripler AMC, Bldg. 143 5,000 lbs Platform Scale Pearl Harbor PWC, Bldg. 229 5,000 lbs Platform Scale PHNSY & IMF, Bldg. 1663 5,000 lbs Platform Scale Hickam AFB, Bldg. 1070 5,000 lbs Platform Scale Pohakuloa Training Area, Bldg. 350 5,000 lbs Platform Scale

The use of commercial scales is not authorized for non-bulk items.

Before loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or rolloff/vacuum box, as applicable, to establish the empty (tare) weight of the rolloff box, dump truck, tanker truck, etc.

This weight will be documented on a certified weight ticket and provided to the COR. After loading, the Contractor is required to weigh the waste hauling vehicle, trailer, and/or rolloff/vacuum box, as applicable, to establish the loaded (gross) weight of the conveyance. This weight will be documented on a certified weight ticket and provided to the COR. The actual (net) weight of the waste shall then be calculated by subtracting the tare weight from the gross weight. When onsite Government scales are available, weights must be agreed upon by both the Contractor and the Government before removal. When offsite commercial scales must be used, a certified weight ticket will be provided to the COR and shall be the basis for payment to the Contractor.

1.2.8 DEFINITIONS, BULK AND CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

The term bulk waste refers to waste that is typically removed via rolloff boxes, vacuum or sludge boxes, dump trucks, tank trucks, vacuum trucks, pump trucks, and trucks with vacuum-loaded or pump-loaded tanker trailers.

Bulk waste does not refer to containerized wastes including waste contained in drums, lamp boxes, cylinders, or palletized waste.

For contract purposes, debris CLINs are any bulk wastes weighing less than six hundred (600) pounds per cubic yard and will be suffixed with DB. Due to the difficulty involved in estimating the weight of bulk items, if

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the wrong CLIN is ordered on the Task Order the COR shall contact the Contracting Officer for a CLIN change prior to removal. Calculations of the weight per cubic yard will be arrived at using the requirements per section 1.2.7 or by using the following formula: Net weight of waste divided by Total Cubic Yards of Container.

Net Weight of Waste (Total weight minus container weight) Size of Container in Cubic Yards

Bulk items not meeting the definition of debris above shall be ordered under the standard (non-suffixed) bulk solid CLINs.

The terms solid and solids used in this document and the Bid Schedule refers to solid material which is largely free of free liquids, e.g., soil, silt, sand, gravel, filtercake, powder, granules, crystals, fines, and artifacts that do not meet the definition of debris as defined in 40 CFR 268.2(g).

The terms liquid and liquids used in this document and the Bid Schedule refers to liquid material which is pumpable by conventional pumping devices designed to pump low-viscosity liquids and largely free of suspended or settled (vs. dissolved) solids. The terms sludge and sludges used in this document and the Bid Schedule refers to material that is either (a) a multiphasic material with some combination of a liquid phase and a solid phase as defined above, (b) a slurry or mud-like material, such as liquid-saturated soil or tank bottoms, whereby solids are largely or completely suspended in liquid and typically flows under gravity, and may or may not be conveyable by high capacity pumping or vacuuming devices designed to move heavy material, or

(c) a highly viscous liquid not pumpable by conventional pumping devices designed to pump low-viscosity liquids. For contract purposes, sludges shall be assigned the appropriate ‘containerized liquids/multi-phase’ disposal CLIN.

Prior to removal, the volume shall be determined and agreed upon by both the Government representative and the Contractor.

Bulk waste liquids, including waste in intermediate bulk containers (IBCs) will be pumpable by conventional pumps typically used on tank trucks and trailers, even if loaded by vacuum truck or trailer.

1.2.8.2 CONTAINERIZED WASTE

The term containerized waste refers to waste that is typically transported by a box truck or semi-truck and trailer or van, including waste contained in drums, cubic yard boxes, military tri-wall boxes, cubic yard bags or super sacks, lamp boxes, cylinders, palletized waste.

Containers shall be counted, weighed, and documented against the Task Order (T.O.) by the Contractor prior to removal. The Contractor may accept the Government weight as listed on the T.O. If the contractor elects not to accept the Government weight, the contractor shall weigh all property before removal. The weight, as witnessed by the Government representative and agreed upon by both the Contractor and the Government representative at the time of removal, will be the basis for payment to the Contractor. Unsubstantiated charges for subsequent increases in weight, after removal from Government custody, will be the responsibility of the Contractor.

Containers shall be weighed, and documented by the Contractor prior to removal. The Contractor shall provide portable scales, if necessary, which may be mounted to the truck or trailer, for weighing of items, and must first demonstrate reasonable weight accuracy to the Government representative. The use of commercial scales is not authorized for containerized items. Only materials being removed by the Contractor will be weighed, including the containers, pallets, and dunnage.

Packaging of Non-hazardous (non-RCRA/non-DOT) with hazardous (RCRA/DOT) items is not permitted.

1.2.8.3 SMALL CONTAINERS AND CONTENTS

Services for the removal, transportation, storage, and disposal of small container(s) of RCRA/State regulated

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hazardous or non-hazardous property will be ordered using CLINs with a “1” in the fourth position, e.g., 9101, 9401. Unless specifically excluded below, small containers are any receptacle containing hazardous or non-hazardous property that has a capacity of less than five (5) gallons.

Small containers are not:

(1) Individual sealed articles that are formed to a specific shape or design during manufacture that have an end-use or function dependent in whole or in part upon the shape or design during use. (Examples of such items include, but are not limited to, fuel filters, oil filters, gas mask canisters, chemical defense equipment kits, and factory sealed containers that contain a small container (e.g., epoxy paint).

(2) RCRA empty containers of any size (which may or may not be crushed to reduce their volume). Examples of such items are empty oil cans, paint cans, etc.

In those instances, where containers of hazardous property are placed into a larger outer container, including loose packs, and the interior packaging is either all small containers as defined above, or a mix of different sizes, some being small containers as defined above, then the entire item (interior packaging and its outer container) shall be assigned to the appropriate small container CLIN.

The Contractor shall accept the Government's CLIN assignment as a non-small container item unless the Contractor demonstrates to the COR prior to removal from the Government facility that the item(s) does meet the definition of a small container.

If the Contractor discovers a small container(s) packaged with other items not classified as small containers, the Government reserves the right to:

(1) Assign all the property, including the larger outer container, under the appropriate small container CLIN; or,

(2) Remove the small containers of hazardous property from the larger outer container, delete the small container items’ weight from the task order, and reduce the containerized CLINs weight appropriately; or,

(3) Remove the small containers of hazardous property from the larger outer container, reCLIN the small container items separately as small containers on the same task order, and reduce the containerized CLINs weight appropriately.

If the Contractor elects to package EPA/DOT compatible items in the same container in order to facilitate recycling/disposal, then the Contractor must provide an all-inclusive packing list showing each item and its respective quantity. This list shall be placed outside the outermost container. A copy of the packing list must be attached to the manifest. Contractor furnished overpack containers and packing materials will not be included in the total weight calculations for payment purposes.

Packaging of Non-hazardous (Non-RCRA/non-DOT) with hazardous (RCRA/DOT) items is not permitted.

1.2.9 BULK LIQUID PUMPING

When a bulk, pumpable liquid disposal CLIN is ordered, it may be necessary for the Contractor to pump/vacuum waste from tanks, drums (as identified in the bid schedule), IBCs, wash racks, catch basins, or clarifiers (Oil/Water Separators) and properly dispose of the waste. The Contractor is responsible to furnish all equipment and personnel needed to complete this task, including but not limited to, a collection vehicle equipped with pump/vacuum, hoses, fittings, etc. Pumps/vacuums and hoses shall have a capacity and chemical resistance to safely handle the types of waste to be collected, and remove all pumpable liquids from tanks that can be removed without agitation or introduction of other materials to the tank.

At PHNSY & IMF, when non-RCRA bulk liquid CLINs are ordered, a minimum of 900 gallons of liquid will be available for pumping from not more than 4 totes or tanks within the PHNSY & IMF complex.

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When CLIN 9906BC is ordered, the contractor will be required to remove the bulk container and contents and properly dispose of both. Bulk containers associated with 9906BC will not be larger than 275 gallons.

Removal and disposal service is required for 1 or more totes when 9906BC is ordered.

The actual weight of the material picked up must be identified on the manifest. Bulk liquid removal may be ordered from any location in or around pickup points, in addition to the known sites identified below or Attachment 8 – Oil/Water Separator Tank Cleaning Locations:

SITE/BLDG TYPE

MCBH, Bldgs. 98, 132, 322, 373, 1284, 1304, OWS 1619, 1631, 3015, 3017, 3097, 4079, 5009, 6001, 6028, 6030, 6098, 6105, 6183

MCBH, Hangars 103, 104, 105 OWS

1.2.10 RESERVED

1.2.11 BULKING & CONSOLIDATION

Bulking shall be defined as the act of stinging, vacuuming, and/or pumping, as permitted by regulation, from an otherwise removable container(s) into a vacuum truck or tanker. This act may be performed at the discretion of the Contractor, at no additional cost to the Generator only at the following locations:

Hawaii Army National Guard (HIARNG) PHNSY & IMF – except PCBs Hickam AFB

Consolidation is defined as any method that involves pouring, siphoning, pumping, draining, or packaging like wastes (liquids, multiphase, or solids) from one container to another. Wastes may be consolidated only at the following locations:

NAVFAC CSF Bldg. 1526, JBPHH Hawaii Army National Guard (HIARNG) Naval Air Station Barber’s Point (NAS BP) PHNSY and IMF – except PCBs 25th Infantry Division DPW, Schofield Barracks Hickam, JBPHH

Bulking and consolidation will be allowed only if the Contractor has a spill contingency plan and performs operations in a safe manner. The Government retains the right to stop operations if environmental or safety concerns arise.

1.2.12 LIGHT BULK SHIPMENTS (DEBRIS) – CLIN 9407DB, 9907DB

The Government anticipates shipping bulk items of various sizes and densities, both RCRA and non-RCRA. This may include, but is not limited to construction and demolition materials, rags, paper, plastic, etc. For contract purposes, debris CLINs are any bulk wastes, as defined in 49 CFR 171.8, weighing less than three hundred (300) pounds per cubic yard and will be suffixed with DB.

Due to the difficulty involved in estimating the weight of bulk items, if the wrong CLIN is ordered on the Task Order, the COR shall contact the Contracting Officer for a CLIN change prior to removal.

Light Bulk Shipments will be weighed by one of the following methods:

1. Actual weight using Government scales.

2. Actual weight using commercial scales.

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The method used will be whichever is most accurate and agreed upon by the Contractor and Government representative. The vehicle will be weighed before and after loading to determine the net weight of the material. When Government scales are not available, the contractor will arrange for and incur all expenses of weighing property at the nearest certified public scale.

Bulk items not meeting the definition of debris above shall…