SP330023Q5005 Questions and Answers 3.3.2023.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- SP3300-23-Q-5005
- Issued by
-
Defense Logistics Agency Distribution
About this file
This document contains a questions and answers spreadsheet regarding a solicitation for operations, sustainment, and maintenance services for electronic security systems at Defense Logistics Agency Distribution sites in San Diego, California. The solicitation seeks a firm-fixed-price purchase order with time and material CLINs to provide services for Lenel electronic security systems, Pelco CCTV systems, Aiphone systems, Morse Watchman key watcher systems, Direct Monitoring Product intrusion detection systems, and video surveillance systems. Questions addressed include clarification of pricing terms, permission for site visits, responsibility for network administration tasks, and warranty requirements. The current incumbent contract is identified and has been extended to April 16, 2023 to allow for the follow-on contract to be procured.
The solicitation number is SP3300-23-Q-5005 and is open to unrestricted bidders. The NAICS code is 561621 for security systems services and the size standard is $25 million. The PSC code is J063 for maintenance, repair, and rebuilding of alarm, signal, and security detection systems. Bidders are advised to review the equipment lists and performance work statement for additional requirement details.
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Sheet1
| Questions and Answers (Q&A) Spreadsheet |
| Request for Proposal SP3300-23-Q-5005 |
| DLA San Diego, California |
| ESS Maintenance Support Services |
| Question # | Document and Section | Page | Contractor Questions | Government Answers |
| 1 | Attachment 10 Schedule of Supplies and Service - DDDC ESS, Tab "Executive Summary" | N/A | The grand total in cells H/I 15 appears to add the sum of all years to the subtotal for the same, essentially doubling the total. Is this intended? | This is not intentional. An updated Schedule of Supplies and Services is provided. |
| 2 | Attachment 10 Schedule of Supplies and Service - DDDC ESS, All 6 non-summary tabs. | N/A | Are the "FIXED PRICE LINE ITEMS" totals in cell F9 meant to be a sum of the preceding CLINS 0001 and CLINS 0002? Currently it is just CLIN 0002. | This is not intentional. An updated Schedule of Supplies and Services is provided. |
| 3 | Attachment 10 Schedule of Supplies and Service - DDDC ESS, Tab "52-217-8 Extension" | N/A | CLIN numbers in tab "52-217-8 Extension" are identical to CLIN numbers in tab "Option Year 4". Please provide correct CLIN numbers for tab "52-217-8 Extension". | This is intentional. CLIN numbers 400X will be extended if the extension Clause 52.217-8 is used. |
| 4 | Combined Synopsis Solicitation SP3300-23-Q-5000, "FILE III - Price Quote" | 17-18 of CSS | The Excel attachment provided by the Government for pricing is referenced in this section multiple times. In every case is the government referring to the document entitled "Attachment_10_Schedule_Supplies_and_Services_-_DDDC_ESS_xlsx"? It does not appear this way in each instance. | Updates made to the solicitation so all references to the Schedule of Supplies/Services are identical. Attachment 10 - Schedule of Supplies and Services -DDDC ESS. |
| 5 | Attachment 1, PWS - San Diego ESS, 3.2 Task 2 - Operations, Sustainment, and Maintenance Support | 6-7 of PWS | The PWS states "During this contract Period of Performance (PoP) it is expected to migrate the ESS/EKC system to a DLA approved network from the current stand-alone system." Will the government extend the submission due date and permit visitors a site visit to assess the requirement to migrate the systems for the buildings listed in the PWS? | Yes the current contract has been extended to April 16, 2023( IAW SP330020P0081 / P00011). The anticipated Period of Performance for the new contract will start after April 16, 2023. |
| 6 | Attachment 1, PWS - San Diego ESS, 3.2 Task 2 - Operations, Sustainment, and Maintenance Support | 6-7 of PWS | If a site survey is not permitted, can DLA please provide via Amendment the drawings/diagrams for all of the buildings to include requirements for connecting to the network. | DLA is amenable to a site visit. Interested contractors shall submit your interest in attending a site visit to the Contract Specialist, Steven Lesh, via email to steven.lesh@dla.mil by 2:00 PM EST on 3/8/2023. Based on the demand, DLA will determine if a site visit is reasonable. If it is determined to be in the best interest of the Government a date and time of a site visit will be provided. |
| 7 | Attachment 1, PWS - San Diego ESS, 3.3 Tasks 3 - Application Network and Infrastructure Support | 7-8 of PWS | The PWS indicates that the vendor shall be responsible for network administration as well as ESS Systems administration, to include the configuring and maintenance of network devices. As the ESS solution will be migrated to the DLA network, will the vendor be responsible for network administration and the configuration of network devices or will those tasks be completed by DLA WAN/LAN management with input from the ESS Maintenance vendor? | Work will be completed by DLA |
| 8 | Attachment 1, PWS - San Diego ESS, 3.3.2 Information and Operational Technology Infrastructure Requirements | 8-11 of PWS | The PWS states "As such, the Contractor must clearly identify “what” anticipated Government IT Infrastructure is required to host and operate the OT solution(s) and/or system(s) within the design documentation submitted for Government approval at time of award. These anticipated designs will be incorporated into the system CONOPs. The Contractor will be responsible for all installation, configuration, and deployment of the OT solution(s) and/or system(s) (including but not limited to) its subsystem(s), application(s), and patch cabling, if required." |
Will the government provide design documentation and requirements associated with the OT facilities, supported systems, and existing solutions?
Additionally, will the government permit vendors a site visit to determine what level of effort and materials will be needed to provide DLA with the required information upon award? The government fully expects to furnish the IT Infrastructure to host the OT solution and or systems. If you have compatibility issues preventing it the government will work with the vendor to find the solution to those issues.
Yes
DLA is amenable to a site visit. Interested contractors shall submit your interest in attending a site visit to the Contract Specialist, Steven Lesh, via email to steven.lesh@dla.mil by 2:00 PM EST on 3/8/2023. Based on the demand, DLA will determine if a site visit is reasonable. If it is determined to be in the best interest of the Government a date and time of a site visit will be provided.
9 Attachment 1, PWS - San Diego ESS, 3.3.2 Information and Operational Technology Infrastructure Requirements 8-11 of PWS The PWS states "The Contractor shall harden systems using a scan, fix, scan methodology remediating findings IAW current DOD, DLA and Defense Information Systems Agency (DISA) standards. This includes automated and manual STIG application, Assured Compliance Assessment Solution (ACAS) scanning and any other hardening efforts required to make the system ready to connect to a DOD network."
| Will the Key Personnel System Administrator have access to complete ACAS scanning or will ACAS scanning be completed by the DLA Cybersecurity Technology team? | ACAS scanning will be completed by DLA and copies will be given to vendor | ||||
| 10 | Attachment 1, PWS - San Diego ESS, 6.0 Warranty | 23 of PWS | The PWS states that hardware and software modified by the contractor must be warrantied for one year. What modifications constitute cause for a one-year warranty for existing equipment? | Modifications that call for the removal and replacement of existing equipment with new equipment is cause for a one-year warranty. The installation of new software is cause for a one-year warranty. Software version updates are not considered new software. | |
| 11 | Attachment 1, PWS - San Diego ESS, Corrective Maintenance | N/A | How many after hours corrective maintenance calls were initiatied by DLA during the last twelve (12) months? | Therer were no after-hours service calls over the past 12 months | |
| 12 | Attachment 1, PWS - San Diego ESS, General | N/A | What version of Lenel is DLA currently using? | 7.3 | |
| 13 | Attachment 1, PWS - San Diego ESS, General | N/A | When do the SSA's expire for the following systems? Lenel, AMAG, Aiphone | LENEL, SUSP-ADV-TR-1, ADV SUSP Plan for 136190 from 3/2/22 – 3/1/23 |
LENEL, SUSP-ADV-TR-1, ADV SUSP Plan for 120012 from 3/2/22 – 3/1/23 LENEL, SUSP-DV, DV Channel SUSP Plan for 13190 from 10/20/22 – 10/19/23 Will have to validate if there are any other system/software annual license renewals
| 14 | Combined Synopsis Solicitation | 17 | This section states the proposal is due 10:00am EDT on 18 February 2023. This date is a Saturday. Please confirm this due date is correct. | This date is not correct. A new date has been selected. |
| 15 | Combined Synopsis Solicitation | 17 | Please advise as to what information the Government requires in Part 2 first page right corner information (Controlled by, CUI Category etc)? | Controlled by: DLA Distribution, Controlled by: DLA Distribution J7AB, CUI: Category: PROCURE, Distribution/Dissemination Control: FED ONLY, POC: KO/Contract Specialist |
| 16 | Attachment 1, PWS - San Diego ESS, 2.0 Scope | The PWS indicates the systems currently in service are Lenel, Pelco CCTV System, Aiphone, Morse Watchman, DMP, and Video Sureillance Equipment(LNVR (Lenel)) but on the Equipment list provided no PELCO cameras or video equipment is listed. Can you provide a list of equipment for what Pelco CCTV systems are in use? | All legacy Pelco CCTV references usage will have to be revised to reflect LENEL CCTV associated equipment. | |
| 17 | N/A | N/A | Is this a new requirement or is there an incumbent requirement? | There is a current contract. The contract number is SP3300-20-P-0081 |
| 18 | N/A | N/A | The incumbent contract is set to expire on February 16, 2023. Will this be extended to allow for the follow-on to be procured? | Yes the current contract has been extended to April 16, 2023( IAW SP330020P0081 / P00011). The anticipated Period of Performance for the new contract will start after April 16, 2023. |
| 19 a. | Attachment 2 - San Diego Equipement List | Does the equipment listed on Attachment 2 need to be purchased and installed? | The Performance Work Statement, Attachment 1 answers this question. See paragraph 3.2.3. “The DLA Distribution San Diego sites equipment inventory list is provided to identify each piece of equipment and software that requires maintenance services (Attachment 2).” | |
| 19 b. | Attachment 2 - San Diego Equipement List | If so, is there an As Equal for the Lenel equipment or any other manufacturer? (see 19 a.) | To date no determination of "As Equal" equipment has been necessary. | |
| 20 | Are there enough hours allocated for the CLIN 001 that is to be a Firm Fixed Price? | Yes | ||
| 21 | Is the 8570 for CLIN 001 to be remote? | The 8570 report can be submitted electronically via email to the COR. All Contractor personnel requiring elevated/privileged access to any system or network components, either during provisioning or post award, shall also meet DoD 8570.1-M IA Technical (IAT) II baseline and Computing Environment (CE) certifications, applicable to the existing computing environment. Provide a copy of all current certifications in proposal and to the COR in the 8570 deliverable report Spreadsheet at time of award, and within two (2) days of any changes. Certifications are to remain in good standing during the contract period of performance. |
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