Updated PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DLA DISPOSITION SERVICES

WEST REGION TIRE

RECYCLING AND DISPOSAL

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. TASKS TO BE PERFORMED

4. PLACE OF PERFORMANCE

5. FEDERAL HOLIDAYS

6. BASE SAFETY, ACCESS, AND SECURITY

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (GFP/M/E/S)

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S)

9. QUALITY ASSURANCE (QA)

10. SPILL RESPONSIBILITY

11. POINT OF CONTACT

12. TASK ORDERS

13. INVOICING INFORMATION

14. CONTRACT MINIMUM/MAXIMUM

1. INTRODUCTION:

a. The Defense Logistics Agency (DLA) Disposition Services (DS) is a Major Subordinate Command (MSC) of DLA with the responsibility of disposing and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is located in Battle Creek, Michigan.

b. DLA DS West Region specifically DLA DS Pendleton, San Diego, Barstow, Lewis, San Joaquin, Sierra, and Tucson require the pick-up, removal and recycling/disposal of scrap rubber tires consisting of, but not limited to, ground vehicle, industrial equipment, aircraft, steel belted, and bias ply.

c. All Demilitarization (DEMIL) Code A items shall not have specific DEMIL or Mutilation (MUT) requirements.

d. All DEMIL Code B items (including B/Q/D items for purposes of this PWS such as tires, run-flats, wheels, etc.) shall be Mutilated/Demilitarized In Accordance With (IAW) Section 3 below and with specific certification/verification requirements.

e. Some tires may be mounted on rim/wheel assemblies.

f. The Contractor will be paid based upon actual weight removed, mutilated, and recycled under each Task Order (TO).

g. The material may be at one or more locations listed above in 1.b. and additional Receipt In Place (RIP) locations in and around the regional locations may require tire recycling and disposal. “In and around” is defined as up to 300 miles via standard commercial transportation routes servicing DLA DS sites.

h. Pick Up Locations will be identified on the associated TO as needed. In the event the Pick-up Locations change throughout the life of this Contract, they will be updated and provided to the Contractor by the Contracting Officer (KO).

i. For all TOs issued, no scrap tires can be refused by the Contractor based on the condition of the tires and any/all levels of wear and damage are possible given their usage by the United States Government (USG).

j. Performance under this Contract must follow all local, state, and federal laws and regulations.

k. Any reference to Contractor throughout this PWS refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed IAW this PWS.

l. Contracting Officer Representative (COR) or Site Point of Contact (POC) – The COR or POC is the individual designated in writing by the KO to act as his/her authorized representative within the scope and limitations as defined by the KO and is authorized to issue call orders for specific pick-up of tires or container/trailer placement/removal.

m. Extent of obligation: The estimated weights on the task orders are strictly estimates, and the only Government obligation is via call orders for specific removals, with the minimum weight of the order as per the Order Limitations clause, FAR 52.216-19 (10,000 lbs. per task order, with all sites on the order applied cumulatively toward the minimum weight).

2. PERIOD OF PERFORMANCE:

a. This is a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract.

b. The performance period shall consist of one (1) 12-month base period from the date of Contract award and four (4) 12-month option periods. The total Contract length shall not exceed five (5) years.

c. All work associated with this PWS shall be performed during normal duty hours, 8:00 a.m. to 2:00 p.m., for the respective locations and will be coordinated by the KO or site Point of Contact (POC).

3. TASKS TO BE PERFORMED:

The Contractor shall:

a. Provide all properly trained labor, equipment, tools, Personal Protective Equipment (PPE), material, licenses, fees, permits, certifications, supervision, transportation, manifests, and all other items and services necessary to perform the recycling/disposal of used tires/scrap tires made available by the USG.

b. Agree to provide all services/items necessary for the recycling/disposal of all used/scrap tires IAW local, state, and federal laws and regulations, and the terms and conditions of this Contract.

c. Ensure that all personnel involved in the handling, transporting and recycling/disposal of scrap tires/rubber be trained for the level of expertise required for the proper performance of the task and in the areas of use of material handling equipment, proper lifting techniques, general first aid procedures, and spills.

d. Provide an enclosed trailer or container at DLA DS Locations for the collection of tires to prevent rainwater accumulation. The trailer or container shall be placed in the designated location designated by the site location POC. The cost of the trailer or container placement and any/all subsequent replacement of the trailers or containers shall be included in the per pound disposal price.

e. Remove all full trailers and/or containers and replace them with an empty trailer or container on the day of removal. In the event a container is in place, the Government will place tires in the container. If tires exceed the capacity of the container or if no container is used, the Contractor shall provide labor and equipment necessary to facilitate loading. There may not be Government assistance available to load. Tires shall be removed within the 10-calendar day standard, after oral or written notification by the Government.

f. The trailer or container will be loaded by the Government and the contractor will then be notified by the Government to remove the trailer/container within the removal day timeframe specified on the order for the actual tire removal. An empty replacement trailer is required to be placed each time a trailer is picked up and removed unless otherwise required by the Government. The Government shall designate the point where the trailer is to be placed. The cost of the initial trailer/container placement, and any/all subsequent replacement of the container/trailer, is included in the per pound disposal price provided the Government meets the minimum order guarantee as specified elsewhere in the terms and conditions of this BPA, or the order(s) issued under this BPA. In addition to the per call order minimum in clause FAR 52.216-19, a trailer required at a given site must meet a required poundage minimum of 30,000 lbs. annually removed under the task order or is subject to task order price adjustment to in effect meet this minimum.

g. Provide Material Handling Equipment (MHE) and personnel to successfully remove the tires from the location associated with the TO.

h. Complete removal of all tires within five (5) business days of written notification from either the KO or respective site location POC.

i. Remove and dispose of all refuse, debris, and rubbish associated with the removal of tires at USG locations. Should the Contractor choose to repackage the tires and material, at no additional expense to the USG. The KO or respective site location POC may approve a refuse container for use at the given location.

j. Block, chock, brace, lash, band or otherwise be responsible to secure the scrap tires/rubber on their conveyance prior to departure from USG premises.

k. Complete all the required training provided by the KO. Perform as a certifying official for all MUT/DEMIL Certificates.

l. MUT all tires with a DEMIL Code of B or Q to render them as scrap residue, which cannot be used for its original intended purpose by making them inoperable and non-repairable to their originally intended purpose. MUT will be performed on USG premises and witnessed by appointed verifier/USG personnel prior to removal from USG premises.

m. MUT all tires identified by USG personnel by performing one of the following actions below identified by the site location POC prior to loading and removing from USG premises:

n. Understand that the following items require MUT and will be identified by USG personnel:

1) Tires which carry prohibited disposal instruction, such as Safety of Use Message (SOUM), or Safety Alert Latent Defect (SALD), denoting that the tire must be Mutilated.

2) DEMIL Q tires, to include run-flats, wheels, and wheel assemblies.

3) DEMIL Q3 includes all run-flat inserts, run-flat wheels, wheel assemblies specifically designed for LAV, Stryker, and M1117 vehicles.

4) Mutilation of wheel assemblies or tire attachments may be crushed, cut, and/or shredded.

o. Sign the Mutilation certificate certifying that all MUT required property is properly mutilated prior to departure from USG premises as required.

p. Recycle tires to the maximum extent possible. For the purposes of this Contact recycling is defined as beneficial use, re-use, recycling or reclaiming scrap rubber, and material to include metal when rims or wheel assemblies are provided.

q. Recycle or dispose of scrap tires and/or rims/wheels when included at authorized facilities with appropriate permits/licenses from local/state agencies to receive and conduct recycling or disposal operations.

r. Recycle all items identified in each TO within thirty (30) business days after issuance of the TO.

s. Comply with all requirements of the U.S. Department of Transportation (DOT) regulations, applicable state and local regulations and requirements, applicable to the transportation of the scrap tires/rubber under this Contract.

t. Obtain, without additional expense to the USG, any necessary licenses and/or permits for complying with applicable federal, state, and local laws, codes, and regulations in connection with the performance of this service. This includes acquiring any required permits or registration necessary to operate on any of the installations listed in the Contract for transporting scrap tires/rubber.

u. Obtain actual weight of the scrap tires/rubber being removed by performing the following in witness of the USG representative on the day of removal:

1) Weigh the empty conveyance using USG scales on-site or the closest certified scale to the material location if USG scales are unavailable.

2) Load scrap tires/rubber, if applicable, or disconnect the empty trailer or container and connect to full trailer or container.

3) Weigh the full conveyance using USG scales on-site or the closest certified scale to the material location if USG scales are unavailable.

4) Obtain printed weight tickets to the maximum extent possible.

5) Document the empty and full weights using a DLA Form 1367, Shipment Receipt/Delivery Pass.

6) Contractor and USG representatives will sign the DLA Form 1367 agreeing to the weight issued prior to departure.

v. Bear all expenses for use of certified commercial scales in the event USG scales are unavailable or inoperable at the time of removal. Notification will be sent by the KO and site location POC if such a situation exists.

w. Receive Title of Property processed under this Contract will transfer when removal of property is affected and the DLA Form 1367 has been witnessed and signed by the Contractor and authorized USG representative.

x. Understand and adhere to the following provisions:

1) Use transporters registered in the appropriate state(s) necessary for transporting tires provided under this Contract.

2) Provide documentation to the facility for recycling or disposal to ensure an adequate audit trail.

3) Obtain and provide applicable certificates of recycling from recycling facilities and provide copies to the KO or site POC (whether recycling is required by regulation, e.g. state requirements for the location(s), or the tires are voluntarily recycled by the contractor).

4) Provide the KO or site POC copies of any manifest(s) and certificates of recycling or disposal obtained from authorized facilities which evidence the quantity or weight removed from USG premises.

y. Provide information and documentation to their transportation agent authorizing them to pick up the material. The transporter shall provide this information and documentation to the KO or site POC at the time of material pickup and prior to release of the material by the USG at the pickup location.

z. Notify and coordinate with the KO or site POC two (2) business days prior to the intended day or removal upon receiving notification for a removal.

aa. Arrive on the day of removal with sufficient time for loading and removal to be completed within the specified timeframe on the TO. Note that Installation access/visiting Contractor gate entry process timeframes can be significant. Contactors can expect up to two (2) hours may be required to enter the installation depending on current security conditions.

ab. Prepare and provide to the KO and site POC a disposal manifest/shipping documentation and/or a Bill of Lading (BOL) that is required for transporting scrap tires/rubber IAW federal, state or local laws.

ac. Obtain and prepare all manifests, the BOL, or other shipping documentation for acceptance of waste into a state approved facility. This documentation shall be provided to the KO and site POC with a copy of the completed form(s), for review by the appropriate USG Official at least two (2) business days prior to removal, unless otherwise specified on the TO. Prior to removal from a site identified as a pickup point on this contract, completed copies of all manifests or other authorized documentation shall be furnished to the DLA DS site coordinating the service. Each pickup manifest shall be clearly and distinctly marked with the name of the servicing DLA DS site in addition to the generators and the contract and task order number as applicable. If blocks are not provided, this information shall be placed in the upper right-hand corner of each document.

ad. Provide a copy of all manifests/shipping documentation signed by the designated state approved facility to the DLA DS site whose address appears on the manifest/shipping documentation within the timeframes prescribed by applicable state regulations. If unable to deliver the property to the designated or alternate facility on the manifest, the KO and site POC will be contacted for disposal instructions.

ae. Submit the following documentation to the KO within five (5) business days of receipt. Each document submitted shall consist of the original and one copy. The Contractor shall keep copies of all documents for their records.

a. Final manifests and/or BOL.

b. Certificate of final treatment/disposal and/or certificates of recycling signed by the Disposal Facility Official.

c. For each removal a complete packet of the following documentation is required:

4. PLACE OF PERFORMANCE:

a. The Contractor shall provide services at DLA DS Pendleton, DLA DS Lewis, DLA DS San Joaquin, DLA DS Sierra, DLA DS San Diego, DLA DS Barstow, DLA DS Tucson during normal duty hours except on recognized US holidays or when the USG facility/installation is closed due to local or national emergencies, administrative closings, or similar USG-directed facility/installation closings.

b. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5. FEDERAL HOLIDAYS:

The Contractor is not required to provide services on the federal holidays observed by DLA unless approved by the KO. When one of the holidays falls on a Sunday, the following Monday will be observed as the legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the legal holiday. The following holidays are observed:

6. BASE SAFETY, ACCESS, & SECURITY:

a. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

b. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

c. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the KO or site POC. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT AND SERVICES (GFP/M/E/S):

The USG will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

a. Property: The USG will provide property where the Contractor shall perform mutilation of DEMIL B and Q tires identified by the USG.

b. Material: The USG will not provide any materials.

c. Equipment: The USG will provide certified Government scales at the following locations:

1) DLA DS Pendleton BLDG 2241 C Ave Camp Pendleton, California

2) DLA DS San Diego 4790 Cummings Rd San Diego, California 92136-5610

3) DLA DS Barstow Bldg. 226 Joseph Boll Ave.

MCLB Barstow, California 92311

4) DLA DS Lewis 9670 South “O” Street JB Lewis-McChord, WA 98433

5) DLA DS San Joaquin 25600 S. Chrisman Rd. Bldg. 22 Tracy, CA 95304-5000

6) DLA DS Sierra 74 Currant St.

Bldg. 315 Herlong, CA 96113

7) DLA DS Tucson 7030 E. Irvington Road Tucson, Arizona 85707

d. Services:

1) The USG will load the shipping container(s) which are staged at DLA DS locations and specified RIP locations.

2) Notify the Contractor when the trailer or container is full and ready for removal/replacement.

3) Notify the Contractor that tires require removal in other authorized locations without trailers or containers which the Contractor is required to load.

4) Witness the Mutilation of MUT required tires.

5) Witness the weighing of empty and loaded conveyance and sign the DLA Form 1367.

6) Issue a DD Form 1348 for the amount of weight listed on the DLA Form 1367.

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND SERVICES (CFP/M/E/S):

The Contractor shall provide the property, material, equipment, and/or services listed below and in Section 3 solely for the purpose of performance under this contract:

a. Property: The Contractor shall not provide any property.

b. Material: Provide all materials to clean up spills caused by their employees during the performance of service.

c. Equipment: Provide all personal protective equipment (PPE) for employees IAW the Occupational Safety and Health Administration (OSHA) guidance, tools, and equipment to safely load in locations which require it and transport the material to their facility or an authorized disposal facility.

d. Services: Ensure employees are trained in equipment usage to safely perform Mutilation on required material.

9. QUALITY ASSURANCE (QA):

a. The USG will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the USG will do to ensure that the Contractor has performed in accordance with the performance standards as defined in the attached QASP. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

b. The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP is the means by which the Contractor assures itself that its work complies with the requirements of the contract. At a minimum, the Contractor shall develop the QCP procedures that address the areas identified in the QASP. A final QCP shall be submitted to the KO no later than ten (10) business days after the contract award. After acceptance of the QCP, the Contractor shall obtain KO’s acceptance in writing of any proposed changes to its QCP.

10. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occur because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks regardless of their quantity to the KO and site POC immediately upon discovery. A written follow-up report shall be submitted to the KO and site POC no later than twenty-four (24) hours after the initial telephonic report. The written report shall be in narrative form and at a minimum shall include the following:

1) Description of the item spilled (including identity and quantity).

2) If the amount spilled is Environmental Protection Agency (EPA) or state reportable, and if so, whether it was reported.

3) The exact time and location of the spill, including a description of the area involved.

4) The containment procedures initiated.

5) Summary of any communications the Contractor had with the press or USG officials other than the KO.

6) Description of the clean-up procedures employed or to be employed at the site including disposal location of the spill residue.

11. POINT OF CONTACT:

Point of Contacts (POCs):

DLA DS Pendleton Corrie Caillavet 619-952-6097 Corrie.Caillavet@dla.mil

DLA DS San Diego Devin George 760-979-7515 Devin.George@dla.mil

DLA DS Barstow Leah Bailey 760-596-7307 Leah.Bailey@dla.mil

DLA DS Tucson Richard Gonzales 520-724-4464 Richard.E.Gonzalez@dla.mil

DLA DS Lewis Jacob Kolterman 445-737-0549 Jacob.Kolterman@dla.mil

DLA DS San Joaquin Colleena Viva 209-839-4594 and 209-279-3098 Colleena.Viva@dla.mil

DLA DS Sierra Eric Robie 530-827-4547 and 209-619-6070 Eric.Robie@dla.mil

12. TASK ORDERS:

a. At the beginning of the Contract, and as needed throughout, the Contractor shall designate who the TOs shall be issued to. The Contractor may invoice against the funded TO as work is completed throughout the contract period. Under these types of TOs the Contractor shall perform work when specifically requested by the KO or site POC.

b. When TOs are placed against the funded TO, an estimated quantity of tires to be removed will be identified on the TO. The Contractor shall not exceed the TO quantity without prior written notification to and approval of the KO or site POC. In no case may the total pounds be exceeded under the funded TO without prior notification and the approval of the KO, to include an order modification with increased funding as needed. After the performance of the TO, the Contractor shall submit the actual quantity picked up under the TO, to the KO and site POC. The amount of funds available under the funded TO will decrease by the amount spent on the TO at the conclusion of the TO period.

13. INVOICING INFORMATION:

The Contractor will invoice on a monthly basis through the DoD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information. To receive payment, the Contractor shall submit the following documentation:

14. CONTRACT MINIMUM AND MAXIMUM:

This is a Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract. The Contract minimum shall be $2500.00. The maximum shall be 200% of the estimated value of the Contract. There is no Contract minimum for any option period included in the Contract.

2 | Page