22R0014 Japan PCB.pdf

Combined Synopsis/Solicitation SP450022R0014 has been prepared in accordance with the procedures in FAR 12.603(c)(2)(i‐xvi). Work will consist of the sampling, testing, removal, transportation, treatment, destruction, recycling (when authorized), and final disposal of wastes containing up to 5,000 parts per million (ppm) Polychlorinated Biphenyls (PCBs). The Hazardous Waste will be removed from U.S. military installations located across mainland Japan and the island of Okinawa at pickup points or within 80 km of pickup points identified in the solicitation. The following additional information is provided in accordance with FAR 12.603(c)(2).

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation SP450022R0014 is issued as a request for proposal (RFP).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2022‐06, effective May 26, 2022.

(iv) This acquisition is being issued as Full and Open Competition; the associated NAICS code is 562211; the small business size standard is $41.5M.

(v) See the attached Price Schedule.

(vi) See the solicitation for a description of the requirement.

(vii) The contract is anticipated to have a 30‐month base period from September 2022 to March 2025 and a 30‐ month option period. See the solicitation for a list of pickup locations.

(viii) The provision at FAR 52.212‐1, Instructions to Offerors ‐‐ Commercial, applies to this acquisition. See the solicitation for addenda to the provision.

(ix) The provision at 52.212‐2, Evaluation ‐‐ Commercial Items, applies to this acquisition. See the solicitation for addenda to the provision.

(x) Offerors are advised to include a completed copy of the provision at FAR 52.212‐3, Offeror Representations and

Certifications ‐‐ Commercial Items, Alternate I, with your offer.

(xi) The clause at 52.212‐4, Contract Terms and Conditions ‐‐ Commercial Items, applies to this acquisition.

(xii) The clause at 52.212‐5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ‐‐

Commercial Items, applies to this acquisition. See the solicitation for 52.212‐5 clauses applicable to this acquisition.

(xiii) See the solicitation for additional contract terms and conditions.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Proposals are due by 1500 EST on September 5, 2022. Proposals shall be emailed to erik.rundquist@dla.mil and hazardouscontractswest@dla.mil.

(xvi) Offerors must submit all questions regarding this solicitation in writing via email to Erik Rundquist at erik.rundquist@dla.mil. The cut‐off date for the receipt of offeror questions is noon EST fourteen calendar days after solicitation issuance. Questions received after that time may not receive an answer.

SP450022R0014 Japan PCB

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

THIS SOLICITATION/AWARD CONSISTS OF THE FOLLOWING DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS:

1. Price Schedule (Imbedded Excel document)

2. Performance Work Statement (PWS)

3. Instructions to Offerors

4. Evaluation

5. Contract Terms and Conditions

6. Past Performance Questionnaire

7. Removal Locations

8. Definitions

9. Acronyms

10. Acceptable Performance Levels (APLs)

11. U.S. Government Holiday Schedule

12. DLA FORM 2505 – Manifest Tracking Log

13. PCB Treatment Standards in Japan

14. PCB Treatment Methods in Japan

15. CERTIFICATE OF DESTRUCTION

16. CERTIFICATE OF RECYCLING

17. TRANSPORTATION PROFILE SHEET

18. Transporter Qualification Review Application

19. FACILTY PROFILE SHEET

20. DLA Form 2507‐1

21. DLA Form 2507‐2

22. DLA Form 2503

Attachment 1 SP450022R0014 Page 1 of 1

ATTACHMENT 1 ‐ PRICE SCHEDULE

IMPORTANT EXCEL INFORMATION ‐ please note that Excel doesn’t always use the visible price when executing formulas.

If the cell is formatted for currency in USD or Yen, the visible price will always show the amount to the nearest cent.

However, when an additional formula is used to calculate a unit price, for example an escalation from a base period unit price to an option period unit price, Excel uses the actual amount, not the price rounded to the nearest cent that is displayed in the cell on the spreadsheet. The amount shown in the formula bar, not the cell, is the figure Excel uses for calculations. This can cause inconsistencies between the extended price shown for a CLIN and the offered unit price and subsequent inconsistencies in the total price for the schedule. Unit prices rounded to the nearest cent must be inputted into the spreadsheet. The unit price shown in the cell is the figure we will use to evaluate the price proposal.

Offerors are advised to make sure there are not inconsistencies between the unit price shown and the figure in the formula bar for that cell.

Click the Paper‐Clip Icon below to open Attachment 1 in Excel.

Price Sched 22-BE-047

30-MONTH BASE PERIOD UP TO 30-MONTH OPTION PERIOD CONTRACT TOTAL

CLIN V-Code DESCRIPTION OF SERVICES EST QTY U/I U/P (¥) TOTAL EST QTY U/I U/P (¥) TOTAL Est. Qty U/I Cost

PC01C8 V00014151 PCB and PCB/RCRA-Mixed Waste contaminated with or containing up to 5,000 ppm Source, i.e., Debris, Sludge, Water, Leaking Capacitors, Fluids other than Transformer Mineral Oil. Certificate of Destruction Required. 4,368 KG ¥0 ¥0 5,077 KG ¥0 ¥0 9,445 KG ¥0

PC03C8 V00014208 PCB Mineral Oil from Transformers, up to 5,000 ppm PCBs, Non-RCRA Hazardous. Certificate of Disposal or Destruction Required. 19,867 KG ¥0 ¥0 20,445 KG ¥0 ¥0 40,312 KG ¥0

PC06C8 V00014153 PCB Oil-Filled Capacitors/Ballasts/Equipment other than Transformers, up to 5,000 ppm PCBs, Non-RCRA Hazardous. Certificate of Disposal or Destruction Required. 3,807 KG ¥0 ¥0 2,414 KG ¥0 ¥0 6,221 KG ¥0

PC08C8 V00014206 PCB Oil-Filled Transformers, up to 5,000 ppm PCBs. Certificate of Disposal or Destruction Required. 78,167 KG ¥0 ¥0 52,205 KG ¥0 ¥0 130,372 KG ¥0

PC10C8 V00014156 PCB Solids/Debris contaminated with up to 5,000 ppm source, i.e., Transformer Carcasses, Drained Equipment, Ballasts, Rags, PPE, Empty Containers, Soil, Insulation. No Free Liquids. Non-RCRA Hazardous. Certificate of Disposal or Destruction Required. 100,414 KG ¥0 ¥0 106,022 KG ¥0 ¥0 206,436 KG ¥0

PC14C8 V00014215 PCB solids/debris containing or contaminated with up to a 5,000 ppm source with friable/non-friable asbestos, possible free liquids, e.g., electrical cable containing PCB/asbestos-impacted copper wiring and insulation. CD or Certificate of Recycling required. 2,627 KG ¥0 ¥0 2,627 KG ¥0 ¥0 5,254 KG ¥0

642400 V00000729 Perform sampling and detailed PCB analysis in accordance with Japanese analytical requirements. Laboratory analytical report required. (2.1.1) 31 EA ¥0 ¥0 21 EA ¥0 ¥0 52 EA ¥0

6364ST V00010022 Transformers/Capacitors/Electric Machine, in-place PCB removal, up to 5,000 ppm PCBs. 31 EA ¥0 ¥0 21 EA ¥0 ¥0 52 EA ¥0

6370RC V00000499 Transformers/Capacitors/Electric Machine Disassembly, and Packaging. 26 EA ¥0 ¥0 11 EA ¥0 ¥0 37 EA ¥0

6502AT V00014280 Perform services to cut and reduce electrical cable lengths to meet TSDF packaging requirements for disposal under CLIN PC14C8. One (1) EA includes services and supplies necessary to remove cable sections contained in one (1) 85-gallon overpack container, cut the cabling into shorter lengths, and repackage into 30-gallon container(s) (provided by the Contractor) that are properly marked and labeled for transportation to the TSDF. Emptied (and rinsed as necessary) containers will be turned-in for disposal under CLIN PC10C8. 20 EA ¥0 ¥0 20 EA ¥0 ¥0 40 EA ¥0

J9400L V00008661 Regional Transportation Services for removals at Kanto Plain area (Yokosuka, Camp Zama, Sagami General Depot, Camp Fuji, Atsugi Naval Air Facility, Yokota Air Base). 22 EA ¥0 ¥0 17 EA ¥0 ¥0 39 EA ¥0

J9400M V00004768 Regional Transportation Services for removals at Misawa. 3 EA ¥0 ¥0 3 EA ¥0 ¥0 6 EA ¥0

J94010 V00004766 Regional Transportation Services for removals at Sasebo. 1 EA ¥0 ¥0 2 EA ¥0 ¥0 3 EA ¥0

J9401A V00004767 Regional Transportation Services for removals at Iwakuni, Akizuki, and Kawakami. 3 EA ¥0 ¥0 3 EA ¥0 ¥0 6 EA ¥0

J9400K V00004764 Regional Transportation Services for removals at Okinawa (Camp Kinser, Camp Foster, Kadena Air Base, and U.S. Army Torii Station). 6 EA ¥0 ¥0 6 EA ¥0 ¥0 12 EA ¥0

BASE TOTAL: ¥0 OPTION TOTAL: ¥0

GRAND TOTAL: ¥0

DCH0053

File Attachment Price Sched_Japan PCBs_Rev.2_12May22_22-BE-047.xlsx

Attachment 2 SP450022R0014 Page 1 of 26

JAPAN PCB DISPOSAL CONTRACT

NOTES TO OFFERORS

1. This contract is referred to as the Japan PCB Disposal Contract. Work will include removal, transportation, and in-country disposal of polychlorinated biphenyl (PCB) related wastes containing up to 5,000 parts per million (ppm) PCBs generated by the U.S. Government (USG) at or near pickup locations identified in Attachment 7 of the contract. For more specific information, refer to the Performance Work Statement (PWS).

2. This is a commercial firm-fixed priced indefinite delivery/indefinite quantity (IDIQ) type contract written as performance-based. The contract consists of one (1) 30-month Base period and one (1) up to 30-month Option period.

3. The USG is aware that the Japanese Ministry of Environment has identified a low-level PCB waste disposal period ending in 2027. Offerors should bid the Option period based with an awareness of how this may impact their operations. Disruptions in treatment facility availability, the reduction of treatment capacity, or increased costs shall not be the basis for a Request for Equitable Adjustment or claim for such costs.

4. The non-personal services to be rendered under this contract shall consist of all services necessary for the removal and final treatment/disposal of Polychlorinated Biphenyls (PCB) and PCB-contaminated material, including drums generated by U.S. military activities within the nation of Japan. These services shall include all necessary personnel, labor, transportation, packaging, equipment and the compilation and submission of all documentation required under this contract.

Attachment 2 SP450022R0014 Page 2 of 26

TABLE OF CONTENTS

0.0 PERIOD OF PERFORMANCE INCLUDING REMOVAL AND DISPOSAL

1.0 REMOVAL

1.1 PRE-REMOVAL

1.1.1 PERMIT / SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.1.5 PACKAGING REQUIREMENTS

1.1.6 PACKAGING, MARKING AND LABELING

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 U.S. GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 PERFORMANCE ON U.S. GOVERNMENT PREMISIS

1.2.6 LOADING

1.2.7 TRANSPORTATION

1.2.7.1 TASK ORDER ADJUSTMENTS

1.2.8 WEIGHING OF PROPERTY

1.3 POST-REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

1.3.2 SUMMARY/TRACKING

2.0 DISPOSAL/RECYCLING

2.1 DISPOSAL OF PCB CONTAMINATED AND NON-PCB MATERIAL

2.1.1 DETAILED ANALYSIS

2.1.2 PERFORM SAMPLING AND ANALYSIS – CLIN 642400

2.1.3 DISPOSAL METHODS

2.1.4 PCB CERTIFICATE OF DISPOSAL

2.1.5 EMPTY CONTAINERS, PALLETS, SKIDS

2.2 RECYCLING

2.2.1 CERTIFICATE OF RECYCLING

3.0 SPECIAL SERVICES***

4.0 USE OF FACILITIES AND TRANSPORTERS

4.1 QUALIFIED FACILITIES

4.2 QUALIFIED TRANSPORTERS

4.3 ADDITIONAL TSDFS AND TRANSPORTERS

5.0 ADDITIONAL REQUIREMENTS

5.1 INDEMNIFICATION

Attachment 2 SP450022R0014 Page 3 of 26

5.2 REPORTING REQUIREMENTS

5.3 PUBLIC AFFAIRS COORDINATION

5.4 SAFETY REQUIREMENTS

5.5 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

6.0 PERFORMANCE ASSESSMENT VISITS

7.0 PLACES OF U.S. GOVERNMENT ASSESSMENT

8.0 CONTRACTOR REPRESENTATIVE

9.0 INCIDENTAL FEES

10.0 ACCEPTANCE & INVOICING DOCUMENTATION REQUIREMENTS

10.1. SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR

PAYMENT

10.2 ACCEPTANCE & INVOICING

11.0 CONTRACT MINIMUM/MAXIMUM (NEW)

12.0 ACCEPTABLE PERFORMANCE LEVELS

Attachment 2 SP450022R0014 Page 4 of 26

PERFORMANCE WORK STATEMENT

This contract is referred to as the Japan PCB Disposal Contract. Work under this contract will consist of in-country sampling, testing, removal, transportation, treatment, destruction, recycling, and final disposal of wastes containing up to 5,000 parts per million (ppm) Polychlorinated Biphenyls (PCBs) as authorized by the Government of Japan. Wastes will be removed from U.S. military installations located across mainland Japan and the island of Okinawa at or within 80 km of pickup locations identified in Attachment 7 of the contract.

PCBs will be treated/destroyed prior to ultimate disposal in Japan according to all local laws and regulations.

The Contractor shall obtain all permits, approvals, customs permissions, and other documentation necessary to properly conduct the services in this contract, with no additional cost to the U.S. Government (USG). The Contractor shall comply with the terms and conditions of this contract and all applicable Japanese laws and regulations. Definitions of terms are provided in Attachment 8 and explanations of acronyms are provided in Attachment 9. These services shall include all necessary Subcontractor/Joint Venture Partner, henceforth “Joint Venture Partner” (JVP) personnel, labor, shipping paperwork, packaging, detailed analysis (if required for disposal), equipment, and the compilation and submission of all documentation required by law and this contract. All items, regardless of the condition, are being discarded by the USG and will require recycling or disposal as identified via the ordered Contract Line-Item Number (CLIN).

0.0 PERIOD OF PERFORMANCE INCLUDING REMOVAL AND DISPOSAL

a. The Contractor shall begin contract performance upon issuance of each written Task Order (TO) and provide all services listed on the Price Schedule IAW all terms and conditions of this contract.

b. All items shall be removed from the designated USG facilities within 60 calendar days after issuance of each written TO. Removals, regardless of their performance timeframe, will not commence until the Contracting Officer Representative (COR), Contracting Officer Technical Representative (COTR), or other USG representative has confirmed the identity of the driver via a current Commercial Driver’s License (CDL).

Disposal of all items identified in this contract shall be completed as follows; within two hundred twenty-five

(225) calendar days after issuance of each written TO for hazardous items with a final disposal method other than destructive incineration. For hazardous items that must be disposed of via destructive incineration, disposal of all items shall be completed within three hundred fifteen (315) calendar days after issuance of each written

TO.

1.0 REMOVAL

a. The requirements for removal of PCB wastes under this contract are divided into three main phases: Pre- Removal (1.1), Removal (1.2), and Post-Removal (1.3).

Attachment 2 SP450022R0014 Page 5 of 26

b. Additional information for disposal/recycling can be found under Section of 2.0, and management services under Section 3.0.

c. The Contractor, and/or its JVPs, must always perform in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and JVPs involved in handling and packaging of hazardous waste (HW) are properly trained for the level of expertise required for the proper performance of the task and in the areas of chemical incompatibility, general first aid procedures, and spills. Handling and Personal Protective Equipment (PPE) shall be provided by the Contractor and must be appropriate to ensure safe handling of the HW.

d. When operating within a U.S. Department of Defense (DOD) HW storage facility, the Contractor is required to use forklifts with specifications meeting the applicable Health and Safety standard.

e. The Contractor agrees that all personnel and equipment are subject to safety inspections by USG personnel while on U.S. DOD facilities.

1.1 PRE-REMOVAL

1.1.1 PERMITS AND RESPONSIBILITIES

a. The Contractor shall without additional expense to the USG be responsible for obtaining and/or completing all necessary licenses, permits, notifications and consents, and for complying with any applicable laws, codes, and regulations in connection with the execution of the work. This includes acquiring any required permits or registration necessary to operate on the U.S. DOD installations listed in this contract. The Contractor shall be responsible for all injuries to persons, damages to property, and/or chemical releases to the environment occurring due to unsafe or negligent activities taken on the part of the Contractor in its performance under this contract. The Contractor shall be responsible for performing adequate “due diligence” to ensure any JVPs utilized to perform work under this contract possess all requisite permits, licenses, and approvals, and conducts such work in an environmentally sound manner IAW all laws, regulations, and conventions applicable to its performance in any jurisdiction that work is performed.

b. After contract award, the Contractor may propose the use of additional Treatment, Storage, Disposal, and/or Recycling Facilities. However, the USG is under no obligation to approve the use of proposed facilities. All transportation, storage, disposal, recycling, chemical analysis, and additional authorizations required for the delivery of wastes/materials to such facilities will be prepared and performed at no additional charge to the USG. The Contractor remains responsible to adequately monitor its performance to ensure that its JVPs remain properly permitted, licensed, and insured, and are performing services in an environmentally sound manner IAW all applicable laws and regulations. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the USG or to provide information to perform work or gain access to installations, e.g., ID and pass requirements, antiterrorist training, Environmental Management System (EMS) policies, forklift training, etc.

c. The Contractor shall use only the disposal and recycling facilities identified on the Defense Logistics Agency (DLA) Disposition Services Qualified Facilities List (QFL) per paragraph 5.0 of this contract. Manifests will be provided and prepared by the Contractor and will be signed by the Generator IAW Japanese Laws. Prior to

Attachment 2 SP450022R0014 Page 6 of 26 removal from a location identified as a pickup point, completed copies of all Japan manifests or bills of lading, as applicable, shall be furnished to the DLA Disposition Services COR coordinating the removal. The Contractor is responsible for any local Japanese emergency response requirements. The Contractor shall ensure the copy of the manifest showing completion of transportation is returned to the COR no later than thirty (30) days following delivery to the disposal facility. The copy of the manifest recording the completion of disposal (page D) shall be returned to the COR no later than thirty (30) days following disposal of the waste.

d. The Contractor shall comply with all applicable Japan environmental laws and regulations.

1.1.2 SHIPPING DOCUMENTATION

a. All references to manifests in this provision relate to the “appropriate shipping paper.” The Contractor shall provide and prepare all Japanese required Manifests IAW Japanese Environmental Governing Standards (JEGS). The Contractor shall provide, if required, Hazardous Waste Profile Sheets (HWPS) for acceptance of waste into a Qualified Facility and any other shipping documents to ensure appropriate tracking of waste. Prior to removal from a site identified as a pickup point in this contract, completed copies of all Japan manifests, or bills of lading, whichever is applicable, shall be furnished to the DLA Disposition Services COR coordinating the waste disposal. Each pickup manifest and bills of lading (i.e., with a USG activity identified as a Generator), as well as all other documentation required herein, shall be clearly and distinctly marked with the name DLA Disposition Services in addition to the Generators and the contract and TO number, as applicable.

Contractor is responsible for any local Japanese emergency response requirements.

b. Any transportation and Japan manifesting requirements established by the International Maritime Dangerous Goods (IMDG) Code, must be completed, and provided to the COR within five (5) business days of removal.

The COR has the authority to decline signing any shipping papers for waste loads which are not in conformance with transportation or environmental regulations.

c. When sampling is performed, the Contractor shall provide a receipt for samples taken prior to departing the installation. The receipt shall include time, date, and unique sample number for each sample taken. Upon delivery of the chemical analysis report, the Contractor shall obtain the COR’s signature on the DD Form 1155 to confirm that the services have been received and provide the COR with a copy of the analytical report. For all other services, the Contractor shall complete the additional applicable blocks on the DD Form 1155 to record the receipt of services. The quantities so annotated shall be the basis for payment. The COR shall keep one copy of the form. The original signed form shall be attached to the invoice for payment. No invoice for sampling and analysis or other services will be paid without the certified form.

1.1.3 NOTIFICATIONS

a. Except as otherwise specified herein, the Contractor shall notify the COR or other USG representative for each location, at least five (5) business days BEFORE attempting site visits, sampling for analysis, or removals.

(1) In addition to the notification above for removals, the Contractor shall provide the name of the driver, the driver’s license number, and its expiration date to the COR or other USG representative at least 24-hours prior to removal. The Contractor may choose to provide a list of approved, multiple drivers designated for removals under this contract to the COR or other USG representative prior to any attempted removals. If this

Attachment 2 SP450022R0014 Page 7 of 26 option is elected and the list is approved by the USG and maintained by the Contractor, the 24-hour notification requirement is waived for the remainder of the contract unless otherwise modified.

(2) If a driver, other than the one specified 24-hours in advance for a specific TO, or, one whose name does not appear on the optional list of approved, multiple drivers arrives for a removal, the COR or other designated USG representative will verify the personnel change with the prime Contractor before the pickup commences.

This may require a written notice or email from the prime Contractor.

b. The USG reserves the right to take appropriate action, such as the pursuit of monetary consideration and/or annotation of negative past performance if the Contractor fails to meet the above applicable notification timeframes and/or a different driver, other than the one previously identified under this notification requirement or whose name does not appear on the list of approved, multiple drivers arrive at the pickup location(s).

1.1.4 TRAILER SECURITY, PADLOCKS

a. All Contractor trailers capable of being padlocked must be padlocked upon arrival at the pickup location.

Failure to meet this requirement could result in the USG’s halting of the pickup. All trailers capable of being padlocked must also be padlocked again prior to departure from the pickup location. The driver shall provide the padlock and lock the trailer without assistance from the COR or other USG representative(s).

b. The COR or other USG representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in paragraph 1.1.3 NOTIFICATIONS and, refuse commencement or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the USG.

c. The USG reserves the right to take appropriate action, such as the pursuit of monetary consideration and/or annotation of negative past performance if the Contractor has a trailer capable of being padlocked arrives and/or departs from the pickup location(s) without meeting the padlock requirements mentioned above and/or refuses to cooperate with any requests for additional identification and/or professional endorsements.

1.1.5 PACKAGING REQUIREMENTS

a. The Contractor is responsible to ensure all packaging, shipping containers, and crating are proper for all modes of transportation to, and acceptance by, the designated treatment, storage, and disposal facility (TSDF).

The Contractor may at times need to repackage waste to meet local transportation laws and waste acceptance requirements at the TSDF.

b. Except for services ordered under CLINs 6370RC and 6502AT, the USG will not order, and the Contractor will not be reimbursed for the packaging or repackaging of waste.

c. Packaging services CLINs 6370RC and 6502 AT do not include disposal services. The appropriate PCB disposal CLIN must also be ordered.

1.1.6. PACKAGING, MARKING AND LABELING

Attachment 2 SP450022R0014 Page 8 of 26

a. The Contractor shall ensure all packaging, marking, and labeling is IAW applicable regulations. If items must be packaged, the Contractor shall perform packaging and furnish all required materials. When repackaging is necessary, the Contractor shall be responsible for disposal of the original container and for packaging in a manner that complies with all applicable regulations.

b. If the Contractor elects to package compatible items in the same container, the Contractor must provide an all-inclusive packing list showing each item and its respective quantity. This list shall be placed outside the outermost container. A copy of the packing list must be attached to the manifest. Contractor furnished overpack containers and materials will not be included in the total weight calculations for payment purposes.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

a. The Contractor is responsible for all spills or leaks resulting in the performance of this contract that are contributed to the actions of its agents, employees, or JVPs. The Contractor agrees to clean up such spills or leaks to the satisfaction of the USG as represented by the COR and in compliance with all applicable laws and regulations. The cleanup and disposal of all spill residues and debris shall be at no additional cost to the USG.

b. The Contractor shall arrive at the pickup site with all required spill prevention and containment equipment and supplies, and appropriate personal protective equipment (PPE).

c. The Contractor is responsible for reporting to the COR and KO all spills, regardless of quantity. First by telephone to the COR immediately following the incident and followed by a written report to the KO no later than seven (7) calendar days after the telephonic report.

d. When reporting a spill, the following information shall be furnished:

(1) Description of item spilled (including identity, quantity, manifest number).

(2) Whether the amount spilled is reportable by law and whether it was reported.

(3) Exact time and location of including a description of the area involved.

(4) Containment procedures initiated.

(5) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

(6) The name, address, and phone number of persons involved in the spill or leak.

(7) Summary of any communications Contractor has with the press and or USG officials other than the

Contracting Officer (once approval to release information has been granted by the KO – See Note below).

Note: The Contractor or COR shall immediately direct all news inquiries concerning this contract to the KO.

No statements or information shall be released by the Contractor unless authorized by the KO.

e. Upon completion of the spill cleanup and disposal of the spill residue, the Contractor shall submit a summary report of the spill to the COR and KO. The report shall include cleanup and disposal procedures taken, outside

Attachment 2 SP450022R0014 Page 9 of 26 assistance required (if any), personal injury involved, and the names and telephone numbers of all national, regional, or local officials contacted not otherwise reported in 1.2.1.d.

1.2.2 SEGREGATION OF WASTE

All items collected on this contract must be segregated and kept physically separate from any other items until the initial Treatment, Storage, Disposal, and/or Recycling Facility is reached. This includes separation inside the shipping conveyance.

1.2.3 STATEMENT ON CONTAINERS

a. Types and sizes of original USG containers vary but are normally commercial packaging sizes. Although packaging must be IAW U.S. Department of Transportation (DOT) and the Globally Harmonized System (GHS) of classification and labelling of chemicals, the USG does not certify the packaging will be IAW Government of Japan (GOJ) regulations for removal from the pickup site. The Contractor shall determine the need for repackaging or overpacking during the site visit. The USG will not provide repackaging or overpacking materials.

b. Disposition of USG owned containers: Upon disposal and/or recycling the Contractor is responsible for removing all markings indicating USG origin and/or ownership.

1.2.4 U.S. GOVERNMENT EQUIPMENT AND PERSONNEL

a. The USG shall not furnish equipment or personnel to assist in the performance of this contract. With few exceptions, such offers are unauthorized, and the Contractor will not accept such offers. The only exceptions are locations where non-DOD personnel have restricted access, and where the use of USG-owned loading equipment and scales (see 1.2.8) are applicable under management services. The Government shall not furnish any equipment or personnel to assist in the performance of this contract, except that, upon request by the Contractor, the USG may agree to assist the contractor with tasks though provision of: 1) Government-owned loading equipment (Section 1.2.6); 2) Government-owned scales (Section 1.2.7), and; 3) where applicable, management services.

b. The Contractor shall furnish all equipment, materials, and services necessary for the performance of this contract except as otherwise stated in this contract. Equipment, materials, and services provided by the Contractor shall include but not be limited to IMDG or the most stringent mode of transportation packaging and labels, portable scales for weighing drums and bulk containers, sampling equipment, cleaning equipment, incidental spill cleanup supplies, and forklifts. The USG will not secure the cargo on such conveyance furnished by the Contractor.

1.2.5 PERFORMANCE ON U.S. GOVERNMENT PREMISES

Treatment of waste is not permitted on USG facilities. Repackaging of wastes and loading operations are subject to approval of the COR or the KO to ensure safe and environmentally acceptable practices. The Contractor shall dispose of any debris or trash resulting from their consolidation efforts in a proper manner, off the installation.

Attachment 2 SP450022R0014 Page 10 of 26

1.2.6 LOADING

a. The Contractor is responsible for loading, including furnishing all necessary equipment unless otherwise stated in the contract. The USG will not block, chock, brace, lash, band, or in any other manner secure the cargo on such conveyance(s) furnished by the Contractor. Unless otherwise specified, the USG will not load at any location nor will loading be performed on Saturdays, Sundays, U.S. federal holidays (see Attachment 11).

b. The Contractor agrees the services to be provided on USG installations will be provided during normal hours of operations for the installation. The normal hours of operations for installations on this contract will be available upon request from the COR.

1.2.7 TRANSPORTATION

a. Transportation shall be IAW GOJ laws governing identification, packaging, and labeling of dangerous goods containers and vehicles for transportation. PCB waste will be transported IAW IMDG Code and International Maritime Organization (IMO) regulations or to the requirements of the most stringent mode of transportation used. The Contractor is responsible for ensuring that all hazardous property leaving a DOD facility is accompanied by a manifest to ensure a complete audit trail from point of origin to ultimate disposal. The Contractor shall comply with the IMDG Code, and all other applicable regulations for all shipments.

b. While performing under this contract, the Contractor will utilize only qualified transporters and will provide all drivers with emergency action instructions and other documentation as required under applicable transportation regulations.

c. While on USG facilities, once waste has been loaded onto the Contractor’s conveyance vehicle, the Contractor assumes full responsibility and liability for the safe transportation and disposal of waste. Should any mishaps occur during loading or once the materials are loaded aboard the Contractor’s vehicle, the Contractor agrees to take appropriate action, to include all actions required by applicable USG laws, regulations, and military directives, as well as local laws and regulations, at no additional expense to the USG. The Contractor shall be responsible for the security of the USG waste from initial loading onto vehicles at the military installation (pick-up point) to ultimate disposal of all waste materials and containers.

d. The Contractor or JVPs providing transportation services under this contract will ensure compliance with the requirements of all local laws and regulations for the transport, shipment, disposal of wastes, and recycling of recyclable components in Japan. Transportation over water will be IAW all applicable international agreements, Japanese Laws and Regulations, such as, but not limited to the International Maritime and Dangerous Goods Regulations. Transportation will be IAW all laws and regulations applicable to the mode and area of transportation.

e. Transportation services are ordered separately from disposal services. The following individual regional transportation CLINs will be used for each removal Task Order, where one each (1 EA) equals a one-time removal of all waste containers turned in at the location(s) identified in the CLIN description as follows:

Attachment 2 SP450022R0014 Page 11 of 26

J9400L – Kanto Plain area (Yokosuka, Camp Zama, Sagami General Depot, Camp Fuji, Atsugi Naval Air Facility, Yokota Air Base) J9400M – Misawa J94010 – Sasebo J9401A – Iwakuni, Akizuki, and Kawakami J9400K – Okinawa (Camp Kinser, Camp Foster, Kadena Air Base and U.S. Army Torii Station)

1.2.7.1 TASK ORDER WEIGHT ADJUSTMENTS

All TO weights are estimated amounts. The Contractor can expect that the TO weights will be required to be adjusted as removals take place and the actual weights being removed are measured. Therefore, the USG has the unilateral right to increase the TO weight in those instances where the USG has underestimated the amount of weight that is required to be removed so the Contractor can continue performance. The USG has the unilateral right to decrease the TO weight in those instances where the USG has overestimated the amount of weight that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage.

1.2.8 WEIGHING OF PROPERTY

All TO weights are estimated amounts. If the Contractor elects not to accept the USG weight the Contractor shall weigh all property before removal. An authorized USG representative will witness all weighing that occurs on site. The weight agreed upon by both the Contractor and the USG representative at the time of removal will be the basis for payment to the Contractor.

a. BULK ITEMS

(1) Bulk items will be measured by one of the following methods – whichever is most practical, sufficiently accurate, and agreed upon by the Contractor and the USG representative:

i. Actual weight using USG-owned scales. Weights measured in pounds (LB) will be converted to kilograms (KG).

ii. Actual weight using Japan commercial scales.

iii. Calculated weight. As an alternative to actual weighing, the weight of bulk shipments may be computed, provided that the specific gravity of the material is known, and the volume picked up is determined. For example, 2,000 gallons (GL) of liquid with a specific gravity of 1.4 = calculated weight of 23,366 LB or 10,621 KG. The calculation is derived from the equation, Volume (GL) x Specific Gravity of Liquid Waste x Density of Water, or 2,000 GL x 1.4 x 8.345 LB or 3.79 KG per GL, where the density of water is based on 8.345 LB or 3.793 KG per U.S. Gallon (1 LB ≈ 0.4536 KG, and 1 KG ≈ 2.2 LB). Specific gravity of the material will be obtained from the hazardous waste profile sheet (HWPS).

Attachment 2 SP450022R0014 Page 12 of 26

(2) For bulk shipments, where USG scales are not available or operable, the use of commercial scales is authorized. The Contractor will arrange for and incur all expenses of weighing property at the nearest certified public scale.

(3) One roll-off container will not weigh over 40,000 lbs.

b. NON-BULK ITEMS

(1) For non-bulk items, the Contractor shall provide portable scales for outweighing of property. Portable scales must have a minimum capacity of 1,500 pounds. For the purposes of this contract, scales permanently affixed or built into a vehicle are considered portable scales.

(2) Prior to the use of portable scales at each pickup site, the Contractor must demonstrate reasonable weight accuracy to the USG representative. Only materials to be removed by the Contractor will be weighed.

Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the Contractor will not be included in the weight.

1.3 POST-REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

The Contractor shall ensure there is a clear audit trail for all items until final treatment, disposal and/or recycling is accomplished per 2.1.4. The Contractor will ensure final disposal and destruction of all wastes as required by this contract and applicable Japanese laws and regulations. In addition to the manifest requirements for return to the Generator, the Contractor shall furnish a copy of each manifest; signed by the designated TSDF to the DLA Disposition Services field office coordinating the waste disposal within thirty (30) calendar days after the waste has been received by the designated facility. In the event the Generator/DLA Disposition Services has not received a manifest signed by the TSDF by the 45th day after removal, the Contractor shall notify the Generator and DLA Disposition Services field office of the status of the waste. If the Contractor is unable to deliver the hazardous property to the designated or alternate facility on the manifest the COR will be contacted for disposition instructions.

1.3.1.1 JAPAN PCB SHIPPING DOCUMENT MANAGMENT

DLA Disposition Services affirms the four-part shipping document be completed and distributed as follows:

a. Manifest Page A (Blue copy) - shipment departure from U.S. facility, copies to all same day.

b. Manifest Page B2 (Green copy) - (for Honshu locations) in receipt at the TSDF provided within 10 calendar days to COR.

c. Manifest Page B6 (Green copy) - (for Okinawa locations) in receipt at the TSDF provided within 10 calendar days to COR.

d. Manifest Page D (Pink copy) - intermediate provided to COR within 60 days.

Attachment 2 SP450022R0014 Page 13 of 26

e. Manifest E (Brown copy) - final treatment, provided to COR within 180 days.

1.3.2 SUMMARY/TRACKING

The contactor shall provide an annual report summarizing quantities removed/disposed of under this contract from pickup points to TSDF(s). The summary shall be utilized as the tracking log. This report shall be in English and include the installation pickup name, international waste description according to the United Nation standards, and shall include the method of disposal. The output shall be provided in excel format on 15 January of each year, or the next business day should the 15th fall on a weekend, through the last TO issued under the contract and shall be provided to the KO and the competent authorities upon request. DLA Disposition Services Form 2505, provided in Attachment 12, may be utilized for format reference, however, it is not required the Contractor use this exact form. The tracking log should be kept current so that it may be supplied to the Generator upon request by COR/KO.

a. Company Name and address

b. Contract Number

c. Invoice amount

d. Task Order Number

e. Task Order Line Item Number

f. Document number

g. HIN (contract CLIN number)

h. Pickup Manifest Number

i. Disposal Facility and any other facilities utilized for storage, disposal, and recycling if different than line a.

above.

j. Quantity picked up

k. Applicable waste codes

l. Final treatment/and or disposal method description including recycling. Handling or treatment codes if applicable for Japan.

m. Quantity disposed of (must match quantity picked up)

n. Date of final treatment, and/or disposal, and/ or recycling.

Attachment 2 SP450022R0014 Page 14 of 26

2.0 DISPOSAL / RECYCLING

2.1 DISPOSAL OF PCB CONTAMINATED AND NON-PCB MATERIAL

The Contractor shall provide all services necessary for the removal, proper disposal of all PCB and non-PCB related wastes, and recycling of recyclable components as required under Japan laws and regulations. These services apply to both Japan and foreign made PCB materials. Services shall include all necessary personnel, labor, packaging, transportation, and the compilation and submission of all required documentation.

2.1.1 DETAILED ANALYSIS

a. If the Contractor requires a detailed PCB analysis for proper treatment and disposal determination and/or to meet GOJ regulatory requirements, the Generator shall order one each (1 EA) of CLIN 642400 as needed for each subject waste stream (see 2.1.2). Copies of the results specific to the TO and line number shall be provided to the COR. The Contractor shall be responsible for the proper disposal of all samples and sample residue. Laboratory reports shall include a summary of the analytical results, a QA/QC summary, and a completed Chain of Custody Form.

b. Sampling and analysis services ordered by the USG during the term of this contract must conform to GOJ or equivalent international standards. All analyses must be performed by a Japanese licensed laboratory that can document performance with GOJ or equivalent standards and can provide certifications, licenses, etc.

c. Self-imposed sampling and analysis conducted by the Contractor for determining waste descriptions or other reasons independent of a written issued TO under this contract shall be done at no cost to the USG. Contractor self-imposed analyses impacting USG actions and/or monetary obligations shall include and document scientifically defensible analytical results with supporting QA/QC. Data regarding these analyses will be made available to the KO and/or COR upon request.

d. If the Contractor asserts that an inappropriate CLIN has been assigned, the burden of proof lies with the Contractor. The Contractor must provide documentation which supports the assertion through laboratory analysis, TSDF fingerprinting results, and/or other supporting documentation. After such documentation is provided to the USG, the USG will review the documents within 10 business days and may reassign the appropriate CLIN. The waste in question shall not be treated or disposed of until the USG has made a final determination.

e. Waste disposed of under this contract may possibly be contaminated with one or more substances not specifically identified in the CLIN. These contaminants may include but are not limited to water, dirt, grease, oils, fuels, solvents, and/or heavy metals.

2.1.2 PERFORM SAMPLING AND ANALYSIS - CLIN 642400

a. The sampling and analysis CLIN 642400 in this contract is to service DOD Generators. The analysis may be required for purposes of identification. It is not intended to supplant the Contractor obligations designated elsewhere in this contract. The testing method will be IAW the most current Japanese testing methods.

Attachment 2 SP450022R0014 Page 15 of 26

b. The unit of issue is “each”. One each (1 EA) equals sampling and analysis of one (1) waste stream (or kit) to be analyzed by the Contractor. The Contractor shall perform the following:

(1) Samples shall be taken, and analysis performed IAW Japanese analytical requirements.

(2) It is the responsibility of the Contractor to transport samples from the pickup point to the analytical laboratory. The Contractor will complete a Chain of Custody for each sample.

(3) When sample is leftover after analysis, the Contractor is responsible for its disposal.

c. Original analytical results, QA/QC data, and Chain of Custody forms will be provided to the COR within (30) calendar days of issuance of a written TO.

d. The Contractor shall prepare all Waste Analysis Sheets identified to a specific contract line item that may be required for disposal, and provide two copies to the COR. Waste analysis sheets include documentation submitted to TSDF(s), and the notifications or approvals from TSDF(s) required to comply with the TSDF(s) waste analysis plan permit process.

2.1.3 DISPOSAL METHODS

a. PCB-contaminated wastes will be disposed, and recyclable components recycled IAW GOJ industry standards (see Attachment 13). All methods of disposal and disposal facilities must be approved in writing by the “competent authority” to dispose of PCBs. A list of disposal methods noted by the Ministry of Environment are provided in Attachment 14.

b. DLA Disposition Services reserves the right to assess facility processes for disposal methods prior to their approval.

2.1.4 PCB CERTIFICATE OF DISPOSAL OR DESTRUCTION

Certificates of Disposal or Destruction (CD) in the English language shall be provided to the DLA Disposition Services field office COR and the generating activity as listed in the Hazardous Waste Manifest from the prime Contractor, within 30 days from date of PCB disposal or destruction. An example is provided in Attachment 15.

The Contractor shall provide CDs for all items listed on the original manifest including items sent to JVPs for disposal, destruction, and recycling. Should any recycled items require its by-product to be treated, a CD must accompany the Certificate of Recycling (see Attachment 16). The CD will include:

(1) Disposal/Destruction facility name, address, and license/permit number.

(2) Identity of the items covered by the CD including reference to the TO and line number.

(3) A signed certification statement from the disposal/destruction facility identifying the applied process, date, and statement certifying the document is true, accurate, and complete.

2.1.5 EMPTY CONTAINERS, PALLETS, SKIDS

The Contractor is allowed to reuse, recycle, or sell empty containers, pallets, skids, packaging, packages, dunnage, etc. used in the shipment of items on this contract IAW all pertinent laws and regulations (with all

Attachment 2 SP450022R0014 Page 16 of 26 other incidental materials properly disposed of IAW with 3.1). All labels and markings must be removed or obliterated prior to the Contractor reusing, recycling, or selling the containers, pallets, and skids.

2.2. RECYCLING

The USG encourages recycling to the maximum extent possible to minimize waste disposal and optimize pollution prevention. The Contractor may elect to beneficially reuse, recycle, or reclaim waste in this contract that references this Section, unless specifically listed otherwise in the contract. The following applies for all waste removed under this contract that is beneficially reused, recycled, or reclaimed:

(1) An audit trail must be provided to the facility that will beneficially reuse, recycle, or reclaim the waste, or any component thereof, even if the waste can be managed as a hazardous material.

(2) Dilution in the recycling process of HW contaminants is strictly prohibited.

2.2.1 CERTIFICATE OF RECYCLING

For items that are recycled, a Certificate of Recycling in the English language will be provided to the Generators listed on the Hazardous Waste Manifest with a copy to the DLA Disposition Services field office COR. Certificates of Recycling will list the audit trail of the material being recycled. This will include the facility receiving liquids and/or the facility receiving any metals, or other matter derived from the breakdown of material under the requested CLINs. The Certificate of Recycling, see Attachment 16, will include:

(1) Recycling facility name, address, and license/permit number.

(2) Identity of the items covered by the Certificate of Recycling including reference to the TO and line number.

(3) A signed certification statement from the recycling facility identifying the applied process, date, and statement certifying the document is true, accurate, and complete.

3.0 SPECIAL SERVICES – CLINs 6370RC and 6502AT

a. CLIN 6370RC is ordered by DOD Generators to prepare PCB and non-PCB related items for turn-in to DLA Disposition Services for eventual removal, transportation, destruction, disposal, and/or recycling by the Contractor. These services require the packaging of transformers, capacitors, and other equipment for storage and transportation, including palletizing, securing, containerizing, over-packing, labeling, marking, on-site transporting, and placement in USG storage. Labeling and marking shall be IAW USG and GOJ requirements.

Services may require prior disassembly for size reduction of some electrical machines.

b. CLIN 6502AT is ordered by DOD Generators to prepare PCB and non-PCB related items for turn-in to DLA Disposition Services for eventual removal, transportation, destruction, disposal, and/or recycling by the Contractor.