SF1449_SP451016R0002.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0062449222

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4510-16-R-0002

5. SOLICITATION NUMBER

2016 APR 29

6. SOLICITATION ISSUE

DATE

Matthew Wonch PWMPHE6

a. NAME

Phone: 269-961-5660

b. TELEPHONE NUMBER (No Collect calls)

2016 MAY 27

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4510

DLA DISPOSITION SERVICES - EBS

FEDERAL CENTER

74 N WASHINGTON

BATTLE CREEK MI 49037-3092

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

811310NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

60PAGE 1 OF

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

NOTES:

1. THIS CONTRACT WILL REQUIRE A LARGE FINANCIAL COMMITMENT TO MANAGE THE PARTS REIMBURSABLE LINE. THE CONTRACTOR SHALL HAVE SUFFICIENT FINANCIAL RESOURCES/LINES OF CREDIT TO PURCHASE AND DELIVER PARTS TO AFGHANISTAN, AND HAVE PAYMENT FROM THE GOVERNMENT MADE ACCORDING TO THE PROMPT PAYMENT ACT.

2.ALL MECHANICS WORKING ON-SITE SHALL BE U.S. CITIZENS OR THIRD COUNTRY NATIONALS (TCNS).

3.ALL QUOTES SHALL BE IN U.S. DOLLARS.

4.ALL OFFERORS, AND PROPOSED SUBCONTRACTORS, MUST BE REGISTERED ONLINE AT JOINT CONTINGENCY CONTRACTING

SYSTEM (JCCS) WEBSITE TO BE ELIGIBLE FOR AWARD.

5.ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS AND FAR 52.212-01 FILL-IN COVERAGE ARE LISTED AT THE END

OF THE PWS.

6. FAR 52.212-3 IS LISTED AT THE END OF THE PWS.

7.ALL QUESTIONS ON THE SOLICITATION ARE DUE_5/10/2016

The solicitation if for a 12-month base period and two 12-month options. Performance dates listed below:

Base Period: 10/1/2016 to 9/30/2017 Option (1): 10/1/2017 to 9/30/2018 Option (2): 10/1/2018 to 9/30/2019

PERFORMANCE WORK STATEMENT (PWS)

1.0 INTRODUCTION

1.1 DLA Disposition Services Afghanistan requires preventive maintenance and repairs for Material Handling Equipment (MHE) to meet the requirements of the mission to support the warfighter. The contractor shall furnish all personal protective equipment, labor, equipment, supplies, and tools to perform timely and effective preventive maintenance and repairs when required. The contractor shall furnish replacement parts and repair parts as directed by the Government through issuance of a call order.

2.0 SCOPE OF WORK

2.1 Contractor shall provide non-personal services to perform preventive maintenance and repairs for Material Handling Equipment (MHE) at Bagram and Kandahar during each period of performance under the contract, for preventive maintenance for all equipment listed in Attachment 1 in accordance with the contract as long as the installations are open.

2.2 The contractor shall also provide unscheduled maintenance and/or repairs for all equipment listed in Attachment 1 at DLA Disposition Services sites of Bagram and Kandahar, Afghanistan.

2.3 Maintenance will be conducted in an austere environment which may sometimes require extensive maintenance performed in outdoor or similar to outdoor desert elements. The contractor will utilize existing DLA Disposition Services sites of Bagram and Kandahar, Afghanistan to conduct preventive maintenance and repairs, consisting of basic overhead cover with compacted ground. Electric power, water and compressed air will be made available to the contractor for preventive and unscheduled maintenance/repair services. No equipment shall be removed from DLA Disposition Services facilities for the purpose of maintenance and/or repairs.

2.4 All repair and preventive maintenance services shall be made in accordance with the Original Equipment Manufacturer (OEM) manual. The contractor shall make available to the Contracting Officer or Contracting Officer Representative (COR) the status of any or all repair work in progress upon request. The contractor shall be paid for the actual services provided; however, all repairs will require estimates to be provided to the COR for determination of whether the repair is minor, major, or uneconomical, and to ensure funding is available. The contractor shall not perform any unscheduled maintenance or repairs without prior consent of

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SP4510-16-R-0002

the COR. The contractor will be held financially responsible for any/all maintenance/repairs conducted without preapproval.

2.5 The Defense Base Act Insurance will only be ordered once a contract period if the Government orders any labor for a site.

2.6 Drain and Purge: The full time MHE mechanics may be utilized to drain and purge any and all vehicles or equipment that would require drain and purge turned into DLA Disposition Services. The vehicles shall be drained of all fluids. Fluid types shall not be comingled. The vehicle batteries shall be removed and palletized. The Government shall provide all containers for the drained fluids. The Government shall provide all disposal for generated fluids and batteries. The contractor shall provide all tools to perform the drain and purge. The contract shall provide and wear all necessary PPE when performing drain and purge functions.

The contactor shall recapture / purge the A/C system as part of the drain and purge process. The employee performing the purge of the A/C unit(s) shall be appropriately trained and be certified mechanics. The contractor shall provide the required equipment to perform the A/C extraction. The contractor shall not drain and purge any coalition or afghan vehicles.

3.0 ADJUSTMENTS IN MHE DENSITY

3.1 The Government shall have the right to make unilateral increases or decreases to the equipment quantity as new and/or replacement equipment is received or equipment is deleted from the schedule, and to substitute new or different equipment which replaces existing equipment identified in this contract. A modification will be issued by the Contracting Officer to reflect the changes to the contract. Modifications to Attachment 1 (MHE Density) shall be issued as an administrative modification by the contracting officer.

4.0 SCHEDULED / UNSCHEDULED MAINTENANCE SERVICES

4.1 The contractor shall provide mechanics to support scheduled /unscheduled MHE repair and maintenance at the location specified by the Government in Afghanistan. The contractor shall provide full time mechanics to work during the hours of operation at the DLA Disposition Services office Afghanistan. The mechanics shall work up to 72 hours per week.

4.2 The task order will state the number of mechanics required at each location. Once a task order is released the contractor shall have designated number of trained mechanics on-site within 30 days. Each individual site will have a minimum of two mechanics. At all times there will be one mechanic on-site that specializes in electrical repair/maintenance, and one mechanic shall specialize in mechanical.

4.3 The mechanics shall be able to speak English and be knowledgeable and trained in the repair and maintenance of all units listed in Attachment 1 of the contract. The mechanics shall be able to troubleshoot, diagnose, and repair wheeled vehicles, material handling equipment, cutting equipment (plasma cutters and Petrogen torches), disposition specific equipment such as shredders, scrap handlers, deformers, power generation units, non-tactical vehicles, gators, etc. Additionally, the mechanics will provide their own tools for use on DLA Disposition Services sites.

4.4 The mechanics shall be responsible for maintaining/inventorying parts, consumable/durable parts and Petroleum Oils and Lubricants (POL) items for Bagram and Kandahar. All parts for preventive maintenance/unscheduled maintenance/repair shall be purchased under the parts reimbursable CLIN in the contact. The contractor shall provide an electronic copy of the current inventory to the COR weekly, unless more frequent updates are requested.

4.5 The contract is to support MHE Operations at Bagram and Kandahar. However, the Government shall have the capability to have the mechanics perform unscheduled maintenance services (as needed) at any current or future DLA Disposition Services location within Afghanistan. When a mechanic is needed at an alternate location the mechanic/supervisory mechanic will be notified. The COR and the contractor shall schedule the arrival at the

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designated location; the mechanic shall be ready to travel within 48 hours after notice is given. To the maximum extent practicable the COR shall communicate the equipment that is down, any known issues, and what tools (if any) are available at the location. Once the MHE mechanic is on-site and diagnoses the equipment, they will inform the COR of any deficiencies, and a list of parts required to repair the downed unit.

Mechanics will provide and utilize their own traveling tool case when operating at other locations. The tools shall be within the MILAIR weight limit. If additional tools are needed, the mechanic will arrange the shipment of the tools with the COR. The tools will be shipped by the Government on MILAIR or other Government means. Government furnished tools may be provided at the discretion of the Government at alternate location if available.

4.6 The contractor shall provide MHE mechanics for scheduled/unscheduled maintenance and repair. Mechanics will be ordered by task order. There will be a line on the task order for each mechanic ordered. The Government shall have the capability of ordering mechanics to be distributed among two main locations (Bagram, Kandahar), and or any DLA Disposition Services operating location in Afghanistan, depending on mission requirements.

4.7 The mechanics shall provide all scheduled maintenance for all equipment on Attachment 1. Scheduled preventive maintenance services required under this contract shall be performed every three (3) months (quarterly) on each piece of equipment listed in Attachment 1. No piece of equipment shall go more than 15-days past its quarterly scheduled service date. The mechanics shall provide unscheduled maintenance and repair on all equipment on Attachment 1.

4.8 The contractor shall confer with the COR every morning (or as scheduled by the COR) for a list of equipment repair, reported issues, and repair priorities for mission essential equipment. The on-site mechanic shall repair equipment on an as needed basis based on the list provided by the COR. The mechanics will provide a status and an estimated time when the equipment will be repaired and returned to operational condition. At the close of each workday, the lead MHE mechanic will brief the COR on maintenance repairs/maintenance completed.

4.9 Any MHE that is not economically repairable, or the cost of repairs or maintenance exceeds the value of the vehicle, shall be reported to the COR for disposition instructions. The mechanics will provide a status of unscheduled equipment repairs and scheduled maintenance operations to the Site Chief/COR as part of the weekly maintenance process. Information provided will include status of equipment, parts on order, estimated part arrival, estimated maintenance completion date, etc.

4.10 The Contractor shall provide a listing of any required part(s) to return the equipment to safe, operational condition. The listing shall include a part number, description, and an estimated cost. Part(s) shall be purchased in accordance with parts section of the performance work schedule. The contractor shall not purchase any part(s) without the written authorization by the Contracting Officer. Once the call order to purchase parts is approved, the contractor shall provide an estimated delivery date to the COR.

4.11 The contractor shall perform preventive maintenance services to minimize equipment downtime. Preventive maintenance services, including but not limited to, visual and operational inspections, lubrications, oil/fluid changes to include fuel filters, air filters, and oil filters, radiator hoses, checks of hydraulic lines, adjustments and replacements of worn or inoperable parts that are necessary to provide safe and operational MHE. The contractor shall change antifreeze, where necessary, on an annual basis and shall ensure replacement with the correct mixture of antifreeze to prevent freezing during extreme cold weather. All preventive maintenance services, to include those items that have been received under warranty, shall be performed in accordance with the OEM specifications and appropriate manufacturers’ manuals/recommended timelines. The contractor shall not be reimbursed for services rendered outside of these timelines.

4.12 The contractor will respond to unscheduled maintenance/repair services orders within 24 hours after receiving notification by the COR that the equipment is down. The contractor will perform a visual and/or electronic diagnostic test inspection on MHE prior to maintenance/repair being performed to determine the actual requirement. The contractor will notify the COR of any deficiencies found during inspections or

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maintenance by close of business the same day. Written estimates for repairs must be presented and approved by the COR prior to any repairs being accomplished. Once approved, the contractor will ensure that only actual work required is performed to return the MHE to a safe and operational condition.

4.13 Services required to affect repairs or replace unserviceable components, will have a maximum three (3) workdays (72 hours) repair timeframe after the equipment is turned over to the contractor. If the repair/replacement will take longer than three (3) workdays, the contractor shall provide the COR a written justification for the delay and an estimated date of completion. Major component repairs such as engine overhaul, power train repair, etc., will require the contractor to perform a technical inspection and provide a report with the name of the major component, cause of component breakdown, cost to repair, and estimated time for repair prior to proceeding with the repair. The contractor will submit a cost estimate, broken down by labor and parts, as soon as possible, but not later than two (2) working days after request to the COR to determine if repair is economically feasible on a particular piece of equipment and whether the Government or contractor will acquire associated repair parts. Any MHE that is not economically repairable, or the cost of repairs or maintenance exceeds the value of the vehicle, shall be reported to the COR for disposition instructions. Prior to proceeding with any such repair, the COR shall request a modification to the applicable task order by the Contracting Officer constituting written approval to the contractor for such repair. The contractor must request approval from the COR to proceed with repairs, providing written justification for any repair exceeding their original estimate for repairs.

4.14 The contractor will provide economical preventive maintenance/repair of assemblies and subassemblies.

These services include but are not limited to:

Transmissions (standard and automatic), engines, starters, alternators, and air.

Tire repair/replacement and balancing (when required). When tires are required to be replaced, only manufacturer-approved rated tires shall be used.

Replace batteries and terminals.

Engine analysis/diagnosis.

Replacement of turbochargers, injectors and injector pumps.

Brake repairs, including but not limited to replacing brake pads, rotors, drums, etc.

Drive train maintenance and repairs.

Electrical system maintenance and repairs including plasma repair.

Coolant system maintenance and repairs.

Air conditioning maintenance, service and repair.

Exhaust system maintenance and repairs.

Replacement of windshield wiper blades.

Suspension system maintenance.

Replacement of unsafe windshields, windows and other glass.

Replacement of headlight assembly bulbs and covers.

Replacement of Armor Cut Systems (ACS) covers, power cords, and belts.

All specialized equipment parts as required; e.g., shear blades, circuit cards, shredder blades, scale parts, pumps, hydraulics, etc.

4.15 The contractor will perform after-repair quality inspections on MHE that receive maintenance or repairs on safety items or systems (brakes, steering, seatbelts, etc.). The contractor will provide the COR with a copy of the quality inspection report and completed work order upon completion of the maintenance or repair action. The contractor will demonstrate to the COR maintenance/repair action has been accomplished and that the equipment is operational.

4.16 The contractor shall coordinate with the manufacturer’s representative on repairs of equipment and components under warranty at no additional charge to the Government. All repairs will be done in accordance with OEM standards.

4.17 Any deficiencies discovered by the contractor that will result in either operator safety concerns or potential damage to MHE will be taken out of service. Such action will require the contractor to immediately

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notify the COR for disposition instruction.

4.18 The contractor will adhere to all provisions of the manufacturer’s warranty during the specified operational period unless determined to be uneconomical by the contractor and concurred with by the COR.

5.0 SCHEDULE

5.1 Scheduled preventive maintenance services required under this contract are estimated to be performed every three (3) months on each piece of equipment listed in Attachment 1. All services, preventive maintenance and repair, shall be performed on a contractor developed rotating schedule. The COR shall review the schedule for acceptability at each location.

5.2 Unscheduled maintenance or repairs, the contractor shall make initial assessment of the equipment within 24 hours of being notified by the COR.

5.3 If scheduled or unscheduled maintenance/repair services are found to require an extended period for completion outside the required timeframes, the contractor shall provide the COR a written justification for the delay and an estimated date of completion for disposition to be determined.

6.0 Scale Calibration:

6.1 The contractor shall be required to calibrate the truck scales at the below locations:

• MFG AND YEAR INSTALLED:

o Bagram: MFG: Intercomp YEAR: 2012; 120K o Kandahar: MFG: Unknown. YEAR: 2010; 120K

6.2 The contractor performing the calibration shall be certified and shall provide the Government a Certificate of Calibration within 10 days after the calibration services has been completed. The scales shall be cleaned, lubricated, and calibrated to international standards. The contractor shall inspect, clean, test and make field adjustments within maintenance tolerances, furnish certified test weights and supply a written report on completion of the job. Provide report assessing the condition the scale was found in and any corrective actions taken. After each service, the inspection date will be documented and a certification certificate will be placed securely on the scale. A letter of certification will be provided to the DLA Disposition Services Site Manager prior to departure from site. The DLA Disposition Services Site Manager and Contractor will schedule when the next service is due prior to contractor departing.

7.0 REPLACEMENT/REPAIR PARTS

7.1 The contractor shall purchase parts to support functional equipment operation (Attachment 1) with an estimated total ordering value of between $500,000.00 - $1,000,000.00 per year.

7.2 The contractor shall furnish replacement and repair parts when ordered under parts reimbursable CLIN in the contract. Parts and materials used by the contractor in performance of this contract shall be new and conform to the OEM or re-manufacturer’s specifications unless approved by the COR. Rebuilt assemblies may only be used with prior approval of the COR when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer’s or re-manufacturer’s warranty as a new assembly or subassembly.

Any part removed is Government property and shall be returned upon request of the COR unless the replacement part is predicated upon an exchange basis with the part being replaced. The contractor shall not purchase any parts without written authorization by the Contracting Officer.

7.3 All OEM recommended replacement parts and materials may be examined when requested by the COR prior to installation. The COR shall approve all parts and materials that are substituted for OEM replacement parts by the contractor prior to installation. No rebuilt parts may be used without prior approval of the COR.

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7.4 All worn out or deteriorated parts recommended for replacement may be physically examined when requested by the COR prior to actual replacement. All worn out or deteriorated parts will be returned to the COR unless an acceptable monetary credit is provided to the Government by the contractor.

7.5 The Government will reimburse the contractor at cost for all other parts and material furnished by the contractor while performing unscheduled maintenance or repair services unless the part or repair is due to the contractor’s negligence. Replacement and repair parts shall be itemized and billed as separate items on the contractor’s invoice. Parts or components damaged by the contractor shall be repaired or replaced at the expense of the contractor to the satisfaction of the COR. The contractor shall not purchase any parts or materials without written authorization by the Contracting Officer.

7.6 Cost for replacement and repair parts/supplies will be reimbursed to the contractor at cost as stated in the invoice from the respective supplier. A copy of the invoice for the parts/supplies shall be included with the invoice for the unscheduled maintenance/repair performed. Invoices for repair services where parts’ pricing is separate from labor hours will be documented by a list citing the OEM part number or authorized substituted item to include nomenclature, quantity used and price.

7.7 All freight costs associated with the shipment of parts for scheduled/unscheduled maintenance or repair services purchased under parts reimbursable CLIN of the bid schedule will be reimbursed at cost by the Government. Freight costs may be included with the cost of the parts or as separate items. If other than normal expediency and mode of transportation, the contractor shall obtain the signature of the COR on the service/work order ticket approving such shipment. The contractor shall have the part shipped by the most cost-effective method. A legible copy of the invoice for the freight cost shall be included with the invoice for the unscheduled maintenance/repair performed.

7.8 The Contractor shall be responsible for the ordering of all parts to support scheduled/unscheduled maintenance. In addition to repair/replacement parts and inventory, the contractor shall also be responsible for the ordering of consumable/durable parts. These parts include but are not limited to; Petrogen cutting tips, tip nuts, oxygen blackflash arresters, cutting torch heads, multi-fuel hose/oxygen hose assay, plasma tips (electrodes), nozzles, electrode holders, heat shields, plasma torch heads, stand-off guides, insulators, plasma torch coolant, and/or any parts to support functional operation of any piece of equipment listed in Attachment 1 of the contract. The contractor shall not purchase any parts or materials without written authorization by the Contracting Officer.

7.9 Once a call order is placed the contractor shall provide an e-mail verification that the order has been placed, and provide an estimated delivery date.

7.10 The contractor shall participate in a Government Maintenance Readiness Meeting. The meeting will be held once a week via teleconference or as otherwise determined by the Contracting Officer in conjunction with the field activity requirements. The contractor shall provide a status on each piece of equipment that has been turned over for unscheduled maintenance and repair. The information that shall be provided is as follows; the equipment being repaired / serviced, a description of the repair, an estimated repair completion date, if parts are required an estimated parts delivery date. The contractor shall also be able to provide a status on all parts on order; estimated delivery date, back order, delivered, etc. Additionally, the contractor shall also track and provide updates on the status of 90-day consumable/durable items.

7.11 The contactor shall provide a status on any downed equipment or estimated parts delivery date at any time during performance of the contract. Once requested, the contractor shall provide the Government with the requested information within 72 hours.

7.12 If the COR request part/supply information, such as part number, estimated cost, delivery timeframe. The contract will provide the information within 72 hours of the request. If the information will take longer than 72 hours the contractor shall provide a status on when the information will be available.

7.13 Expendable parts shall be delivered within 90 days once the request has been approved. The consumable

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parts shall be purchased under the parts reimbursable CLIN in the contract. A listing of expendable consumable parts is listed below.

Torch Head ESAB 150 90 deg 34599 Torch & Lead 75’ ESAB 150 000930 Ground Cable ESAB (50’) 150 678724 Switch ESAB 150 18224 - *Each site should have two (2) each.

Switch Band ESAB 150 36647 - *Each site should have two (2) each.

Fan Motor ESAB 150 0558000749 - *Each site should have two (2) each.

Belt ESAB 150 110258B061 - *Each site should have two (2) each.

Valve Kit ESAB 150 114419-001 - *Each site should have two (2) each.

Armor Cut System (ACS) Generator Listing Stock on site for each ACS – two (2) each, except as noted by *.

Primary Air Filter ACS Secondary Air Filter ACS Oil Filter ACS Fuel Filter ACS Pre-Fuel Filter ACS Belts ACS Upper Radiator Hose ACS Lower Radiator Hose ACS Spare Fuse Kit ACS

Circuit Breaker Kit (Generator, compressor, plasma cutters) - * Each site should have two (2) each. .

Power Cords for Generator includes Plugs - * Each site should have four (4) each. .

Compressor Service Part Kit Power Cords for Compressor includes Plugs - *Each site should have four (4) each. .

Spare Canvas Cover (ACS) - *Each site should have four (4) each.

Spare Frame Assembly ACS - *Each site should have two (2) each.

Power Cords for Plasma Cutters includes Plugs - *Each site should have four (4) each.

PCB Control Board ESAB 674935 - *Each site should have two (2) each.

Petrogen -

* Stock on site will be at least two (2) each per torch system except as noted *.

27 Inch Cutting Torch Advanced Multi-Fuel Hose Assay 50’ Oxygen Hose 50’ Pre-Heat Oxygen Valve High Pressure Oxygen Valve Fuel Tank Pressure Cage 50 PSI Filler Cap Pump Assy. Complete Shut-Off Valve Complete Leather Pump Cap Standard Tool Kit Standard Part Kit Mixer Rebuild Kit Heavy Fuel Igniter Complete Flint Replacement

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2.5 Gallon Fuel Tank

Heavy Duty Oxygen Regulator

Part Box (Tough Box, 120M) - *Each site should have two (2) each.

Petrogen Hand Cart - *Each site should have four (4) each.

Vehicles Parts – The below items shall be delivered to site within 45 days once request has been approved.

Oil filters, Air filters, Fuel Filters, Pre-Fuel Filters, Belts, Wiper Blades will have a stock of four (4) each for each vehicle (types). Other items will be ordered as needed.

Wiper Blades Windshields Oil Filters Fuel Filters Air Filters Pre-Fuel Filters Belts Radiator Hoses (Lower/Upper) Shear Head Hoses Hydraulic Hoses

Cutting Blades for Shear and parts associated with installing.

Note: Two (2) complete blades sets in stock, 30-60 day for delivery of replacements.

Major Part End Items to include Vehicles, MHE, Tires, Generators, Cutting Equipment- The below type of items shall be delivery within 120 days after an approved order has been submitted.

Water Pump Alternator Starter Motor Lift Pump Turbocharger Injectors Injection Pump Glow Plugs Head Gasket Transmissions Heads Engines Carriages (Forks and Tines) Tines Cylinders Hydraulic Shredder Blade

POL -

Each site shall have enough POL to complete services, repairs and or replacement of fluids as needed. All POLs shall be delivered no later than 60 days after an order has been approved.

Oil Grease Sealants Hydraulic Fluids

7.14 Consumables:

The below consumable items shall be ordered under the parts reimbursable CLIN in the contract. All consumables shall be delivered within 45 days after a funded task order is issued.

Note: Each site will have a minimum of 4 months of stock on hand at all times.

ESAB 150 / ACS

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Electrodes 36565 Nozzles 36568 Stand Off Guide 36648 Heat Shield 34592 Close Proximity Heat Shield 37146 Insulator 34593 Electrode Holder 34583 Baffle Tube 34585 O-Ring 2029450 O-Ring 2110706 Coolant 0560950312 (1 GAL)

Petrogen

Cutting Tip Size 81 Cutting Tip Size 83 High Heat Tips Size 2 High Heat Tips Size 3 High Heat Tips Size 4 Oxy Backflash Arrester Tip Nut

ACS Compressor

24 ACS systems Consumable Kit for Compressor.

MOPS - 210 amp

Electrodes, 7580030 Nozzles, 7580039 MOPS - 300 amp Electrode, 900199023 Nozzles, 900199030

MOPS - ESAB 90 amp

Electrodes, 558005220 Nozzles, 558007680

8.0 INVENTORY

8.1 Critical Spare Parts. Critical spare parts, in this case, are defined as inexpensive parts, that upon failure will either deadline the MHE or create a safety hazard. The contractor shall furnish critical spare parts only when ordered under the parts reimbursable CLIN in the contract. The contractor shall not purchase any parts without written authorization by the Contracting Officer.

8.2 Expendable Spare Parts. The contractor shall create a listing of expendable spare parts utilized in performance of scheduled maintenance within 14 days of contract award. The contractor will notify the COR when the supply has dipped below the 4-month supply. The contractor shall furnish expendable spare parts only when ordered under parts reimbursable CLIN in the contract. The contractor shall not purchase any parts without written authorization by the Contracting Officer.

8.3 Petroleum, Oil and Lubricants (POL). The contractor will provide the COR with a listing of types and

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quantities of supply and service fluids to be maintained on site within 14 days of contract award. The contractor shall furnish petroleum, oil and lubricants, antifreeze, etc., only when ordered under the parts reimbursable line of the bid schedule. POLs will be stored in accordance with installation and DLA Disposition Services safety standards. The contractor and COR will jointly monitor and retain at least “a two month in advance” supply of designated fluids. The contractor will notify the COR when the supply has dipped below the 2-month supply. The contractor shall not purchase any POL without written authorization by the Contracting Officer.

8.4 Upon spare parts inventory and additional spare parts procurement, the contractor will sort and store parts in a locked storage container within the Government-provided work shelter. Each part or multiple part packages will be labeled with the part number and sorted by appropriate MHE model type. A listing of all available and required parts will be developed and retained by both the contractor and COR to control bench stock.

8.5 The contractor will manage parts inventory; the Government will procure parts as notified by the contractor. As parts are utilized, the contractor will provide the COR the part number for reordering within 5 days of removal of stock. A minimum of 30 days’ worth of critical spare parts and a minimum of 4 months’ worth of expendable parts will be maintained in the parts inventory. The contractor will provide a listing to the COR of spare parts currently in stock and those spare parts that need to be ordered by the Government.

8.6 All critical spare parts, expendable parts and POLs will be kept secured in a locked storage facility provided by the Government. Only the COR and contractor will have access to this locked storage facility.

8.7 Controlled cannibalization is authorized at the direction of the COR. Controlled cannibalization is defined as taking parts from one item of MHE to replace bad parts on another identical MHE item. For example, DLA Disposition Services may decide to deliberately put a forklift into non-operational status by stripping parts from that unit to bring another forklift back into service. This also includes older forklifts that are on the inventory, but are no longer operable, and thus reserved to remove parts for reuse until that lift eventually has no parts value. At that point, the non-operable forklift is turned in for scrap.

9.0 MINIMUM/MAXIMUM

9.1 The minimum guaranteed ordering amount for each contract period of performance is 10-percent of the estimated contract amount for all locations for that period of performance (excluding the parts reimbursable ceiling amount). The maximum contract value is 200-percent of the cumulative estimated contract amount for all locations for all periods of performance.

10.0 NOT TO EXCEED AMOUNTS WITHIN THE BID SCHEDULE

10.1 An amount of funding set aside for the payment of parts or services that is not to exceed the ceiling price (total amount) will be established on the task order. A not-to-exceed value may be adjusted upwards or downwards depending upon the number of repair parts purchased. The contractor is not to exceed this price unless notified by the Contracting Officer in writing that the ceiling price has been increased and has specified in the notice a revised ceiling price for performance under this contract/CLIN. The Government shall not be obligated to pay the contractor any amount in excess of the ceiling price in the order, and the contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the schedule unless and until the Contracting Officer has notified the contractor in writing that the ceiling price has been increased and shall have specified in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. The not-to-exceed amount only applies to the cost of parts and unscheduled maintenance and repair services.

11.0 MANUFACTURER’S WARRANTY EQUIPMENT REPAIRS

11.1 New equipment received by the Government under manufacturer’s warranty will not be repaired without the prior approval of the COR. The COR may request the contractor to inspect the equipment to determine if the

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provisions of the manufacturer’s warranty are applicable. The contractor shall coordinate with the manufacturer on behalf of the Government for repairs that are covered under the manufacturer’s warranty.

Repairs will only be accomplished, at no cost to the Government, if approved by the manufacturer and the COR.

12.0 RECORDS AND FILES MANAGEMENT

12.1 MHE Files. The Government will supply technical manuals at the contractor’s request for reference at the performance location. The contractor shall maintain complete and current records, technical libraries, work orders, and associated files, in both electronic and hard copy, that are required to track the maintenance functions of each MHE item. At the direction of the Chief of the DLA Disposition Services facility at each performance location, hard copy records shall be maintained on bookshelves in the locked storage container of the work shelter or DLA Disposition Services Administration Office for the life of the contract. The hard copy files and records will be available to the COR for reference and/or inspection at any time. Equipment files will be orderly, chronologically dated, and maintained in protected binders or file jackets.

13.0 HOURS OF OPERATION

13.1 DLA Disposition Services offices in Afghanistan are operational Sunday through Saturday. The mechanics shall work the DLA hours of operation as directed by the site chief, up to 72 hours a week.

14.0 SPILL RESPONSIBILITY

14.1The contractor is responsible for the clean-up of any and all spills or leaks during the performance of this contract in accordance with standard operating procedures (SOP) established by the host installation.

DLA Disposition Services will provide the necessary materials used to clean up and contain any spills or leaks identified by the contractor during performance. The contractor agrees to clean up such spills or leaks in a manner that complies with applicable host installation and host country environmental and safety laws and regulations, US Federal laws and regulations applicable to the host installation, in-country, and local laws and regulations. The contractor agrees to hold the Government harmless and reimburse it for any cost, expense or liability the Government may incur as a result of spills, leaks or releases caused by actions or omissions of the contractor, its agents, employees, or subcontractors.

14.2 The contractor is responsible for reporting any spills/leaks in accordance with host nation or local law or regulation. The contractor is responsible for reporting to the COR and CO all spills/leaks of special (or hazardous) wastes, regardless of quantity within. Spills/leaks shall be reported by telephone to the COR immediately following the incident and shall be followed with a written report to the CO no later than 7 calendar days after the telephonic report. When reporting a spill/leak the following information shall be furnished:

i. Item spilled/leaked;

ii. Quantity spilled/leaked;

iii. Date, time, and location of spill/leak;

iv. Initial actions taken and time actions were taken;

v. Anticipated cleanup and disposal procedures;

vi. Persons contacted or present at the time of the spill/leaks.

14.3 Upon completion of the spill/leak cleanup and disposal of the spill/leak residue, the contractor shall submit a summary report of the spill/leak to the COR and CO no later than 7 calendar days after the telephonic report. The report shall include cleanup and disposal procedures taken, outside assistance required (if any), personal injury involved, and the names and telephone numbers of all national, regional or local officials contacted.

15.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

15.1 The CORs for this project will be appointed by the DLA Disposition Services Contracting Officer prior to

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commencement of performance. The COR is responsible for monitoring contractor performance, providing technical interpretation of the requirements of the contract and acts under the authority of the Contracting Officer. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of the subject contract between the contractor any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract. The COR will not interfere with the contractor’s rights and ability to properly perform contract requirements.

15.2 All matters concerning changes to contract terms, the contractor shall contact the Contracting Officer.

When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. The contractor shall take no action unless and until the Contracting Officer advises the contractor to proceed and points out the requirement in the contract or the Contracting Officer issues a contract modification to the contractor.

16.0 ACCEPTABLE PERFORMANCE LEVELS (APLS)

16.1 Acceptable performance levels (APLs) are the minimum performance levels of specific requirements that the contractor must achieve or risks having the Government consider performance unsatisfactory, resulting in monetary consideration from the contractor. The APLs are listed under Attachment 2.

17.0 PARTICIPATION IN MEETINGS

17.1 Meetings: The COR and Contracting Officer have the authority to schedule meetings via telephone, teleconference or in person when the contractor is onsite at the performance location, to discuss maintenance/repair action status.

17.2 Data Gathering: The contractor must cooperate with the Government to research and gather data as needed.

18.0 CONTRACT MANAGER/ALTERNATE CONTRACT MANAGER

18.1The contractor shall assign a contract manager and an alternate contract manager to the contract. The contractor shall provide their names, telephone numbers and email addresses to the COR. The contract manager or designated alternate must be available during DLA Disposition Services Afghanistan facility hours of operation and return any calls made by the COR within one hour of the COR’s call. Therefore, the contractor must provide the COR with a means to leave a message with the contract manager or their designated alternate requesting a return call.

18.2 The contract manager and alternate contract manager are not required to be situated at any of the DLA Disposition Services Afghanistan facilities. The contract manager and alternate contract manager are the contractor employees who interact with the Contracting Officer regarding contractual matters. The contract manager and the alternate contract manager shall have full authority to act for the firm on all contract matters relating to the operation of this contract; e.g., all contract arrangements and required coordination.

The contractor agrees that notice by the US Government to the designated contract manager or alternate contract manager shall constitute notice to the contractor and agrees to be bound by any commitments or representations made by the employees so designated.

18.3 The contract manager and alternate contract manager must be able to read, write, speak, and understand English proficiently, as well as be able to actively participate in English conversations concerning technical issues associated with this contract. All correspondence related to this contract shall be in the English language. If the correspondence contains official documents in languages other than English, they shall be accompanied by an English language translation. Permits or extracts must also be translated. All costs incident thereto are the responsibility of the contractor and shall be borne by the contractor.

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18.4 All correspondence pursuant to this contract shall be in the English language. The contract manager and alternate contract manager must be able to understand English language and be able to speak the English language with sufficient structural accuracy and vocabulary to participate effectively in conversations on practical and professional levels. They must be able to proficiently read and draft official correspondence and reports in the English language.

Contract Manager:

Telephone Number:

Email Address:

Alternate Contract Manager:

Telephone Number:

Email Address:

19.0 CONTRACT EMPLOYEES IDENTIFICATION AND APPEARANCE

19.1 Contractor personnel shall be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that display the company’s name and employee’s name.

20.0 CELL PHONES/PAGERS/PERSONAL COMPUTERS

20.1 With permission of the COR and consistent with Government security requirements to include the installation host, the contractor is permitted to have contractor-owned computers, pagers or cell phones on-site. The Government will not provide telephones, computers and associated connectivity.

21.0 SAFETY REQUIREMENTS

21.1 The contractor shall take proper safety and health precautions to protect the work, the workers, the public, the property of others, and the environment. The contractor is responsible for identifying and complying with all safety requirements set forth in applicable host installation safety procedures. The Contractor is responsible for providing and ensuring that his agents, employees, or subcontractors perform the work in a safe manner, including wearing the appropriate clothing/personal protective equipment for the work to be performed. The Contractor shall ensure that all personnel involved in performance under this contract are trained in the area of spill response, fire prevention and general first aid procedures. The COR may stop work at any time if unsafe conditions exist.

22.0 Option to increase / change the geographic service area: The Government may unilaterally increase and or change the geographic service areas of this contract, by contract modification. The prices for the services ordered in the increased or changed service area shall be those previously negotiated for those geographic areas in the effect for the ordering period during which those services are ordered. If any such change causes an increase or decrease in the preciously negotiated prices, the contractor must assert its right to an equitable adjustment within 30 days from the date of receipt of the written unilateral change.

23.0 Contractor Manpower Reporting:

“The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required fields using the following web address: https://dodcmra.hqda.pentagon.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016.

Contractors may direct questions to the help desk at help desk at: https://dodcmra.hqda.pentagon.mil/."

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FAR 52.212-01 Fill-in coverage:

1.0 PROPOSAL SUBMISSION (FORMAT AND CONTENT): The following describes the information that must be furnished as part of the proposal and the format which must be presented. Proposals which do not provide the required information in the prescribed format at the time of initial submittal may be excluded from further consideration. Offers are strongly encouraged to read Provision, FAR 52.212-1, “INSTRUCTIONS TO OFFEROS –

COMMERCIAL ITEMS”.

1.1 FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to…