Att J.4 - Subcontracting Plan Template -Includes Elements 1-15.docx

RFP: SP3300-24-R-5005

Attachment J.4

SUBCONTRACTING PLAN

(FAR 52.219-9 Template)

SOLICITATION or CONTRACT NUMBER: SP3300______________________

This plan follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

Contractor Name: _______________________________________________________ Address:_______________________________________________________________

Total Dollar Value of Contract: $_______________________

Total Dollar Value of All Subcontracts (large and small business)______________ (Reminder: total dollars to small business plus total dollars to large business = total contract value.)

Indicate type of plan to be submitted in response to the solicitation. (Definitions at the following link: https://www.acq.osd.mil/osbp/docs/subcontracting_the_basics.pdf)

Individual Plan ( ) Master Plan ( ) Commercial Plan ( ) Comprehensive Plan ( )

NOTE: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

(1) – GOALS. In the tables on pages 2 and 3, state the percentage of total dollars that will go to all Small Business Concerns (SBC’s); Small Disadvantaged Business (SDB); Women-Owned Small Business (WOSB); Economically Disadvantaged WOSB (EDWOSB); Veteran-Owned Small Business (VOSB); Service Disabled Veteran-Owned Small Business (SDVOSB); and to HUBZone Small Business (HZSB) concerns. Note that percentage goals and dollars for the various socioeconomic categories may be repeated across multiple categories. Example, a single subcontractor may be certified in more than one socioeconomic group.

(2) – STATEMENT OF DOLLARS. In the tables on pages 2 and 3, state the proposed dollars that will go to all Small Business (SB); Small Disadvantaged Business (SDB); Women-Owned Small Business (WOSB); Economically Disadvantaged WOSB (EDWOSB); Veteran-Owned Small Business (VOSB); Service Disabled Veteran-Owned Small Business (SDVOSB); and to HUBZone Small Business (HZSB) concerns. Note that percentage goals and dollars for the various socioeconomic categories may be repeated across multiple categories. Example, a single subcontractor may be certified in more than one socioeconomic group.

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN

Note: Subcontracting dollars can apply to more than one small business category. Total dollars to all large businesses (including prime), plus total dollars to all small businesses (including any small business prime) must equal total contract value.

SMALL BUSINESS (All)

HUBZONE SMALL BUSINESS

SMALL DISADVANTAGED BUSINESS

SERVICE-DISABLED VETERAN-OWNED SB

WOMAN-OWNED SMALL BUSINESS

VETERAN-OWNED SMALL BUSINESS

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN (cont)

SUMMARY

Total Proposed Price:

Reminder: Total to small plus total to large should equal total proposed price.

Do not enter the total proposed price next to "dollars to large prime" unless large prime will perform all work.

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN (cont)

Proposed Subcontractors

SB subcontractors (no other socioeconomic designation)

Small Disadvantaged Business subcontractors

Women-Owned Small Business (WOSB) subcontractors

Economically Disadvantaged WOSB subcontractors (EDWOSB)

Veteran-Owned SB subcontractors (VOSB)

Service-Disabled VOSB subcontractors (SDVOSB)

HUBZone SB subcontractors (HZn)

Large Business Prime Contractor

Large Business subcontractors (not the Prime)

Failure to complete all tables for dollars, percentages, and cage codes as part of element 2 including option years (if applicable) may negatively affect the evaluation of the overall subcontracting plan.

(3) – DESCRIPTION OF PRINCIPLE TYPES OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED TO SMALL BUSINESS.

PRINCIPLE PRODUCTS

-Stated products/services listed below must be matched to subcontractors identified under paragraph (2) above.

-Check as many categories to the right as are applicable for all identified products or provided services.

S B S D B W O S B

& EDWOSB

V O S B S D V O S B H Z S B

(4) – DESCRIPTION OF METHOD USED TO DEVELOP SUBCONTRACTING GOALS.

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, SDB, WOSB, VOSB, SDVOSB, and HZSB concerns.

EXPLAIN METHOD USED TO DEVELOP SUBCONTRACTING GOALS UNDER PARAGRAPHS 1 & 2.

(5) – DESCRIPTION OF METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES. (Check all that apply)

Existing Company Source Lists (identify)

System for Award Management (SAM). Note that use of SAM as a source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities).

National Minority Purchasing Council Vendor Information Service.

Research and Information Division of the Minority Business Development Agency, Dept of Commerce

Small Business Trade Associations.

SBA’s Vendor Database (DSBS)

Veteran’s Service Organizations

Others. Explain -

(6) – INDIRECT COSTS (Check which applies.)

___Indirect costs have not been included in establishing subcontracting goals.

___Indirect costs have been included in establishing subcontracting goals. If included, describe how offeror determined the proportionate share of indirect costs incurred with small business:

Description of method used to determine the proportionate share of indirect costs to be incurred with each small business category below.

SB’s

SDB’s (including ANCs and Indian Tribes).

WOSB’s

VOSB’s

SDVOSB’s

HZn’s

(7) – ADMINISTRATION OF SUBCONTRACTING PROGRAM

The name of the individual employed by the offeror who will administer the offeror’s subcontracting program.

Name: _______________________________________________________________

Address: ______________________________________________________________________

Telephone: ____________________________________________________________

Title: _________________________________________________________________

General Description of Duties Related to this Subcontracting Plan:

(8) - EQUITABLE OPPORTUNITY TO COMPETE (Check which applies.)

Describe your efforts to ensure that Small, Small Disadvantaged, Women-Owned, HubZone, Veteran-Owned, and Service-Disabled Veteran-Owned Small Business Concerns concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to the following activities:

Outreach Efforts to Obtain Sources:

Contacting minority and small business trade associations.

Contacting business development organizations.

Attending small and minority business procurement conferences and trade fairs.

Using PRO-NET to locate sources.

Other: Explain -

Internal Efforts to Guide and Encourage Purchasing Personnel:

Presenting workshops, seminars, and training programs.

Establishing, maintaining, and using Small, Small Disadvantaged Business, Women-Owned Small Business, Veteran-Owned Small Business, Service Disabled Veteran-Owned Small Business, and HUBZone Small Business source lists, guides, and other data for soliciting subcontracts.

Other. Explain below -

(9) - INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance of compliance:

___I agree to include FAR Clause 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

___I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $700,000 ($1.5M for construction) to adopt a subcontracting plan similar to this one that complies with the requirements of FAR 52.219-9 and 19.708(b).

(10) - REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance of compliance:

___ I agree to cooperate in any studies or surveys as may be required.

___ I agree to submit periodic reports so that the Government can determine the extent of compliance with the subcontracting plan.

___ Post November 30, 2017, I agree to include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

___ I agree to submit the Individual Subcontract Report (ISR) and the Summary Subcontracting Report (SSR) using the Electronic Subcontract Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS and Agency regulations.

___ I agree to ensure that subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

___ I agree to provide the prime contract number, prime contract DUNS number, and the email address of the Offeror’s official responsible for acknowledging receipt of or rejecting the ISR’s, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting reports.

Subcontracting Plan Reports are to be submitted to eSRS (http://www.esrs.gov/) within 30 days after the close of each reporting period as indicated below. For purposes of eSRS reporting, the Contract Specialist or Contracting Officer noted on the award document, or the Small Business Professional for DLA Distribution (karen.dus@dla.mil) should receive electronic notices of eSRS submissions. (Review page 1 of the contract award document for electronic addresses of the Contract Specialist.)

*Reference DoD Class Deviation 2018-O0007, Small business subcontract Reporting, issued December 13, 2017. Use this class deviation in lieu of FAR 52.219-9, Alternate IV, and DFARS 252.219-7003. The purpose of this class deviation is to (1) require submission of the Standard Form (SF) 294 in lieu of Individual Subcontract Reports (ISR’s) in the Electronic Subcontracting Reporting system (eSRS) for orders against basic ordering agreements and blanket purchase agreements, and (2) change the entity to which the contractor submits the SSR from the department or agency to DoD. This deviation is effective until incorporated into the DFARS, or otherwise rescinded.

(11) – DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED

(Check if in agreement) ___ I agree to maintain the following types of records and/or procedures adopted to show compliance with the requirements and goals in this subcontracting plan:

a. Establishing source lists (e.g., DSBS), guides, and other data that identify Small, Small Disadvantaged Bus, Women-Owned Small Bus, Service Disabled Veteran-Owned Small Bus, and HubZone Small Bus sources.

b. A description of the offeror’s efforts to locate Small, Small Disadvantaged Businesses, Women-Owned Small Bus, Vet-Owned Small Businesses, Service Disabled Veteran-Owned Small Bus, and HubZone Small Bus sources and to award contracts to them. The records shall include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

(i) Source lists (e.g., SAM), guides, and other data that identify small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

(ii) Organizations contacted in an attempt to locate sources that are small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $150,000, indicating--

(A) Whether small business concerns were solicited and, if not, why not;

(B) Whether veteran-owned small business concerns were solicited and, if not, why not;

(C) Whether service-disabled veteran-owned small business concerns were solicited and, if not, why not;

(D) Whether HUBZone small business concerns were solicited and, if not, why not;

(E) Whether small disadvantaged business concerns were solicited and, if not, why not;

(F) Whether women-owned small business concerns were solicited and, if not, why not; and

(G) If applicable, the reason award was not made to a small business concern.

(iv) Records of any outreach efforts to contact--

(A) Trade associations;

(B) Business development organizations;

(C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, service-disabled veteran-owned, and women-owned small business sources; and

(D) Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through--

(A) Workshops, seminars, training, etc.; and

(B) Monitoring performance to evaluate compliance with the program's requirements.

(vi) On a contract-by-contract basis, records to support award data submitted by the Contractor to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

Contractor agrees to comply with all terms as stated in paragraphs 12-15 below.

(Check if in agreement)

(12) ___ASSURANCES THAT THE OFFEROR WILL MAKE A GOOD FAITH EFFORT to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the proposal for the modification, in the same or greater scope, amount, and quality used in preparing and submitting the modification proposal. Responding to a request for a quote does not constitute use in preparing a proposal. The Contractor used a small business concern in preparing the proposal for a modification if--

(i) The Contractor identifies the small business concern as a subcontractor in the proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or

(ii) The Contractor used the small business concern's pricing or cost information or technical expertise in preparing the proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work when the modification is executed.

(13) ___ ASSURANCES THE CONTRACTOR WILL PROVIDE THE CONTRACTING OFFICER with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (d)(12) of this clause. This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

(14) ___ ASSURANCES THAT THE CONTRACTOR WILL NOT PROHIBIT A SUBCONTRACTOR from discussing with the contracting officer any material matter pertaining to the payment to or utilization of a subcontractor.

(15) ___ ASSURANCES THAT THE OFFEROR WILL PAY ITS SMALL BUSINESS SUBCONTRACTORS on time and in accordance with the terms and conditions of the underlying subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

Explain the rationale for any limitations on subcontracting opportunities for any of the small business categories under paragraphs 1 and 2 of this plan.

This Subcontracting Plan was prepared by (must be signed):

SIGNATURE: ___________________________________________________________

PRINTED NAME:________________________________________________________

TITLE: __________________________________________________________

PHONE NUMBER: _______________________________________________________

EMAIL:__________________________________________________________________

DATE PREPARED:________________________________________________________

5/21/2021