Att 1 - Questions and Answers Amend 0002.docx
DOCX document 48 KB Posted
- Attached to
- Storage Cover Solutions at Various DOD Sites
- Solicitation number
- SP3300-24-R-5005
- Issued by
-
Defense Logistics Agency Distribution
About this file
This document is a set of Questions and Answers regarding Amendment 0002 to Solicitation SP3300-24-R-5005 for Storage Cover Solutions at Various DOD Sites.
The key details are as follows: The solicitation is seeking storage cover solutions, including both standard and custom designs, for DLA distribution centers, warehouses, and other DOD sites both in the Continental US (CONUS) and Outside the Continental US (OCONUS). The government is open to innovative proposals that can achieve cost savings. The solicitation covers various aspects such as on-site design services, installation training, periodic inspections, and customization requirements. Clarification is provided on the meanings of "waterproof" and "hydrophobic" in relation to the cover materials. The delivery order scenario is specific to DLA Distribution Tobyhanna, Pennsylvania. The government does not have a color preference for the covers currently, but this may be specified in future delivery orders. The timing and quantity of orders is still being developed.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment 0003 SF30 SP330024R5005.pdf | ||
| Att 3 - J.3 Delivery Order Scenario Price 0002.xlsx | XLSX spreadsheet | |
| Att 2 - J.2 Delivery Order Scenario Technical 0002.xlsx | XLSX spreadsheet | |
| Att 4 Solicitation Tracked 0002.docx | DOCX document | |
| Att 5 Conformed Solicitation 0002.pdf | ||
| Amendment 0002 SF30 SP330024R5005.pdf | ||
| Amendment 0001 SF30 SP330024R5005.pdf | ||
| Att 1 Conformed Solicitation Amend 0001.pdf | ||
| Att J.3 Delivery Order Scenario - Price.xlsx | XLSX spreadsheet | |
| Att J.1 - SOW 4-9-24.docx | DOCX document | |
| Att J.2 Delivery Order Scenario - Technical.xlsx | XLSX spreadsheet | |
| Att J.6 - PPQ.docx | DOCX document | |
| Att J.4 - Subcontracting Plan Template -Includes Elements 1-15.docx | DOCX document | |
| Att J.5 - CDRL A001 - Small Business Part Q Rpt.pdf | ||
| SP3300-24-R-5005 RFP.pdf |
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Text version
SP3300-24-R-5005
Amendment 0002 Attachment 1: Questions and Answers
| Question |
| RFP Page OR |
Pre-Proposal Conference OR Site Visit/GFP/GFE Review/Inspection
| RFP Para Reference (if question relates to the RFP) |
| Government Response |
| 1 |
| Some of the wording seems to indicate that this is for custom Tarpaulin style covers or shrink wrap (The dimensions of the equipment specifically, the emphasis on fabric qualities but nothing about frames) Are freestanding fabric buildings a solution that is being considered for this? Can DLA Clarify exactly what kind of solutions they are seeking? |
Freestanding fabric buildings are not being considered as part of the scope of this requirement. This requirement is for both standard and custom storage covers.
| 2 |
| From the Bid: “The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in material prices. Therefore, your assistance is requested in not only reducing prices but also, request submitting all of your ideas for how to improve our buying processes to reduce material costs.” – What is meant by “The same old way of doing business”? |
| 4 |
| 15 |
| This verbiage is included in all solicitations. It is to encourage offerors to submit proposals that utilize innovative processes. |
| 3 |
| What is the location for the Delivery Order Scenario? |
| File Attachment Name: “Att J.3 Delivery Order Scenario – Price” |
The location for the Delivery Order Scenario is for: DLA DISTRIBUTION TOBYHANNA, PENNSYLVANIA 11 HAP ARNOLD BLVD
TOBYHANNA, PA 18466-5092
| 4 |
| Who would we be training and how often? |
| File Attachment Name: “Att J.3 Delivery Order Scenario – Price” |
| Row 53: “Installation Training |
| The delivery order scenario has been revised to remove the installation training pricing portion. No training is required for the delivery order scenario. |
| 5 |
| Is the intent to perform a single yearly inspection for this Delivery Order? |
| File Attachment Name: “Att J.3 Delivery Order Scenario – Price” |
| Row 57: “Inspection Fee (Yearly)” |
| The government anticipates the protective covers would be inspected by the site during the bi-annual inspection of the equipment being covered. The cover would be inspected for holes, tears, etc., and the equipment would be inspected for any corrosion or other damage. |
| 6 |
| Will vendor have access to each item to measure form/fit, if needed? |
| File Attachment Name: “Att J.3 Delivery Order Scenario – Price” |
| Row 59: “Customization Fees” |
| Not for the delivery order scenario. |
| 7 |
| Will all of this equipment be available at the Delivery Order Scenario location? |
| File Attachment Name: “Att J.3 Delivery Order Scenario – Price” |
| Row 59: “Customization Fees” |
| The listing provided was for Delivery Scenario purposes. However, once a Delivery Order is issued a final equipment list will be provided. |
| 8 |
| Does the Government have a color preference for covers to be delivered? Are there any colors that will not be acceptable? |
The Government does not currently have a color preference. However, each Delivery Order may require a color dependent upon the environmental/geographical location. This will be specified in the individual Delivery Order’s SOW.
| 9 |
| Does the Government have any expectation for how often the covers will be removed/reinstalled over the course of a year? |
At a minimum, the covers will be removed and reinstalled twice a year for equipment inspections. Requirements will be specified in the delivery order SOW.
| 10 |
| Does the Government have an expectation for order quantity sizes? Is there an expectation that orders will be staggered evenly over the period covered by the contract, or will the orders be frontloaded towards the beginning of the contract period because the need for protection is so great? |
There is no expectation for order quantity at this time. Future requirements are still being developed and quantities and delivery details would be provided in future delivery orders.
| 11 |
| The RFP asks us to discuss our characteristics of being Waterproof and then separately requests information about being Hydrophobic. Waterproof and Hydrophobic are essentially the same characteristic and thus somewhat redundant. We just want to make sure the preparers of the RFP didn't intend to say "Hydrophilic" rather than "Hydrophobic." Hydrophilic would discuss our technologies ability pull moisture away from the covered item to reduce corrosion and degradation. If you are using the term Hydrophobic to mean the repelling of oils, lubricants and other liquids other than water, perhaps it should be clarifed. If you are actually wanting information on Hydrophilic capabilities perhaps that should be clarified. We will provide both in our capabilities discussion. |
L-4, E-File II - Technical Proposal, Subfactor (a): Capabilities, 1, i. and ii.
The Subfactor (a): Capabilities is properly written to include both Waterproof and Hydrophobic as characteristics for the storage covers.
Waterproof and hydrophobic are terms that are often used interchangeably in casual conversation, but they have distinct meanings in the context of material science and fabric technology. Here is a detailed explanation:
Hydrophobic Definition: Hydrophobic materials are those that repel water.
Characteristics: Surface Tension: Hydrophobic materials have a high contact angle with water, typically greater than 90 degrees. This means that water droplets form beads and roll off the surface rather than spreading out and soaking in.
Material Examples: Common hydrophobic materials include Teflon (polytetrafluoroethylene), certain silicones, and waxes.
Mechanism: The hydrophobicity is primarily due to the surface chemistry and micro- or nanostructure of the material, which minimizes the area of contact between water and the material.
Applications: Hydrophobic coatings are used on surfaces where water repellency is desired but complete impermeability to water is not required. Examples include raincoats, umbrellas, and the surface treatment of building materials.
Waterproof Definition: Waterproof materials are those that are impervious to water. This means that no water can penetrate the material, regardless of the conditions or the duration of exposure.
Characteristics: Impermeability: Waterproof materials prevent water from passing through them entirely. This includes both liquid water and, in some cases, water vapor.
Material Examples: Waterproof materials include rubber, certain plastics, laminated fabrics (like Gore-Tex), and coated textiles.
Mechanism: Waterproofing can be achieved through a variety of means, including the use of impermeable membranes, coatings, and tightly woven fabrics combined with hydrophobic treatments.
Applications:
Waterproof materials are used in applications where complete protection from water ingress is essential. Examples include waterproof clothing (rain jackets, boots), outdoor gear (tents, tarps), and certain types of packaging and electronics enclosures.
Comparison and Technical Distinctions
1. Contact Angle and Surface Interaction:
Hydrophobic: High contact angle (typically >90°), resulting in water beading and rolling off the surface.
Waterproof: The focus is not on the contact angle but on the material’s ability to prevent any water penetration.
2. Functionality:
Hydrophobic: Primarily concerned with repelling water from the surface. It does not necessarily mean that water cannot pass through if enough pressure is applied or if the material is submerged for a long time.
Waterproof: Ensures no water passes through, even under pressure or prolonged exposure.
3. Material Structure:
Hydrophobic: Often involves surface treatments or coatings that create a water-repellent layer. The underlying material might still absorb water if the coating is damaged or worn away.
Waterproof: Generally involves more robust solutions like multi-layer constructions (e.g., a water-repellent outer layer combined with a waterproof membrane) or inherently impermeable materials.
4. Durability:
Hydrophobic: The water-repellent properties might degrade over time, especially with abrasion or exposure to certain chemicals.
Waterproof: Typically designed to maintain their impermeability over longer periods and harsher conditions.
| 12 |
| We offer 3 levels of protection that meet the requirements. One is a shrinkable material, and the others are 2 types of heavy-duty materials usually employed by the Military. The prices vary. Would you like us to provide pricing on both materials or just for Ground Forces based items? |
L-4, E-File V - Evaluation Factor 5: Price Proposal
Items on the Delivery Scenario are Ground Force.
| 13 |
| On the Delivery Order and Pricing Scenarios (Attachments J.2 and J.3) there are a number of items with NIINs that fall outside the normal NSN nomenclature. If possible, we are asking for clarification/description on what the actual end item is for: 5445-2323ACTAF, 5340-SRC255300, and 5445-2323ACTAN. In searches, we can find no information on those items as of yet. |
L-4, TAB 2 - Evaluation Factor 2: Delivery Order Scenario (Attachment J.2)
These items will be custom covers. As such, please see revised Attachment J.2 and Attachment J.3. Please note the dimensions listed on Attachment J.2 and Attachment J.3 are in packaged dimensions.
| 14 |
| What are the CONUS locations? |
SOW, Page2, Section 1.2
SOW, Page3, Section 2.2.1 The CONUS locations can be any government site that requires coverage of items. The location will be identified at the delivery order level.
| 15 |
| What are the OCONUS locations? |
SOW, Page2, Section 1.2
SOW, Page3, Section 2.2.1 The OCONUS locations can be any government site that requires coverage of items. The location will be identified at the delivery order level.
| 16 |
| The measurements provided in Att. J.2, are they in inches? |
Yes, the measurements are in inches.
| 17 |
| Can you provide photos of the products in Att. J.2? |
No. Please note the dimensions listed on Attachment J.2 and Attachment J.3 are in packaged dimensions.
| 18 |
| Can you provide more description regarding what the on-site design services entail? Is it for construction efforts? |
| SOW, Page2, Section 2.0 |
| This is if the offeror goes on site to take measurements and develop storage cover designs. It is not for construction efforts. |
| 19 |
| Can you provide more description regarding what the on-site installation training entails? Is this providing instruction on how to install a protective cover? |
| SOW, Page2, Section 2.0 |
| We anticipate on-site installation training to be when there are complex items that require offerors to train site employees on how to properly install the covers. It would likely not be needed for simple covers. |
| 20 |
| Can you provide more description regarding what the periodic inspection services entail? |
| SOW, Page2, Section 2.0 |
| We anticipate periodic inspection services being when the offeror goes to the site and inspects the items for damage and/or replacement. |
| 21 |
| What locations are considered for the periodic inspection services? |
| SOW, Page2, Section 2.0 |
| The locations will be determined at the delivery order level, as will the timing of periodic inspection services. |
File details come from the government source that posted it. Updated .