CSS - SP3300-24-Q-0164.pdf

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DEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

ACQUISITON OPERATIONS J7

5430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008

MAY 22, 2024

Action Code: Combined Synopsis / Solicitation (CSS)

Issuing Office:

DLA Distribution Acquisition Operations J7 5430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008

Product Service Code (PSC): 3220 (Woodworking Machines)

Subject: Upcut Saws, Delivery and Installation, Combined Synopsis Solicitation

Solicitation: SP3300-24-Q-0164

Closing Response Date: May 30th, 2024, 1730 EST - Failure to submit your response by this date and time may result in non-consideration of your quote.

Closing Date for Questions: May 28th, 2024, 1730 EST – Any questions received after the response date are not required to be answered by the Government.

Point of Contact:

Mr. Michael French michael.s.french@dla.mil

Contracting Officer:

Mr. Erik Smith Erik.Smith@dla.mil

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items in conjunction with FAR part 13 Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement.

This notice incorporates the provisions and clauses in effect under:

REGULATION IDENTIFICATION ISSUE DATE

Federal Acquisition Circular (FAC) 2024-05 22 April 2024 Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN)

20240425 25 April 2024

Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 through Procurement Letter (PROCLTR)

2024-05 17 April 2024

The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR - https://www.ecfr.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

This CSS is being issued as a 100% small business set-aside (SBSA) under NAICS 333243 with a size standard of 550 employees. SP3300-24-Q-0164 is being issued to establish a firm-fixed-price purchase order. All material needs to match the specifications provided in the schedule of supplies. Any resulting award will be issued on a Standard Form (SF) 1449.

The required delivery is 60 days after receipt of order (DARO) FOB: Destination Inspection / Acceptance: Destination

IUID applies to all items in the schedule of supplies. Please see DFARS 252.211-7003 for more information.

Schedule of Supplies

CLIN 0001

QTY 1 EA

UNIT PRICE of $ ______________ = TOTAL PRICE of $ ________________

The machine must be equivalent to the below listed upcut saw.

20” NON-MITER UPCUT SAW (LOCATION: DDAA)

Salient Characteristics:

208/230 volt, 3 phase, 60 cycle electrical operation 20” diameter carbide tipped blade 10hp TEFC arbor drive motor 24VDC control for pushbutton operation Synchronous belt arbor drive VFD soft start and electronic braking of saw motor Saw access door with safety switch Automatic clamping of material before cutting Left side feed In-feed table 120” long X 20” wide solid 7 gauge steel with 6” fence rail including machine mounting brackets Out-feed table 120” usable working space long X 20” wide solid 7 gauge steel with 3” fence rail and ¾’ high tape rule inlaid on front face including machine mounting brackets

Remote operated Air Operated swing down material stop with control valve and integrated tape measure (TIGER STOP)

Air Supply prep package with filter, regulator and shut off valve

Part Number: S20 or equivalent

Exterior color: – Manufacturer’s standard.

Warranty Coverage: - Warranty coverage shall be manufacturer’s standard warranty but not less than one year parts and labor.

Operator, Parts and Service Manual(s) and Training: – The contractor shall provide with delivery, one (1) complete set of manuals with each machine.

Description of Contractor’s Tasks:

Task 1: Fabricate and Deliver each Upcut Saw to be connected to existing electrical connections by site electricians, no requirement for additional electrical work is required. Saws to be connected to existing ventilation system, no additional ventilation system modification is required. Site is responsible for any bolting down of equipment to flooring.

Task 2: Connections are in place that are required for the installation and operation of the Upcut Saws prior to scheduling the installation.

Task 3: Install one (1) Upcut Saws in locations identified in section 1.

Task 4: Provide one (1) 8 hour period of training instruction on the safe operation and preventative maintenance procedures of the installed Upcut Saws. Training to be conducted at one location to be identified by personnel at the receiving location on the day of delivery and installation.

Delivery for CLIN 0001:

The contractor shall coordinate the delivery to the locations listed below with the POC listed below.

Delivery of CLIN 0001 and 0002 saws at one time is required.

Defense Logistics Agency Defense Distribution Depot Anniston, AL 7 Frankford Ave Building 502 Anniston Al, 36201-1499

POC: Shawn Kihlstadius, 256-741-5306, Michael.Kihlstadius@dla.mil

CLIN 0002

UNIT PRICE of $ ______________ = TOTAL PRICE of $ ________________

24” MITER CAPABLE UPCUT SAW (LOCATION: DDAA)

208/230 volt, 3 phase, 60 cycle electrical operation 24” diameter carbide tipped blade 10hp TEFC arbor drive motor 24VDC control for pushbutton operation via PLC Automatic angle set up programmable for minimum of 12 consecutive angle cuts with minimum of 8 programmable preset buttons for quick access to most used cuts

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Capable of cuts up to 75 degrees from left or right side of 0 degrees High resolution step motor and planetary gear drive for power table PLC controlled Synchronous belt arbor drive VFD soft start and electronic braking of saw motor Saw access door with safety switch Automatic clamping of material before cutting Left side feed In-feed table 120” long X 20” wide galvanized roller conveyor with rollers on 6” center with 3” fence rail including machine mounting brackets Out-feed table 120” long X 12” wide usable work space galvanized roller conveyor with rollers on 6” center with 3” fence rail including machine mounting brackets Remote operated Air Operated swing down material stop with control valve and integrated tape measure (TIGER STOP) Air Supply prep package with filter, regulator and shut off valve Measurement device on out-feed table Part Number: M24 or equivalent

Exterior color: Manufacturer’s standard.

Warranty Coverage: Warranty coverage shall be manufacturer’s standard warranty but not less than one year parts and labor.

Operator, Parts and Service Manual(s) and Training: The contractor shall provide with delivery, one

(1) complete set of manuals with each machine.

Task 1: Fabricate and Deliver each Upcut Saws to be connected to existing electrical connections by site electricians, no requirement for additional electrical work is required. Saws to be connected to existing ventilation system, no additional ventilation system modification is required. Site is responsible for any bolting down of equipment to flooring.

Task 2: Connections are in place that are required for the installation and operation of the Upcut Saws prior to scheduling the installation.

Task 3: Install one (1) Upcut Saws in locations identified in section 1.

Task 4: Provide one (1) 8 hour period of training instruction on the safe operation and preventative maintenance procedures of the installed Upcut Saws. Training to be conducted at one location to be identified by personnel at the receiving location on the day of delivery and installation.

Delivery for CLIN 0002:

The contractor shall coordinate the delivery to the locations listed below with the POC listed below.

Delivery of CLIN 0001 and 0002 saws at one time is required.

Defense Logistics Agency Defense Distribution Depot Anniston, AL 7 Frankford Ave Building 502 Anniston Al, 36201-1499

POC: Shawn Kihlstadius, 256-741-5306, Michael.Kihlstadius@dla.mil

CLIN 0003

QTY 2 EA

UNIT PRICE of $ ______________ = TOTAL PRICE of $ ________________

24” NON-MITER UPCUT SAW (LOCATION: DDCN)

Salient Characteristics:

230-240 volt, 3 phase, 60 cycle electrical operation Machined flat table top 6" high fence rail clear through machine 24" TCG, Carbide Tipped Saw Blade 10 HP, TEFC, 3 phase motor VFD Soft Touch Magnetic starter and saw motor brake 24 VDC machine controls through plc 2 Hand cycle control Saw access door kill switch Adjustment Rod for proper clamp/guard height Adjustable saw cut speed control Saw access door switch Safety interlock installed between Tiger Stop and Upcut saw Air filter/regulator with shutoff valve for air supply Right side feed OSHA safety blow gun 5ft roller in-feed table on castors (wheels). Rollers on 6in center 12” wide conveyor with 3in high fence rail 10ft working dimension solid out-feed table. 20in wide (16in usable load space width) with mounted Tiger Stop GSX Gang Stop Part Number: S24 or equivalent

Exterior color: Manufacturer’s standard.

Warranty Coverage: Warranty coverage shall be manufacturer’s standard warranty but not less than one year parts and labor.

Operator, Parts and Service Manual(s) and Training: The contractor shall provide with delivery, one

Task 1: Fabricate and Deliver of two (2) each Upcut saws. Saws to be connected to existing electrical connections, no requirement for additional electrical work is required. Saw to be connected to existing ventilation system, no additional ventilation system modification is required.

Task 2: Install two (2) Upcut Saws in location identified in section 1.

Task 3: Provide one (1) 8 hour period of training instruction on the safe operation and maintenance of the installed Upcut Saw. Training to be conducted at one location to be identified by personnel at the receiving location on the day of delivery and installation.

Delivery for CLIN 0003:

The contractor shall coordinate the delivery to the locations listed below with the POC listed below.

DLA DISTRIBUTION

ATTN: Melvin Stigler

BUILDING 147 PHANTOM ROAD

CHERRY POINT, NC 28533

POC: Melivn Stigler, melvin.stigler@dla.mil, 252-652-3572

CLIN 0004

UNIT PRICE of $ ______________ = TOTAL PRICE of $ ________________

24” NON-MITER UPCUT SAW (LOCATION: DDWG)

208 volt, 3 phase, 60 cycle electrical operation 24” diameter carbide tipped blade 10hp TEFC arbor drive motor 24VDC control for pushbutton operation Synchronous belt arbor drive VFD soft start and electronic braking of saw motor Saw access door with safety switch Automatic clamping of material before cutting Right side feed In-feed table 120” long X 12” wide galvanized roller conveyor with 1.9” rollers on 6” centers. 1 Heavy Duty support leg, machine mounting brackets and a 3” high fence rail.

Out-feed table 120” long X 20” wide solid 7 gauge steel with 3” fence rail including machine mounting brackets 3” high Manual material stop fence with ¾” Tape Rule inlaid into front face. 10” long 6” high swing down material stop 2 hand push button operation Part Number: S24 or equivalent

Exterior color: Manufacturer’s standard.

Warranty Coverage: Warranty coverage shall be manufacturer’s standard warranty but not less than one year parts and labor.

Operator, Parts and Service Manual(s) and Training: The contractor shall provide with delivery, one

Task 1: Fabricate and Deliver one (1) each Upcut Saw. Saw to be connected to existing electrical

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connections, no requirement for additional electrical work is required. Saw to be connected to existing ventilation system, no additional ventilation system modification is required.

Task 2: Connections are in place that are required for the installation and operation of the Upcut Saw prior to scheduling the installation.

Task 3: Install one (1) Upcut Saw in locations identified in section 1.

Task 4: Provide one (1) 8 hour period of training instruction on the safe operation and preventative maintenance procedures of the installed Upcut Saw. Training to be conducted at one location to be identified by personnel at the receiving location on the day of delivery and installation.

Delivery for CLIN 0004:

The contractor shall coordinate the delivery to the locations listed below with the POC listed below.

Defense Logistics Agency Defense Distribution Depot Warner Robins, GA 455 Byron St, BLDG 376 Robins AFB, GA 31098

POC: Mark A. Lane, 478-538-0386, Mark.Lane@dla.mil

Total Price for all CLINs: ___________________

For all CLINS: The contractor shall provide all necessary labor and material to construct, deliver and place into operation new upcut saws. All equipment furnished shall be new from the manufacturer’s most current production. The saws shall be in compliance with all Occupational Safety Health Administration (OSHA), federal, state, and local codes and regulations and shall conform to the best quality of materials and workmanship. Accessories not specifically mentioned herein, but necessary to furnish complete systems ready for use, shall also be included and named. All transportation/shipping of the purchased saws shall be provided by the contractor.

INDEPENDENT PRICING:

Offeror is the Manufacturer (MANF) OR Distributor (DIST) of this product:

_________MANF or _________DIST

If a Distributor, Offeror is quoting a product made by the following manufacturer:

If a Distributor, Offeror is free to set their own pricing: _______YES or _______NO

Proof of Delivery: Acceptable Proof of Delivery documents include: Shipping Documentation, Materials Inspection and Receiving Report (DD250), Bill of Lading, Packing List, Tracking/Delivery Confirmation, or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following:

CONTRACT NUMBER

CLIN /MATERIAL NUMBER

SPECIFIC QUANTITY SHIPPED IN REFERENCE TO QUANTITY ORDERED

PRINTED NAME AND WRITTEN SIGNATURE OF A GOVERNMENT EMPLOYEE

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Mark Contract Number on all Correspondence: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment.

Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

System for Award Management: IAW FAR 4.1102(a), offerors are required to be registered in the System for Award Management (SAM) database at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Refer to DFARS 204.1103 for helpful information on navigation and data entry in the SAM database. Registration may be done online at www.sam.gov.

The contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database.

Company Name:

Company Address:

Point of Contact:

Telephone:

Email:

Cage code:

Unique Entity ID (UEI):

THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

The clause at FAR 52.212-4 and the following addenda are applicable to this acquisition.

FAR 52.212-4 Addenda

52.202-1 Definitions 52.203-3 Gratuities 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition against Certain Telecommunications and Video Surveillance

Services or Equipment.

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-17 Delivery of Excess Quantities 52.222-25 Affirmative Action Compliance 52.223-4 Recovered Material Certification 52.223-6 Drug-Free Workplace 52.222-26 Equal Opportunity

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52.232-1 Payments 52.232-8 Discounts for Prompt Payment 52.232-11 Extras 52.232-23 Assignment of Claims 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.243-1 Changes Fixed Price 52.247-34 F.O.B. Destination 52.253-1 Computer Generated Forms 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEVIATION 2024-O0013)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7002 Qualifying Country Sources as Subcontractors 252.225-7012 Preference for Certain Domestic Commodities 252.225-7036 Buy American – Free Trade Agreements-Balance of Payments Program 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.232-7017 Accelerating Payments to Small Business Subcontractors – Prohibition on

Fees and Consideration 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea

(End of Clause)

THE FOLLOWING CLAUSES ARE INCORPORATED BY FULL TEXT:

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Products and Commercial Services. (FEB 2024) FAR

The clause at FAR 52.212-5 and the following addenda are applicable to this acquisition.

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109e 2) ( 31 U.S.C. 6101 note).

52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of

Division R of Pub. L. 117-328).

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C.

6101 note)

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52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (15 U.S.C. 657a).

52.219-6 Total Small Business Set Aside 52.219-28 Post Award Small Business Program Representation (SEP 2021) (15 U.S.C.

632(a)(2)).

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC

2023) 52.222-3 Convict Labor (Jun 2003) (E.O.11755) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2022) 52.222-21 Prohibition of Segregated Facilities (Apr 2015).

52.222-26 Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O.

13627) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020) (E.O. 13513) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33 Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.232-34 Payment by Electronic Funds Transfer – Other than System for Award Management (Jul 2013) (31 U.S.C. 552a)

FAR 52.211-8 Time of Delivery (JUN 1997)

(a) The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

ITEM NO. QUANTITY WITHIN DAYS AFTER DATE OF CONTRACT

ALL CLINS FULL QUANTITY 60 DAYS ARO

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR'S PROPOSED DELIVERY SCHEDULE

ITEM NO. QUANTITY WITHIN DAYS AFTER DATE OF CONTRACT

ALL CLINS FULL QUANTITY

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for

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performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically.

(The term working day excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

(End of clause)

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/browsefar DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

(End of Clause)

DLAD Procurement Note L06 Agency Protests (DEC 2016) Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Procurement Note)

252.211-7003 Item Unique Identification and Valuation (JAN 2023) DFARS

(a) Definitions. As used in this clause—

“Automatic identification device” means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

“Concatenated unique item identifier” means—

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

“Data matrix” means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200

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(ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

“Data qualifier” means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

“DoD recognized unique identification equivalent” means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html .

“DoD item unique identification” means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

“Enterprise” means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

“Enterprise identifier” means a code that is uniquely assigned to an enterprise by an issuing agency.

“Government’s unit acquisition cost” means—

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery.

“Issuing agency” means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

“Issuing agency code” means a code that designates the registration (or controlling) authority for the enterprise identifier.

“Item” means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

“Lot or batch number” means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

“Machine-readable” means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

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“Original part number” means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

“Parent item” means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

“Serial number within the enterprise identifier” means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

“Serial number within the part, lot, or batch number” means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

“Serialization within the enterprise identifier” means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

“Serialization within the part, lot, or batch number” means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

“Type designation” means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

“Unique item identifier” means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

“Unique item identifier type” means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html .

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government’s unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

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(ii) Items for which the Government’s unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert “See Schedule” in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ____.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ____.

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology – International symbology specification – Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that—

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC

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Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary;

and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology – Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall—

(A) Determine whether to—

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code—

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

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(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government’s unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

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(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods—

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ___, Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

DFARS 252.225-7013 Duty-Free Entry. (NOV 2023)

(a) Definitions. As used in this clause—

“Component,” means any item supplied to the Government as part of an end product or of another component.

“Customs territory of the United States” means the 50 States, the District of Columbia, and Puerto Rico.

“Eligible product” means—

(1) “Designated country end product,” as defined in the Trade Agreements (either basic or alternate) clause of this contract;

(2) Free Trade Agreement country end product, other than a Bahraini end product, a Moroccan end product, a Panamanian end product, or a Peruvian end product, as defined in the Buy American— Free Trade Agreements—Balance of Payments Program (either basic or alternate II) clause of this contract; or

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(3) Free Trade Agreement country end product other than a Bahraini end product, Korean end product, Moroccan end product, Panamanian end product, or Peruvian end product, as defined in the Buy American—Free Trade Agreements—Balance of Payments Program (either alternate IV or alternate V) clause of this contract.

“Qualifying country” and “qualifying country end product” have the meanings given in the Trade Agreements clause, the Buy American and Balance of Payments Program clause, or the Buy American— Free Trade Agreements—Balance of Payments Program clause of this contract, basic or alternate.

(b) Except as provided in paragraph (i) of this clause, or unless supplies were imported into the customs territory of the United States before the date of this contract or the applicable subcontract, the price of this contract shall not include any amount for duty on—

(1) End items that are eligible products or qualifying country end products;

(2) Components (including, without limitation, raw materials and intermediate assemblies) produced or made in qualifying countries, that are to be incorporated in U.S.- made end products to be delivered under this contract; or

(3) Other supplies for which the Contractor estimates that duty will exceed $300 per shipment into the customs territory of the United States.

(c) The Contractor shall—

(1) Claim duty-free entry only for supplies that the Contractor intends to deliver to the Government under this contract, either as end items or components of end items; and

(2) Pay duty on supplies, or any portion thereof, that are diverted to nongovernmental use, other than—

(i) Scrap or salvage; or

(ii) Competitive sale made, directed, or authorized by the Contracting Officer.

(d) Except as the Contractor may otherwise agree, the Government will execute duty-free entry certificates and will afford such assistance as appropriate to obtain the duty-free entry of supplies—

(1) For which no duty is included in the contract price in accordance with paragraph (b) of this clause; and

(2) For which shipping documents bear the notation specified in paragraph (e) of this clause.

(e) For foreign supplies for which the Government will issue duty-free entry certificates in accordance with this clause, shipping documents submitted to Customs shall—

(1) Consign the shipments to the appropriate—

(i) Military department in care of the Contractor, including the Contractor's delivery address;

or

(ii) Military installation; and

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(2) Include the following information:

(i) Prime contract number and, if applicable, delivery order number.

(ii) Number of the subcontract for foreign supplies, if applicable.

(iii) Identification of the carrier.

(iv)(A) For direct shipments to a U.S. military installation, the notation: “UNITED STATES GOVERNMENT, DEPARTMENT OF DEFENSE Duty-Free Entry to be claimed pursuant to Section XXII, Chapter 98, Subchapter VIII, Item 9808.00.30 of the Harmonized Tariff Schedule of the United States. Upon arrival of shipment at the appropriate port of entry, District Director of Customs, please release shipment under 19 CFR Part 142 and notify Commander, Defense Contract Management Agency (DCMA), St. Louis, MO, ATTN: Duty Free Entry Team, 1222 Spruce Street, Room 9.300, St. Louis, MO 63103-2812, for execution of Customs Form 7501, 7501A, or 7506 and any required duty-free entry certificates.”

(B) If the shipment will be consigned to other than a military installation, e.g., a domestic contractor's plant, the shipping document notation shall be altered to include the name and address of the contractor, agent, or broker who will notify Commander, DCMA New York, for execution of the duty-free entry certificate. (If the shipment will be consigned to a contractor’s plant and no duty-free entry certificate is required due to a trade agreement, the Contractor shall claim duty-free entry under the applicable trade agreement and shall comply with the U.S. Customs Service requirements. No notification to Commander, DCMA New York, is required.)

(v) Gross weight in pounds (if freight is based on space tonnage, state cubic feet in addition to gross shipping weight).

(vi) Estimated value in U.S. dollars.

(vii) Activity address number of the contract administration office administering the prime contract, e.g., for DCMA Dayton, S3605A.

(f) Preparation of customs forms.

(1)(i) Except for shipments consigned to a military installation, the Contractor shall—

(A) Prepare any customs forms required for the entry of foreign supplies into the customs territory of the United States in connection with this contract; and

(B) Submit the completed customs forms to the District Director of Customs, with a copy to DCMA NY for execution of any required duty-free entry certificates.

(ii) Shipments consigned directly to a military installation will be released in accordance with sections 10.101 and 10.102 of the U.S. Customs regulations.

(2) For shipments containing both supplies that are to be accorded duty-free entry and supplies that are not, the Contractor shall identify on the customs forms those items that are eligible for duty-free entry.

(g) The Contractor shall—

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(1) Prepare (if the Contractor is a foreign supplier), or shall instruct the foreign supplier to prepare, a sufficient number of copies of the bill of lading (or other shipping document) so that at least two of the copies accompanying the shipment will be available for use by the District Director of Customs at the port of entry;

(2) Consign the shipment as specified in paragraph (e) of this clause; and

(3) Mark on the exterior of all packages—

(i) “UNITED STATES GOVERNMENT, DEPARTMENT OF DEFENSE”; and

(ii) The activity address number of the contract administration office administering the prime contract.

(h) The Contractor shall notify the Administrative Contracting Officer (ACO) in writing of any purchase of eligible products or qualifying country supplies to be accorded duty-free entry, that are to be imported into the customs territory of the United States for delivery to the Government or for incorporation in end items to be delivered to the Government. The Contractor shall furnish the notice to the ACO immediately upon award to the supplier and shall include in the notice—

(1) The Contractor’s name, address, and Commercial and Government Entity (CAGE) code;

(2) Prime contract number and, if applicable, delivery order number;

(3) Total dollar value of the prime contract or delivery order;

(4) Date of the last scheduled delivery under the prime contract or delivery order;

(5) Foreign supplier's name and address;

(6) Number of the subcontract for foreign supplies;

(7) Total dollar value of the subcontract for foreign supplies;

(8) Date of the last scheduled delivery under the subcontract for foreign supplies;

(9) List of items purchased;

(10) An agreement that the Contractor will pay duty on supplies, or any portion thereof, that are diverted to nongovernmental use other than—

(i) Scrap or salvage; or

(ii) Competitive sale made, directed, or authorized by the Contracting Officer;

(11) Country of origin; and

(12) Scheduled delivery date(s).

(i) This clause does not apply to purchases of eligible products or qualifying country supplies in connection with this contract if—

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(1) The supplies are identical in nature to supplies purchased by the Contractor or any subcontractor in connection with its commercial business; and

(2) It is not economical or feasible to account for such supplies so as to ensure that the amount of the supplies for which duty-free entry is claimed does not exceed the amount purchased in connection with this contract.

(j) The Contractor shall—

(1) Insert the substance of this clause, including this paragraph (j), in all subcontracts for—

(i) Qualifying country components; or

(ii) Nonqualifying country components for which the Contractor estimates that duty will exceed $200 per unit;

(2) Require subcontractors to include the number of this contract on all shipping documents submitted to Customs for supplies for which duty-free entry is claimed pursuant to this clause; and

(3) Include in applicable subcontracts—

(i) The name and address of the ACO for this contract;

(ii) The name, address, and activity address number of the contract administration office specified in this contract; and

(iii) The information required by paragraphs (h)(1), (2), and (3) of this clause.

(End of clause)

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award

Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through

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WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

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(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is…