RFP_SP4530-14-R-0001_SF_1449.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000024383

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4530-14-R-0001

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

Rebecca Kanetani SS90212

a. NAME

Phone: 808-473-4267

b. TELEPHONE NUMBER (No Collect calls)

2014 JUN 20

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4530

DLA DISPOSTION SERVICES - PACIFIC

DLA DISP SVCS J762 SUITE 2000

1025 QUINCY AVENUE

PEARL HARBOR HI 96860-4512

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

45PAGE 1 OF

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

NOTES TO OFFERORS

1. This is a COMMERCIAL solicitation for an award of a firm-fixed price indefinite delivery/indefinite quantity contract (IDIQ) written as performance-based. Services are to provide Hazardous Waste Removal, Transportation, and Disposal/Recycling, Sagami and Misawa, Japan. The resulting contract will provide for an 18 month base period and two 18-month option periods. The base period is estimated to begin on 21 October 2014.

2. This request for proposal (RFP) consists of three (3) price schedules per base and option periods.

Offerors must furnish prices for the entire price schedule (base, first and second option periods) they are interested in. Pricing for each schedule will be evaluated independently, and may result in the award of individual schedules to different offerors or one award with three schedules to one offeror, however, no individual schedule will be awarded to more than one offeror. NOTE: in the event of a discrepancy in the calculation of the extended amount, the Government will multiply the offeror’s unit price shown by the estimated quantity to ascertain the extended amount proposed.

3. It is expected this project will be performed in its entirety in the country of Japan. The successful offeror must have all the required prefectural permits, registrations and licenses to perform work in the country of Japan. Failure to submit such necessary permits and licenses as part of the prospective offeror’s proposal may render the proposal unacceptable. The successful offeror must be licensed and registered to enter and stay in Japan in compliance with local law(s). The U. S. Government does not provide the contractor with Status of Forces Agreement (SOFA) stamp/letter or any logistical support under the resulting contract.

4. In order to submit a complete proposal, Offerors shall follow instructions and complete all required forms in the solicitation, which includes the ADDENDUM TO SOLICITATION TO SP4530-14-R-0001. Offerors are advised to carefully read the Performance Work Statement (PWS) and Evaluation Factors – FULL AND OPEN COMPETITION in the Solicitation and note that this is a Best Value Source Selection. See FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS for proposal format and content requirements. Proposals for this solicitation shall be submitted via electronic media. The email address for receipt of offers is DRMSHazardousContractsHawaii@dla.mil. The deadline for all proposals is on 20 June 2014, at 1:00 p.m. Hawaii Standard Time (HST).

5. Addendum to FAR 52.212-2 Evaluation – Commercial Items, review as the submission process for past performance information has changed. DLA Disposition Services will not contact offeror’s past performance references to obtain past performance information. Offeror is responsible for requesting references complete the Past Performance Questionnaire and ensuring that the Questionnaire(s) is submitted to DLA Disposition Services via electronic media, email address DRMSHazardousContractsHawaii@dla.mil by the evaluator and not the offeror, by the solicitation closing date.

6. The contract will allow the Contracting Officer to make monetary deductions and/or a negative mark on the Contractor’s Past Performance when an Acceptable Performance Level (APL) (Attachment 01) is not met.

7. Offerors must submit their prices in the Japanese local currency (yen). Proposals received in currency other than Japanese yen will be considered non-conforming and unacceptable to the solicitation.

8. SITE VISITS: A pre-proposal conference will not be conducted; however, a site visit has been scheduled on 9 and 10 June 2014 at 0900 hours (Japan date and time) at DLA Disposition Services Sagami and Yokosuka, Japan. Prospective offerors are highly encouraged to visit the DLA Disposition Services Sagami and Yokosuka sites. Please contact Mr. Takayuki Honda (primary) or Mr. Robert Davis (alternate) at telephone number 042-869-4865 or 042-869-4856 or by email at Takayuki.Honda.jpn@dla.mil or Robert.Davis@dla.mil, by 28 May 2014 (Japan date) to allow ample time to process clearances to enter the site. Failure to contact and provide required information to Mr. Honda or Mr. Davis by 28 May 2014 (Japan date) may result being denied access to the site visits.

9. Offerors must submit all questions regarding this solicitation via email to Ms. Rebecca Kanetani at Rebecca.kanetani@dla.mil and Ms. Bernadette Del Rosario-Simmons at Bernadette.DelRosario-Simmons@dla.mil .

Questions must be submitted no later than 13 June 2014, 1:00 p.m. Hawaii Standard Time (HST), so that corresponding Government answers can be issued via solicitation amendment before closing. The Government is not obligated to answer questions submitted after this common cut-off date.

10. This solicitation does not commit the Government to pay any costs incurred in the submission of an offer, in making any necessary studies for the preparation thereof, or for any revision(s) the Contracting Officer may request for the purpose of clarification of the offer.

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 PHASES OF WORK

1.1 PRE-REMOVAL

1.1.1 PERMIT/SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF PROPERTY

1.2.8 CHARGES FOR EXPEDITES – CLIN J95030

1.3 POST-REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

1.3.2 HAZARDOUS SUMMARY/TRACKING

2.0 DISPOSAL/RECYCLING

2.1 DISPOSAL

2.1.1 DETAILED ANALYSIS AND SAMPLING

2.1.2 MEDICAL ITEMS (NON-INFECTIOUS MEDICAL WASTES)

2.1.3 ASBESTOS – CONTAINING WASTES CLINS J83030, J85010, AND J85050

2.1.3.1 DISPERSAL (FRIABLE) ASBESTOS CONTAINING MATERIALS (CLIN J83030 WASTE DISPERSAL ASBESTOS (SHIW)

2.1.3.2 NON-DISPERSAL (NON-FRIABLE ASBESTOS CONTAINING MATERIALS (CLIN J85010 NON-DISPERSAL ASBESTOS

CONTAINING MATERIALS (IW))

2.1.3.3 NON-DISPERSAL ASBESTOS CONTAINING MATERIALS (BUILDING MAINTENANCE MATERIAL) CLIN J85050 NON-DISPERSAL

ASBESTOS CONTAINING MATERIALS (BUILDING MAINTENANCE MATERIAL) (IW)

2.2 RECYCLING

2.2.1 RECYCLING CLINS AND CERTIFICATES

2.3 COMPRESSED GAS CYLINDERS

3.0 SPECIAL SERVICES

3.1 TANK, OIL/WATER SEPARATOR CLEANING – CLINS J9800A – J98130

3.2 FLUORESCENT LAMPS AND BULBS FOR RECYCLING (UNCRUSHED) (CLIN J1308M) MISAWA AIR BASE

3.3 EXCAVATION, REMOVAL, TRANSPORTATION AND DISPOSAL OF CONTAMINATED SOIL

4.0 USE OF FACILITIES AND TRANSPORTERS

4.1 QUALIFIED FACILITIES

4.2 QUALIFIED TRANSPORTERS

4.3 ADDITIONAL TREATMENT, STORAGE, DISPOSAL AND RECYCLING (TSDR) TRANSPORTERS

4.4 USE OF TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND RECYCLING FACILITIES (TSDRF)

4.5 TREATMENT, STORAGE, DISPOSAL AND RECYCLING FACILITIES (TSDRF)

5.0 ADDITIONAL DOCUMENTATION

5.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

5.2 CONTRACTOR LABOR HOUR REPORT

6.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

6.1 PERIOD OF PERFORMANCE

7.0 DISPOSITION SERVICES ISO 14001:2004(e) ENVIRONMENTAL MANAGEMENT SYSTEM

8.0 DISPOSITION SERVICES VOLUNTARY SAFETY PROGRAM

9.0 PUBLIC RELEASE OR DISSEMINATION OF INFORMATION

PERFORMANCE WORK STATEMENT

a. The contractor agrees to provide all services necessary for the final treatment/disposal and removal of the hazardous and/or non-regulated property listed in the schedule in accordance with the respective Japanese national, prefecture, and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract.

These services shall include all necessary personnel, including applicable subcontractors, labor, transportation, packaging, equipment, and the compilation and submission of all documentation required by this contract to include inspecting, packaging, marking and labeling, loading, unloading, removal, transportation, and disposal/recycling of hazardous/special wastes from U.S. installations throughout Honshu, Japan.

Contractor’s Acceptable Performance Levels (APL’s) are indicated in Attachment 01.

b. The Government agrees that all hazardous waste, special waste, and solid waste placed on Task Orders (TOs) on this contract shall be containerized and will be accompanied by documentation and markings that comply with all applicable Japanese national, prefecture, local environmental laws, and regulations relating to the generation and storage of hazardous property.

c. Contractor’s designated contract managers and site representatives must speak, read, and write English proficiently at a level to effectively participate in conversations on practical and professional levels to US civilian and military personnel. All documentation written pursuant to this contract shall be in the English language. In the absence of the contract manager, the alternate contract manager shall have authority to act for the contractor during the operation of this contract, i.e., all arrangements and required coordination.

The contractor agrees that notice by the U.S. Government to his designated contract manager or alternate contract manager shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employees so designated. Contract personnel shall present a neat appearance and be easily recognized as Contractor’s employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company’s name or the employee’s name.

d. The contractor shall ensure all operations conducted under this contract on Government installations are supervised by individuals with basic knowledge of industrial waste management and who are capable of addressing questions concerning the technical aspects of this contract. This work includes but is not limited to classification of waste, ensuring correct completion of documentation (including return manifests), inspection, and transportation of wastes designated for transport to the disposal facility.

e. Waste disposed of under this contract may possibly be contaminated with one or more substances not specifically identified in the Contract Line Item Number (CLIN). These contaminants may include, but are not limited to; water, dirt, grease, oils, fuels, solvents, and heavy metals. The list of CLINs (Schedule of Prices) is provided in Attachment 02.

f. With the exception of the expedite CLINs indicated in this contract the standard removal time frame for all sites is 30 calendar days from the date of task order issuance. The contractor agrees that, for those portions of the services provided on a Government installation, the services will be provided on U.S. work days (Monday through Friday) and during normal hours of operations (0800-1600) of the installation. U.S.

holidays are presented in Attachment 03. The primary pick-up sites are listed in Attachment 04.

g. This contract requires the removal, transportation and disposal of industrial waste as identified in the Japan Environmental Governing Standards (JEGS) and Industrial Waste (IW), Specially Controlled Industrial Waste (SCIW), Specially Handled Industrial Waste (SHIW), including Compressed Gas Cylinders, wastes regulated by Government of Japan (GOJ) and/or non-regulated listed within attached bid schedule area to be performed in accordance with the respective Japanese national, prefecture and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract. The JEGS may be located at:

http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%20Governing%20Final.pdf

h. Definitions to words utilized in this contract are described in Attachment 05 and acronyms in Attachment

06. A guide to selecting the appropriate CLIN is provided in Attachment 07.

1.0 PHASES OF WORK

The requirements for removal of wastes under this contract are divided into three main phases – Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The contractor shall take proper safety and health precautions to protect the workers, public, property of others, and the environment.

The contractor is responsible for identifying and complying with all safety requirements set forth in applicable Japan safety and health regulations and procedures and/or those of the U.S. installations. The contractor is responsible for ensuring that his agents, employees, or subcontractors perform the work in a safe manner, including wearing the appropriate clothing of the work to be performed. T-shirts, shorts and open toed shoes are not appropriate Personal Protecting Equipment (PPE) for handling, identifying, sampling, and packaging hazardous wastes. Contractor personnel are required to wear PPE while working on U.S.

installations and handling hazardous property or operating equipment. The contractor shall ensure that all personnel involved in the handling and transportation of the material listed herein are trained in the area of spill response and general first aid procedures. The contractor shall maintain standards designed to minimize the possibility of fire, explosion, or any unplanned release or migration of hazardous waste or its constituents to air, soil, surface or groundwater. When operating within a U.S. DoD Hazardous Waste (HW) storage facility, the contractor is required to use forklifts with specifications that meet the applicable permit requirements. The contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on U.S. installations.

1.1 PRE-REMOVAL

1.1.1. PERMIT / SPECIAL REQUIREMENTS

a. The contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing and obtaining any necessary licenses, permits, customs notifications (if applicable), other notifications, waste profiles, and/or reports, which result from a contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation. This includes signing (on behalf of the Government) waste profiles required by Treatment

Storage Disposal Recyling Facilities (TSDRF). All contractor signed waste profile sheets shall be written for the actual waste stream using the generator’s profile for backup documentation. The contractor shall be responsible for all damages to persons or properties that occur as a result of his fault or negligence.

b. No TSDRFs other than those submitted and approved for this contract shall be utilized. This shall also apply to unregulated wastes capable of being recycled unless alternate facilities are approved by the Contracting Officer (KO) after contract award. After contract award, the contractor may submit proposals for additional TSDRFs in accordance with Paragraph 4, (Additional TSDRF and Transporters) of this contract, however, the Government is under no obligation to approve the utilization of such facilities. All disposal, storage, transportation, chemical analysis and additional authorization costs required for the delivery of wastes/materials to facilities added to this contract, after award, will be prepared and performed by the contractor at no additional charge to Government.

c. The contractor may be required to attend any special required training, seminar, instruction, class provided by the Government in order to perform work or gain access to the installation. Example: Pass and ID requirements, Anti-Terrorism training, Fork Lift training.

d. For wastes disposed outside the country of origin, the contractor shall comply with all applicable environmental laws and regulations. This includes any requirements for transboundary shipment notification in accordance with the May 1989 Basel Convention on the Control of Trans-boundary Movements of Hazardous Waste and their Disposal. This includes, but is not limited to, any provisions governing the prior notification of competent authorities, transportation, temporary storage, identification, customs clearances, packaging, labeling, and disposal of hazardous waste and/or dangerous goods. Immediately upon contract award, the contractor shall prepare any documents and notifications required to move and dispose of all wastes listed in the contract.

1.1.2. SHIPPING DOCUMENTATION

a. All references to manifests in this provision relate to the “appropriate shipping paper”. In accordance with Japanese environmental regulations, the generator of the wastes (usually the Disposition Services Office) shall prepare the manifest. Prior to removal from a site identified as a pick-up point in this contract, completed copies of all Japan or local government manifests, or bills of lading, whichever is applicable, shall be furnished to the contractor. Each pick-up manifest and bills of lading (i.e., with a Government activity identified as a generator), as well as all other documentation required herein, shall be clearly and distinctly marked with the name of the servicing Disposition Services Office in addition to the generators and the contract and TO number, as applicable.

b. At the time of removal, any transportation and Japan or local government manifesting requirements established by the International Maritime Dangerous Goods (IMDG) Code, the May 1989 Basel convention on the Trans-boundary Movement of Hazardous Waste and their Disposal, must be completed and provided to the Contracting Officer’s Representative (COR) upon removal. The COR has the authority to decline the signing of any shipping papers for waste loads which are not in conformance with transportation or environmental regulations.

c. While performing under this contract, the contractor is required to provide his drivers with the appropriate emergency action instructions and any other documentation as required by Japan or local government and international transportation regulations, whichever may apply.

d. The contractor shall complete a DD Form 1155, Order for Supplies or Services, Attachment 08, for all items ordered or services performed on a TO. The contractor shall record the type of waste, quantities removed, waste codes, manifest numbers, and date removed. The contractor shall obtain the COR’s signature and date to verify the wastes removed.

1.1.3. NOTIFICATIONS

a. Except as may otherwise be specified herein, the contractor shall notify the COR or other Government representative for each location, at least five (5) business days BEFORE attempting site visits, sampling for analysis, or pick-ups.

(1) In addition to the notification above for pick-ups, the contractor shall provide the name of the driver, the driver’s Commercial Driver’s License (CDL) number and its expiration date to the COR or other Government representative at least 24-hours prior to removal. The contractor may also opt to provide a list of approved, multiple drivers designated for pick-ups under this specific contract to the COR or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the contractor, the 24-hour notification requirement is inapplicable for the remainder of the contract unless otherwise modified.

(2) If a driver other than the one specified 24-hours in advance for the specific task order; or, one whose name does not appear on the optional list of approved, multiple drivers arrives for pick-up, the COR or other designated Government representative will verify the personnel switch with the prime contractor before the pick-up commences. This may require a written notice or fax from the prime contractor.

(3) The Government reserves the right to take appropriate action, such as the pursuit of monetary consideration and/or annotation of negative past performance if the contractor fails to meet the above applicable notification timeframes and/or a different driver, other than the individual previously identified under this notification requirement, or whose name does not appear on the approval list, and/or if multiple drivers arrive at the pick-up location(s).

b. For TO’s containing Expedited Removals, Services or Performance CLINs (J95030), the contractor shall notify the COR or other Government representative for each location BEFORE attempting site visits, sampling for analysis, or pick-ups: by at least (1) calendar day. In addition, the contractor is also required to provide the information identified in paragraph a.(1) above at least 24-hours prior to removal. If applicable, any removals ordered under a 24-hour or one business day expedited CLIN requires the contractor to provide the information identified in paragraph a.(1) at least four (4) hours prior to pick-ups if the contractor elects to provide the identity of the driver for each specific TO. If the contractor elects to provide the list of approved, multiple drivers designated for use under this contract, as in paragraph a.(1) above, this expedited notification is not required. All other terms and conditions stated elsewhere within this clause apply to any of the aforementioned Expedited Removal CLINs.

c. In the event the Government misidentifies a waste description on a TO the contractor has the responsibility to inform the COR as soon as the contractor becomes aware of the misidentification. The contractor shall provide lab analysis and other supporting documentation. The waste shall not be treated or disposed of until the Government has made a determination on the matter. Once a determination has been made, a task order modification will be issued with the correct CLIN which will allow the contractor to be paid the disposal price in accordance with the contract price of the actual waste removed.

1.1.4. TRAILER SECURITY, PADLOCKS

a. All contractor trailers and tankers capable of being padlocked must be padlocked upon arrival at the pick-up location. Failure to meet this requirement could result in the Government’s halting of the pick-up.

All trailers and tankers capable of being padlocked must also be padlocked again prior to departure of the pick-up location(s). The driver shall provide the padlock and lock the trailer or tanker without assistance from the COR or other Government representative(s).

b. The COR or other Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in 1.1.3 in this contract and refuse commencement and/or completion of pick-ups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pick-ups will not be grounds for reimbursement by the Government.

1.2 REMOVAL

1.2.1. SPILL RESPONSIBILITY

a. The contractor is solely responsible for containment, cleanup and disposal of any and all spills, leaks, spill residue, and/or debris, and includes appropriate container packaging, labeling and documentation for shipment during the performance of this contract that occurs as a result of or is contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills to the satisfaction of the COR as outlined in 1.2.1.b., the site specific Spill Response Plan(s), and in accordance with applicable local laws and regulations at no cost to the Government.

b. The contractor shall report all such spills or leaks, regardless of their quantity, to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the KO no later than 24 hours after the initial telephonic report. Upon completion of the spill cleanup, the contractor shall submit a summary report to the COR and KO. The written report shall be in narrative form and as a minimum include the following:

(1) Description of item spilled (including identity, quantity, manifest no., etc.).

(2) Exact date, time and location (physical address) of spill including a description of the area involved.

(3) Persons contacted and present at the time of the spill.

(4) Initial containment procedures initiated.

(5) Personal injury involved (if any).

(6) Required assistance (if any).

(7) Description of clean-up procedures employed at the site.

(8) Anticipated future clean up and disposal procedures.

(9) Name of facility and location to dispose of spill residue.

(10) Narrative summarizing any communications contractor has with any local military or Japanese Officials to include organization name, individual name(s), and phone numbers. This report will include any on scene visits by Japanese Officials. Copy of this report shall be attached to the spill report. Summary will include any communications contractor had with press or Government officials other than the KO.

c. Upon completion of the spill cleanup and disposal of the spill residue, the contractor shall submit a summary report of the spill incident to the COR and KO. The report shall include: cleanup and disposal procedures taken, outside assistance required (if any), personal injury follow-up, the names and telephone numbers of all national, regional, or local officials contacted during and after the spill incident, and if possible precautions taken to prevent the event from happening again.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated and kept physically separate from any other items until the initial disposal facility is reached. The items must be so marked that they are readily identified to this contract throughout this period.

1.2.3. STATEMENT ON CONTAINERS

The Government containerizes wastes in accordance with applicable US standards; however, the Government does not warrant that the drums or containers are suitable for transportation in accordance with Japanese local or international regulations for removal from the pick-up sites. The offeror is cautioned to ascertain and assess the need for over-packing or repackaging based on the site visit. The Government will not provide repackaging materials. The contractor will not be reimbursed separately for repackaging expenses and should include these charges in their disposal pricing. The contractor will be responsible for preparing all containers for transportation to a recycling/disposal facility in accordance with applicable Japanese regulations to assure safe arrival at destination without damage or loss. The contractor is required to use United Nations (UN) specification containers for all shipments of industrial and hazardous waste under this contract off the installation in accordance with the regulations that govern these materials; e.g., the Waste

Management Law (Waste Management and Public Cleansing Law), the Global Harmonization System, the International Maritime Dangerous (IMDG) Code, and other applicable regulations.

a. For the disposition of Government-owned containers the following applies:

(1) Contractor is responsible for removing all markings indicating Government ownership.

(2) Containers designated for re-use, the Government markings must be destroyed for permanent obliteration.

This includes removal of any stenciled markings and bar code labels.

b. Contractor will be responsible for repackaging any containers if the packaging integrity is compromised at or during pick-up to prevent leaking or contamination of the environment, transportation, and final disposition.

1.2.4. GOVERNMENT EQUIPMENT AND PERSONNEL

The contractor understands that the Government shall not furnish any equipment or personnel to assist in the performance of this contract. Any such offers of assistance are unauthorized, and the contractor shall not accept any such offers. The only exception is the use of Government owned loading equipment (paragraph 1.2.6), and Government owned scales (paragraph 1.2.7).

1.2.5. TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

a. Treatment of hazardous waste (including solidification) on Government facilities is not permitted.

Treatment is defined as any process which meets the definition of treatment as set forth in applicable local Japanese laws and regulations.

b. Draining will be allowed only to prevent leaking and will meet Japanese regulations and local safety regulations.

c. Treatment, disposal, or release of gas to the atmosphere on Government premises is not permitted by this contract.

1.2.6. LOADING

Unless otherwise specified by the Government the contractor is responsible for loading including furnishing all the equipment necessary for loading. Loading will not be performed on Saturdays, Sundays, Federal holidays or any day that the installation where the items are located is closed, see Attachment 03. Where it is provided that the Government will load, the Government may only load open top conveyances-style trucks or trailers with a drop gate. Unless otherwise provided in the contract, the Government will not block, chock, brace, lash, band, or in any other manner secure the cargo on such conveyance(s) furnished by the contractor.

Locations where the Government may assist with loading are provided in Attachment 09.

1.2.7. WEIGHING OF PROPERTY

The contractor shall weigh all property before removal. An authorized Government representative will witness all weighing that occurs on site. The weight, agreed upon by both the contractor and the Government representative at the time of removal will be the basis for payment to the contractor. Unsubstantiated charges for subsequent increases in weight, after removal from Government custody, will be the responsibility of the contractor. For the duration of this contract, the contractor will provide portable scales that can weigh wastes, unless the Government indicates otherwise on a TO that a Government scale at the pick-up site will be utilized. Contractor scales must be certified by the Japanese regulators as to proper weighing ability and must be approved by the COR. Weights on TO may be estimated weights and shall require verification weighing by the contractor prior to departure from an installation. Public scales may be utilized if approved by the COR or KO.

a. Non-bulk items

(1) The contractor shall provide portable scales for outweighing of property. Portable scales must have a minimum capacity of 1,500 pounds (680.39 kg). For the purpose of this contract, scales permanently affixed or built into a vehicle are considered portable scales.

(2) Prior to the use of portable scales, the contractor must demonstrate weight accuracy to the Government representative. Only materials to be removed by the contractor will be weighed. Pallets, boxes, strapping, etc, which are not integral parts of the packaging and are not being removed by the contractor, will not be included in the weight.

(3) Government scales may be used in lieu of portable scales provided by the contractor, only where they are available, operable, and are authorized by the Government representative. The contractor shall be responsible for determining the availability of Government scales. The Government makes no guarantee where Government scales are available nor if they are operable. Available Government Scales are listed in Attachment 10.

1.2.8. CHARGES FOR EXPEDITES – CLIN J95030

a. When the expedited removal CLINs are ordered specified in Schedule of Prices (Attachment 02), waste must be removed within the specified calendar day timeframe. Expedited removal CLINs may be ordered in association with any disposal CLIN(s) at any pick-up point(s) on the contract.

This is an exception to the standard removal timeframe as specified in Paragraph 6 (Period of Performance).

Minimum TO charge requirements do not apply to a TO containing an expedited removal CLIN. Unit of issue for J95030 will be ordered in each (EA).

b. When expedited TO removal is required, CLIN J95030 will be ordered based on the amount of service to be performed. One (1) each CLIN will be ordered for containerized (non-bulk) waste up to 5,000 pounds in total weight and a maximum of up to five (5) different TO lines. Time period begins upon the faxed or confirmed email receipt of a task order to the contractor.

c. Ordering of an expedited CLIN is further limited to one (1) each, per pick-up location including the surrounding area (i.e. all pick up sites on an installation).

1.3 POST-REMOVAL

1.3.1. RETURN OF SHIPPING DOCUMENTATION

In addition to the manifest requirements to the generator the contractor shall furnish a copy of each manifest, signed by the designated TSDRF, to the COR coordinating the waste disposal. If the contractor is unable to deliver the hazardous property to the designated or alternate facility on the manifest, the cognizant COR will be contacted for disposition instructions. The contractor shall provide a signed copy of the return manifest to the COR within the timeframes designated by the Government of Japan.

1.3.2. HAZARDOUS SUMMARY/ TRACKING

The contactor shall provide an annual report summarizing hazardous waste movements from the point of generation to disposal facility. The summary shall be utilized as the tracking log. This report shall be in English and include the installation pick-up name, international waste description according to the United Nation standards, and shall include the following method of disposal, i.e. incineration, landfill, energy recovery, or recycling etc. The output shall be provided in excel format on 15 January of each year through the last TO issued under the contract and shall be provided to the KO and the competent authorities upon request. DLA Form 2505 shall be used, see Attachment 12. The tracking log should be kept current so that it may be supplied to the generator upon request by the COR and/or KO. (Leave columns 9and 10 blank. Enter the

ID number presented in the Qualified Firm List for the firm for EPA ID number inn column 12.)

2.0 DISPOSAL / RECYCLING

This subsection covers requirements for disposal/recycling of regulated and non-regulated items in general.

The contractor shall dispose of hazardous wastes under this contract by means of treatment or disposal technologies that best mitigate hazards of such wastes to human health and the environment. The Government strongly encourages recycling of hazardous waste whenever environmentally sound and economically feasible.

For some wastes, the Government may require recycling, however, the contractor may elect to beneficially use, re-use, recycle or reclaim any waste in this contract.

2.1 DISPOSAL

a. The contractor is required to use only firms approved by DLA Disposition Services. This includes any facility that may receive any waste removed under this contract, or a component thereof, at a stage where it remains regulated waste, as defined by Japan or local government laws. Hazardous waste will only be land disposed in a permitted facility in accordance with local Japanese government and prefecture laws.

b. The contractor must provide an audit trail that includes the facility that will recycle the waste, or any component thereof, even if the waste/component can be managed as a hazardous material or recycled Reporting requirements are specified in 1.3.2.

2.1.1 DETAILED ANALYSIS AND SAMPLING

The contactor shall furnish at no additional charge the results of chemical analysis that they, or any subcontractor, opted to conduct independently. Field tests will not be authorized unless such test have been specifically approved of by meeting international standards. The Government may request copies (written in English) of the actual analytical results and quality control checks.

The contractor shall be responsible for the proper disposal of all samples and their containers. If the contractor demonstrates through laboratory analysis and/or other supporting documentation that a CLIN is other than described for disposal on a task order, the Government may reclassify the item and place it under the appropriate CLIN.

2.1.2 MEDICAL ITEMS (NON-INFECTIOUS MEDICAL WASTES)

Medical items, as pertaining to this contract are limited to non-infectious, non-controlled medical wastes.

These wastes are created in medical and dental treatment facilities which do not require special management.

These wastes have been classified as industrial and or hazardous waste in accordance with the Japan Environmental Governing Standards (JEGS) or are regulated by Japan or local government laws.

2.1.3 ASBESTOS – CONTAINING WASTES CLINS J83030, J85010, and J85050

When disposing of asbestos waste, the contractor shall ensure that all asbestos-containing wastes are properly disposed of in a permitted facility. The asbestos wastes may be melted and/or disposed of in a permitted municipal solid waste landfill in accordance with local Japanese laws and regulatory requirements.

2.1.3.1 DISPERSAL (FRIABLE) ASBESTOS CONTAINING MATERIALS (CLIN J83030 WASTE DISPERSAL ASBESTOS (SHIW))

Waste dispersal asbestos is any material containing asbestos such as, but not limited to spray-applied insulation, boiler jackets (insulation) or pipe lagging (insulation) and PPE (plastic cover sheets, masks, coveralls from asbestos operation).

a. Dispersal asbestos shall be disposed of in a Government of Japan approved facility, vault or impervious type landfill, or by an approved burner in accordance with Japanese regulations.

b. The asbestos must be in a closed plastic bag, placed and sealed in a second (outer) plastic bag. The bag size shall comply with the requirements of the disposal facility. The outer bags must be clear and have bilingual labels indicating dispersal asbestos. Any items with sharp edges must be taped before bagging process.

c. Sample label in English and Japanese and Japanese Asbestos bag on Attachment 11.

2.1.3.2 NON-DISPERSAL (NON-FRIABLE) ASBESTOS CONTAINING MATERIALS (CLlN J85010 NON-DISPERSAL ASBESTOS

CONTAINING MATERIALS (IW))

Non-dispersal (non-friable) asbestos containing materials - any material containing more than 0.1 percent asbestos by weight, such as but not limited to, fire-proof safes and filing cabinets, brake shoes, brake pads and gaskets) which cannot be easily crumbled, pulverized, or reduced to powder by hand pressure from non-construction sources. These items shall be properly packaged, marked and labeled in accordance with Japan or local government laws and regulations. Non-dispersal asbestos shall be disposed of in an approved Government of Japan facility; vault, impervious type landfill, or approved burner, and in accordance with Japanese Laws. Packaging will be in accordance with Japanese asbestos regulations.

2.1.3.3 NON-DISPERSAL ASBESTOS CONTAINING MATERIALS (BUILDING MAINTENANCE MATERIAL) (CLlN J85050 NON-DISPERSAL ASBESTOS CONTAINING MATERIALS (BUILDING MAINTENANCE MATERIAL) (IW).

Non-dispersal asbestos containing materials - any material containing more than 0.1 percent asbestos by weight from maintenance sources. These are items such as, but not limited to roofing tiles and shingles, floor tiles and ceiling tiles.

NOTE: Items such as floor tiles and roofing must be removed from wooden sub-floor planking / roof sheeting;

then properly packaged, marked and labeled in accordance with Japan or local government laws and regulations.

Non-dispersal (non-friable) asbestos shall be disposed of in an approved Government of Japan facility; vault, impervious type landfill, or approved burner, and in accordance with Japanese Laws. Packaging will be in accordance with Japanese Asbestos regulations.

2.2. RECYCLING

The Government encourages recycling to the maximum extent possible in order to minimize waste disposal and optimize pollution prevention. The Government may withdraw any items on the TO for use, reuse, or recycling.

Certain CLINS may require the contractor to recycle. CLINS suffixed “R” in Schedule of Prices (Attachment 02) are designated for mandatory recycling in accordance with local Japanese laws and regulations. The following applies for all waste removed under CLIN suffixed “R”:

a. The contractor shall ensure that used oil, hazardous waste, or oil product contaminated with hazardous waste shall not be used for dust suppression or road treatment.

b. Dilution in the recycling process to include blending down of hazardous waste contaminants is prohibited.

c. Facilities used for the combustion of used oil must meet the applicable Japanese and local air quality standards. Used oil may be burned only in industrial furnaces or utility boilers used to produce electric power, steam, or heated or cooled air or other gases or fluids; or in industrial boilers located on the site of a facility engaged in a manufacturing process where substances are transformed into new products, including the component parts of products, by mechanical or chemical processes.

2.2.1 RECYCLING CLINS and CERTIFICATES

a. If a waste designated for recycling by the generator does not meet the facilities recycling parameters, the contractor must notify the KO in writing (English), within five (5) business days, before pick-up of the rationale and proof for waste rejection.

b. The KO will notify Disposition Services Office Sagami and/or generator personnel to resolve the requests to change the assigned mandatory recycling CLIN to the appropriate disposal CLIN. The final decision to change a mandatory recycling CLIN to the applicable disposal CLIN is solely that of the Government. If the Disposition Services Office Sagami and/or generator personnel agree with the CLIN change the applicable disposal CLIN will be assigned.

c. For items that are recycled either by the ordered CLIN or by choice of the contractor, a Certificate of Recycling will be issued to the KO with the “MANIFEST SUMMARY/ TRACKING” log see paragraph 1.3.2 and Attachment 12. The contractor shall provide copies of the recycling certificates to the generating activities upon request by the KO.

2.3 COMPRESSED GAS CYLINDERS

a. The contractor shall provide all services necessary for the assessment of all gas cylinders, the discharge of inert gases, the final treatment/disposal or recycling of the non-inert gases, and the decommissioning, cleansing and recycling of metal from emptied cylinders. Cylinder disposal shall result in the destruction of the cylinder, such that it can no longer be used as a cylinder.

b. When the Government has information identifying contents, it is provided for information purposes only and is not a guarantee of the cylinder contents. A listed content does not relieve the contractor from the responsibility to ensure that the contents are correctly identified. The contractor is authorized to re-valve cylinders in order to discharge gases or transport off-site as appropriate.

c. The contractor is solely responsible for any and all atmospheric releases of gas occurring during or resulting from performance of this contract. The contractor agrees to reimburse the Government any and all costs incurred for accidents resulting from improper handling, gas extraction, grinding, drilling, torching, etc. of any cylinders.

d. The contractor shall not remove any gas cylinders whose contents cannot be identified/confirmed, or when no known disposal method is available. The contractor will provide to the COR in English, a written explanation for refusing any cylinders for processing five days prior to pick-up.

3.0 SPECIAL SERVICES

3.1 TANK, OIL/WATER SEPARATOR CLEANING - CLINs J9800A - J98130

a. When CLIN(s) J9800A through J98130 are ordered, the contractor shall clean tanks, totes, and oil/water separators until no visible residue remains. The above listed CLINs do not include tank pumping or disposal of sludges/solids removed during the cleaning process. Disposal of unpumpable sludges/solids removed as part of the cleaning process will be ordered via the appropriate disposal CLIN based on the most previous known contents in the tank. For example, tanks may contain used oil for disposal or recycling under CLIN J21020 or J2102R. This CLIN will appear on the task order issued for tank cleaning. However, the quantity listed on the task order will be an estimated quantity. In all cases, the Government will ensure the pumpable waste in the tanks is removed prior to tank cleaning. The contractor is responsible for providing all cleaning equipment, containers, and wash aids with the exception of water where it is available and authorized by a Government representative. The availability will be indicated on the TO. The Government will not provide containers for the sludges/solids removed. Where entry into the tank is required, the contractor must provide confined space entry procedures to the COR. The Government must approve the plan prior to the contractor commencing work. The contractor shall also provide access permit and all safety equipment including breathing apparatus, if required. The contractor is required to provide a disposal certificate identifying the quantity for all disposal CLIN waste resulting from tank cleaning.

All work shall be completed within 30 calendar days of issuance of a written task order.

b. If the contractor elects to introduce liquids or other materials to tanks to facilitate the removal of sludge/solids, the contractor shall monitor through metering, weighing, or any other approved measuring technique the amount of liquids or other materials introduced into the tank. The monitoring method must be approved by the COR prior to commencing work. The weight of the liquids or other materials introduced to the tank will be subtracted from the total weight of the wastes removed from the tank. The difference between the liquids or other materials introduced into the tank and what is removed from the tank, the resulting sludge/solids, will be disposed of under the appropriate disposal CLIN, as stated above. All weighing will occur prior to the contractor removing the waste from Government premises if scales are available; if no scales are available then non-Government scales may be used upon prior approval of the COR. The Government will modify the disposal CLIN weight listed on the TO to reflect the exact weight of sludge/solids removed.

The contractor will be paid only for the sludge/solids removed, not the liquids or other materials introduced to aid cleaning. The contractor is responsible for proper disposal of the liquids or other materials used during the cleaning process at no additional cost to the Government.

3.2. FLUORESCENT LAMPS AND BULBS FOR RECYCLING (UNCRUSHED) (CLIN J1308M) MISAWA…