SP453014R0002_Solicitation.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000024982

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4530-14-R-0002

5. SOLICITATION NUMBER

2014 JUN 30

6. SOLICITATION ISSUE

DATE

Nolan Horimoto PYMPHZ2

a. NAME

Phone: 808-473-1476

b. TELEPHONE NUMBER (No Collect calls)

2014 JUL 31

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4530

DLA DISPOSTION SERVICES - PACIFIC

DLA DISP SVCS J762 SUITE 2000

1025 QUINCY AVENUE

PEARL HARBOR HI 96860-4512

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

$35.5MSIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

47PAGE 1 OF

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

NOTES TO OFFERORS

1. This is a COMMERCIAL solicitation for an award of a Firm-Fixed-Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract written as performance-based. The resultant contract will provide hazardous waste removal, transportation, disposal and/or recycling services and other miscellaneous services such as tank cleaning, management services and laboratory services for sampling and analysis. The contract will be for an 18-month base period plus two 18-month option periods. The base period is estimated to begin on/about 26 December 2014.

2. This Request for Proposal (RFP) consists of one (1) price schedule which includes the 18-month base period and two (2) 18-month option periods; see Attachment 01. Offerors must furnish a price in the Korean local currency (won) for each of the line items in all three (3) periods. Proposals received in currency other than Korean won will be considered non-conforming and unacceptable to the solicitation.

3.Offerors are advised to read the Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items (Apr 2014) for proposal format and content requirements. Proposals for this solicitation shall be submitted via email. The email address for receipt of offers is DRMSHazardousContractsHawaii@dla.mil. The due date for receipt of proposals is 31 JULY 2014 at 1:00 p.m. Hawaii Standard Time (HST). Offerors are highly encouraged to transmit their proposal via email early. Proposals received after 1:00 p.m. at the Government office designated in the solicitation are considered “late.” Offerors are encouraged to contact the Contracting Office to verify receipt of their proposal well before the time due for proposals, in order to allow time for alternate means of transmission, if needed.

4. Offerors are also advised to read the Addendum to FAR 52.212-2 Evaluation – Commercial Items (Jan 1999) for information on evaluation factors and their significance, and for information on past performance information and transportation and disposal documentation required. The “Best Value” source selection method will be used to award the contract. Offerors are responsible for asking their references to complete the Past Performance Questionnaire and for ensuring that the completed questionnaire(s) is/are submitted to DLA Disposition Services via email at DRMSHazardousContractsHawaii@dla.mil by the evaluator and not the offeror, by the solicitation closing date. Offerors are also responsible to submit the required transportation and disposal documentation with their proposal to DLA Disposition Services via email at DRMSHazardousContractsHawaii@dla.mil.

5. SITE VISIT: A pre-proposal conference will not be conducted; however, a site visit will be held on 9 July 2014 at 0900 hours (Korea date and time) at Camp Carroll (Hazardous Storage, Bldg 722), Korea.

Prospective offerors are highly encouraged to attend the site visit. Please contact Primary POC, Ms. Hye Suk Sin Comm: 0503-363-0617, Cell: 010-5540-4953, Email: hyesuk.sin.kor@dla.mil or Alternate POC, Mr. Carl Workman at Comm: 0503-363-0603, Cell: 010-9006-6930, Email: carl.workman@dla.mil by 7 July 2014 (Korea date) to allow adequate time to process clearances to enter the site. Failure to contact and provide required information to Ms. Sin or Mr. Workman by 7 July 2014 (Korea date) may result in being denied access to the site visit.

6. Offerors have the opportunity to ask any question they may have about the solicitation. Offerors must submit all questions regarding this solicitation via email to the Primary P.O.C. at gwendolyn.rapoza@dla.mil or the Alternate P.O.C. at nolan.horimoto@dla.mil. Questions must be submitted no later than JULY 14, 2014 at 1:00 p.m. HST, so that corresponding Government answers can be issued via solicitation amendment before closing. The government is not obligated to answer questions submitted after this common cut-off date.

7. The contract will allow the Contracting Officer to make monetary deductions and/or annotate negative evaluation comments on the Contractor’s Performance Assessment Report (CPAR) when an Acceptable Performance Level (APL) is not met. See Attachment 06 for APL table.

8. This solicitation does not commit the government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any revision(s) the

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SP4530-14-R-0002

Contracting Officer may request for the purpose of clarification of the offer.

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT

1.0 PHASES OF WORK

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRANSPORTATION

1.1.5 HOURS OF OPERATION

1.2 REMOVAL

1.2.1 RELEASE/SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF GOVERNMENT WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF PROPERTY

1.2.8 BULK LIQUID PUMPING - CLIN 990600

1.2.9 CHARGES FOR EXPEDITES – CLINS 633300, 633500

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

1.3.2 HAZARDOUS SUMMARY/TRACKING

2.0 DISPOSAL/RECYCLING

2.1 REGULATED/NON-REGULATED ITEMS

2.1.1 REGULATED, NON-REGULATED, FINAL TREATMENT / DISPOSAL / RECYCLING

2.1.2 CERTIFICATE OF DESTRUCTION/RECYCLING

2.1.3 DETAILED ANALYSIS

2.1.4 MEDICAL ITEMS (NON-INFECTIOUS MEDICAL WASTES)

2.1.5 ASBESTOS – CONTAINING WASTES

2.2 COMPRESSED GAS CYLINDERS

2.2.1 EVALUATION/IDENTIFICATION OF COMPRESSED GAS CYLINDERS - CLINS 660100, 6609AA

2.2.2 TESTING UNKNOWN COMPRESSED GAS CYLINDERS - CLIN 641000

2.3 RECYCLING

2.3.1 RECYCLING/RE-USE/RECLAIM

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2.4 DEMILITARIZATION VIA SERVICE CONTRACT

2.4.1 BONDCOTE TENTS/FABRIC - CLIN 9407PT

2.4.2 UNIFORMS REQUIRING MANDATORY INCINERATION – CLINS 9904PX

2.5 POLYCHLORINATED BIPHENYLS (PCB)

3.0 SPECIAL SERVICES

3.1 TANK CLEANING - CLINS 635000, 635100, 635200, 635600

3.2 PERFORM ANALYSIS - CLIN 640000 Series

3.3 PROVIDE STORAGE CONTAINERS - CLIN 6370 SERIES

3.4 TRANSPORTATION - CLIN K9400 SERIES

3.5 HAZARDOUS WASTE MANAGEMENT SERVICES - CLIN 650200

3.6 USE OF TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND RECYCLING FACILITIES (TSDRF)

3.7 TREATMENT, STORAGE, DISPOSAL AND RECYCLING FACILITIES (TSDRF)

4.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

4.1 PERIOD OF PERFORMANCE

5.0 ADMINISTRATIVE NOTES

5.1 DISPOSITION SERVICES ENVIROMENTAL MANAGEMENT SYSTEM (EMS)

5.2 DISPOSITION SERVICES VOLUNTARY PROTECTION PROGRAM

5.3 PUBLIC RELEASE OR DISSEMINATION OF INFORMATION

5.4 CONTRACT MINIMUM/MAXIMUM

5.5 CONTRACTOR LABOR HOUR REPORT

5.6 CONTRACTOR REPRESENTATIVE

5.7 CONTRACT MANAGER AND ALTERNATE CONTRACT MANAGER

5.8 INDEMNIFICATION

5.9 ACCESS TO U.S. DEPT. OF DEFENSE INSTALLATIONS

ATTACHMENTS

Attachment 01 - Schedule of Prices Attachment 02 - Definitions Attachment 03 - Acronyms Attachment 04 - U.S. Holidays Attachment 05 - Pickup Locations / Tank Cleaning Locations Attachment 06 - Acceptable Performance Levels (APL) Attachment 07 - Facility Profile Sheet Attachment 08 - TSDRF Inspection Guidelines & Checklist, DRMS 2033 Attachment 09 - Transporter Qualification Review Application (TQRA) Attachment 09a - TQRA Instructions Attachment 10 - Transportation Profile Sheet Attachment 11 - Issue Release/Receipt Document, DD Form 1348-1A Attachment 12 - Order for Supplies or Services, DD Form 1155 Attachment 13 - Manifest Tracking Log, DLA Form 2505 Attachment 14 - Certificate of Recycling Attachment 15 - Certificate of Destruction Attachment 16 - Sample Label for Asbestos Bag Attachment 17 - Certification of Demilitarization Attachment 18 - Waste Profile Sheet, DLA Form 1930

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Attachment 19 – Past Performance Information (PPI) Collection Document Part 1 Attachment 20 – Past Performance Information (PPI) Collection Document Part 2 Attachment 21 – Past Performance Information (PPI) Collection Document Part 3 Attachment 22 – Past Performance Information (PPI) Collection Document Part 4A Attachment 23 – Past Performance Information (PPI) Collection Document Part 4B Attachment 24 – Past Performance Information (PPI) Collection Document Part 4C Attachment 25 – Past Performance Information (PPI) Collection Document Part 5

PERFORMANCE WORK STATEMENT

1.0 PHASES OF WORK

The requirements for removal of wastes under this contract are divided into three primary sections:

1.1 Pre-Removal

1.2 Removal

1.3 Post-Removal

This contract pertains to the removal, transportation, recycling and/or disposal of materials regulated by the USFK Regulation No. 200-1, 2012 (Korean Environmental Governing Standards (KEGS)); and waste indicated as “Designated Waste” by the Government of Korea (GOK). Materials subject to this contract include those indicated by name and or the waste characteristics presented in Attachment 01, Schedule of Prices. The recycling/disposal of these materials are to be performed in accordance with the laws and regulations of the GOK, prefecture and local governments. Definitions of words utilized in this contract are presented in Attachment 02, Definitions, and acronyms in Attachment 03, Acronyms.

The contractor agrees to provide all equipment, materials, and services necessary for the final transportation, treatment and disposal of all wastes listed in the schedule in accordance with the KEGS;

Korean national and local laws, regulations and agreements; and terms and conditions of this contract. A copy of the KEGS is available upon request.

All materials/wastes subject to this contract must be identified and transported in accordance with Korean transportation and safety standards and/or those indicated in the Globally Harmonized System. All Contract Line Item Numbers (CLINs) regardless of condition are being discarded by the government and are considered to be waste subject to recycling or disposal.

The contractor shall provide all services necessary for the recycling, treatment and/or disposal of the material, hazardous waste, designated waste and/or non-hazardous/non-regulated waste listed in Attachment 01, Schedule of Prices, in accordance with the respective Korean national, prefectural and local laws and regulations and the terms and conditions of this contract. This includes ensuring all vehicles transporting materials subject to this contract are properly placarded in accordance with applicable Korean transportation laws, regulations, and applicable requirements. These services shall include all necessary personnel, including applicable joint venture contractors, labor, analysis, transportation, repackaging, equipment, and the compilation and submission of all documentation required by this contract to include inspecting, over-packing, application of GOK markings and labels, loading, unloading, removal, transportation, and disposal/recycling of materials subject to this contract.

The contractor shall ensure all operations conducted under this contract on U.S. Department of Defense (DoD) installations are supervised by individuals with knowledge of the applicable Korean industrial waste regulations and be capable of resolving questions/inquiries concerning technical aspects of the work involved.

This work includes but is not limited to classification of waste, ensuring correct completion of documentation

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(including manifests), preparation of repackaging, sampling, inspection, and transportation of wastes designated for transport to the recycling/disposal facility.

Standard removal time frame for all sites is thirty (30) calendar days from the date of Task Order (TO) receipt. The contractor agrees that for those portions of the services provided on a U.S. DoD installation, the services will be provided during normal hours of operations for the installation. Specified U.S.

Government holidays are listed in Attachment 04, U.S. Holidays. Projected locations for removal are listed in Attachment 05, Pickup Locations / Tank Cleaning Locations.

Evaluation of contractor performance will be in accordance with Attachment 06, Acceptable Performance Levels

(APL).

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

a.The contractor shall, without additional expense to the U.S. government, be responsible for:

(1) obtaining all necessary licenses, insurance, permits, waste profiles and/or other reports;

(2) notifying the Customs Office and others as applicable; and

(3) paying all fees which result from the contractor’s transportation, recycling, and disposal decisions prior to removal.

This includes acquiring any required permits or registrations necessary to operate on any installation and signing (on behalf of the Government) waste profiles required by Treatment Storage Disposal/Recycling Facilities (TSDRFs). All contractor-signed waste profile sheets shall be written for the actual waste stream using the generator’s profile for backup documentation. The contractor shall be responsible for all damages to persons or properties that occur as a result of his fault or negligence.

b. No Treatment, Storage, Disposal/Recycling Facilities (TSDRFs) other than those submitted and approved for this contract shall be utilized. All transporters, disposal facilities and recycling facilities must first be licensed/permitted by the Korean Government before consideration is given on this contract. If not presently on the Disposition Services Qualified Firms List, the TSDRF will be added to the list at the time of contract award. The qualified list may be accessed at:

http://www.dispositionservices.dla.mil/newenv/documents/qualfac.pdf http://www.dispositionservices.dla.mil/newenv/Documents/qualtran.pdf

Offerors must submit Attachment 07, Facility Profile Sheet, with their proposal, for their primary TSDRF.

After contract award, the awardee will request all joint venture partners and sub-contractors not already on the Disposition Services Qualified Firms List be added. The US Government is under no obligation to approve the utilization of such facilities. All disposal, storage, transportation, chemical analysis and additional authorization costs required for the delivery of wastes/materials to facilities added to this contract, after award, will be prepared and performed by the contractor at no additional cost to the US Government. The awardee may request additional firms be added to the Disposition Services Qualified Firms List by completing and submitting Attachment 08, TSDRF Inspection Guidelines & Checklist, DRMS Form 2033, to the Contracting Officer (KO) for approval. The awardee may also request additional transporters be added to the Disposition Services Qualified Transporters List by completing and submitting Attachment 09, Transporter Qualification Review Application, to the KO for approval. Application is to include verification of vehicle and personnel insurance.

Note: The absence of firms on these lists does not mean they are not acceptable. The presence of firms on these lists only indicates a request for their addition to the list for work under Disposition Services contracts were reviewed for licenses and permits and were approved for those specific contracts.

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c. Qualified Facilities

TSDRFs approved for use under this contract are only approved subject to all services being performed in accordance with all applicable regulations, permits, and conditions of the contract. The Contractor must have the capability to meet the removal and disposal for all waste streams in the timeframes required by the contract.

At any time during the period of this contract, the Government may remove a facility from the Qualified Facilities List if any of the following apply:

(1) The facility has closed.

(2) The facility is identified as exhibiting violations for groundwater monitoring, closure, post-closure, or financial responsibility, and has not entered into a compliance schedule.

(3) The facility has been cited via an administrative order or judicial action, and the facility has not entered into a compliance schedule or similar action within 180 days from the time the order or judicial action was issued.

(4)The facility has exhibited a history of noncompliance.

(5) The facility is not permitted to and/or is not capable of handling the property proposed.

(6) The facility stores/treats the waste, then ships out the regulated DLA Disposition Services hazardous waste to a facility excluded under the requirements of this paragraph.

(7) The facility's financial assurance is not sufficient to protect the Government's long term interests.

(8) The facility is unable to track property from entry to exit.

(9) The facility has not received any DLA Disposition Services wastes for a period of twelve consecutive months.

(10) The facility operates in a manner that is not in accordance with DLA Disposition Services contract Performance Work Statement.

d. Qualified Transporters

At any time during the period of this contract, the Government may remove a transporter from the Qualified Transporter List if any of the following apply:

(1) The transporter does not have the appropriate permits to transport property under this contract (hazardous or non-hazardous).

(2) Transporter has not provided documentation of at least a "satisfactory" rating from the Korea transportation authority.)

(3) The transporter has exhibited a history of noncompliance.

(4) The transporter has been cited via an administrative order or judicial action and has not entered into a compliance schedule or similar action within 180 days from the time the order or judicial action was issued.

(5) The transporter manages property in a manner that causes the generator of the property to file exception reports in accordance with KEGS and or Korea’s regulations.

(6) The transporter is unable to track property from entry to exit.

(7) The transporter has not shipped any DLA Disposition Services wastes for a period of twelve consecutive months.

(8) The transporter operates in a manner that is not in accordance with DLA Disposition Services contract’s Performance Work Statement.

e. Additional TSDRFs and Transporters

(1) Offerors are cautioned that DLA Disposition Services must have sufficient time to adequately review submittals. The offeror is responsible for submittal in a timely manner.

(2) Proposed additional TSDRFs or transporters will not be added to the Qualified Facilities List or Qualified Transporters List if any of the reasons indicated in paragraphs 1.1.1.c. or 1.1.1.d. above. The request by the contractor to have a TSDRF or transporter added to the Qualified Facilities List or Qualified

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Transporters List does not relieve the contractor of his contractual obligation to perform in accordance with the contract terms and conditions including the existing Qualified Facilities List or Qualified Transporters List and existing prices.

(3) Each non-hazardous waste facility proposed by the offeror must have, as a minimum, a National/Prefectural/local permit, insurance, and be in good standing with the regulatory community. The facility must be subject to a regular compliance schedule with the regulatory community. A regular compliance schedule will include, at a minimum, one federal, state or local regulatory inspection during a calendar year.

(4) The contractor shall provide a completed Transportation Profile Sheet, Attachment 10, or Facility Profile Sheet, Attachment 07, for each additional transporter or TSDRF. A copy of the permits/licenses for the materials to be transported, disposed of or recycled shall be provided in original language and with English translation.

f. The awardee employees may be required to attend training, seminars, instruction, etc. required by or provided by USFK and or the U.S. Department of Defense facilities to gain access to or perform work on U.S.

DoD installations. Example: Pass and ID requirements, antiterrorist training, ISO 14001 Environmental Management Systems (EMS), Voluntary Protection Program (VPP), forklift training, etc.

1.1.2 SHIPPING DOCUMENTATION

a. Prior to removal from a location identified as a pickup point in this contract, completed copies of all manifests or comparable documents to include Attachment 11, Issue Release/Receipt Document, DD Form 1348-1A, shall be furnished to the Disposition Services Korea (Gimcheon) Office. When DD Form 1348-1A is used as a manifest for material/waste under this contract it will be accompanied by all required Korean forms. All manifests or comparable documents will be serially numbered, completed in both English and Korean, to provide a complete audit trail from point of origin to ultimate disposal. Each pickup manifest document will be clearly and distinctly marked with the document requirements outlined in the KEGS (i.e. name, address, telephone number of waste producer (generator), transporter and destination facility as well as a description of the waste, total quantity, date of shipment and date of receipt). The contractor shall ensure all documentation required for acceptance at an approved disposal or recycling facility is properly prepared and accepted at the disposal facility.

b. While performing under this contract, the contractor is responsible for all Republic of Korea emergency response requirements and will provide drivers with the appropriate emergency action instructions and any other documentation as required by the Republic of Korea in addition to international transportation regulations.

c. The contractor shall complete the “fill-in-the-blank” lines on Attachment 12, Order for Supplies or Services, DD Form 1155, for each CLIN on each task order. The following is a sample list of information required:

waste code, Korean quantity picked up, unit of issue, manifest number, page/line code and pick-up date

The contractor shall also complete the fill-in-the-blank lines included on each task order after the last CLIN. The following is a sample list of information required:

authorized transporter name and number, authorized TSDRF name and ID number, transporter’s signature and printed name, and contractor’s signature and printed name

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The contractor must also obtain the government representative's or COR’s signature and date on the task order to verify the wastes removed and provide a copy to the COR not later than the date of removal.

1.1.3 NOTIFICATIONS

a. For non-expedited removals, the contractor shall notify the COR or other government representative for each location, at least five (5) business days BEFORE attempting service or removal from any government site.

For expedited removals, notification will be as soon as possible, but not later than one (1) business day before removal.

(1) In addition to the notification for pickups the contractor shall provide the name of the driver, the driver’s Commercial Driver’s License (CDL) or equivalent number and its expiration date, and proof of current valid insurance to the COR or other government representative at least 24 hours prior to removal. The contractor may also opt to provide a list of drivers designated for pickups under this specific contract to the COR or other government representative prior to any attempted removals. If this option is elected and the list is approved by the Government, the 24-hour notification requirement is moot for the remainder of the contract unless otherwise modified.

(2) If a driver other than the one specified 24 hours in advance for the specific TO or one whose name does not appear on the list of approved drivers, arrives for pickup, the COR or other designated government representative will verify the personnel switch with the prime contractor before the pickup commences. This may require a written notice, email attachment or fax from the prime contractor.

(3) The government reserves the right to take appropriate action such as the pursuit of monetary consideration and/or annotation of negative past performance if (1) the contractor fails to meet the above applicable notification timeframes; or (2) a different driver other than the individual previously identified under this notification requirement or whose name does not appear on the approval list arrives at the pick-up location(s) thereby causing a delay in or cancellation of the scheduled pick-up.

b. For TO’s containing Expedited Removals, Services or Performance CLINs (6300 to 6699), the contractor shall notify the COR or other Government representative for each location BEFORE attempting site visits, sampling for analysis, or pick-ups: by at least (1) business day. In addition, the contractor is also required to provide the information identified in paragraph a.(1) above at least 24-hours prior to removal. If applicable, any removals ordered under a 24-hour or one business day expedited CLIN require the contractor to provide the information identified in paragraph a.(1) at least four (4) hours prior to pick-ups if the contractor elects to provide the identity of the driver for each specific TO. If the contractor elects to provide the list of approved, multiple drivers designated for use under this contract, as in paragraph a.(1) above, this expedited notification is not required. All other terms and conditions stated elsewhere within this clause apply to any of the aforementioned Expedited Removal CLINs.

c. In the event the Government misidentifies a waste description on a TO the contractor has the responsibility to inform the COR as soon as the contractor becomes aware of the misidentification. The contractor shall provide lab analysis and other supporting documentation. The waste shall not be treated or disposed of until the Government has made a determination on the matter. Once a determination has been made, a task order modification will be issued with the correct CLIN.

1.1.4 TRANSPORTATION

a. The contractor-provided transportation will comply with all GoK laws and regulations for the transportation of hazardous materials and designated waste under this contract and U.S. Military Base Safety requirements, U.S. DoD Safety and Security policies (KEGS) while on U.S. DoD installations. Failure to meet these requirements could result in the Government halting the pick-up. A Transportation Profile Sheet must be submitted in accordance with paragraph 1.1.1 (Permit/Special Requirements) for each additional transporter proposed after contract award for use on this contract. The Transportation Profile Sheet, Attachment 10, must be submitted for review/approval; no substitute forms will be accepted.

b. The COR or other government representative has the right to request any identification and/or occupational

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endorsements from the driver beyond what is identified in additional specific clauses in this contract and refuse commencement and/or completion of pickups if any unusual or suspicious action occurs. Potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for any claim against the U.S. Government.

c. Only one transportation charge per removal shall be allowed. The contractor shall provide a single truck of the appropriate size to make a single removal of all waste per the task order, whenever capable. For example, if a task order is issued for a removal of 10 tons of hazardous waste, the contractor shall provide one truck with a 10-ton capacity instead of two trucks with 5-ton capacities. In situations where the contractor possesses the appropriate sized truck, but it is unavailable, and hence smaller trucks are provided for multiple pick-ups, the contractor shall only be paid one transportation fee to account for the entire removal amount.

1.1.5 HOURS OF OPERATION

The contractor agrees that for portions of services provided on a government installation, the services will be provided during the core hours for the specified facility. Typical working hours other than for holidays are 0800 to 1500 hours, Monday through Friday. A schedule of U.S. holidays is presented in Attachment 04, U.S.

Holidays.

1.2 REMOVAL

Removal and completion of services time is calculated from issuance of a TO. Unless otherwise specified, standard removal/completion time is 30 calendar days. Expedited removal time is described by the CLIN.

1.2.1 RELEASE/SPILL RESPONSIBILITY

a. The contractor shall arrive at the pick-up site with all required spill prevention and containment equipment and supplies, (i.e., salvage/over-pack drums, absorbent material, non-sparking tools, spark-free shovel, and personal protective equipment (respirators, gloves, boots, etc.). During the performance of Waste Management Services, the contractor shall ensure he has the spill containment supplies readily available.

b. Other than as directed by the component authority at the site, during the performance of this contract, the contractor is solely responsible for containment, clean-up and disposal for all releases/spills, leaks, spill residue, and/or debris that occur as a result of, or is contributed to by the actions of its agents, employees, or subcontractors. Contractor responsibility also includes appropriate container repacking/over-packing and application of GoK-required labeling, and documentation for shipment. If directed by the component authority, the contractor agrees to clean up such spills to the satisfaction of the component authority and COR in accordance with applicable local laws and regulations at no cost to the U.S. Government.

c. The contractor shall report all releases/spills or leaks regardless of their quantity to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO no later than 24 hours after the initial telephonic/electronic report. Upon completion of the clean-up, the Contractor shall submit a summary report to the COR and KO within ten (10) calendar days of the clean-up. The written report shall be in narrative form and as a minimum include:

(1) Description of item released/spilled (including identity, quantity, manifest no., etc.);

(2) Date, time and location (physical address) of release/spill including a description of the area involved;

(3) Persons contacted or present at the time of the release/spill;

(4) Initial containment procedures;

(5) All personal injuries resulting from the event and cleanup (if any);

(6) Required assistance (if any);

(7) Description of clean-up procedures employed at the site;

(8) Anticipated follow on clean-up procedures to be employed at the site;

(9) Name of facility and location to dispose of spill residue if other than self;

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(10) A copy of the manifest(s) used to remove the spill residue; and

(11) A summary of all communications with U.S. or Korean government officials.

d. Upon disposal of the cleanup residue, the contractor shall submit a summary report of the incident to the COR and KO. The report shall include any follow-up or additional information regarding clean-up and disposal procedures taken, outside assistance required (if any), personal injury follow-up, and the names and telephone numbers of all national, regional, or local officials contacted during and after the incident as well as a copy of the manifest signed by the disposal facility and a certificate of disposal. This report and accompanying documents must be received not later than thirty (30) calendar days after the incident.

1.2.2 SEGREGATION OF GOVERNMENT WASTE

To insure accountability of materials/waste picked up, recycled, or disposed of under this contract all items collected on this contract must be segregated and kept physically separated from items from other sources until delivered at the initial disposal facility. The items must be marked to be readily identified as part of this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS

a. In accordance with KEGS 6-3.b.(4) Hazardous waste generators will prepare off-installation hazardous/designated waste shipments in compliance with applicable requirements in Chapters 5 and 6. Thereby the majority of material, hazardous waste and designated waste on this contract will be marked/labeled in accordance with the Globally Harmonized System (GHS)* and the KEGS, and will be accompanied by documentation that identify the property in accordance with the GHS and the KEGS. Because generators of these materials are only obligated to meet the standards for point of origin, the government does not warrant that the containers will be in accordance with Korean or local regulations at other than the point of origin. The contractor is therefore to ensure all containers, packaging, crating, marking and labeling are compliant with the regulations for all modes of transportation to be used to transport the materials from pick-up sites to disposal facilities. To prevent leaking or contamination of the environment during pick-up, transportation, and final disposition, if any packaging integrity becomes compromised while in possession of the contractor, the contractor will over-package/repackage the subject container(s). The contractor will not be reimbursed separately for over-packaging and repackaging expenses and shall include these costs in their disposal pricing.

*U.S. GHS - https://www.osha.gov/dsg/hazcom/global.html, Republic of Korea GHS - http://ghs.nema.go.kr/index.jsp

b. Types and sizes of containers used by the government are commercial packaging sizes, ranging from small bottles/cans to ninety-five (95) gallon over-pack drums.

c. Containers may be re-used only in accordance with GoK laws and regulations. However, whether re-used or disposed of, the U.S. Government markings must be completely and permanently removed or obliterated. This includes removal/obliteration of any stenciled markings and bar code labels. If compressed gas cylinders are not destroyed in the treatment process they must be rendered to scrap and made unable to hold a positive pressure.

d. When required the contractor shall repackage, mark, label and placard all items in such a manner that will be compliant with applicable regulations. Packaging, shipping names, marking, labeling, placarding, etc., under the terms of this contract will be in accordance with applicable Republic of Korea regulations. If items must be repackaged for proper shipment, the contractor shall perform such repackaging and furnish all required materials. When repackaging is necessary the contractor shall be responsible for disposal of the original container and for repackaging in a manner that complies with all applicable Republic of Korea regulations. The contractor shall provide and affix the appropriate placards to each vehicle prior to leaving Government premises.

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e. If the contractor elects to repackage compatible items in the same container, the contractor must provide an all-inclusive packing list showing each item and its respective quantity. This list shall be placed outside the outermost container. A copy of the packing list must be attached to the manifest.

Contractor-furnished over-pack containers and materials will not be included in the total weight calculations for payment purposes.

f. The contractor shall not combine-package regulated waste with non-regulated waste.

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

Other than identified in 1.2.6 and 1.2.7 or specified elsewhere in this contract, the contractor understands that the government shall not furnish any equipment or personnel to assist in the performance of this contract. Any such offers of assistance are unauthorized, and the contractor shall not accept any such offers.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

a. Recycling, treatment or disposal of material, waste or designated waste is not permitted on government installations. Repackaging/Over-packaging of materials/wastes and loading operations are subject to approval of the COR and the Base Environmental Coordinator. The contractor shall dispose of any garbage or trash resulting from consolidation efforts in a proper manner.

b. Draining will be allowed only to prevent leaking in accordance with facility, KEGS, GoK, and local safety regulations.

c. Release of gas to the atmosphere on government installations is not permitted by this contract.

1.2.6 LOADING

The government will load at all locations listed on Attachment 05, Pickup Locations / Tank Cleaning Locations. The government will only load open-top, conveyance-style trucks or trailers with a drop gate and will make only the initial placement on the contractor’s conveyance. The contractor is responsible for furnishing all additional equipment necessary for loading and any spill clean-up required as a result of loading. The government will not block, chock, brace, lash, band, or in any other manner secure the cargo on such conveyances furnished by the contractor.

1.2.7 WEIGHING OF PROPERTY

a. Scales are currently available at all pickup locations. However, the government does not guarantee that these scales will be operable for the duration of this contract. If a scale is known to be inoperable at a location, the contractor will be informed by the COR at the time a pick-up is requested as defined in 1.1.3.

For these instances, the contractor must provide their own scale at no additional cost to the government. The scale must have a minimum capacity of 1,500 pounds (680.39 kg) and be certified by the Korean regulators as to proper weighing ability. The contractor-provided scale must be approved for use by the COR. The annual calibration certificate must be available for COR inspection when portable scales are used. Prior to the use of portable scales at each pick-up location, the contractor must demonstrate reasonable weight accuracy to the government representative. Only materials to be removed by the contractor will be weighed. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the contractor will not be included in the weight.

b. Weights on TOs may be estimated weights and shall require verification weighing by the contractor prior to departure from an installation. The contractor shall weigh all property before removal. An authorized government representative will witness all weighing that occurs on site. The weight, agreed upon by both the contractor and the government representative at the time of removal, will be the basis for payment to the contractor. Unsubstantiated charges for subsequent increases in weight, after removal from government custody, will be the responsibility of the contractor.

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1.2.8 BULK LIQUID PUMPING - CLIN 990600

a. When CLIN 990600 is ordered, the contractor shall provide all necessary equipment and personnel to pump and dispose of waste in tanks. Contents, type and size of tanks will be identified on the TO. The contractor is responsible to furnish all equipment including, but not limited to, collection vehicle equipped with pumps, hoses, high capacity pumps, connectors/fittings, and a metering device. The operator of the vehicle shall be licensed to operate and be knowledgeable of all applicable safety regulations pertaining to the operation of the equipment. The contractor is responsible for obtaining all necessary permits and licenses necessary to accomplish the work. The waste shall be pumped out to a residue depth of 5-cm or less remaining in the container.

b. This CLIN includes the cost of disposal. The government will estimate the weight on the TO. The contractor shall weigh their empty pumper truck prior to and after pumping using government scales where available to determine the weight of the waste. Actual weight of the material must be identified on the manifest and pick-up report.

c. One each transportation CLIN will also be ordered for each location requiring tank pumping per TO issued.

If tank cleaning is ordered in conjunction with tank pumping, only one transportation CLIN will be ordered.

Bulk liquid pumping may be ordered from any location. All work shall be completed within thirty (30) calendar days from TO issuance date.

1.2.9 CHARGES FOR EXPEDITES – CLINS 633300, 633500

When any CLIN requires immediate action with a period of performance less than that specified in Section 4.0.

An expedited removal CLIN will be ordered in conjunction with the CLIN requiring the service. Expedited removal CLIN 633300 (five business days) or 633500 (one business day) will be ordered one each per location and will cover up to a maximum of 25,000 pounds of either a single waste stream or a combination of waste streams. For every additional 25,000 pounds of waste or portion thereof, an additional unit of issue of the expedited removal CLIN will be ordered. Minimum TO quantities do not apply for expedited removals. Performance period begins upon issuance of a TO.

Minimum and maximum quantity restrictions do not apply to CLINs listed in Attachment 01, Schedule of Prices, that do not require removal services.

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

The contractor shall furnish a copy of each manifest/document, signed by the designated TSDRF, to the COR. If the contractor is unable to deliver the hazardous property to the designated or alternate facility on the manifest, the cognizant COR shall be contacted for disposition instructions. The contractor shall provide a signed copy of the manifest from the disposal facility to the COR no later than thirty (30) calendar days after removal of waste.

1.3.2 HAZARDOUS SUMMARY/TRACKING

The contactor shall provide an annual report summarizing hazardous waste movements from point of generation to disposal facility. The summary shall be utilized as the tracking log. This report shall be in English and include the installation pick-up name, waste description, and shall include the method of disposal, i.e.

incineration, landfill, energy recovery, recycling etc. The output shall be provided in excel format on 15 January of each year through the last TO issued under the contract and shall be provided to the KO and the competent authorities upon request. Attachment 13, Manifest Tracking Log, DLA Form 2505, shall be used. The tracking log should be kept current so that it may be supplied to the generator upon request, by the COR or KO. Leave columns 9 and 10 blank. Enter the ID number presented in the Qualified Firm List for the firm for

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EPA ID number in column 12.

2.0 DISPOSAL/RECYCLING

2.1 REGULATED/NON-REGULATED ITEMS

2.1.1 REGULATED, NON-REGULATED, FINAL TREATMENT/DISPOSAL/RECYCLING

a. Regulated items will be identified in accordance with KEGS Appendix A and B by the material/waste producer. Items identified under the 0800 CLIN series and the 9100 - 9800 CLIN series have been declared regulated hazardous waste and are subject to specific treatment and disposal requirements. Treatment and disposal will be in accordance with KEGS and all GoK and local laws and regulations. If the contractor is aware of a contradiction between GoK laws or regulations and the KEGS then the contractor may request a waiver from the KO prior to removal. The contractor will not commence performance under a waiver request until the KO has granted written approval. The contractor shall dispose of hazardous and or designated wastes under this contract by means of treatment or disposal technologies that best mitigate hazards of such wastes to human health and the environment. If the contractor wants to use an alternate and effective treatment technology, the contractor may request a waiver from the KO.

b. Items identified under the 9900 CLIN series are not regulated by KEGS, however disposal must be in compliance with all Korean and local laws and regulations.

c. The contractor is required to use only firms licensed/permitted by the GoK and approved by Disposition Services. This includes any facility that may receive any material or waste under this contract, or a component thereof. Regulated waste and designated waste not subject to recycling or incineration may be disposed of in permitted landfill facilities in accordance with KEGS and Korean law and regulations.

d. The contractor shall ensure that used oil, hazardous waste, designated waste or oil product contaminated with any hazardous waste is NOT used for dust suppression or road treatment.

e. The contractor must provide an audit record that includes any facility that will recycle the waste, or any component thereof, even if the waste/component can be managed as a hazardous material or recycled.

2.1.2 CERTIFICATE OF DESTRUCTION/RECYCLING

a. Certificates of Destruction and Recycling must indicate all wastes processed and must be attached to the invoice and be completed in English.

b. Certificates of Destruction and Recycling must include:

(1) Contract number and TO number;

(2) Final disposal/recycling facility’s name, address, contact information and EPA identification number.

(3) Contractor’s Point of Contact name and contact information;

(4) Identification of each material/waste covered by this Certificate indicated on the initial manifest or Bill of Lading (i.e., manifest number, CLIN and weight);

(5) Date and method of treatment/disposal, i.e., incineration, landfill, or energy recovery, etc. or how waste was recycled;

(6) A statement assuring that all material/waste has been treated and disposed of or recycled in accordance with applicable host nation laws and regulations and KEGS requirements; and

(7) Signature and title of permitted facility official who is authorized to endorse Certificates of Destruction or Recycling

c. Examples of Certificates of Recycling and Destruction are presented in Attachments 14 and 15.

2.1.3 DETAILED ANALYSIS

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If the contractor must perform detailed analysis for disposal, copies of the results and quality control checks identified for the specific contract line item shall be provided to the COR.