Attachment_13a_-_Lakenheath_Spill_Contingency_Plan.pdf

UNCLASSIFIED

48TH FIGHTER WING

48 FW 32-4013

HAZARDOUS MATERIAL SPILL PREVENTION

AND RESPONSE PLAN

July 2011 sq90455 Typewritten Text sq90455 Typewritten Text SP4520-16-R-0005 Attachment 13a sq90455 Typewritten Text sq90455 Typewritten Text

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48 FW Plan 32-4013

July 2011

UNCLASSIFIED

ii

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

MEMORANDUM FOR DISTRIBUTION

FROM: 48 FW/CC

SUBJECT: 48 FW Hazardous Material Spill Prevention and Response Plan

1. The 48 FW Hazardous Material Spill Prevention and Response Plan (referred to herein as the “48 FW HAZMAT Spill Plan”) replaces the 48 FW HAZMAT Spill Plan dated April 2008. This plan establishes the responsibilities, procedures and guidance for the prevention of spills and proper notification, response and management of spills at RAF Lakenheath. HAZMAT includes hazardous substances, petroleum products, acutely toxic chemicals and other substances including hazardous waste but does not include explosives or radioactive material. This plan is directive and unit commanders and agency chiefs are specifically responsible for implementation.

2. This plan fulfills requirements established by the Final Governing Standards-United Kingdom, DoD, HQ USAF and HQ USAFE. This plan is effective upon issuance and is applicable to all installation activities, partner units and contractors that use, store or respond to releases of HAZMAT at RAF Lakenheath.

3. This plan does not cover every possible incident of a HAZMAT spill but gives a detailed description of the responsibilities and procedures of emergency response agencies and units during a spill incident and describes prevention procedures to both prevent spills and prepare for an appropriate and timely response if a spill occurs. Organizations tasked with responsibilities in this plan will develop unit operational plans, procedures, supporting instructions and checklists as required.

4. Geographically separated units, including RAF Feltwell, supported by the 48 FW will use this plan as a guide to develop local prevention and response procedures. Spill prevention and response plans developed by RAF Feltwell are incorporated into this plan by reference. The OPR for the 48 FW HAZMAT Spill Plan is 48 CES/CEAN at DSN 226-3990.

JOHN T. QUINTAS, Colonel, USAF Commander, 48th Fighter Wing

1 Attachment:

48 FW 32-4013, Hazardous Material Spill Prevention and Response Plan

July 2011 iii

INITIAL SPILL DISCOVERY ACTION

Action to be taken immediately by any person discovering a spill of hazardous substance, hazardous material or petroleum-based fuel, oil or lubricants.

1. REMEMBER SAFETY FIRST, without endangering themselves, individuals discovering a spill or potential spill should make all attempts to evacuate personnel and keep them from entering the HAZMAT spill incident area until arrival of the Fire Department or HAZMAT Response Team (HMRT).

2. CALL or INFORM the Emergency Communications Centre (ECC) by dialing 911 from a DSN/Government telephone or 01638 527911 from a mobile/cell phone. Provide all known information concerning the spill. ECC will call Environmental (48 CES/CEAN) at 226-3990 (out of hours +44(0)7876 148122 and they will determine if an authorized person from DE requires notification.

3. PREVENT further spillage by closing valves or ceasing operations and take any immediate spill control measures with available spill containment materials that will not cause injury or contamination to human health or further environmental damage.

4. EVACUATE to a safe distance.

5. RECORD all known and any additional information about the spill to present to the HMRT upon their arrival at the spill scene. Provide the details of the exact location, type and size of spill and any container markings e.g. Hazard labels.

6. ATTEMPT to contain the spillage by determining the direction of flow and block any nearby drains or areas of soil that are likely to be impacted with bunds and drain covers.

7. MEET HAZMAT Response Team at spill scene to provide additional information.

iv

48 FW PLAN 32-4013 (U)

ADMINSTRATION AND SECURITY INSTRUCTIONS (U)

1. The long title of this plan is 48 FW 32-4013, Hazardous Material Spill Prevention and Response Plan (U). The short title is 48 FW Plan 32-4013 (U).

2. Overall classification of this document is Unclassified to protect information contained in United States operation plans. The information contained in this plan may be disseminated only to those agencies and personnel whose official duties specifically require knowledge of the plan, including those required to develop supporting plans.

3. Classification Guidance: None

4. Per LAKI 10-401 this plan is to be reviewed every 2 years or when there is significant changes to operations per FGS-UK.

5. This document contains information affecting the national defense of the United States within the meaning of the Espionage Laws, Title 18, U.S.C., Sections 793 and 794. The transmission or revelation of information contained herein, in any manner, to an unauthorized person is prohibited by law.

6. Classified annexes will be identified with the proper classification authority and declassification or review instructions as required by DoD 5200.1-R/AFPD 31-4 and as shown on this page.

7. Reproductions of this document in the whole or in part is prohibited except as required to prepare supporting plans.

________________________________RECORD OF CHANGES_______________________________

CHANGE NUMBER DATE ENTERED POSTED BY

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48 FW PLAN 32-4013 (U)

PLAN SUMMARY (U)

1. PURPOSE. The 48 FW Hazardous Material (HazMat) Spill Prevention and Response Plan establishes spill prevention procedures and spill response actions for RAF Lakenheath. All references to “HazMat” in this plan include hazardous substances, petroleum products, acutely toxic chemicals and hazardous waste. This plan does not cover explosives or radioactive materials. Spill prevention procedures ensure that areas that have the potential to cause a significant spill are monitored and structures and equipment for the diversion and containment of spills are maintained. Spill response procedures describe the actual process to respond to, contain and cleanup a spill and any follow-up action.

2. CONDITIONS FOR IMPELEMENTATION

2.1. Politico-Military Situations. Compliance with this plan is required for all readiness conditions, unless specifically exempted by the 48 FW Commander.

2.2. Statement. This summary provides a brief overview of the requirements and major aspects of this plan. The plan is based on the FGS-UK, Host Nation law, DoD, and Air Force direction available at the time of preparation, and is subject to modification as those requirements change.

2.3. Legal Considerations. The HazMat spill prevention and response program must comply with the FGS-UK, DoD and Air Force policy.

2.4. Environmental Considerations. The purpose of this plan is to ensure compliance with applicable environmental laws and regulations, provide guidance for the installation HazMat spill prevention and response program, and to promote environmental excellence.

3. OPERATIONS TO BE CONDUCTED. Not Applicable

4. KEY ASSUMPTIONS. Not Applicable

5. OPERATIONAL CONSTRAINTS. Not Applicable

6. TIME TO COMMENCE EFFECTIVE OPERTIONS. Not Applicable

7. COMMAND RELATIONSHIPS. Not Applicable

8. LOGISTICS APPRAISAL. Not Applicable

9. PERSONNEL APPRAISAL. Not Applicable

10. CONSOLIDATED LISTING AND IMPACT ASSESSMENT OF SHORT-FALLS

AND LIMITING FACTORS. Not Applicable vi

48 FW PLAN 32-4013 (U)

TABLE OF CONTENTS

Initial Spill Discovery Actions iii Administration and Security Instructions iv Plan Summary v Table of Contents vi References 1 Ch 1 - Overview 1 Ch 2 – Spill Prevention and Response Organizational Responsibilities 6 Ch 3 – Spill Prevention Concept 13 Ch 4 – Spill Response 18 Ch 5 – Spill Reporting 24 Annex A Tasked Organizations 27 Annex B Definitions and Acronyms 28 Appendix 1 Definitions Appendix 2 Acronyms Annex C Spill Response Operations 36 Appendix 1 Initial Spill Discovery Notification/Action Appendix 2 Spill Response Organizations and Telephone Numbers Annex D Spill Response Logistics 40 Appendix 1 On-Base Equipment Appendix 2 Off-Base Equipment Annex E Spill Prevention Program Manager Appointment Letter 43 Annex F USAF Spill Incident Report Internet User System Guide (SIRIS) 44 Annex G Environmental Base Maps 45 Annex H Defense Estates Hazardous Material Spill Assessment Contract (2008) 46 Annex I Spill Reports and Records 47 Appendix 1 USAFE Spill Report Requirements Appendix 2 HazMat Spill Report Form Appendix 3 Spill Prevention Deficiency Record Appendix 4 Spill Prevention ORM Matrix Annex J RAF Lakenheath Industrial Discharge (SLUG) Plan 53 Annex K Distribution 54

48 FW PLAN 32-4013 (U)

48 FW HazMat SPILL PREVENTION AND RESPONSE PLAN (U)

REFERENCES: a. Final Governing Standards (FGS-UK) Environmental Protection for US

Installations in the United Kingdom, HQ USAFE, September 2010.

b. US AFI 32-7006, Environmental Program in Foreign Countries.

c. USAFE Hazardous Substance Spill Prevention and Response Policy, 31 May

2007.

d. North American Emergency Response Guidebook. Jointly developed by

Transport Canada, US Department of Transportation (DoT), and Secretariat of Communications and Transportation of Mexico, 2008.

e. Hazardous Materials Response Handbook. NFPA, Quincy, Mass.

f. 48 FW Hazardous Waste Management Plan.

g. 48 FW Above Ground Storage Tank Inventory.

h. 48 FW Underground Storage Tank Management Plan.

i. AFMAN 32-4013 Hazardous Material Emergency Planning and Response Guide.

j. NFPA 471 Recommended Practice for Responding to Hazardous Materials Incidents. 2002 Edition.

k. MOD JSP 375, Volume 3, Chapter 5 – Petroleum (Feb 2007)

Chapter 1

OVERVIEW

1.1. Purpose. The purpose of the Hazardous Materials (HazMat) Spill Plan is to ensure that all 48 Fighter Wing (FW) and partner or associate units at RAF Lakenheath (the Base) are fully prepared to and effectively implement contingency action in response to a HazMat spill incident.

The plan sets forth all of the preparatory requirements in case a spill occurs and indicates how a response to an incident will be performed.

1.2. Objectives. It is Department of Defense (DoD) policy to prevent spills of HazMat due to DoD activities and to provide prompt, coordinated responses to contain and clean up spills that might occur. DoD objectives for carrying out this policy are to use, generate, transport, store, handle and dispose of HazMat in a way that protects the environment; to institute a responsive notification and reporting procedure to be used when a spill occurs and maintain readiness to respond rapidly to contain and clean up a spill; and to cooperate with host nation, regional and local agencies to ensure that public health and welfare are adequately protected from spills of HazMat.

1.3. Regulatory Requirements. The HazMat Spill Plan has been written to comply with the Final Governing Standards – United Kingdom (FGS-UK) (latest version dated 16 Sept 2010), Air Force Instruction AFI 32-7006 Environmental Program in Foreign Countries, and JSP 375 Volume 3 chapter 5. Specifically addressed in this plan is FGS-UK Chapter 18 Spill Prevention and Response Planning which contains criteria to prevent, control and report spills of POL and hazardous substances. This HazMat Spill Plan is to be incorporated into CEMP Plan 10-2.

1.4. 48 FW Mission. The 48 FW is responsible for training, supporting and employing a combat fighter wing of one F-15C, two F-15E squadrons and one HH-60 squadron; executing war plans for USAFE, USEUCOM and NATO; and is capable of mobilizing for all US and NATO objectives. The 48 FW operates two bases, RAF Lakenheath and RAF Feltwell; supports USAFE’s largest medical group; and provides housing, commissary, exchange and recreation support for RAF Lakenheath.

1.5. Definitions

1.5.1. Discharge Permit. Discharges of wastewater from facilities/wastewater treatment plants to controlled waters via soakaways or outfalls require a Discharge Permit from the Environment Agency. These Discharge Permits delineate the maximum concentrations of pollutants permitted for release.

1.5.2. Controlled Waters. Inland and coastal waters in England and Wales including inland freshwater and groundwater.

1.5.3. Hazardous Substance. Any substance having the potential to do serious harm to the environment if spilled or released in a reportable quantity. A list of these substances can be found in Appendix A of the FGS-UK, 2010.

1.5.4. POL. Refined petroleum, oils and lubricants.

1.5.5. Significant Spill. An uncontained release to the land or water in excess of any of the following quantities:

- Any hazardous substance identified in Appendix AP1 (Table 1) in the FGS-UK and in excess of the reportable quantity stated.

- For POL or liquid hazardous material, in excess of 400 liters (110 gallons).

- Solid hazardous material in excess of 225kg (500 pounds).

- For combinations of POL and hazardous materials in excess of 340kg (750 pounds).

1.5.6. Contained Release. If a spill is contained inside an impervious berm, on a nonporous surface, inside a building and is not volatilized or cleaned up the spill is considered a contained release and not a significant spill.

1.5.7. Bund. A dyke, berm or secondary basin providing secondary containment consisting of a base and surrounding walls constructed or lined with a material impermeable to the POL stored.

1.6. RAF Lakenheath Background. Following is a discussion on the location of RAF Lakenheath, hydrology, geology, surface/foul water drainage, groundwater and natural and cultural resources. Knowledge of the site and its site-specific features is critical to a comprehensive and environmentally safe response to a spill incident.

1.6.1. Location. RAF Lakenheath is located in Suffolk on the Brecklands. It is located approximately from 7km north east from RAF Mildenhall. RAF Lakenheath has been constructed on flat-lying ground at an elevation of approximately 8 meters Above Ordnance Datum (mAOD). The land use around the site remains to be largely agricultural, a mixture of market gardening, arable and livestock farming.

1.6.2. Hydrology. The northwest area of the base the water table is within 4ft of the surface and on the southeast side of the base the water table occurs at a greater depth of approximately 13ft below the surface. The groundwater supports the Base and local private and municipal drinking water supply, as well as many ponds, streams and rivers that provide habitat for an abundance of wildlife. The main body of surface water is the Caudle Head Mere (in Peacekeeper Park) which flows into Caudle Head stream and then on to Bear’s Mouth stream.

1.6.3. Geology. RAF Lakenheath is located on an outcrop of chalk, which stretches north to Norfolk and south to the Chilterns. The Totternhoe Stone is a dense sandstone outcrop identified in the southern area of the site. The Chalk is a dual porosity Primary Aquifer. The secondary porosity of the Chalk results from tectonically produced fractures and modified solutional fissures. The mechanism of water movement in the saturated Chalk is dominated by flow through fissures in the upper 50 to 60 m. Below the chalk is a thin layer of sandstone known as the Cambridgeshire Greensand that overlies the Gault Clay. The clay layer is impermeable, forming an aquiclude generally at a depth of approximately 150m. Overlying the chalk deposits are varying thicknesses of windblown sand deposits.

1.6.4. Surface Water/ Foul Water Drainage.

1.6.4.1. Due to the relatively high permeability of the underlying drift deposits, storm and surface water drainage on RAF Lakenheath is likely to be vertically downwards through the unsaturated zone to the water table. However, the natural drainage is largely modified by the presence of hardstanding and buildings. The majority of surface drainage across RAFL is controlled by an extensive storm water drainage system which underlies the base. This system drains to a number of oil and sediment interceptors across the base. RAFL has 10 discharge permits from the Environment Agency. The runoff is then discharged either to land, via a soakaway or a surface water body. The details and locations of the 10 consented storm and surface discharge locations are shown in Table 1.1. The soakaways are generally 1 to 2m excavations in-filled with sand and gravel which allow the water to drain directly down into the unsaturated Chalk.

1.6.4.2. An extensive foul drainage system presently drains the ground support area and residential areas to a sewage treatment works located at B1019. There is a second smaller foul drainage network in the northern region of the Base which drains to a small sewage treatment works at B1564. The remaining foul drainage goes to 5 septic tanks which are emptied yearly and 23 cesspits, of which 15 are emptied weekly and 8 fortnightly.

Table 1.1

RAF Lakenheath Discharge Consents

Consent No. Type of Discharge Receptor CDCNF/5619B Sewage Effluent STW to Caudle Head Stream

CDCHF/5688 Site Drainage OWS 1 to Bear’s Mouth Stream

CDCLF/5689 01 Site Drainage Soak-away adjacent to HAS6010

CDCNF/5792 01 Site Drainage OWS 5 to Wangford drain

CDCNF/5793 01 Fire Training Pit OWS 5 to Wangford drain

CDCNF/5797 01 Site Drainage OWS 2/4 to water course Bldg

CDCLF/5798 01 Site Drainage Soak-away adjacent Bldg 1221

CDCNF/5911 01 Biologically Treated Sewage Effluent

Water course adjacent to Bldg

CDCNF/14438 01 Site Drainage Wangford drain adjacent OWS 5

NPSWQD000438 01 Site Drainage Un-named tributary of the cut-off channel

1.6.5. Ground Water. Groundwater flow across the installation and the surrounding area is generally from southeast to northwest. Regional groundwater contours suggest that base flow occurs to the River Little Ouse.

1.6.6. Natural and Cultural Resources. There are both natural resources and cultural resources found on RAF Lakenheath which require special protection due to their significance. Sites of Archaeological Significance (SAS) exist at RAF Lakenheath. A register is maintained of all existing SAS and any historic buildings identified in future. All ground work is coordinated through the Base Civil Engineer to ensure that these resources are maintained. The following is a prioritized list of protected Natural Resources on RAF Lakenheath.

Table 1.2 Prioritized list Natural Resources to be protected

Priority Natural Resource

1 Site of Special Scientific Interest (SSSI), candidate SSSI and Special Area of Concern (SAC)

2 Perennial Knarwel

3 Stone Curlew and their Nest Sites

4 Land adjacent to SSSI (including wooded area adjacent Brandon Road)

5 Plants and animals identified in FGS-UK Chapter 13

6 Other rare plants identified in Integrated Natural Resource Management Plan

7 Nests /eggs / Nesting birds (not covered by DEFRA Bird Airstrike Hazard (BASH)/ Pest control license)

8 Non nesting birds (not covered by DEFRA BASH/pest control license)

Trees - in order of sub-priority:

• Protected

• Conservation

• Scots pine part of historic belt

• Other

10 Wetland/pond at Peacekeeper Park

11 Lizards at RAF Feltwell

Chapter 2

SPILL PREVENTION AND RESPONSE ORGANIZATIONAL RESPONSIBILITIES

2.1. 48th Fighter Wing Commander (48 FW/CC) will:

2.1.1. Direct overall implementation of this plan; if needed, activate the Battle Staff as required by AFI 10-2501.

2.1.2. Monitor actions of the Incident Commander (IC) during a spill incident.

2.1.3. Set up and maintain contact with civil authorities for mutual aid support

2.1.4. Approve all news releases.

2.1.5. Provide funding for all equipment and training requirements to allow proper response to spills.

2.1.6. Selects HazMat emergency program manager. Currently this has been designated to selected members of Environmental Flight (48 CES/CEAN) as detailed in the Appointment Letter contained within Annex E.

2.2. 48th Mission Support Group (48 MSG/CC) will:

2.2.1 Will act as the Primary Emergency Operations Centre (EOC) Director. 48 MSG/CD, 48 CES/CC and 48 SFS/CC are alternate to EOC Directors.

2.2.2 At any incident where actual or suspected hazardous materials are present the IC is required to be HazMat Incident Commander certified through DoD Fire & Emergency Services Certification Program.

2.2.3. Coordinate base resources (and off-base supporting resources) to support an incident through the EOC ESF position.

2.2.4. Request off-base resources to respond to the Entry Control Point (ECP), if the IC requests off-base resources.

2.2.5. Ensure a post-emergency response team is established.

2.2.6. Ensure a final incident report is submitted.

2.2.7. Ensure man power, training, and equipment is available to the Fire Department’s Hazardous Materials Response Team (HMRT) so they may respond properly to spills.

2.3. RAF Commander (RAF/CC) will:

2.3.1. Conduct regulatory liaison on behalf of Her Majesty’s Government.

2.4. 48th Civil Engineer Squadron Commander (48 CES/CC)/Base Civil Engineer (BCE) will:

2.4.1. Advise the IC on status of affected facilities and utilities.

2.4.2. Provide equipment (e.g., backhoe, bulldozer, dump trucks, etc.) and materials (e.g. sand, dirt, soil, etc.) to construct dams or dikes as required by IC.

2.4.3. Assess damage to government or private property.

2.4.4. Furnish emergency water and sanitation if base systems are contaminated.

2.4.5. Keep the installation commander informed on the long range progress of returning the incident site to its pre-emergency state.

2.4.6. Perform normal EOC functions when the EOC is activated.

2.4.7. Develop and implement procedures to notify installation safety office of Halon releases.

This includes releases from installation Civil Engineering (CE) facilities, equipment, or processes.

2.4.8. Appoint an Installation Spill Program Manager (ISPM) IAW USAFE Hazardous Substance Spill Prevention and Response Policy, May 2007, Para 3.2.2.2.

2.5. 48th Base Fire Chief (48 CES/CEF) will:

2.5.1. Take command during a HazMat or Petroleum, Oils and Lubricants (POL) incident and will assume IC. In the absence of the Fire Chief the on duty Assistant Chief of Operations (AC of Ops) will respond to hazardous materials spills and will assume IC. The Fire Chief may take IC role depending on the scope of the incident.

2.5.2. Ensure HMRT personnel are trained and take appropriate actions to eliminate hazards.

2.5.3. Direct all firefighting, rescue and emergency containment operations.

2.5.4. Inform the Installation Spill Program Manager on every spill response deployment in time.

Supervise action of the HMRT.

2.5.5. Provide site safety and standby during post-emergency cleanup operations.

2.5.6. Ensure personnel and equipment/vehicles are properly decontaminated after an incident.

2.5.7. Complete exposure reports on all personnel involved.

2.5.8. Request off-base resources, if after following Level II procedures a Level III incident is determined that is beyond the scope of base resources.

2.5.9. Ensure all HazMat items/conditions at the incident site are properly identified through site analysis.

2.5.10. Conduct critique of the incident.

2.5.11. Maintain HazMat response equipment for emergency response.

2.6. 48th Environmental Flight (48 CES/CEAN) will:

2.6.1. Provide “on call” spill response (Monday to Sunday 24 hours). The ISPM will respond immediately to support the IC upon notification of a spill. Outside of working hours a member of Environmental will have a Spill Phone so that they can be contacted at all times.

Environmental can be contacted Monday to Friday (0700 to 1630) DSN 226-3990 all other times +44 (0)7876 148122.

2.6.2. Provide environmental and technical assistance to the IC on the potential for adverse environmental impact.

2.6.3. Ensure spill site containment and cleanup actions meet all FGS-UK and other local UK environmental requirements.

2.6.4. Ensure notifications are provided to HQ USAFE and the UK Environment Agency as required by the FGS-UK.

2.6.5. Ensure all removed HazMat /POL contaminated materials, soil, pads, etc. are safely stored in either the responsible party’s Hazardous Waste (HazWaste) Accumulation Point or in the base HAZWASTE Storage Facility.

2.6.6. Complete USAF Spill Incident Report using the Air Force Spill Incident System (SIRIS), an online reporting tool and database application, for a spill that meets the following conditions:

- A release that results in an injury/illness.

- A release of contaminates to a body of water.

- A release resulting in a form of media attention.

- A release involving 25 gallons or more of POL.

- A release estimated to be equal to or greater than a reportable quantity (RQ).

- A release that involves sewage which causes threat to public health/safety/environment or totals 1000 gallons or more.

2.6.7. Ensure additional requirements for risk assessment and potential cleanup are coordinated with HQ USAFE/A7AV.

2.6.8. Keeps and maintains records of each (recordable/reportable) release/spill report in the official spill plan file.

2.6.9. Patronize at least one professional training event per year to allow continued application of the most efficient, most ecological and economic spill response and prevention procedures.

2.6.10. Ensure Defense Estates (DE) infrastructure authorized person will be notified for a major spill to establish the extent of the area covered by explosive vapors and determine any further actions needed for safety.

2.6.11. The installation commander has selected the members of the Environmental Flight to be the Installation Spill program managers (also referred to as HazMat Emergency Program Managers). The Appointment Letter is contained within Annex E.

2.7. 48th Readiness Flight (48 CES/CEX) will provide EOC training and will coordinate base EOC responses during a major spill event.

2.8. 48th Security Forces Squadron Commander (48 SFS/CC) will:

2.8.1. Supervise security measures at the incident scene—responding 48 SFS personnel will establish the initial cordon and ECP until the arrival of the IC.

2.8.2. Implement the evacuation plan and evacuate personnel outside the established cordon.

2.8.3. Maintain liaison with civilian police officials in order to ensure comprehensive support during a major incident involving both agencies.

2.8.4. Enforce the parking plan at the Incident Command Post and the ECP.

2.9. Defense Estates (DE/USF) will:

2.9.1. Provide technical assistance as required, liaison with Environment Agency, local water and Council authorities.

2.9.2. Provide “on call” spill response through the DE Emergency Spill Response Contract, which is activated through a DE official based in Environmental Flight (48 CES/CEAN) or through the BCE when the spill containment/cleanup is considered beyond the capabilities of the

HMRT

2.10. 48th Medical Group (48 MDG) Representative will:

2.10.1. Come under the direction of the IC and will, when directed by the IC, respond by reporting to the ECP and follow instructions provided by the IC.

2.10.2. During a Level I incident, respond only if directed by the IC.

2.10.3. During a Level II incident, medical units will:

2.10.3.1. Support the HMRT with medical evaluation of entry teams.

2.10.3.2. Treat any victims after proper field decontamination procedures are completed by

HMRT.

2.10.4. During a Level III incident, follow the Level II procedures, however, when necessary:

2.10.4.1. Implement mutual aid agreements with local medical authorities to provide backup emergency medical personnel and equipment.

2.10.4.2. Obtain a briefing from the IC and provide personnel to assist the HMRT.

2.10.4.3. Obtain a briefing from 48th MDG Bioenvironmental Engineering (48 AMDS/SGPB) on the signs and symptoms of chemical exposure and recommended first aid.

2.10.4.4. Obtain baseline vital signs of entry HMRT teams prior to teams entering the warm/hot zone.

2.10.4.5. If a safe refuge location is setup, provide medical personnel to treat victims with chemical exposures.

2.10.4.6. Follow procedures outlined for Level II incident until determined that the incident is beyond the scope of base resources.

2.10.5. Provide medical examinations and National Fire Protection Association (NFPA) medical requirements according to OSHA, DoD and AF policy/requirements to all members of the HMRT; develop procedures for decontaminating injured personnel who may have come in contact with HazMat.

2.10.6. Ensure medical providers are aware and trained on significant chemical hazards on base.

2.10.7. When an incident results in possible contamination of food items, coordinate with Public Health (48 AMDS/SGPM) to inspect and assist in determining if the food is usable.

2.11. 48th Bioenvironmental Engineers (48 AMDS/SGPB) will:

2.11.1. Respond immediately to support the IC (report in person if required).

2.11.2. Advise the IC on health risks and proper control procedures with regards to shelter-in-place or evacuation decisions.

2.11.3. Advise the IC on the identification and health risks of the HazMat (s) involved.

2.11.4 Provide technical advice to the IC on mitigation procedures.

2.11.5. Provide personnel to assist the IC or monitor the contaminated area including performance of on-site, real-time monitoring as necessary and determine when the incident area is safe for the public.

2.11.6. Provide advice to the HMRT on proper protective clothing (PPE) required.

2.11.7. Assist in determining if water in contaminated area is usable.

2.11.8. When area is safe for the public, communicate to the IC any risks and mitigating actions for facility occupants. Advise the IC on health-related aspects of the HazMat involved.

2.11.9. Provide personnel and technical advice to the post-incident response team.

2.11.10. Collect, prepare and transport samples to an approved laboratory for analysis and relay results back to the IC should there be a potential risk to human health.

2.12. 48th FW Public Affairs (48 FW/PA) will:

2.12.1. Provide an on-scene Public Affairs (PA) representative to act as the IC's liaison and spokesperson during an incident if Battle Staff is not convened.

2.12.2. Coordinate with Battle Staff to provide the initial incident news release within one hour after notification of the incident. If the battle staff is not formed, the PA representative will receive approval from the IC for initial release.

2.12.3. Recommend the IC direct additional support to document the events with photography and video for historical purposes and possible release to the news media if needed.

2.13. 48th FW Judge Advocate (48 FW/JA) will:

2.13.1. Advise the IC on all legal aspects during a spill incident; ensure data required for settling claims, lawsuits and other legal matters is documented and maintained.

2.13.2. Provide personnel to support the post-emergency response team.

2.13.3. Coordinate with host nation claims authorities to render all potential claims when an incident involves local community assets; and approve all news releases.

2.14. 48th FW Safety Office (48 FW/SE) will:

2.14.1. Advise the IC on safety matters pertaining to a spill incident.

2.14.2. Monitor response activities from the EOC location or on-scene command post for safety hazards.

2.14.3. Provide personnel to support the post-emergency response team.

2.14.4. Assist with any investigation procedures.

2.15. 48th Logistics Readiness Squadron Commander (48 LRS/CC) will:

2.15.1. Provide for emergency logistical support as needed during major incidents and perform normal EOC ESF functions when formed.

2.16. Vehicle Operations Flight (LRS/LGRO) will:

2.16.1. Provide emergency transportation support during major incidents, with coordination provided through vehicle operation dispatch when the EOC is not formed.

2.16.2. Perform normal EOC functions when formed.

2.17. Fuels Management Flight (48 LRS/LGRF) will:

2.17.1. Ensure that AFI 23-201 reporting requirements related to fuel-related mishaps are met.

2.17.2. In the event of a HazMat spill as a result of 48 LRS/LGRF functions, the responsible person will contact the FSC, who will then inform the Fire Department of the spill and begin the procedures as defined in Section 2.5.

2.17.3. 48 LRS/LGRF shall provide an initial fuel spill report, via email, for fuels spills involving DWCF (25 gallons or more) to DESC-WE, the respective Service Control Point and DESC Region/Office as quickly as possible, but not later than 24 hours from discovery. The respective contacts to inform are DESC-AM.spillreports@dla.mil and DESC-mailto:DESC-AM.spillreports@dla.mil mailto:DESC-EU.spillreports@dla.mil

EU.spillreports@dla.mil. If requested it may be necessary to produce a follow-on-report for the spill incident and identification of the lessons learnt.

2.18. 48th Communications Squadron Commander (48 CS/CC) will:

2.18.1. Provide any communication requirements needed by the IC at the EOC.

2.19. 48th Operations Support Squadron Commander (48 OSS/CC) will through the Weather Flight, provide weather data including observations, forecasts and upper wind data for chemical plotting and predictions to the IC as requested during a spill incident.

2.20. 48th FW Squadrons, Units and All Partner Units will provide support as requested by the IC during a spill incident. Wing or partner units responsible for causing a HazMat spill will clean up the spill where it occurs if within their capabilities and will not endanger personnel or the environment. All Wing and partner units will use pre-approved site-specific spill plans to respond to spills and use their own spill cleanup materials to respond to spills within their capabilities. Cleaned-up materials and residues will be stored in wing and partner unit approved HAZWASTE Accumulation Points until further deposition.

mailto:DESC-EU.spillreports@dla.mil

Chapter 3

SPILL PREVENTION CONCEPT

3.1. Overview. Spill prevention procedures ensure that areas that have the potential to cause a significant spill are monitored and structures/equipment for the diversion and containment of spills are maintained. It is essential to identify existing or potential deficiencies which could have an impact to the environment, human health, safety and the mission. Spill prevention includes personnel, all activities requiring field work, site inspections and assessments to identify potential spill areas. This identifies problematic sites or problems in the processes which could cause a spill, therefore reducing or eliminating the need to remediate soil or groundwater resources. For a detailed list of ISPM responsibilities reference USAFE Hazardous Substance Spill Preventive and Response Policy, May 2007.

3.2. Duties. Each USAFE installation, typically through the BCE, shall ensure the procedures stated in this spill prevention chapter are implemented.

3.2.1. Individual flights shall work with the ISPM and provide reports consisting of lessons learned concerning the installation spill program.

3.2.2. Determine the Potential Pollution Discharge Areas (PPDA). These are locations where hazardous substances could be accidentally released into surface waters, soil or groundwater.

Establish and maintain a PPDA inventory.

3.2.3. The ISPM must develop and maintain records of inspections and findings which will be provided annually (15 days after FY end) to the HQ USAFE/CSPM.

3.2.4. Ensure that site-specific spill response procedures are documented in Site Specific Spill Plans. Location of the spill response kits and the HazMat materials should be identified on a site map including areas at risk such as drains. This is a requirement of the FGS-UK, Chapter 18, September 2010.

3.2.5. Equip and check appropriate GOVs with appropriate spill kits, if required.

3.2.6. Have an up to date inventory of spill response kits and the locations of the kits. Ensure organizations appoint individuals for the maintenance and availability of spill kits.

3.3. Inspections.

3.3.1. Locations or areas with a conspicuously elevated spill frequency should be investigated at least annually.

3.3.2. New PPDAs and any changes to existing PPDAs should be investigated.

3.3.3. Contractor yards should be inspected at least annually in coordination with HN representatives.

3.4. Preventative Recordkeeping

3.4.1. Track non-recordable spills, this facilitates trend analysis and improvements to spill prevention and response. Enables a review of current and previous spill records to identify problematic areas and deficiencies

3.4.2. Provide availability of records (site investigations, ratings, records, maps, etc.) during inspections to document compliance with policy documents.

3.4.3. Align the Fire Department’s (CEF) spill records with BCE spill records and incorporate if necessary.

3.5. Spill Response Equipment/Vehicles/Materials.

3.5.1. The Primary HMRT Emergency Responders for HazMat incidents consists of the Fire Department, Emergency Management, Bio-Environmental, Security Forces and the 48 MG Emergency Room personnel if required. The Hazardous Materials Response Team will respond to HazMat spills and Class 3 POL Spills with the HazMat response trailer held at CEF, including spill cleanup absorbent pads, lighting, personal protection equipment, etc. Environmental (48CES/CEAN) have a Spill Response GOV equipped with absorbent pads, booms, temporary berms, fuel pumps and various equipment for containing spills. The Base Civil Engineer Operations Flight (48 CES/CEO) will be prepared to respond to HazMat spills requiring soil recovery or temporary construction of soil berms or dykes with personnel and vehicles/equipment (backhoes, dump trucks, etc.) either from in-house operations or contractor resources.

3.5.2. All base units, shop and partner units with operations or functions with a potential for a spill will program for and have available sufficient spill cleanup and containment support materials (e.g.

absorbent material, absorbent pads, drums, etc.) to support a spill response and associated clean up caused by equipment/personnel belonging to that unit.

3.5.3. Inspections of spill response equipment stored at each facility will be completed quarterly.

Quarterly inspections will include ensuring the spill kit is fully stocked and that is in suitable condition for use. Failure to maintain kits results in the facility not being able to respond appropriately in the occurrence of a spill. Inspection records should be held by each organization and displayed in the Spill Kit Station location or within the spill kit itself (external kits).

3.5.4. If unable to provide on-site spill response materials, organizations can request support from 48 CES/CEAN or the Fire Department. Any spill response equipment used will require replacement within 10 duty days.

3.6. Spill Response Contract. A formal HazMat emergency spill response contract is in place through DE which provides “on-call” spill response capabilities in the event that resources are required which are beyond the capabilities of the HMRT or BCE to contain and clean-up a spill.

It can only be activated by an authorized DE official. The BCE, the 48 CES/CEF and the 48 CES/CEAN will maintain copies of the spill response contract and information on how to access such assistance.

3.7. Preventative Maintenance. All 48 FW squadrons, units, shops and partner units using POL or HazMat (i.e. facility heating systems, tanks and oil/water separators/interceptors, etc.)

will ensure preventative maintenance is performed on such systems on a regular basis. Regular, thorough, and prompt maintenance will not only facilitate success in the primary mission but also prevent occurrence of HazMat spills (or minimize impact of spills) as operators check for deficiencies and perform needed repairs to pipes, tanks, systems, pumps, filters, separators, drains, secondary containment, etc.

3.7.1. Oil/Water Separators (OWS). OWSs are “in-line” devices used to remove POL from stormwater discharges. The OWSs on RAF Lakenheath operate by gravity separation of the POL products in water. The 48 CES/CEO Infrastructure will ensure that base OWS (interceptors) are maintained and POL removed on a frequent basis to prevent contamination of groundwater through soakaways or via surface water through above ground discharges. A contract is in place whereby the strategic and high risk OWS’s will be cleaned out every 6 months; the lowest risk OWS’s bi-annually (every 2 years) and the remainder will be cleaned annually. Locations of OWS have been sited on base maps to be used as a reference as required to support containment and cleanup of a POL spill; these separators are designed for use only at the areas installed and are not to be used as a form of containment. In the event of a spill the OWSs that are going to be impacted should be identified and monitored to stop the discharge if necessary. The OWS compound should be clearly labeled and accessible to enable them to be located easily during a spill response by any involved organizations, with only the base map as a tool. Use of detergents in separators is strictly prohibited; detergents cause emulsification and resulting mixture that can leach into groundwater, which defeats the purpose of the separators to separate POL from water (see Annex H for locations of base environmental maps).

3.7.2. Aboveground Storage Tanks (ASTs). The 48 CES/CEO will ensure that secondary containment structures (e.g. brick berms) around ASTs are checked and excess rainwater removed to ensure design volume capacity is maintained to prevent overflow in case of a spill.

All tank custodians are responsible to perform periodic checks on tanks to ensure maintenance is completed on tanks, pumps, containment walls, etc. to prevent spills. Tank custodians will also make sure descriptions of prevention and countermeasures are written into their Site Specific Spill Plans. This will emphasize a facilities ability to divert or contain a spill at each AST.

Evacuation plans for each facility containing ASTs are also required in case of a spill taking place. An inventory of all ASTs and their locations is maintained by 48 LRF/LGRS and 48 CES/CEOSC. All base Underground Storage Tanks (USTs) have been inventoried for replacement, upgrade and/or demolition and all projects have been planned to meet FGS-UK tank requirements. All USTs will be leak tested on an annual basis as required by the FGS-UK and funded by Operational Maintenance.

3.8. Training Requirements:

3.8.1. HazMat Workers. Personnel assigned duties that require them to handle HazMat as part of their normal job function are not considered emergency responders but will receive Hazardous Communication training upon commencement of their duties and when processes or materials change thereafter. 48 CES/CEAN will review shop specific written HAZCOM programs during periodic walkthrough inspections.

3.8.2. Emergency Responders. An emergency responder is an individual assigned duties to respond to an emergency spill for areas outside their normal work area. All personnel who require respiratory protection will be placed on the installation respiratory protection program.

48 AMDS/SGPB is the OPR for all fit testing, including the use of respiratory protection devices. No personnel will use respiratory protection devices unless medically evaluated, trained and fit-tested by 48 AMDS/SGPB. Personnel not trained or enrolled in the installation respiratory protection program will not be placed in situations where the devices are required.

Personnel skilled in specialized equipment and who are needed temporarily to perform immediate spill response support are not required to meet levels of training specified. These personnel will receive a briefing by the individual in charge at a spill prior to their participation in the emergency spill response. The briefing will include instructions on the wear of personnel protective equipment (PPE), what chemical hazards are involved, what duties are to be performed and emergency evacuation procedures.

3.8.3. HazMat Awareness Training. The HazMat awareness course does not require formal course enrollment. Students can access and complete this course using the HQ AFCESA Virtual Learning Centre (VLC) at http://afcesa.csd.disa.mil/kc/login/login.asp. Any DoD employee who completes this training course will become certified at the HazMat Awareness Level.

3.8.4. HazMat Operations Training. This requires DoD employees to formally enroll and complete the Career Development Courses (CDC) through the Air Force University Directorate of Education Logistics and Communication. Course enrollment procedures are listed in the course catalog located at http://www.au.af.mil/au/afidl/.

3.8.5. HazMat Technician and Incident Commander Training. HazMat Operations is a prerequisite for the HazMat Technician and Incident Commander Levels. The IC at a HazMat spill must be thoroughly trained to assume on-scene command responsibilities.

3.9. Spill Response Testing. Exercises or drills are important to keeping the HazMat Spill Plan functionally updated and to ensure personnel and other resources will be able to respond effectively to real-time spill incidents. An exercise can be tabletop and/or an Emergency Management Exercise (EME). The Exercise Evaluation Team (EET) chief will conduct a full-http://afcesa.csd.disa.mil/kc/login/login.asp scale HazMat response exercise at least annually. Any changes to spill response or prevention procedures identified from an exercise will be communicated to 48 CES/CEAN for modification to the HazMat Spill Plan.

3.10. POL Fuel Lines and Tanks. 48LRS/LGRF operates three aircraft fuel distribution systems (1910/1912/1913), one ground product storage facility (1901), and the two GOV service stations (1918/1309). These systems are maintained and repaired by 48 CES. Preventive maintenance will be performed to ensure all fuel lines, tanks, systems, pumps, filters, etc. are operated, maintained, repaired and replaced as needed to prevent spills. In addition, all information regarding POL handling and transfer sites that could possibly produce a significant spill can be requested from the following organizations: Liquid Fuels Maintenance (48 CES/CEOIL) can provide additional information on the rate of flow of POL substances throughout the installation; 48 LRS Resource Control Center (48 LRS/LGRFIR) can provide information regarding total quantities of POL at facilities 1309/1901/1910/1912/1913/1918.

3.11. HazMat Storage Areas. All base personnel who come in contact with Hazardous Materials are required to meet FGS-UK requirements for storage, handling and disposition of HazMat. FGS-UK Chapter 5, Hazardous Material, specifies all DoD requirements. Strict compliance with these requirements will substantially reduce the potential for serious releases and spills of HazMat. All HazMat storage and HazWaste accumulation points/sites must be approved by 48 CES/CEF, 48 CES/CEAN, Bioenvironmental and Safety. A site survey will be accomplished evaluating risk management and emergency egress route, access and obstructions prior to establishing a HazMat storage and/or HazWaste accumulation point/site. 48 CES/CEAN will provide final approval of requested HazMat storage and/or HazWaste accumulation points/sites. The HazMat Pharmacy will ensure only authorized hazardous substances are issued to authorized base users and that all usage is approved by 48 AMDS/SGPB, 48 CES/CEAN and 48 FW/SE. Also, the HazMat Pharmacy has the ability to provide work center HazMat authorization levels. Requestors of this information must provide the applicable work center supply organization and shop code. Individual work centers must maintain current inventories of all HazMat in their possession.

3.12. HAZWASTE Storage and Accumulation Areas. All HazWaste generated on base must meet requirements of the 48 FW Hazardous Waste Management Plan (HWMP) maintained by 48 CES/CEAN, which mandates compliance with the FGS-UK requirements. HazWaste generated and stored at accumulation points or at the central accumulation point facility must have appropriate secondary containment. Accumulation point managers must be trained and certified and maintain spill response equipment/materials on site if needed for a spill. A current site specific spill plan must be maintained at all accumulation points to be followed in case of a spill.

By complying with the base HWMP, accumulation point managers will prevent occurrence of spills and ensure quick responses to spills should they occur.

Chapter 4

SPILL RESPONSE

4.1. Spill Response Execution. This chapter describes the actions to be taken in the event of a spill of HazMat. Spill response procedures include command and control, HMRT actions, immediate response actions, discovery actions, response actions, control and countermeasures, cleanup, storage and disposal requirements.

4.2. Spill Response Procedures.

4.2.1. Spill Response Concept. This plan outlines actions to be taken and assigns responsibilities for those actions during a HazMat spill incident. Each organization responding to a spill is responsible for establishing and implementing procedures to accomplish their assigned tasks.

Organizations that use, store or handle HazMat will have site specific spill response plans in compliance with this plan. Specific responsibilities for supervisors and employees in the event of a spill must include actions to stop or slow leaks, notification procedures, evacuation requirements and responsibilities to assist other agencies as requested by the IC.

4.2.2. Command and Control. 48 CES/CEF will normally assume command of all HazMat spill incidents. The Incident Commander (IC) is responsible for all decisions relating to the management of the incident response, until transfer of command has been accomplished. The Command Post will notify personnel if the EOC is stood up. When the EOC is stood up during a HazMat spill incident, all EOC members are under the command and control of the EOC Director. The IC is responsible for all HazMat spill operational decisions within the warm and hot zones and the logistical/ administrative requirements of the spill incident in the cold zone.

4.2.3. HMRT. The HMRT is composed of personnel from throughout the installation with specific training, experience and knowledge in HazMat.