RFP_SP453016R0001_pgs_1_to_99.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

` 16-PR-23 99

SP4530-16-R-0001

Nolan Horimoto Ph: (808) 473-1476

SP4530

SEE SCHEDULE

04/04/2016

05/06/2016 1:00 p.m. HST

DLA DISPOSITION SERVICES - PACIFIC

DLA DISP SVCS J762 SUITE 316

1025 QUINCY AVENUE

JOINT BASE PEARL HARBOR-HICKAM, HI 96860-4512

USA

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SP4530-16-R-0001

NOTES TO OFFERORS

The purpose of this solicitation is to award up to two (2) contracts for management services at DLA Disposition Services at Iwakuni, Misawa, Sagami and Okinawa, Japan to include collecting, transporting, recycling, disposing, demilitarizing and de-manufacturing of scrap and recyclable material in an environmentally responsible and compliant manner. The awarded contracts will be Indefinite Delivery/Indefinite Quantity (IDIQ), Firm, Fixed-Price (FFP), performance-based, commercial service contracts. The contracts will include an 18-month base period and two 18-month option periods. The base period is estimated to begin on/about 16 September 2016.

This Request for Proposal (RFP) consists of two (2) price schedules. Schedule 1 consists of Schedule 1a for Iwakuni, Schedule 1b for Misawa and Schedule 1c for Sagami. Schedule 2 includes Okinawa only.

See Attachment 1 for Schedule of Prices 1 and 2. Offerors proposing on Schedule 1 must submit prices for Schedules 1a, 1b and 1c. Offerors may elect to propose on Schedule 1 only, Schedule 2 only or both Schedules 1 and 2. Offerors must propose a price for every line item in the Schedule they propose on.

Offerors must furnish a price in the Japanese local currency (yen) for each of the line items in all three

(3) periods. Proposals received in currency other than Japanese yen will be considered non-conforming and unacceptable to the solicitation. There is a possibility of awarding two (2) contracts consisting of one price schedule each or one (1) contract consisting of both price schedules. The award(s) shall be made to the responsible offeror(s) whose proposal conforms to the solicitation and demonstrates the best value to the Government in terms of past performance and price.

Offerors are advised of the following:

1. There is a new CLIN (P7100J) for Defense Base Act (DBA) insurance coverage. See Section 30.0 in the Performance Work Statement.

2. There is a new invoice submittal procedure using the Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) web-based system. See Addendum to FAR 52.212-4(g).

3. The Contracting Officer may utilize on-line reverse auctioning as a means of conducting price discussions under this solicitation. See DLAD 52.215 -- 9023 REVERSE AUCTION (Oct 2013).

4. FCS Tengan Anchorage has three (3) CLINs that may require heavy lift equipment to further break down an item into its basic material content and to transport. Offerors shall take this into consideration when preparing their proposal and include any additional costs in their proposed unit prices. CLINs include 0003EA/1003EA/2003EA, 0032EA/1032EA/2032EA and 0036EA/1036EA/2036EA. See PWS Section 2.3.

5. Read carefully the Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (Apr 2014) for proposal format and content requirements. Proposals for this solicitation shall be submitted via email. The email address for receipt of offers is DRMSHazardousContractsHawaii@dla.mil. The due date for receipt of proposals is 6 May 2016 at 1:00 p.m. Hawaii Standard Time (HST). Offerors are highly encouraged to transmit their proposal via email early. Proposals received after 1:00 p.m. at the Government office designated in the solicitation are considered “late.” Offerors are encouraged to mailto:DRMSHazardousContractsHawaii@dla.mil contact the Contracting Office to verify receipt of their proposal well before the time due for proposals, in order to allow time for alternate means of transmission, if needed.

6. Read carefully the Addendum to FAR 52.212-2 Evaluation – Commercial Items (Jan 1999) for information on evaluation factors and their significance, and for information on past performance information and transportation and disposal documentation required. The “Best Value” source selection method will be used to award the contracts. Offerors are responsible for asking their references to complete the Past Performance Questionnaire and for ensuring that the completed questionnaire(s) is/are submitted to DLA Disposition Services via email at DRMSHazardousContractsHawaii@dla.mil by the evaluator and not the offeror, by the solicitation closing date. Offerors are also responsible to submit the required transportation and disposal documentation with their proposal to DLA Disposition Services via email at DRMSHazardousContractsHawaii@dla.mil.

7. A pre-proposal conference will not be conducted; however, site visits will be held at each of the four

(4) DLA Disposition Services sites. Prospective offerors are encouraged to attend one or more of the site visits. See FAR 52.237-01 SITE VISIT (APR 1984) and DLAD 52.237-9003 SITE VISIT

COORDINATOR (APR 2008).

8. Offerors have the opportunity to ask any question they may have about the solicitation. Offerors must submit all questions regarding this solicitation via email to the Primary P.O.C. at nolan.horimoto@dla.mil or the Alternate P.O.C. at curtis.chang@dla.mil. Questions must be submitted no later than 20 April 2016 at 1:00 p.m. HST, so that corresponding Government answers can be issued via solicitation amendment before closing. The government is not obligated to answer questions submitted after this common cut-off date.

9. The awarded contracts will allow the Contracting Officer to take monetary deductions and/or annotate negative evaluation comments on the Contractor’s Performance Assessment Report (CPAR) when an Acceptable Performance Level (APL) is not met. See Section 27.7.

10. This solicitation does not commit the government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any revision(s) the Contracting Officer may request for the purpose of clarification of the offer. See Addendum to FAR

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (APR 2014).

mailto:DRMSHazardousContractsHawaii@dla.mil mailto:nolan.horimoto@dla.mil mailto:curtis.chang@dla.mil

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

1.1 GENERAL

1.2 STATEMENT OF SERVICES

1.3 CONTRACT INFORMATION

1.4 PRICE SCHEDULE FORMAT AND COMPENSATION OF SERVICES

1.5 CONTRACTOR RESPONSIBILITIES

1.6 LICENSES AND/OR PERMITS

1.7 SPECIAL REQUIREMENTS

1.8 REPORTS

1.8.1 REQUIRED INFORMATION

2.0 MANAGEMENT OF COLLECTION POINTS

2.1 REMOVAL OF CURRENT INVENTORIES

2.2 DESIGN / ORGANIZE/SET UP

2.3 FORWARD COLLECTION SITES

3.0 CONTAINER MANAGEMENT

3.1 DROP OFF, PICKUP, AND LOADING

3.2 WEIGHING

3.3 REMOVAL

3.4 TRANSPORTATION

3.5 SPILL RESPONSIBILITIES

3.5.1 SPILL REPORTING REQUIREMENTS

3.5.2 SPILL REPORT

4.0 RECYCLING AND DISPOSAL

4.1 RECYCLING

4.2 DISPOSAL

5.0 COMPLIANCE WITH LAWS

5.1 COMPLIANCE TERMS AND CONDITIONS

6.0 CUSTOMS

6.1 CUSTOMS DUTY TAX AND CLEARANCES

7.0 DEMILITARIZATION (DEMIL) / MUTILATION (MUT) / DEMANUFACTURING

(DEMAN)

7.1 CLINs 0043_B, 1043_B, 2043_B AND 0044_D, 1044_D, 2044_D

7.2 OFF SITE DEMIL / MUT / DEMAN PLANS

7.2.1 WEIGHING OF DEMIL / MUT / DEMAN REQUIRED ITEMS

7.3 TRANSPORTATION OF DEMIL / MUT / DEMAN REQUIRED PROPERTY

8.0 REQUIRED REPORTS

8.1 ACCOUNTING

8.2 COLLECTION REPORTS

8.2.1 MONTHLY REPORTS

8.2.2 SEMI-ANNUAL REPORT

8.3 MANIFESTING

8.3.1 MANIFEST TRACKING LOG

8.3.2 HM / HW REPORT

8.4 TRADE SECURITY CONTROL CLEARANCE (TSCC)

8.4.1 DEMIL CODE CHANGE NOTICES

8.5 CONTRACTOR MANPOWER REPORTING

9.0 SAFETY REQUIREMENTS

9.1 SAFETY AND HEALTH PRECAUTIONS

9.2 VOLUNTARY PROTECTION PROGRAM (VPP)

10.0 WEATHER

10.1 ADVERSE WEATHER

11.0 OBLITERATION OF DOD MARKINGS

11.1 REMOVAL OF DoD MARKINGS

12.0 DISPOSAL / RECYCLING OUTSIDE THE COUNTRY OF ORIGIN

12.1 TRANSPORTING SCRAP TO OTHER COUNTRIES

13.0 MISIDENTIFIED ITEMS

13.1 NOTIFICATION REQUIREMENT

14.0 ENVIRONMENTAL CONTROLS

14.1 WASTE REMOVAL

14.2 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

15.0 CONTRACTOR-FURNISHED SUPPLIES, FACILITIES, AND SERVICES

15.1 EQUIPMENT AND MATERIALS

16.0 CONTRACTOR PERSONNEL: CONTRACT MANAGER / ALTERNATE CONTRACT

MANAGER / ON-SITE TECHNICAL REPRESENTATIVE

16.1 CONTRACTOR POINTS OF CONTACT

16.2 CONTRACTOR MANAGERS

16.2.1 APPEARANCE

16.3 ENGLISH REQUIREMENTS

16.4 CONTRACTOR KNOWLEDGE

16.5 RESTRICTIONS

16.6 EMPLOYEE TRAINING

16.7 PASSES FOR ENTRY INTO MILITARY INSTALLATIONS

17.0 PROGRESS MEETINGS

17.1 MEETINGS

18.0 U.S. GOVERNMENT-FURNISHED MATERIAL

18.1 FORMS AND PUBLICATIONS

19.0 U.S. GOVERNMENT-FURNISHED SERVICES AND FACILITIES

19.1 U.S. GOVERNMENT PERSONNEL

19.2 DEMIL CERTIFICATION TRAINING / INSTRUCTIONS

19.3 UTILITIES

19.4 OFFICE SPACE

19.5 INSTALLATION / EMERGENCY POINTS OF CONTACT

20.0 DUAL USE U.S. GOVERNMENT EQUIPMENT

20.1 AVAILABILITY

21.0 SECURITY

21.1 PHYSICAL SECURITY

21.2 KEY CONTROL

21.3 CLASSIFIED / CONFIDENTIAL MATERIAL

21.4 MPPEH

21.5 CLASSIFIED / CONFIDENTIAL REPORT

21.6 RANGE RESIDUE

22.0 POST-AWARD ORIENTATION CONFERENCE

22.1 POST AWARD ORIENTATION CONFERENCE

23.0 PHASE OUT

23.1 SITE VISITS

24.0 REVERSION

24.1 CANCELLATION OF SERVICES

25.0 PUBLIC AFFAIRS COORDINATION

25.1 PUBLIC RELEASE OR DISSEMINATION OF INFORMATION

26.0 UNIFORMS REQUIRING MANDATORY INCINERATION – CLINs 0039KB, 1039KB, 2039KB AND 0039SB, 1039SB, 2039SB

26.1 SPECIAL HANDLING

27.0 DELIVERIES AND PERFORMANCE

27.1 PERIOD OF PERFORMANCE

27.2 PLACE OF PERFORMANCE

27.3 CONTRACT EFFECTIVE PERIOD

27.4 TIME OF PERFORMANCE

27.5 CONTAINER PLACEMENT

27.6 CONTRACTOR NOTICE – LATE DELIVERY AND/OR PERFORMANCE

27.7 ACCEPTABLE PERFORMANCE LEVELS (APLs)

28.0 TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND RECYCLING

FACILITIES (TSDRF)

28.1 TREATMENT, STORAGE, DISPOSAL AND RECYCLING (TSDR) FACILITIES

28.2 TRANSPORTERS MATRIX

28.3 USE OF TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND

RECYCLING (TSDR) FACILITIES

29.0 INDEMNIFICATION

30.0 DEFENSE BASE ACT (DBA) INSURANCE

31.0 LIST OF ATTACHMENTS

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

1.1 General: The contractor shall provide all personnel, equipment, containers, tools, materials, supervision, vehicles and other items or services necessary to perform scrap removal, demilitarization (DEMIL) / mutilation (MUT) and de-manufacturing (DEMAN) operations including disposal and recycling. The contractor shall meet the standards including disposal and recycling as defined in this Performance Work Statement for four (4) DLA Disposition Services sites located at Iwakuni, Misawa, Okinawa and Sagami, Japan. Area of coverage will also include Forward Collection Sites Kawakami, Sasebo, Yokose, Draughon Range, Torii Station, Naha Port, White Beach, and Tengan Anchorage.

See Attachment 1 titled, “Schedule of Prices” for a list of all contract line items.

1.2 Statement of Services:

(a) Background. DLA Disposition Services disposes of foreign excess personal property of the United States Department of Defense (DoD). DLA Disposition Services receives property that is no longer required for use in the DoD and makes a determination whether the property is usable or scrap.

If usable property is not needed for redistribution within the Federal U.S. Government, it may be donated to state and local U.S. Governments, sold to the general public, or processed for reclamation of specific metals and materials required for use by the DoD. Only material that has not been disposed of by these outlets or is determined to be scrap shall be subject to this contract.

(b) Purpose. The purpose of this solicitation is to award a contract for management services to include collecting, transporting, recycling, disposing, demilitarizing and de-manufacturing of scrap and recyclable material in an environmentally responsible and compliant manner. This solicitation does NOT involve disposal of hazardous materials (HM) or hazardous waste (HW). Scrap and recyclable materials may include range residue that have been assessed as safe (MDAS = Material Documented as Safe).

(c) Objectives. The objectives of contracting for scrap services are to ensure compliant scrap disposal management; to decrease disposal costs; to maximize economic off-sets; to reduce the U.S.

Government's capital investment (facilities and equipment costs) and infrastructure; to reduce solid waste disposal through increased recycling; and to move property efficiently.

(d) Site Visits. Offerors not familiar with the scrap accumulation points at DLA Disposition Services [formerly known as Defense Reutilization & Marketing Offices (DRMO)] at Iwakuni, Misawa, Okinawa and Sagami are encouraged to participate in the U.S. Government-scheduled site visit at each location. Site visits will help the offerors in determining the number and type of containers, labor, supplies and equipment that will be required to perform scrap / recycling services. See FAR clause

52.237-01, Site Visit (Apr 1984), DLAD clause 52.237-9003, Site Visit Coordinator (Apr 2008) and addendum to DLAD 52.237-9003.

(e) Definitions. A list of definitions is provided in Attachment 2 titled, “Definitions.”

(f) Permits. The U.S. Government will not seek facility or equipment permits for regulatory compliance. Therefore, contractor-proposed changes to current operations that trigger permitting requirements within U.S. Government installations will not be allowed.

1.3 Contract Information:

(a) Term of the Contract. The contract includes one (1) 18-month base period and two (2) 18-month option periods.

(b) Contract Type. The contract(s) awarded from this solicitation will be a Firm Fixed Price, Indefinite Delivery / Indefinite Quantity, Performance-Based, Commercial Service contract.

(c) Contract Minimum / Maximum.

(1) The minimum order amount for the base period and each of the option periods shall be 5% of the estimated value of the period. The maximum order amount for the base and each of the priced options shall be 300% of the estimated value of the period.

(2) The estimated value of a period is the absolute value of all positive and negative amounts in that period, including management services. For example, if there is an estimated ¥25 million in positives, ¥100 million in negatives and ¥50 million in management services in a period, the estimated value of the period is ¥175 million.

(d) Task Orders. Task Orders (see Attachment 3 titled, “DD Form 1155, Order for Supplies and Services)” will be issued based upon the unit prices established in the contract price schedule. No task order will be issued unless funds are available. The accounting and appropriation data will be stipulated on each task order. The issuance of a task order shall constitute notice of availability and obligation of funds for the items listed on the task order.

(e) Pricing. There are two (2) price schedules. See Attachment 1 titled, “Schedule of Prices.”

Schedule 1 includes Iwakuni, Misawa and Sagami. Schedule 2 includes Okinawa. All schedules include a Base Period and 1st and 2nd option periods. The estimated order quantities for DEMIL / MUT / DEMAN and scrap recycling and disposal are listed in the Schedule of Prices. Not all of the locations will have scrap generations for all of the CLINs.

(f) Contract Line Item Number (CLIN) 0001, 1001 and 2001: Management of Scrap Collection Site; see Section 1.5(d) titled, “CLIN 0001, 1001 and 2001 Management of Scrap Collection Site(s).”

(g) Contract Line Item Number (CLINs) 0043, 1043, 2043 and 0044, 1044, 2044:

(1) CLINs 0043_D, 1043_D, 2043_D, De-manufacturing (DEMAN): CLINs identified by a “D” in the sixth position require DEMAN. This CLIN shall be ordered by the “pound.” The unit of issue of “pound” will represent a per pound rate. The contractor must be able to DEMAN property during normal operating hours at U.S. Government collection sites designated by the Contracting Officer. The Contractor is responsible to operate the DEMAN performance area and perform required COUNTING, SITE PREPARATION, dismantling and reduction to scrap of usable items by either

CUTTING, TEARING, SCRATCHING, CRUSHING, BREAKING, BUNCHING, SHEARING,

BURNING, SMELTING, OR NEUTRALIZING THE ITEM TO THE POINT THAT THERE ARE NO

USABLE PARTS REMAINING. The contractor shall ensure a MUT Certificate is completed and signed by an approved certifier and verifier after the property is totally destroyed. The contractor shall provide written certification that mutilation of the property has been accomplished in accordance with DoD regulations. Disposal of residual material (hazardous waste and / or solid waste) not listed under Category 1 or 2 CLINs is the responsibility of the U.S. Government. Contractor employees performing the DEMAN of property are required to be in possession of all required permits and licenses (for example: torch cutting permit, shredder operator license, crane operator license, forklift operator license) and must comply with all national, international and prefectural laws. DEMAN work is intended at DLA Disposition Services at Iwakuni, Misawa, Okinawa and Sagami. Once DEMAN work is performed and certified, the contractor shall segregate scrap items into scrap containers and removal will be requested under the appropriate Category 1 or 2 CLINs unless otherwise specified. See Section 7.0 titled, “Demilitarization (DEMIL) / Mutilation (MUT) / De-manufacturing (DEMAN),” for further requirements.

All circuit cards and microprocessors removed from the DEMAN process shall be returned to the U.S.

Government.

(2) CLINs 0044_B, 1044_B, 2044_B, Demilitarization (DEMIL) / Mutilation (MUT):

CLINs identified by “B” in the sixth position require DEMIL / MUT. This CLIN shall be ordered by the “pound”. The unit of issue of “pound” will represent a per pound rate. The contractor must be able to perform DEMIL / MUT of property during normal operating hours at U.S. Government collection sites designated by the Contracting Officer. Exception to this is the demilitarization of fired cartridges that require DEMIL by smelting (offsite). The contractor is responsible to operate the DEMIL / MUT performance area and perform required COUNTING, SITE PREPARATION, DEMIL / MUT and reduction to scrap of usable items by either CUTTING, TEARING, SCRATCHING, CRUSHING, BREAKING, BUNCHING, SHEARING, BURNING, SMELTING, OR

NEUTRALIZING THE ITEM TO THE POINT THAT THERE ARE NO USABLE PARTS

REMAINING. The contractor shall ensure a DEMIL / MUT Certificate is completed and signed by an approved certifier and verifier after the property is totally destroyed. The contractor shall provide written certification that DEMIL / MUT of the property has been accomplished in accordance with DoD regulations. Disposal of residual material (hazardous waste and / or solid waste) not listed under Category 1 or 2 CLINs is the responsibility of the U.S. Government. Employees performing the DEMIL / MUT are required to be in possession of all required permits and licenses (for example: torch cutting permit, shredder operator license, crane operator license, forklift operator license) and must comply with all national, international and prefectural laws. DEMIL work is intended at DLA Disposition Services sites at Iwakuni, Misawa, Okinawa and Sagami and at forward collection site Draughon Range. Once DEMIL / MUT work is performed and certified, the contractor shall segregate scrap items into scrap containers and removal will be requested under the appropriate Category 1 or 2 CLINS. See Section 7.0 titled, “Demilitarization (DEMIL) / Mutilation (MUT) / De-manufacturing (DEMAN),” for further requirements.

(h) Contract Line Item Numbers (CLINs) 0002 to 0050, 1002 to 1050 and 2002 to 2050 unless otherwise specified, are grouped into one of two categories as described below.

(1) Category 1, Scrap material with an index: For CLINs 0002 to 0025, 1002 to 1025 and 2002 to 2025 the offeror must propose a percentage of the appropriate Shigen Shinpou index (% of Index - Column B) which shall be used to calculate an amount to be returned to the U.S. Government.

The amount to be returned to the U.S. Government shall be based on the total scrap weight removed from the U.S. Government facility.

Note: The Index Price for Evals in Column C is the Shigen Shinpou index price for February 2016 and will only be used for price evaluation purposes. The actual index prices used during contract performance will vary from month to month and will be based on the each month’s Shigen Shinpou index prices.

EXAMPLE: Assume an offeror intends to bid 75% as the percent of index share (Column B) for CLIN 0002_A, Cardboard. If 100 Net Tons (NT) were removed and the relevant Shigen Shinpou index price for this material is ¥8,000 per NT, then the calculation would be as follows:

Item Desc

Est Qty

-A-

U/M

% of Index

-B-

Price for

Evals

-C-

Adjusted

Unit Price -D-

Total Amount

-E-

Cardboard 100 NT 75 (¥8,000) (¥6,000) (¥600,000)

Column B * Column C = Column D (Index Adjusted Unit Price) which is in parenthesis “( )” and reflected in red, to indicate the amount the contractor owes the U.S. Government per unit measurement.

Column A * Column D = Colum E (Total Amount) which is in parenthesis “( )” and reflected in red, to indicate the total amount the contractor owes to the U.S. Government.

The Contractor's Total Amount for Category 1 scrap will always be an Economic Benefit to the U.S. Government. The term “Economic Benefit” is also known as an “Offset” and may be equally interchanged in discussions or correspondence.

(2) Category 2, Scrap material without an index that holds a positive or negative market value: For CLINs 0026 to 0050, 1026 to 1050 and 2026 to 2050 the offeror must propose either a Positive Fixed Unit Price (Column (B)) which shall be used to calculate an amount to be returned to the U.S. Government as an economic benefit (offset for positive market value material) or a Negative Fixed Unit Price (Column (C)), which shall be used to calculate an amount to be paid to the contractor as a disposal fee (includes containers, transportation, processing, recycling or disposal costs).

The total amount shall be based on the total weight removed from the U.S. Government facility.

EXAMPLE: Assume an offeror intends to bid ¥10 as the Positive Fixed Unit Price (Column B) for CLIN 0029, Wood Scrap. If 1,000 lbs. were removed, the Fixed Total Price would be as follows:

Column A * Column B = Column D (Fixed Total Price)

In the example above, the fixed total price indicated in Column D is the amount the contractor owes the U.S. Government (also called an economic benefit or offset). The total amount is in parenthesis and reflected in red.

If the offeror was to bid a Negative Fixed Unit Price (Column C), the unit price in Column C would be reflected in black and without the parenthesis ( ). The Fixed Total Price in Column D

Item Desc

Est Qty

-A-

U/M

Positive Fixed Unit

Price -B-

Negative Fixed Unit

Price -C-

Fixed Total Price -D-

Wood Scrap 1,000 LB

(¥10)

¥0 (¥10,000) would also be reflected in black and without the parenthesis ( ), to indicate the total amount the U.S. Government owes the contractor.

Note 1: Contractors are allowed to propose zero as a fixed unit price in any Category 2 CLINs.

Note 2: Contractors should input a negative value when proposing a positive fixed unit price in the electronic bidding sheet. The negative value will signify an amount the contractor owes the U.S.

Government per unit measurement.

Note 3: CLINs 0043, 1043 and 2043 (De-manufacturing) and 0044, 1044 and 2044 (Demilitarization / Mutilation) have special handling requirements and are further described above in Section 1.3(g)(1) and (2).

1.4 Price Schedule Format and Compensation of Services:

The Schedule of Prices (Attachment 1) displays the CLIN, description and estimated quantity (weight) of each type of scrap material available for recycling and / or disposal. These quantities are forecasted eighteen (18) month future generations based on historical data. When possible and for informational purposes only, U.S. Government Scrap Classification codes (SCL) are listed for each scrap item within the Schedule of Prices. Information describing the service or type of scrap material, collection / pickup area, and special handling requirements (demilitarization / mutilation and / or destruction, and de-manufacturing) are contained in each Contract Line Item Number (CLIN) format as follows:

(a) The first four (4) positions are numeric and indicate Transportation, Recycling and Disposal (e.g. “0002” is Cardboard).

(b)The fifth (5TH) position indicates the DLA Disposition Services site collection / pickup area (e.g. “S” is the Sagami area, “K” is the Okinawa area).

DLA Disposition Services Sites:

K = Okinawa M = Misawa S = Sagami W = Iwakuni

Forward Collection Sites:

E = Tengan Anchorage, Camp Courtney, Okinawa F = Naval Base White Beach, Uruma City, Okinawa I = Kawakami Ammunition Depot, Hiroshima N = Draughon Range, Aomori

O = U.S. Fleet Activities Sasebo Recycling Center, Nagasaki P = Naha Port, Naha City, Okinawa T = Torii Station, Yomitan Village, Okinawa Y = U.S. Navy Yokose LCAC Facility, Nagasaki

(c) The sixth (6TH) position indicates the level of service or special handling requirements as follows:

A = Scrap / Recyclable material (Category 1 or 2). No special handling requirements.

B = DEMIL \ MUT Scrap Material requiring demilitarization and / or destruction in accordance with Section 7.0.

D = Electronic scrap requiring de-manufacturing in accordance with Section 7.0.

(d) For CLIN 0001 only, the sixth (6th) position differentiates the various levels of service.

A = Full Service B = Limited Service

(e) Exception to the CLIN format described above is P7100J which is the CLIN for Defense Base Act insurance coverage. This CLIN appears in Schedule 1 under the Sagami price worksheets and in Schedule 2 under the Okinawa price worksheets.

(f) Index information for Category 1 CLINs: The Shigen Shinpou publication (index) will be used. Subscriptions for the publication may be obtained by contacting:

Shigen Shinpou 1-44-17 Higashiikebukuro Toshima-ku, Tokyo 170-0013 Tel: 03-3984-2551, Fax: 03-3984-2738 website: http://www.shigenshinpou.com/

This publication, published the first week of each month, shall be used for pricing and invoicing purposes. The specified high prices of the Shigen Shinpou Index will be used. It is the responsibility of the contractor to obtain the subscription and provide a copy to the Contracting Officer (CO) for verification purposes. The contractor shall e-mail the monthly index prices to the CO by the seventh day of each month. For example, the October index is due to the CO by October 7.

When a task order is issued for a particular month, it will reference the previous month’s index.

The index used in the task order will be replaced when the current month’s index is released. For example, a task order for November will be issued in late October and will reference October’s index prices since the November index has yet to be released. After the November index is released, a modification to the task order will be issued to replace the October index with the November index.

1.5 Contractor Responsibilities:

(a) The contractor is responsible for performing all services necessary in connection with management of scrap collection sites, transportation, removal, recycling and disposal of scrap materials, including the provision and maintenance of containers. Required contractor services include all staff, equipment, management of scrap collection sites, documentation, provision and maintenance of containers, and coordination with the Contracting Officer Representative (COR) on the placement of material into containers. Except for “oversized items,” such as vehicles, boilers, expended cartridge cases and material requiring further segregation, all scrap property will be maintained in containers and will not be left stored on the ground or outside of containers overnight. For material stored on the ground or outside of containers the contractor shall maintain that material in a neat and clean condition preventing collection of rainwater and/or snow. The contractor shall provide a sufficient number of containers to efficiently remove full containers while at the same time ensure enough containers are available to prevent new generations of property from being stored on the ground or outside of containers overnight.

(b) At DLA Disposition Services Misawa and Iwakuni, the contractor is responsible for physically receiving scrap material from DoD generating activities in Japan, offloading generating activity conveyances, segregating, sorting, and moving property it deems necessary to manage the scrap materials, and for placing the materials into contractor-provided containers. Segregation is the process of identifying the material for its basic material content. The basic material content is established by the DLA Disposition Services personnel. This determination is based on the predominant composition by weight of an item in the best interest of the U.S. Government. Questionable items will be determined in conjunction with the CO, COR and contractor. The contractor personnel may further break down an item into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs. This process is accomplished by the onsite contractor personnel at no additional cost to the U.S. Government.

(c) At DLA Disposition Services Okinawa and Sagami, the U.S. Government is responsible for physically receiving scrap material from DoD generating activities in Japan , offloading generating activity conveyances, segregating, sorting, and moving property it deems necessary to manage the scrap materials, and for placing the materials into contractor-provided containers. Segregation is the process of identifying the material for its basic material content. The basic material content is established by the DLA Disposition Services personnel. This determination is based on the predominant composition by weight of an item in the best interest of the U.S. Government. Questionable items will be determined in conjunction with the CO, COR and contractor. The contractor personnel may further break down an item into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs. This process is accomplished by the onsite contractor personnel at no additional cost to the U.S. Government.

(d) CLIN 0001, 1001 and 2001 Management of Scrap Collection Site(s): Includes all staff, equipment, coordination, waste management and documentation necessary to perform the services described below. The U.S. Government plans to issue task orders for management services during the entire period that the contract is in effect subject to adequate funds availability. However, prospective offerors are reminded that this is an Indefinite Delivery, Indefinite Quantity (IDIQ) type contract and the quantity of management services specified in the Schedules are estimates only and are not purchased by this contract on the date of award. In accordance with FAR 52.216-22, entitled “Indefinite Quantity (Oct 1995), the contractor’s performance shall be made only as authorized by task orders issued in accordance with the Ordering clause.

These project services will be ordered in addition to the usual disposal/processing services for CLINs 0002 to 0050, 1002 to 1050 and 2002 to 2050. In addition to receiving the management of scrap collection site fee, the contractor shall be paid the weight-based (“per pound”) disposal fee for any materials it processes and return a “percent of index” fee to the U.S. Government (where applicable).

(i) OKINAWA AND SAGAMI CLINs 0001KB, 1001KB, 2001KB and 0001SB, 1001SB, 2001SB (Limited Service, Monday through Friday): Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site at locations specified in Attachment 4 titled, “DLA Disposition Services Sites and Operating Hours,” with the exception of those services provided by the U.S. Government, as specified in paragraph C above. Contractor shall maintain a neat, clean collection site and shall operate the collection site in accordance with all host nation laws and DoD requirements specified herein. The contractor shall maintain the containers so that material does not overflow, overhang the containers, or otherwise create unsafe conditions. Containers must be covered to prevent collection of rainwater and / or snow. CLINS requiring DEMIL, MUT and/or DEMAN must be secured at all times. The U.S.

Government is responsible for receiving scrap material property from DoD generators, offloading generator conveyances, segregating, sorting, and moving property it deems necessary to manage the scrap materials, and for placing the materials into containers. Offloading generator conveyances is the U.S. Government’s responsibility at DLA Disposition Services Okinawa and Sagami. Contractor must staff each location so that it can perform the required contract services at DLA Disposition Services Okinawa and Sagami Monday through Friday during each site’s operating hours, except on U.S. and Japanese Holidays. Operating hours for each DLA Disposition Services site are specified in Attachment 4 titled, “DLA Disposition Service Sites and Operating Hours.”

(ii) MISAWA AND IWAKUNI CLINs 0001MA, 1001MA, 2001MA and 001WA, 1001WA, 2001WA (Full Service, Tuesday through Thursday): Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site at locations specified in Attachment 4 titled, “DLA Disposition Services Sites and Operating Hours.” Contractor shall maintain a neat, clean collection site and shall operate the collection site in accordance with all host nation laws and DoD requirements specified herein.

Contractor shall maintain the containers so that material does not overflow, overhang the containers, or otherwise create unsafe conditions. Containers must be covered to prevent collection of rainwater and / or snow. CLINS requiring DEMIL, MUT and / or DEMAN must be secured at all times. The contractor is responsible for receiving scrap material property from DoD generators, offloading generator conveyances, segregating, sorting, and moving of property it deems necessary to manage the scrap materials, and for placing the materials into containers. Contractor must staff each location so that it can receive turn-ins of material from DoD generators at DLA Disposition Services Misawa and Iwakuni Tuesday through Thursday during each sites operating hours, except U.S. and Japanese Holidays.

Operating hours for each DLA Disposition Services site are specified in Attachment 4 titled, “DLA Disposition Services Sites and Operating Hours.” The contractor must be able to perform receipt of property Tuesday through Thursday, except on U.S. and Japanese Holidays.

(e) When CLINs 0043_D, 1043_D, 2043_D or 0044_B, 1044_B, 2044_B are ordered, the contractor is responsible for the DEMIL / MUT / DEMAN of special handling property as designated by the COR. All CLINs identified by a “B” in the sixth position of the CLIN require DEMIL / MUT.

CLINs identified with a “D” in the sixth position require DEMAN. The contractor must staff and equip each location so that it can demilitarize, mutilate or de-manufacture material from DoD generating activities and DLA Disposition Services Sites in coordination with the COR during each site’s operating hours. Operating hours for each site are specified in Attachment 4 titled, “DLA Disposition Services Sites and Operating Hours.” The contractor must be able to perform DEMIL / MUT / DEMAN of property Monday through Friday at all DLA Disposition Services Sites when CLINs requiring DEMIL / MUT / DEMAN are identified on a task order. The U.S. Government may order these services on a monthly basis as long as this contract is in effect. Contractor shall be responsible to staff and equip each site with the appropriate amount of personnel to provide the required services. During the DEMIL / MUT / DEMAN process, the contractor shall collect, in U.S. Government-provided containers, any residual hazardous material or hazardous waste generated from these processes. Once collected, the containers shall be turned over to the U.S. Government for disposal.

1.6 Licenses and/or Permits: The contractor shall, without additional expense to the U.S.

Government, be responsible for obtaining all necessary licenses and/or permits to conduct these services in accordance with all national, international and prefectural laws, ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap and DEMAN materials.

The contractor is responsible to provide such licenses and/or permits as part of their proposal as specified in the Addendum to FAR 52.212-1,INSTRUCTION TO OFFERORS – COMMERCIAL ITEMS (APR 2014) under “Offer/Proposal Submission and Content.” The contractor shall maintain all licenses and/or permits during the entire life of the contract. All renewals and/or changes to licenses and/or permits shall be provided to the Contracting Officer within 5 calendar days of any renewal and/or change.

1.7 Special Requirements: The Contractor, at their own expense, is required to attend special training, seminar, instruction, class, etc. provided by the U.S. Government, to perform the work or gain access to the installation. Some examples include but are not limited to: Pass and ID requirements, anti-terrorism/force protection training, Environmental Management System policies training, forklift training, DEMIL training and safety training.

1.8 Reports: Contractor shall prepare and submit all reports mandated by the Japanese Government such as notifications, annual reports, Annual Waste Balance Sheet, required quantity forecasts, proof of recovery or recycling, scrap material logs, and five-year plans. The contractor must meet reporting requirements established by Japanese National and Prefectural law, International ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap, and other materials generated from the scrap and DEMAN processes. Contractor shall submit reports in accordance with Section 8.0 titled, “Required Reports” and as stated below:

1.8.1 Required information: Task Order, Actual Amount Removed, CLIN, Material Content, Weight, Sold, Recycled, Land-filled, Incinerated, Other Disposition – [When used, provide specific details]

Below is the desired format of the report:

SAMPLE REPORT - ONLY

Final Disposition of Material Contract Number:

Task Order Number: SAMPLE REPORT ONLY

Pickup Date:

CLIN Metal Type

Quantity and Unit of Issue

Disposition of Material, e.g., Recycled, incinerated, land-filled

0014XX Aluminum 300 lbs Recycled 0009XX Brass 100 lbs Recycled

Bronze Copper

Ferrous, mixed

Ferrous, light

Ferrous, heavy

Stainless Steel

Total

Weight

SAMPLE

REPORT

- ONLY

The commodities listed in the report sample above are only examples. The contractor shall list all commodities that are actually sold, recycled or disposed. The report will reflect the final dispositions of all commodities on each task order. The report shall be submitted upon completion of each task order.

The COR shall certify the report for acceptance of services provided under the task order.

1.9 Contractor Identification: All contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with U.S. Government personnel. In addition, all contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.0 MANAGEMENT OF COLLECTION POINTS

This effort will start with the first working day of the basic contract period and will entail the establishment of the collection points, placement of contractor’s containers while performing in accordance with this contract.

2.1 Removal of Current Inventories: The contractor shall provide containers and remove current inventory of scrap materials and incoming generations, within 30 days of issuance of the first task order for this work. Upon completion of current inventory, the contractor is responsible to perform all other work in accordance with the performance periods identified within the contract and as specified in Section 27.0 titled, “Deliveries and Performance.” A sample inventory January 2016 for each site is listed in Attachment 5 titled, “DLA Disposition Services Inventory Snapshot.” Additional Workload History for Fiscal Year (FY) 2014 and FY 2015 are provided in Attachment 6 titled, “Workload History” for each DLA Disposition Services site. Because the current inventory is only a snapshot in time January 2016, an updated inventory list will be provided upon request within ten (10) calendar days of the contract award date. The updated inventory list may not accurately represent future inventory quantities.

2.2 Design/Organize/Set up: The contractor shall establish efficient scrap collection points at each DLA Disposition Services site as listed and described in Attachment 4 titled, “DLA Disposition Services Sites and Operating Hours,” and at forward collection sites as required. Collection points should be designed to utilize current allocated space, establish optimal efficiencies in collecting, transporting, recycling and disposing of the scrap material in an environmentally compliant manner without triggering the requirement for the U.S. Government to obtain any new permits. The contractor will be given a 30-day commencement period after contract award to complete design and set up.

(i) The U.S. Government does not intend to construct permanent fixtures. The collection point should be tailored to the scrap material received and containers shall be sufficient for each type of scrap generated. The objective is to have adequate containers in place to begin performance of the contract effective 30 days after contract award. All additional containers must be in place by the close of business on the last day of the first work week of the contract performance period. All containers must be identified by an attached visible magnetic placard with the minimum overall dimensions 40 cm x 60 cm with 4 cm lettering and at a minimum the following information in English and host nation language:

CLIN for applicable site (example _005WA, _013WA, etc...) and the Basic CLIN description.

Additional information may be added as specified by the COR.

(ii) At each DLA Disposition Services site, the scrap yard space utilized will be based on the past history of generations and may be reduced to reflect current requirements. While maintaining compliance, the Contractor decides how many and what type of containers will be used at each collection point in order to meet the contract requirements.

2.3 Forward Collection Sites (FCSs): Commencing 30 days after award, the contractor may be tasked to begin collection of materials at the following Forward Collection Sites: Kawakami, Sasebo, Yokose, Draughon Range, Torii Station, Naha Port, White Beach, and Tengan Anchorage. These sites have specific CLINs in the Schedule of Prices that identify which CLINs to anticipate. See Section 1.4 titled “Price Schedule Format and Compensation Services” for additional information on site identification. If allowed by the FCS, contractor personnel may further break down an item at the site into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs. This process is accomplished by the contractor personnel at no additional cost to the U.S.

Government. Other forward collection sites may be designated after award of the contract and will be identified by the Contracting Officer. Additional forward collection sites and scrap materials not already identified may be added via modification and will include individual CLINs based on location and the types of materials / commodities anticipated. The contractor is required to load their conveyance at forward collection sites. See Section 27.2 titled, “Place of Performance” for additional information on places of performance.

Note: For Tengan Anchorage FCS, heavy lift equipment may be needed to further break down an item to its basic material content and transport. The contractor shall take this into consideration when preparing their proposal and include any additional costs in their proposed unit prices.

3.0 CONTAINER MANAGEMENT

3.1 Drop off, Pickup, and Loading: The contractor shall drop off containers, pickup, and load at the designated sites during the hours specified in Attachment 4 titled, “DLA Disposition Services Sites and Operating Hours” and in accordance with Section 27.5 titled, “Container Placement.” Contractor will ensure Japanese and installation safety requirements are met. Date and time for loading at the sites will be coordinated with the COR. Removal / exchange of containers will be determined by the contractor and shall be coordinated with the COR. Containers must be covered at all times to prevent collection of rainwater and / or snow.

3.2 Weighing: Each conveyance shall be weighed by the contractor utilizing U.S. Government scales at DLA Disposition Sites Iwakuni, Misawa, Okinawa and Sagami, before and after scrap material is loaded onto the contractor’s conveyance. An authorized U.S. Government representative will witness the weighing on U.S. Government scales. Weight tickets will be provided to the COR for the tare weight and loaded weight. The loaded and tare weight of each shipment shall be recorded on the shipping document. The weight, agreed to by the contractor and the U.S. Government representative at the time of removal, shall be the basis for invoice payment calculations. At forward collection sites or locations other than established DLA Disposition Services sites, unless the U.S. Government indicates a U.S. Government scale is available and shall be used, the contractor shall have a portable scale that can weigh scrap material. The portable scale must be certified by the U.S. Government of Japan (GOJ) as to proper weighing ability and must be approved by the Contracting Officer. The driver of the truck carrying the portable scales must keep the annual calibration certificate readily available for COR inspection. An authorized U.S. Government representative will witness the weighing on U.S.

Government or other certified scales. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the contractor will not be included in the weight. Containers and pallets that are to be destroyed along with the scrap materials that they contain shall be included in the net weight.

3.3 Removal: Removal / exchange of containers will be…