Att 2 J.1 - PWS Conformed.pdf

Attachment J.1

SP3300-22-R-5006

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PERFORMANCE WORK STATEMENT

DLA Distribution Portsmouth VA (DDPV) and DLA Maritime

Support to Norfolk Naval Shipyard (NNSY)

SECTION C – INTRODUCTION

A. The Defense Logistics Agency (DLA) is a United States (U.S.) Department of Defense

(DoD) agency that provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war.

B. In support of DLA’s mission, DLA Distribution is a combat support organization providing a single, unified material distribution system for DoD under DLA management. The DLA Distribution mission is to provide an integrated pipeline that sustains our Armed Forces around the world with innovative and tailored logistics services that are ever improving in terms of cost, timeliness, and relative value. The DLA Distribution vision is to provide best value, competitive distribution services to the war fighter around the world, around the clock.

DLA Distribution responsibilities include receipt, storage, issue, packaging, and worldwide transportation of all items placed under its accountability by the DLA and the military services. DLA Distribution also performs distribution services that are unique to a particular customer.

C. DLA Distribution Norfolk at Portsmouth, Virginia’s primary mission is to plan, program, manage, and execute efficient and effective receipt processing, storage and warehousing operations, material issue and transportation and shipping in support of Naval Sea Systems Command NAVSEA corporate shipyard customers (e.g., Norfolk Naval Shipyard (NNSY) and Naval Station Norfolk (NSN)). The work to be performed is in a distribution and warehousing environment, providing support to corporate shipyard customers. The required services are commensurate with workload and/or available funding.

D. DLA Maritime Norfolk’s primary mission is to plan, program, manage, and execute efficient and effective requisition processing, clerical, technical support, and information technology support to Naval Sea Systems Command (NAVSEA) corporate shipyard customers (e.g., Norfolk Naval Shipyard and Naval Station Norfolk) primarily at building 1500 located on the Norfolk Naval Shipyard.

E. The PWS details the requirements associated with supply and distribution functions performed at DLA Distribution Norfolk at Portsmouth, Virginia, and DLA Maritime Norfolk. The following sections should be read as a single interrelated document:

• Section C-1, General Conditions and Requirements

• Section C-2, Definitions and Acronyms

• Section C-3, Government Provided Property, Equipment, Systems, Training and Support

Services

• Section C-4, Contractor-Furnished Equipment, Material, Training and Support Services

• Section C-5, Specific Tasks o C-5.1, General Requirements Applicable to both DLA Distribution/DDPV and DLA Maritime Operations o C-5.2, Supply Support – Applicable to DLA Maritime Operations Only o C-5.3, Storage and Distribution Support – Applicable to DDPV – DLA Distribution

Operations Only

• Section C-6, Applicable Directives, Publications, Instructions

• Section C-7, Technical Exhibits (TE)

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F. Throughout the contract, the term “Contractor” includes subcontractors.

G. Links to websites are referenced throughout the PWS for regulatory guidance, publications, forms, and general information. If a link is broken or no longer works, the Contractor shall contact the Contracting Officer (KO) or Contracting Officer’s Representative (COR) for assistance.

SECTION C-1 GENERAL CONDITIONS AND REQUIREMENTS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the supply and distribution services performed at DLA Distribution Norfolk at Portsmouth, Virginia, and DLA Maritime Norfolk.

C-1.1 SCOPE OF WORK

A. The Contractor shall provide warehousing and distribution operations and supply management requirements IAW terms and conditions of the contract supporting DLA Distribution Norfolk at Portsmouth Virginia and DLA Maritime Norfolk. The Contractor shall use various Government and Commercial applications, which currently includes NAVSEA’s Material Access Technology (MAT) System and Automated Request for Kitting (ARK) when applicable to perform the requirements in this PWS. The Contractor will be required to perform services both inside and outside areas to include open docks. The Contractor shall provide all management, personnel, supervision, materials, tools, equipment, and any other items and/or services not provided by the Government. The Government will not provide any direct supervision to the Contractor employees. The Contractor shall ensure contractor employees are cross trained to move between the functional requirements of this PWS as workload dictates.

B. The Contractor shall perform contract services at DLA Distribution Norfolk at Portsmouth

Virginia and DLA Maritime Norfolk, which is strategically located at the Norfolk Naval Shipyard Portsmouth, VA (NNSY), and perform work at Naval Station (NSN) Norfolk as required. DLA Distribution Norfolk at Portsmouth and DLA Maritime Norfolk supports corporate shipyard customers at the NNSY and NSN as well as off-site locations when required.

C. DLA Distribution Norfolk and Portsmouth, VA operates out of 10 facilities and maintains 8 shop store locations on NNSY occupying approximately 678K square feet of storage/operational space.

D. The Contractor shall submit Travel Quarantine-Isolation Tracker, DD Form 3112 and Special

SITREP IAW CDRL A029, Travel Quarantine Isolation Tracker.

C-1.2 GENERAL OPERATING CONDITIONS

C-1.2.1 INTERACTIONS WITH OTHER GOVERNMENT ORGANIZATIONS

A. The Contractor’s primary interaction with the Government shall be through the Government employees located on site. The Government will:

1. Perform all Contracting Officer’s Representative (COR) functions.

2. Perform quality assurance evaluations of the Contractor’s performance.

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3. Provide the primary interface between the Contractor and the host installation, local customers, and DLA Distribution.

4. Perform other inherently Governmental functions or other functions not part of this contract as prescribed in FAR subpart 7.5.

B. The Contractor shall interface with and support material owners, other Material Distribution

Activities, DLA Primary Level Field Activities, and other customers as needed to accomplish the contract requirements.

C-1.2.2 PLACE OF PERFORMANCE

A. The Contractor shall perform the services outlined in Section C-5, Specific Tasks in designated buildings at NNSY and NSN. At the direction of the Contracting Officer (KO) or designee, the Contractor may be required to perform these tasks at off-site locations or other locations within the Norfolk Naval Shipyard in support of customer requirements.

C-1.2.3 PERIOD OF PERFORMANCE

A. This requirement is for a five-year ordering period, inclusive of a four month (120 day) phase-in period (no options).

C-1.2.4 FEDERAL HOLIDAYS

A. Federal holidays generally observed by Government personnel include:

Observed Federal Holidays

New Year’s Day Martin Luther King Day

Presidents Day Memorial Day

Independence Day Labor Day

Columbus Day Veterans Day

Thanksgiving Day Christmas Day

Juneteenth

B. The Contractor may utilize a different observed federal holiday schedule provided it is coordinated in advance with the COR.

C. On the above observed holidays, the Contractor shall be on-call within two (2) hours to respond to emergency requisitions.

D. In the event an Executive Order (EO) issued by the President of the United States declares

Agencies of the Federal Government closed for a regularly scheduled workday, the COR will determine and advise the Contractor on whether services are required for that day.

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C-1.2.5 DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

A. The Contractor shall perform services required under this PWS Monday through Friday, during the normal operating hours of the Government activity. The Contractor may be required to work various rotating shifts, various adjusted hours, overtime, and weekends commensurate with workload requirements to support the customer. A majority of the work is performed on the first and second shift.

B. The Contractor shall provide scheduled staffing to support the Storage and Distribution

Support for DLA Distribution Norfolk at Portsmouth from 0700 – 2400 Monday through Friday. Overtime should be the last option or only when absolutely necessary and the Contractor shall request overtime through the KO or designee.

C. The Contractor shall provide scheduled staffing to support the Supply Support for DLA

Maritime Norfolk from 0700 – 2000 Monday through Friday and from 0700-1600 Saturday and Sunday.

D. The Contractor shall be prepared to adjust operational hours when required by the KO or designee to support changes in mission requirements.

E. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host Installation, access to the host Installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist.

F. Force Protection Conditions (FPCONs) may affect access to the host installations and the Distribution Center. The FPCON is established by the host installation or higher national command authorities, and the Installation Commander is responsible for implementing the proper response to progressive levels of terrorist threats. FPCONs are normally displayed at most entrance gates, building entrances and office entrances. The Contractor shall adhere to and operate IAW any restrictions imposed as a result of a FPCON. Measures implemented under the various levels of terrorist threat may impact the Contractor’s normal operational approach to distribution services. The Contractor shall ensure that distribution services are sustained during heightened security measures.

C-1.3 PERSONNEL

A. This is a non-personal services contract to provide distribution services IAW this PWS.

The Government shall not exercise any supervision or control over the Contractor’s employees performing the services herein. Contract employees shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor’s primary interaction with the Government shall be through the KO or designee. The Government may provide technical direction, which will assist the Contractor in accomplishing the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

B. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the members of the public that they are Government officials. All Contractor employees shall wear their DLA ID badge conspicuously on his or her outer clothing above the waist at all times, have their CAC with them at all times, and shall identify themselves as Contractors while in the workplace and at meetings.

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C. All personnel are required to have a Tier II, secret eligible Clearance prior to working at NNSY.

D. The Contractor shall provide the names and telephone numbers (to include mobile telephone and pager, as applicable) for all Key Personnel in writing at the start of the transition period. All Key Personnel, upon notification, shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours, when not in an excused absence status. In the event of the replacement of any Key Personnel, the Contractor shall submit proposed substitution(s) to the KO or designee, in writing, IAW Section H, Special Contract Requirements.

C-1.3.1 KEY PERSONNEL

A. The Government requires the following key personnel. The Government developed their estimate for performing the key personnel requirements using the following labor categories. The Contractor may propose alternate labor categories with supporting rationale and resumes that demonstrates the required experience. The Contractor shall identify their labor categories to fulfil the Key Personnel requirements.

1. Site Manager. The Contractor’s Site Manager will be a mission essential position and shall be on-site at the Installation for the duration of the contract. The Contractor shall designate a Site Manager who will have full authority to act for the Contractor on all matters relating to Contractor performance. The Site Manager shall have the authority to resolve problems, allocate resources, manage personnel, and monitor operation performance adhering to the PWS and those general instructions on limitations deadlines presented by Government management to ensure complete satisfaction.

The Site Manager shall possess the basic knowledge and skills required to plan, control, manage, and be responsible for the successful completion of the work and shall be qualified to be the Contractor’s on-site supervisor and POC for Government representatives. The Site Manager’s experience shall demonstrate the skills and abilities to be able to provide overall supervision for Contractor employees to include, but not limited to, planning and managing the project professionally, ensuring that work is scheduled properly to obtain maximum use of resources, ensuring accurate and timely reports are provided, providing effective supervision to prevent inefficient or wasteful methods in the performance of the labor-hour services ordered, and ensuring cost saving factors and quality controls are used to ensure work is performed as scheduled and at a fair and reasonable cost in accordance with the terms of the Government’s QASP included in this PWS. The Site Manager’s experience shall include a minimum of three (3) years’ experience using automated warehouse management systems within the past five (5) years. After normal duty hours, the Site Manager shall respond to Government inquiries and emergency issues within two (2) hours of notification

2. Warehouse Specialist Supervisor. Oversees the storage and distribution operations.

Directs employees engaged in receiving, storing, issue, shipment, and distribution of a variety of bin and bulk materials, equipment, and commodities using automated and manual material moving equipment, devices, and systems. Plans the use of subordinate workers, equipment, facilities, and materials based on projected workload on weekly or monthly bases. Establishes deadlines, priorities, and work sequences IAW general work schedules, methods, and policies established by Site Supervisor.

Redirects workers and resources to accomplish unanticipated work and to accommodate daily workload fluctuations. Conducts planning of current and future work schedules, providing workload data, estimates, information on staffing needs, and

C-6 recommendations as to the scheduling of projected work. Ensures work is done properly and efficiently IAW the terms and condition of the contract. Uses MAT and other Government Data Systems to perform the requirements in the PWS, i.e., resolving common error conditions, responds to computer output instructions or error conditions, and following SOPs. Experience shall include a minimum of three (3) years of experience in distribution and warehousing using MAT or equivalent automated Warehouse Management System (WMS) within the past five (5) years. The Warehouse Specialist Supervisor must be knowledgeable in DD1348-1A receipt processing, Navy requisitions, inventory practices, supply operations, data entry into personal computers and scanning devices, and possess an understanding of storage plans. Must possess a motor vehicle and forklift license for forklifts up to 20K.

C-1.3.2 NON-KEY PERSONNEL

A. The Government estimates the following labor category the Contractor shall identify to perform the requirements of the contract. This estimate does not prohibit the Contractor from using different labor categories.

1. Quality Control Manager – Manages the inspection and testing of processes and output to ensure adherence to established standards and procedures. Proposes corrective actions to improve compliance with procedures and regulations.

Recommends new or improved quality control methods, procedures, and/or standards. Requires a bachelor's degree. Reports directly to Site Manager or designee. Manages subordinate staff in the day-to-day performance of their jobs.

Ensures that corrective actions have been fully implemented to prevent further instances of noncompliance. Extensive knowledge of department processes.

Typically requires 5 years’ experience in the related area as an individual contributor. 1 to 3 years supervisory experience recommended. Minimum of three

(3) years’ experience managing/executing a quality control program within the past five (5) years.

2. Warehouse Specialist – DOL Category 21410. Performs a variety of warehousing duties requiring an understanding of the establishment’s storage plan. Work involves most of the following: Verifying materials (or merchandise) against receiving documents, noting and reporting discrepancies and obvious damages;

routing materials to prescribed storage locations; storing, stacking, or palletizing materials IAW prescribed storage methods; rearranging and taking inventory of stored materials; examining stored materials and reporting deterioration and damage; and removing material from storage and preparing it for shipment. May operate hand or power trucks in performing warehousing duties. Uses MAT and other Government Data Systems resolving common error conditions, responds to computer output instructions or error conditions, and following regulations. The Warehouse Specialist must be knowledgeable in DD1348-1A receipt processing, Navy requisitions, inventory procedures, supply operations, data entry into personal computers and scanning devices, and possess an understanding of storage plans.

Must possess a valid motor vehicle and forklift license for forklifts up to 20K.

3. Business Systems Analyst II - The Analyst shall have a minimum of 5 years of general experience or three years and a bachelor’s degree. The Analyst shall demonstrate the ability for performing studies, analyses, and evaluations related to business organizations and processes, such as requirements analysis, feasibility

C-7 studies, performance assessments, business process improvement initiatives, cost/benefit analyses, and/or business case analysis (BCA).

4. Warehouse Specialist Lead - The Contractor shall designate one Warehouse Specialist Lead for each shift supporting storage and distribution operations for DLA Distribution Norfolk at Portsmouth, Virginia. The Warehouse Specialist Lead serves as a working leader over employees engaged in the storage and distribution operations outlined in the PWS. The Lead distributes and balances workload to improve work flow or to accommodate unexpected temporary increases in workload. Checks work in progress and answers workers’ questions regarding procedures, policies, written instructions, and other directions. Informs workers of changes in policies and procedures. Spot checks completed work for compliance with the requirements on work sequence, procedures, methods, and deadlines.

Ensures work is done properly and efficiently IAW the terms and condition of the contract. The Warehouse Specialist Lead shall oversee day-to-day operations during the assigned shift, monitor productivity and make general work assignments.

The Contractor shall ensure that a Warehouse Specialist Lead or designated alternate lead is assigned to each shift.

5. Supply Technician – DOL Category 01410. Performs limited aspects of technical supply management work (e.g., inventory management, storage management,) related to depot, local, or other supply activities. Work usually is segregated by commodity area or function, and controlled in terms of difficulty, complexity, or responsibility. Assignments usually relate to stable or standardized segments of technical supply management operations; or to functions or subjects that are narrow in scope or limited in difficulty. The work generally involves individual case problems or supply actions. Requires a good working knowledge of the Government supply systems, programs, policies, nomenclature, work methods, manuals, or other established guidelines; an understanding of the distribution operations; and analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines. Uses MAT and other Government Data Systems in the performance of the contract. Must possess as a minimum a high school diploma or equivalent and experience that includes three (3) years distribution and warehousing using MAT or equivalent WMS.

6. General Clerk III - DOL Category 01113. Must possess a high school diploma or equivalent. Work requires a familiarity with the terminology of the office unit. Selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals. The clerical steps often vary in type or sequence, depending on the task. Recognized problems are referred to others.

C-1.3.3 PERSONNEL QUALIFICATIONS AND CERTIFICATIONS

A. The contract work requires a variety of well-established supply administrative functions, warehousing and material handling methods and techniques. Contractor personnel must be proficient in reading and capable of communicating effectively in English, both orally and in writing. Contractor personnel must possess basic math skills and be familiar with the use of

C-8 personal computers. Contractor personnel are required to maintain their Outlook Mail accounts.

B. Contractor personnel shall be capable of standing, bending, lifting, and walking for the majority of the day. Contractor personnel shall be capable of lifting and carrying moderately heavy material up to 60 pounds.

C. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make available to the Government upon request.

D. The Contractor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State, and local laws.

E. Contractor employees who operate forklifts shall undergo an initial physical and

Government-Furnished shipyard training prior to receiving their Operator’s License. The Operator’s License must be renewed every three (3) years, which involves Government- Furnished refresher training and a physical. The Contractor is responsible for ensuring all applicable employees obtain physicals.

F. The Contractor shall provide to the COR or designee the name(s) and telephone number of the responsible supervisory person or persons authorized to act for the Contractor. No employee or representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his residence within the United States must be legal. All Contractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Outer garment employee identification shall not be substituted for DOD required passes or badges.

C-1.4 SECURITY

A. The Contractor or any representative of the Contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks.

Contractor personnel and property shall be subject to inspection upon entering, while on, and upon leaving the DoD locations pursuant to installation regulations.

B. Contractor personnel shall conduct themselves IAW acceptable business decorum at all times.

The Contractor shall remove any individual from the site whose continued presence or employment is deemed by the KO or designee to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. IAW USC Title 18, Part I, Chapter 67, Section 1382, the Installation Commander has the authority to bar individuals from the host installation.

C. In the event of a strike by Contractor personnel, the Contractor shall be responsible for the cost of any increased security as determined necessary by the Installation Commander.

D. The Contractor shall ensure the physical security of all Government property, or information in this contract is secured and protected against theft, sabotage, or other acts constituting illegal destruction. The Contractor and its personnel shall comply with to the following security-related regulatory guidance:

• DLAI 5200.01, Information Security Program

• DLAI 5205.02, Operations Security (OPSEC) Program

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• DoDM 5200.01, Information Security Program

• DoDI 5200.02, DoD Personnel Security Program

• DoDM 5200.02, Procedures for the DoD Personnel Security Program

• DoD 5200.8-R, Physical Security Program

• DoD 5205.02-M, DoD Operations Security (OPSEC) Program Manual

• DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM)

• DoD 5220.22-R, Industrial Security Regulation

• DoD 2000.12, DoD Antiterrorism Program

• DoDI O-2000.16, V. 1-2) DoD Antiterrorism (AT) Program Implementation

• DoD O-2000.12-H, DoD Antiterrorism Handbook

• DoD 5220.22-S, COMSEC Supplemental to Industrial Security Manual for Safeguarding

Classified Information

• DoDI 5240.6, Counterintelligence (CI) Awareness and Briefing Program

• DoD 5100.76-M, Physical Security of Sensitive Conventional Arms, Ammunition and

Explosives (AA&E)

• DLAM 5200.08 (V. 1-2) DLA Physical Security Manual

• DLA Crime and Loss Prevention SOP

• Unified Facilities Criteria (UFC)

• USCENTCOM OPORDs and Directives

E. The Contractor shall report any security violations to the KO or designee within one (1) hour of discovery. A security violation is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information; to include a loss or gain of classified material.

F. The Contractor shall report any security violations to the KO or designee within one (1) hour of discovery. A security violation is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information; to include a loss or gain of classified material.

G. The Contractor shall register all Contractor provided vehicles used in performance of the contract requirements and ensure that Contractor employee vehicles (privately owned) to be driven on the host installation, to include motorcycles, are registered with the host installation security office and are in conformance with State and local regulations in effect at the time of registration and as long as employed by the Contractor. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration.

Contractor employees shall maintain current registration and proof of insurance on all Privately-Owned Vehicles (POV) brought on host installation. The Contractor shall maintain current registration and proof of insurance on all Contractor-owned vehicles brought on the host installation.

H. The Contractor and its employees shall abide by host installation parking regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to Federal, State and host installation driving regulations. Parking within the secure area will require the appropriate placard, which the Contractor shall request through the KO or designee and is issued by the host installation.

C-1.4.1 FACILITY SECURITY

A. The Contractor shall control access by locking or unlocking the areas or facilities provided for the Contractor’s use in the performance of the contract requirements. The Contractor

C-10 shall lock all internal overheads, cages, vaults, warehouse doors, and other areas for reasons of internal security before leaving an area unattended and prior to the conclusion of any working day. The Contractor shall lock all external cargo and personnel doors when not in use.

B. The Contractor shall develop and implement Standard Operational Procedures (SOP) IAW DoD and DLA regulatory guidance that will control movement of authorized personnel into and out of secure facilities. The Contractor shall safeguard combinations and provide them to only authorized personnel. The Contractor shall change combinations when any personnel having access to the combination are reassigned, separated, or no longer have a need for this information, or the combinations have been subjected to compromise.

C. In the event the host installation Security Forces (SF) discovers a Contractor area unsecured or responds to an alarm during non-duty hours, the host installation SF will contact the Contractor’s Point of Contact (POC) to secure the area and/or inform the KO or designee of the results of the alarm response. The Contractor shall report any security violations within one (1) hour of discovery to the KO or designee.

D. The Contractor is responsible for providing any status updates pertaining to site security inspections or assessments as required by DoD and DLA regulations or policies. Periodic reports will be prepared to update progress on all recommended corrective actions stemming from government inspections or assessments conducted at the site (i.e., Compliance Reviews, OPSEC/INFOSEC inspections, Staff Assistance Visit (SAV), Vulnerability Assessments, etc.). The reports will be provided to the site Commander/Director for review and acceptance upon request.

E. The Contractor shall participate in the host installation Commander’s Physical Security Council, if requested.

C-1.4.2 REPORTING OF CRIMINAL VIOLATIONS

A. The Contractor shall report to the KO or designee any suspected, alleged, or actual criminal incidents..

C-1.4.3 AUTHORIZED VISITOR CONTROL

A. Authorized visitors to the Contractor shall obtain approval from the host Law Enforcement and Security Office for entrance to the host installation. The Contractor shall submit a DLA Form 1818, “Visitor Request Form” or equivalent to the KO or designee at least one (1) week in advance for all planned off-base visitors and at least 24 hours in advance for all unscheduled visitors.

B. The Contractor shall develop specific procedures for identification (ID) and control of all visitors to warehousing and administrative areas and submit to the KO or designee for acceptance.

The Contractor’s procedures shall include the following:

1. Positive methods of establishing the authority for admission of visitors, as well as any limitations concerning access.

2. Positive identification of all visitors by means of personal recognition, visitor security badge, visitor permit, or other identifying credentials. The Contractor shall contact the employee, supervisor, or officer in charge to ascertain the validity of the visit.

3. Using the DLA Form 584 “Visitor Register” or Contractor equivalent form to provide a record of the identity of the visitor, the time and the duration of the visit, and other pertinent control data. The Contractor may use an automated system instead of the DLA Form 584 provided the system records, at a minimum, the same data included on

C-11 the DLA Form 584. The Contractor shall establish procedures for recovering any visitor security badges, visitor permits, or other identifying credentials at the completion of the visit.

4. Foreign Visits. The Contractor shall not allow visits from foreign nationals to the distribution center without the written approval from the KO or designee. A foreign national is defined as a person who is not a citizen or national of the United States. If approval is obtained, the Contractor shall follow the instructions for coordinating the visit IAW DLAI 4303, Foreign Visits and Disclosure Program.

C-1.4.4 PERSONNEL CLEARANCE

A. The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 September 2012 has established criteria for Contractors who require a Common Access Card (CAC) for either physical access to an installation or access to government information technology (IT) systems. The Government requires Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary access pending final adjudication of the PSI. The Contractor shall request PSI IAW instructions found in TE 1.1 Contractor Personnel Security.

B. A DLA Form 1728 annotating the appropriate designation shall be submitted for each contract employee.

C. If the contract requires access to classified the Contractor shall possess the required Facility

Clearance necessary for accessing classified information or material, and initiate PSI for its employees requiring classified access. Further information for obtaining a Facility Clearance is available at the Defense Security Service website https://www.dcsa.mil/mc/pv/fso/.

D. All Contractor employees issued a security clearance under this contract shall complete an SF 312, Nondisclosure Agreement and DLA Form 1834 DLA Security Brief/Debrief Certificate and receive a briefing from the KO or designee or the Contractor’s Facilities Security Officer (FSO) or Security Specialist prior to starting work on the contract and/or handling classified information or material. The Contractor shall direct any employee having a security clearance who ends employment with the Contractor to the KO or designee or the Contractor’s FSO to receive a debriefing and sign the DLA Form 1834. The Contractor shall provide a copy of all briefings and/or debriefings to the KO or designee.

E. All Contractor personnel authorized unescorted access to AA&E, to include operating a vehicle transporting Category I and II AA&E (intra-depot only), shall be subject to the applicable investigation stated in DoD 5100.76-M, Physical Security of Sensitive Conventional Arms, Ammunition and Explosives (AA&E), Chapter 2, paragraphs C2.1.5 and C2.1.7.

F. Not later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or designee a roster of all key personnel, to include those requiring access to restricted or controlled access areas. The roster shall include each employee’s full name, Social Security number, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date, if applicable). The Contractor shall provide additions to rosters and an updated roster to the KO or designee at least five working days prior to the date of required access. The Contractor shall make all modifications to the rosters and provide an update to the KO or designee within 12 hours for employees whose

C-12 employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

C-1.4.5 DoD COMMON ACCESS CARD (CAC)/ACCESS IDENTIFICATION BADGE (ID BADGE)

A. Every Contractor employee shall obtain and possess a DoD Common Access Card (CAC) and/or an Access ID Badge as required. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary Information Technology (IT) access pending final adjudication of the PSI, the Contractor shall submit to the KO or designee a request for the DoD CAC, IAW TE 1.2, CAC Procedures. Every Contractor employee shall also obtain and possess a NAVSEA Access ID Badge, as required by HSPD-12 and Directed-Type Memorandums (DTM) 08-003. The Contractor shall complete CDRL A002 for CAC Accountability.

B. For access on NNSY, the Contractor shall adhere to the following:

1. Security Requirements Applicable to Norfolk Naval Shipyard & Controlled Industrial Area (CIA), Other Sensitive Areas, Controlled Nuclear Information Areas, and/or Nuclear Work Areas. (See TE 1.3)

2. Security Controls on the Dissemination of Naval Nuclear Propulsion Information Received or Generated Under NAVSEA Contracts. (See TE 1.4)

C. The Contractor shall safeguard all CAC and/or ID Badges furnished to them. Contractor employees shall not share CAC and/or ID Badges. Each Contractor employee shall wear the ID Card(s) conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the host installation if the CAC and/or ID badge is not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

D. In the event security procedures/systems change/update, the Contractor shall obtain and possess newly required badges/IDs.

E. In the event that a Contractor employee damages his or her CAC and/or ID Badge, the

Contractor shall report the lost or damaged CAC and/or ID Badge within two (2) working hours after discovery to the KO or designee who will arrange for a replacement CAC and/or ID Badge. The Government will issue the Contractor employee a temporary ID Badge to be used for an eight to ten (8-10) working day waiting period until a new permanent ID Badge is issued. The Contractor shall return all Government provided CAC and/or ID Card(s) to the either within 12 hours working day of the completion of the contract or upon termination of an individual’s employment, whichever comes first. Contractor personnel failing to return their Government CAC and/or ID card are subject to criminal charges under United States Code (USC) Title 18, Chapter 1, Section 499 and 701.

F. The KO or designee will provide and maintain electronic key cards for the security access system. The electronic key card allows access to specific controlled areas of the facilities.

The KO or designee will approve and provide the electronic key cards to the Contractor for access to the facilities.

C-1.4.6 INFORMATION SYSTEM SECURITY

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A. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary IT access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request Information Technology (IT) eligibility for an employee requiring access and passwords to the Government data systems. All positions involving computer activities require a minimum IT III category eligibility. (IT eligibility categories are defined in Section C-2.1, General Definitions.)

The Contractor shall submit a CIR and DLA Form 2875 (See CIR and System Authorization Access Requests (SAAR) document in Technical Library) for temporary IT III eligibility, with final IT III eligibility contingent upon receiving a favorably adjudicated T1 (see paragraph C- 1.4.4, Personnel Clearance). If the Contractor requires a waiver for IT II eligibility, the Contractor shall submit justification for the eligibility to the KO or designee. IT II eligibility is for positions that involve a degree of access other than data entry; a minimum of one Contractor employee shall obtain IT II eligibility. The Government will notify the Contractor if and when a waiver is approved. Government will notify the Contractor if and when a waiver is approved All Contractor employees who perform data entry and query functions shall require IT Level II category eligibility (T3 PSI).

B. All Contractor personnel provided with access to Government computers and systems shall observe local IT security policies and procedures as provided by the KO or designee. The Contractor shall notify the KO or designee within 12 hours when, for reasons of personnel resignation, reassignment, termination, or completion of portions of the contract, Contractor personnel no longer require access to Government systems.

C. The Contractor shall observe all copyright agreements. In the interest of protecting Government systems from computer viruses, the Contractor shall not use public domain software nor shall Contractor personnel download software from public bulletin boards or Internet websites. The Contractor shall use only commercial off-the-shelf (COTS), Contractor-developed, or government-furnished software in performance of the contract requirements. Should the introduction of a computer virus or malicious destruction of computer software, stored information, or hardware result from the use of public domain software or from software taken from a public bulletin board or Internet website, the Contractor shall be required to repair the damage and incur all costs at no expense to the Government and without impact on delivery schedules.

D. Contractor personnel performing tasks in Section C-5 will require access to both DLA and Navy network accounts.

C-1.4.7 SAFEGUARDING INFORMATION

A. The Contractor shall not allow access or disclosure of contract related information regarding the operations of the Distribution Center to any Government agency, non-Government agency, or individual unless specifically authorized by the KO or designee. The Contractor shall provide documents and files requested by such parties to the KO or designee within the timeframe requested. All files are the property of the Government and the Contractor shall turn all files over to the KO or designee at the completion or termination of this contract.

B. The Contractor may be required to access data and information that is proprietary to a

Government agency or Contractor or that is of such nature that its dissemination and use other than as specified in this contract would be adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge, or release data or information developed or obtained under performance of this contract except to Government personnel

C-14 who are authorized to receive the information or upon written approval of the KO or designee. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend other than as specified in this contract.

C. Disclosure of information regarding operations and services of the Distribution Center to persons not entitled to receive it, or failure to safeguard any classified information that may come into the Contractor’s control in connection with work under this contract, may subject the Contractor, its agent, or its employees to criminal liability under USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 37, Espionage and Censorship, Sections 793, Gathering, Transmitting or Losing Defense Information, and Section 798, Disclosure of Classified Information. Neither the Contractor nor its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of the Distribution Center’s security or interrupt the continuity of the Center’s operation.

D. The Contractor shall report any security deviation or Practices Dangerous to Security (PDS), to include Communications Security (COMSEC), Operations Security (OPSEC), Information Security (INFOSEC), etc., to the KO or designee within one (1) hour of discovery. PDS have the potential to jeopardize the security of sensitive information and material if allowed to perpetuate. Examples include, but are not limited to, any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information; to include a loss or gain of classified material; failing to properly dispose of sensitive documents; leaving doors unsecured; and allowing unauthorized access to Secured areas such as pilferable and hazardous storage. These practices, when identified, shall be reported immediately to the KO or designee and the Contractor shall take the appropriate action that includes, but is not limited to, making changes or providing training to ensure the security of sensitive information and material.

C-1.4.8 AUTHORIZED VISITOR CONTROL

A. Authorized visitors on official business related to the contract shall obtain approval from the host Installation Law Enforcement and Security Office and the KO or designee for entrance to the host Installation. The Contractor shall submit a DLA Form 1818, Visitor Request Form, or equivalent form to the KO or designee at least one (1) week in advance for all planned off-base visitors needing base access and shall follow the host installation policy for all visitors.

B. The Contractor shall adhere to the NNSY Physical Security Plan Security Plan, which addresses specific procedures for identification (ID) and control of all visitors to warehousing and administrative areas and submit to the KO or designee for acceptance. The Contractor’s procedures shall include the following:

1. Positive methods of establishing the authority for admission of visitors, as well as any limitations concerning access.

2. Positive identification of all visitors by means of personal recognition, visitor security badge, visitor permit, or other identifying credentials. The Contractor shall contact the employee, supervisor, or officer in charge to ascertain the validity of the visit.

3. Using the DLA Form 584 “Visitor Register” or Contractor equivalent form to provide a record of the identity of the visitor, the time and the duration of the visit, and other pertinent control data. The Contractor may use an automated system instead of the DLA Form 584 provided the system

C-15 records, at a minimum, the same data included on the DLA Form 584.

The Contractor shall establish procedures for recovering any visitor security badges, visitor permits, or other identifying credentials at the completion of the visit.

C. Foreign Visits. The Contractor shall not allow visits from foreign nationals to the distribution center without the written approval from the KO or designee. A foreign national is defined as a person who is not a citizen or national of the United States. If approval is obtained, the Contractor shall follow the instructions for coordinating the visit IAW DLAI 4303, Foreign Visits and Disclosure Program.

C-1.4.9 CONTACT OF A SUSPICIOUS NATURE

A. Contractor personnel who have been contacted under suspicious circumstances shall report that contact immediately to their supervisor, who shall report it within two (2) hours to the KO or designee for action. Suspicious contacts for reporting purposes are defined as:

1. Contact with an individual (regardless of nationality) that suggests to the Contractor employee that an intelligence gathering or terrorist organization may have targeted him or her for possible intelligence exploitation.

2. A request by anyone (regardless of nationality) for illegal or unauthorized access to classified or unclassified sensitive information.

3. Contact with a known or suspected intelligence officer from any country.

4. Contact with a foreign diplomatic establishment, whether in the U.S. or abroad, for personal or official reasons. Certain Contractor personnel in positions designated as “sensitive” by the Government may also be required to inform their chain of command in advance of the nature and reason for contacting a foreign diplomatic establishment or travel to countries on the State Department list whose interests may be adverse to the United States.

B. Additionally, Contractor personnel who have information about activities pertaining to espionage, terrorism, unauthorized technology transfer, sabotage, sedition, subversion, spying, treason, unauthorized release of classified or unclassified controlled information, or unauthorized intrusions into automated information systems shall report that information immediately to the KO or designee for action.

C-1.4.10 SECURITY TRAINING

A. To ensure that all employees know and understand regulations and policy pertaining to physical, information, operations and personnel security, the contractor shall provide security and antiterrorism training to all employees in accordance with applicable DOD regulatory requirements and as deemed appropriate by the CGA. At a minimum, security training requirements as required by the DLA Instructions and other applicable DOD guidance will be completed annually for;

Antiterrorism/Force Protection (AT/FP), Operations Security (OPSEC), Counterintelligence, and Information Security (INFOSEC) and Combating Trafficking in Persons (CTIP). Training shall be provided to the contractor by the CGA upon request.

B. A record of training for each employee will be kept on file by the contractor and made available to CGA when requested. Records shall be retained for at least one review cycle or as designated by the CGA.

C-1.4.11 POTENTIAL OPERATIONAL CONSTRAINTS

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A. Force Protection Conditions (FPCONs) may affect access to the host installations. The FPCON is established by the host installation or higher national command authorities, and the Installation Commander is responsible for implementing the proper response to progressive levels of terrorist threats. FPCONs are normally displayed at most entrance gates, building entrances and office entrances. The Contractor shall adhere to and operate IAW any restrictions imposed as a result of a FPCON. Measures implemented under the various levels of terrorist threat may impact the Contractor’s normal operational approach to distribution services. The Contractor shall ensure that distribution services are sustained during heightened security measures.

C-1.4.12 VEHICLE REGISTRATION

A. The Contractor shall…