Final-DDCT Pre-Proposal Slides (4-19-22).pptx

Third-Party Logistics (3PL) Hazardous Materials (HM) Services DLA Distribution Corpus Christi, TX Pre- Proposal Conference

SP3300-22-R-5003

19 April 2022

Enabling warfighter readiness and lethality Established 1961 DLA Distribution Corpus Christi The Nations Premiere Distribution Center

AGENDA

Administrative Introductions Breaks Rules of Engagement Introductions Headquarters DLA Distribution, New Cumberland, PA Jada Weaver, Contracting Officer Tyler Houser, Contract Specialist Shane Crusey, Acquisition Project Officer DLA Distribution, Corpus Christi, TX Mr. Jeremy Beckwith, Deputy Commander David Howard, Contracting Officer’s Representative Deion Black, Alt. Contracting Officer’s Representative

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Administrative Remarks The written information contained in the solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

The attendance roster, as well as this presentation, will be posted to the SAM.gov website.

Questions will not be accepted during or upon conclusion of the solicitation overview.

Questions and Answers will be posted to SAM.gov in an amendment.

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SP3300-22-R-5003

Solicitation Overview

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Solicitation Schedule Solicitation Released: 11 April 2022 Questions are due 29 April 2022 Submit via email to tyler.houser@dla.mi Date and hour for receipt of offers is 31 May 2022 at 4:00 PM Eastern Local Time Proposals must be submitted electronically via DOD SAFE website at https://safe.apps.mil/.

Offerors shall sign and submit all amendments to the solicitation with their proposals Extension of the closing date for the solicitation is not anticipated

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Section A Solicitation, Offer, and Award Key Points Ensure the Documents (SF33, SF30, proposal) are all signed The Offeror is reminded that the Government reserves the right to award this effort based on initial proposal, as received, without discussions.

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Contract Type - Period of Performance The resultant contract will be a contract with Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), and Cost Reimbursement (CR) No Fee line items.

This resultant contract will have a one-year base period with four, one-year option periods.

This acquisition is solicited as an unrestricted procurement utilizing full and open competition.

Section B Supplies or Services and Price/Costs

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Section B Supplies or Services and Price/Costs CLIN X001: Firm Fixed Price (FFP) Labor IAW Attachment J.1 (PWS).

CLIN X002: Cost Plus Fixed Fee (CPFF) Procurement of HM CLIN X003: Cost Reimbursement, No Fee Support Costs for CLINs X001 and X002 CLIN X004: NSP, CDRLs CLIN 0005: Transition Period

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Section B Supplies or Services and Price/Costs Key Points - Pricing Instructions FIRM FIXED PRICE ARRANGEMENT – CLINs X001: shall be paid on firm fixed price per month basis.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X002: Costs for Hazardous Material (HM) shall be reimbursed at actual cost plus applicable indirect costs and a fee.

Solicitation Instructions: Offerors shall apply ONLY their applicable indirect rate(s) and fixed fee to the Government provided estimated cost to arrive at the Total Estimated Cost, Plus Fixed Fee amount. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. The contractor shall invoice 1/12th of the amount of the fixed fee each month.

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Section B Supplies or Services and Price/Costs Key Points – Pricing Instructions Cont.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X003: Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Solicitation Instructions for CLINs X003: Costs for Material Support, MHE, MHE Maintenance, Travel, and Training. The Contractor shall be reimbursed for actual costs and their applicable indirect rate only. No fee shall be applied. The Government has provided its estimated costs.

CONTRACT DATA REQUIREMENTS LIST – CLINs X004: The reporting requirements are Not Separately Priced. While these CLINs are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under the FFP CLINs only.

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Section B Supplies or Services and Price/Costs Key Points - Pricing Instructions Cont.

FIRM-FIXED-PRICE (FFP) ARRANGEMENT – CLIN 0005: Price for contract transition in accordance with section J.1 – Performance Work Statement shall be paid on a firm-fixed-price basis. Offeror shall insert the monthly unit price and the total extended price.

- CLINS X002 and X003 INVOICING AND EXCESS FUNDS Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the CLIN period of performance completion date identified in the contract. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer. At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds may be removed via unilateral modification by the Government.

- CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

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Section B Supplies or Services and Price/Costs Key Points -

-LIMITATIONS ON INDIRECT COST RATES –CLINs X002 and X003 Rates subject to the limitation include all overheads, material handling, G&A, etc.

- INDIRECT RATES AFTER AWARD:

If an Offeror fails to identify or disclose as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

-EXCESS/WASTE:

Unsold, excess/waste quantities are unallowable under this contract. Accordingly, the Government will not reimburse these quantities as a direct cost or indirectly through a rate which is allocable to this contract whether or not the rate was intended to be allocable to other contracts at the time of award.

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Section B Supplies or Services and Price/Costs Key Points -

- CONTRACTOR PROPOSAL:

Offeror proposal(s) will be incorporated and form a part of the contract(s), when awarded. Proposal submission and contract award are based upon commitments included in offeror submissions. Compliance to proposal(s) will be monitored along with performance to the basic contract terms and conditions.

- ORGANIZATIONAL CONFLICTS OF INTEREST

The Contracting Officer has determined that this acquisition may give rise to an organizational conflict of interest (OCI). Accordingly, the attention of prospective Offerors is invited to FAR Subpart 9.5 – Organizational Conflicts of Interest.

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DLA Distribution Corpus Christi Texas executes responsive world class distribution support of aviation repair parts for warfighters around the globe, to enable and sustain mission readiness.

Mission

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W ARFIGHTER FIRST!

E MPLOY PROCESS EXCELLENCE!

F INANCIAL STEWARDSHIP (Run it like you own it) L OYALTY and COMMITMENT to the team Y OU make the difference Vision A diverse and resilient team of professionals providing outstanding warfighter support through distribution excellence.

How do we reach this vision: WE FLY!!

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Values Integrity: Honest and Trustworthy team. Act according to moral and ethical principles Accountability: Pledge to protect national assets and provide world class support to the Warfighter Excellence: Be exceptional. Commit to hard work, dedicated to process perfection and outstanding quality Resiliency and Diversity: A tough team of distinct individuals ready to accomplish any mission Innovation: Provide creative ideas and new solutions to processes that support the warfighter

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Section C Performance Work Statement

Key points Please Read:

The entire PWS in Attachment J1 Technical Exhibits Technical Library Documents Contract Data Requirements Lists (CDRLs) identified in Section J - Attachment J.1 Paragraph 6.4 Mandatory Reports/Plans

LOOK OUT FOR CHANGES

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For those companies that have submitted proposals to us in the past, I’d like to caution you that there are many changes to this PWS from the last solicitation.

For those that have not submitted proposals to us in the past, please ensure you read the entire PWS to include Technical Exhibits and CDRLs.

I will highlight the major points.

Many requirements, specifically reporting requirements, in the PWS have been moved to the CDRLs.

Section C-1.1 Scope The Contractor shall provide CMS support at DLA Distribution Corpus Christi, TX.

CMS support includes 3PL end-to-end supply chain functions and processes and effective inventory management in support of DLA and the Corpus Christi Army Depot (CCAD) industrial maintenance mission.

Section C Performance Work Statement

Contractor Major Function Areas

Point of Sales (POS) Transactions Track HM using the Hazardous Materials Inventory Disposal System (HMIDS) Forecasting HM Procurement Material Management Receiving, Storage and Issue of HM Management of Waste Generator Collection Points Section C Performance Work Statement

Section C-1.4.2 Key Personnel

Project Manager Third Party Logistics Project Manager (3PL PM) Environmental, Safety, and Occupational Health (ESOH) Compliance Specialist – Site Manager

Section C Performance Work Statement

Section C-1.4.3 Non Key Personnel Logistics Analyst Material Coordinator Material Expeditor Quality Control Specialist Stock Clerk Supply Technician Warehouse Specialist (HM/HW) Warehouse Supervisor (HM/HW) Buyer II Contractor is not prohibited from proposing different labor categories, but proposal should clearly identify the duties with the labor category.

Section C-1.5 Security

Section C-1.6 Environmental, Safety, and Occupational Health

Section C-1.7 Quality Control Plan

Section C-1.8 Transition

– Not to exceed 120 days – Phase-in

Section C-1.8.1 Inventories of HAZMAT The successor Contractor shall perform a 100% wall to wall inventory of all Government-Owned HM jointly with the Government NLT 30 days prior to the beginning of full contract performance. The incumbent Contractor is responsible for performing any causative research as a result of these inventories and reconciling all database records in HMIDS NLT 10 working days prior to the end of transition.

All inventory today is owned by the government. However, the new procurement the contractor owns the inventory until issued for use.

Section C-3.1.1 Government Facilities (GF)

Section C-3.1.2 Government Equipment (GE) Identified in TE 3.12. The MHE is in two categories:

MHE – Government Furnished MHE – Government Furnished but Contractor Maintained (PM, flat tires, repairs, etc)

Performance Work Statement Section C-4.3 Contractor Furnished Operational Materials Materials to perform requirements include but are not limited to:

Labels, ribbons, and paper for use with IT equipment Office Supplies

Section C-4.4 DoD Activity Address Code (DODAAC) and Routing Identifier Code (RIC)

Performance Work Statement Section C-4.5 Contractor 3PL Waste Disposal Pre-Staging

The Contractor shall segregate any contractor owned 3PL material determined to be waste. The CMS Contractor is responsible for lab-packing, disposal, transportation and associated fees for any/all 3PL .

Performance Work Statement Section C-5 Specific Tasks

Section C-5.1 General Requirements The Contractor shall use CMS methodology and business practices to perform HM Services support. The Contractor shall implement processes and procedures that ultimately reduce HM in the HW streams by minimizing quantities of HM purchased to support the production lines; diverting excess HM to Reuse; and identifying shelf-life items for redistribution prior to expiration.

Performance Work Statement Section C-5.2 Contractor Point of Sale System Provide an existing proven commercial Point of Sales (POS) System. Must be fully functional the 1st day after contract award. POS shall include online functionality for:

Customized menu of authorized products for visibility of 3PL HM.

Visibility of real-time status for requisitions.

Processing transactions (receipts and issues).

Generating transaction reports.

Preparing and providing receipts to customers.

Preparing invoices (DD Form 250 or equivalent). The POS must be capable of preparing invoices by customer order rolled up to a separate line item of supply by NSN or LSN. Each item of supply is identified by a different NSN/LSN and customer order. Each order/line may consist of one of more pieces (serial numbers).

Recording sales, decrementing inventory levels, and recording stock on hand to facilitate demand planning.

Performance Work Statement Section C-5.3 Hazardous Material Inventory & Disposal System (HMIDS)

The Contractor shall use the Government provided HMIDS (i.e., Government’s Program of Record (POR) for the control and tracking of Contractor and Government-Owned HM and HW disposal preparation actions. HMIDS provides cradle-to-grave tracking, life-cycle management, and reporting capabilities for use and disposal of HM and HW down to the individual work center, point of use, and/or artisan levels at military installations throughout DoD.

Performance Work Statement Section C-5.4 HM Procurement

The Contractor shall procure all HM through the Federal Supply Systems (FSS) or commercial sources, whichever is most cost effective (providing the most savings across the entire life cycle, where applicable)

Performance Work Statement Section C-5.4.1 AIRCRAFT FILMS AND OTHER SPECIALIZED MATERIALS

The Contractor shall act as the buyer for Aircraft Films, Specialty Materials and Cold Storage HM. These items will be DTO and once received turned over to the responsible shop for storage and management in the appropriate CCAD Freezer. (see TE 5.4.C Aircraft Films and Other Specialized Materials

Performance Work Statement Section C-5.4.1 Reimbursement for Material Costs DD Form 250

CDRL A017

Section C-5.5.1 Authorized Chemical List (ACL)/Authorized User List (AUL)

Performance Work Statement Section C-5.6 Receiving, Storage and Issue of HM

Contractor owned 3PL HM is to be received in Building #1846. (DLA Warehouse) Storage – 6 Outdoor Sheds Issue – 17 HDSCs Located throughout CCAD

Performance Work Statement Section C-5.6.2.3 Courtesy Stow Section C-5.6.2.4 Directed Material Inventory Storage DMI is material designated for a specific project reserved for a specific customer unless they release the material for Reuse. The customer is responsible for disposal costs if the HM is not used and disposal becomes necessary.

Performance Work Statement Section C-5.6.2.5 Shelf Life Management The Contractor shall perform Shelf Life Management IAW DoD 4140.27M, DoD Shelf-Life Management Program for Contractor-Owned 3PL HM and Government-Owned HM, to include Reuse.

Lab Test – RLTA

FIFO

Expires Update Labels Etc

Performance Work Statement Section C-5.6.3 Container Tracking and Close-out in HMIDS (Cradle to Grave)

Section C-5.6.3.1 Hazardous Communication (HAZCOM) Labels

Section C-5.6.4 Transfer/Issue of Contractor Owned HM to HDSCs POS – Point of Sale

Performance Work Statement Hazardous Distribution Support Centers (HDSC)

PWS

CCAD 200-16

Receiving Storage Inventory Issue Material Returns Waste – WGCP – Waste Generator Collection Point

Performance Work Statement Section C-5.8 Management of Waste Generator Collection Points (WGCP) The Contractor shall operate/manage Waste Generator Collection Points (WGCP) identified in TE 3.1.

Currently 13 (DCRF Expansion)

Performance Work Statement C-5.9 Acceptable Performance Levels (APLs) Contractor shall maintain APLs in all functional areas IAW TE 5.9 APLs

Performance Work Statement C-6 Applicable Directives, Publications, Instructions, Forms and Reports

6.1 General Information

6.2 Deviation From Guidance

6.3 Directives and Publications

6.4 Mandatory Reports/Plans (List of CDRLs)

List of CDRLs on next slide.

Title CDRL Number

CDRLs

Technical Exhibits

Section D Packaging and Marking This requirement includes no special packaging and marking instructions.

Section E Inspection and Acceptance

Key Points FAR clauses for Inspection of Supplies/Services E-6 Quality/Performance Evaluation The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract.

Section F Deliveries or Performance Key Points Services shall be performed as prescribed by the Statement of Work – Section C F-3 Period of Performance - Base Year with four (4) one (1) year optional full performance periods F-4 APLs F-5 Letters of Concern F-6 Deductions:

$1,000 per month, per missed APL These services cannot be reperformed and a deduction is to ensure the government is not paying for services not properly performed This is not punitive but a deduction for non-compliant performance May also pursue other types of consideration

Section G Contract Administration Data Key Points This contract will be paid by DFAS as provided in G-2, DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions) G-4, Invoicing Instructions Provides invoice preparation and submission instructions G-6, Contractor Performance Assessment Reporting System (CPARS) Requirements Requires the contractor, in performing this contract, to be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS Guide G-9, Cost of Materials Review carefully as it has changed from prior contracts

Section H Special Contract Requirements Key Points H-1 Competition in Supplies ($3500+) H-2 Accounting System The Contractor shall have an accounting system which permits timely development of all necessary cost data in the form required by the proposed cost- plus-fixed-fee and cost reimbursement with no fee contract line items.

H-4 Substitution or Addition of Key Personnel Requires contractor to notify the KO prior to any contractor personnel changes Any removals/replacements for contractor’s convenience shall be at no cost to the Government Key Personnel identified in PWS, Section 1.4 H-8 Insurance H-10 Security Procedures for Contractors Working at DLA Distribution Corpus Christi, TX H-11 DLA Procurement Note H14: Contractor Personnel Security Requirements (JAN 2021) H-12 DLA Procurement Note H16: Operations Security (OPSEC) for On-Site Contractors (DEC 2021)

Section I Contract Clauses Key Points

FAR

52.215-23 Limitation on Pass-Through Charges (JUN 2020) 52.216-7 Allowable Cost and Payment (AUG 2018) 52.216-8 Fixed Fee (JUN 2011) 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns (SEP 2021) 52.219-8 Utilization of Small Business Concerns (OCT 2018) 52.219-9 Small Business Subcontracting Plan (NOV 2021) Alternate II (NOV 2016)

DEVIATION 2019-O0005

52.219-16 Liquidated Damages – Subcontracting Plan (SEP 2021) 52.228-5 Insurance – Work on a Government Installation (JAN 1997) 52.228-7 Insurance – Liability to Third Persons (MAR 1996) 52.230-2 Cost Accounting Standards (JUN 2020) 52.232-18 Availability of Funds (APR 1984) 52.232-30 Limitation of Cost (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.249-14 Excusable Delays (APR 1984)

DFARS

252.237-7023 Continuation of Essential Contractor Services (OCT 2010)

Section J List of Attachments

Section K Representations, Certifications, & Other Statements of Offerors Key Points:

The North American Industry Classification System (NAICS) code for this acquisition is 493110 - General Warehousing and Storage See FAR 52.219-14 The Small Business Size Standard is $30M Response to provisions shall be provided in proposal Volume I, Section 3

Section L Instructions, Conditions & Notices to Offerors

Key Points:

L-4 PROPOSAL PREPARATION REQUIREMENTS

E-File I Solicitation, Offer, and Award Documents Section L Instructions, Conditions & Notices to Offerors or Respondents

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Volume I Tab 1 – Cover Letter and Completed Standard Form 33 Signed acknowledgements of amendment(s) Tab 2 – Section B Completed CLIN Price Information in the Schedule of Supplies/Services Tab 3 – Representations and Certifications Completed Certifications IAW Section K Accounting System Verification Contact Information for cognizant DCAA Office

Volume I Tab 4 – Accounting System Verification Include POC or letter from DCAA showing office information Tab 5 – Cost Accounting Standards FAR 52.230-7 Must be completed as part of Section K submission Do not assume that competition will be an exemption Tab 6 – *Discussion Point (Facility Clearance)* Tab 7 – Subcontracting Plan Other than Small Businesses only Tab 8 - Organizational Conflict of Interest

E-FILE II

Technical Proposal

- Meg emphasize that Past Performance is Volume II now.

Instructions, Conditions & Notices to Offerors

Volume II Technical Proposal Limited to 50 pages Tab 1: Evaluation Factor 1: Chemical Management Services (CMS) Subfactor a: Material Management Approach Subfactor b: Management Approach Subfactor c: Quality Control Plan (QCP) Tab 2: Evaluation Factor 2: Key Personnel, Staffing, and Training Approach Subfactor a: Key Personnel Subfactor b: Staffing Approach Subfactor c: Training Plan

Instructions, Conditions, & Notices to Offerors Volume II Technical Proposal continued:

Tab 3: Evaluation Factor 3: Transition and Sustainment of Operation Sub-factor a: Transition Plan Sub-factor b: Continuation of Essential Contractor Services Plan

E-FILE III

PAST PERFORMANCE PROPOSAL

Technical proposal is Volume III

Instructions, Conditions, & Notices to Offerors Volume III – Evaluation Factor 4: Performance Confidence Assessment Limited to 40 pages Evaluated on recency, relevancy, and quality.

Performance within five (5) years of the solicitation issuance date.

Relevance is defined as those efforts similar in terms of scope, magnitude of effort, and complexity.

Quality of performance on the contracts If an Offeror has no past performance, please state this.

Questionnaire Offeror/Major Subcontractor shall ask their customer to complete the questionnaire and return directly to the Acquisition Specialist.

Instructions, Conditions, & Notices to Offerors Volume III – Performance Confidence Assessment Major Subcontractors If utilizing major subcontractor experience, the Past Performance Proposal MUST include:

A signed commitment letter from the Offeror and the Major Subcontractor Certifies that if awarded the contract, the parties commit to joint performance as proposed Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”. Only prime Offeror and major subcontractors information will be evaluated.

Other Arrangements Affiliate companies, sister companies, teaming arrangements, joint ventures, etc. will be considered provided sufficient documentation is in the Past Performance Proposal.

Documentation may include: Documented affiliation, a copy of the Teaming Agreement, a copy of the Joint Venture Agreement, etc.

E-FILE IV

Small Business Participation Commitment Document

Instructions, Conditions & Notices to Offerors or Respondents Volume IV - Small Business Participation Commitment Document Large and small businesses must complete and provide all the information required of this section.

This is in addition to the Subcontracting Plan.

Will be incorporated into the resultant contract.

Use the table included in the solicitation and provide all necessary and substantiating documentation.

E-FILE V

Cost Volume

Instructions, Conditions & Notices to Offerors or Respondents Cost Proposal Summary Table

Labor Support - FFP

CLIN X002

Hazardous Materials (Total NTE per year, inclusive of proposed applicable Indirect Rates and Fee) - CPFF

CLIN X003

Material Support and Operational Supplies, MHE and MHE Maintenance, Travel, and Training (Total NTE per year, inclusive of proposed applicable Indirect Rates) – CR, NO FEE

Instructions, Conditions & Notices to Offerors or Respondents Volume V – Cost Proposal CLINs X001 Labor Support Table is condensed for purposes of this presentation

SEPARATE TABLE REQUIRED FOR BASE AND EACH OPTION PERIOD

CLIN X001 – Identify subCLIN/CLIN/Contract Year

PRIME LABOR

Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)

Total Labor $

Instructions, Conditions & Notices to Offerors or Respondents Volume V – Cost Proposal CLINs X001 Labor Support

SEPARATE TABLE REQUIRED FOR EACH CLIN FOR EACH YEAR

CLIN X001 – Identify subCLIN/CLIN/Contract Year

SUBCONTRACTOR LABOR

Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)

Instructions, Conditions & Notices to Offerors or Respondents Volume V – Cost Proposal CLINs X001 Labor Support

Offerors to complete table for X001, X004, and X007. Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.

Instructions, Conditions & Notices to Offerors or Respondents

CLINs X002 Hazardous Materials

(Offeror to identify) _____% Not-To-Exceed

Offeror to complete a table for each clin for the base period and for each option period.

Instructions, Conditions & Notices to Offerors or Respondents Volume V Cost Proposal CLINs X003 Material Support and Operational Supplies, MHE and MHE Maintenance, Travel, and Training

Instructions, Conditions & Notices to Offerors or Respondents Volume V – Cost Proposal CLIN 0005 Transition Table is condensed for purposes of this presentation

SEPARATE TABLE REQUIRED FOR BASE AND EACH OPTION PERIOD

CLIN 0005 – Identify subCLIN/CLIN/Contract Year

PRIME LABOR

Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)

Total Labor $

Instructions, Conditions & Notices to Offerors or Respondents

CLIN 0005 Transition

SEPARATE TABLE REQUIRED FOR EACH CLIN FOR EACH YEAR

CLIN 0005 – Identify subCLIN/CLIN/Contract Year

SUBCONTRACTOR LABOR

Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)

Instructions, Conditions & Notices to Offerors or Respondents Volume V – Cost Proposal

CLIN 0005

Offerors to complete table for X001, X004, and X007. Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.

Section M Evaluation Factors for Award

Key Points:

Best Value Trade-Off Non-cost Factors and/or Subfactors (excluding Performance Confidence Assessment) will be given a combined merit and risk rating Performance Confidence Assessment will be assigned a confidence rating Cost/price is not a rated evaluation factor but will be considered in determining the best value to the government. The degree of importance of cost/price will increase with the degree of competitiveness of all proposals considered for award in relation to other prescribed factors on which selection is based.

The non- cost/price factors on the following slide are listed in descending order of importance.

Evaluation Factors for Award Key Points Factor 1 – Chemical Management Services (CMS)

All evaluation factors (1 through 5), when combined, are significantly more important than cost/price.

Evaluation Factors for Award Acceptable Accounting System In order to eligible for award, the Offeror shall have an accounting system, determined by the Government to be acceptable to support the non-fixed-price line items on the resultant contract.

Approved Disclosure Statement or a substantiated exception Evaluation of Cost Proposal Price analysis will be conducted IAW FAR 15.404-1(a)(2). Price realism analysis will be conducted on the non-CR CLINS. Cost realism analysis will be conducted on the CR CLINS IAW FAR 15.404-1(d).

Evaluation Factors for Award Cost Evaluation:

The Government will arrive at a Total Evaluated Contract cost by adding the Offeror’s Evaluated Cost Reimbursement (CR), no fee CLINs (inclusive of applicable indirect rates for all years of performance) and the evaluated Not-to-Exceed (NTE) amounts for the Cost-Plus-Fixed-Fee (CPFF) (inclusive of applicable indirect rates and fee for all years of performance) as well as the Offeror’s Firm-Fixed-Price (FFP) CLIN amounts.

If an Offeror fails to identify or disclose as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

Conclusion Technical Proposal Tips Be sure to read entire solicitation Technical Approach must be your methods and plans for performing the requirement Shall not be a reiteration of PWS requirements Shall not be a description of how you perform on current contracts or have on prior contracts Address all requirements in Section L Address all requirements with detailed descriptions When in doubt, send us a question We generate multiple solicitations – what may seem clear to us may not be clear to you

Help us Help you

Keep the questions relevant to the issues in the solicitation Reading and understanding the solicitation reduces questions Monitor SAM.gov for Amendments issued against the solicitation Don’t expect extensions from the due date and time Make the initial proposal your best offer as the Government intends to award without discussions Communicate through the proper channels (Contracting Officer and Acquisition Specialist)

Please Work With us

THANK YOU FOR YOUR INTEREST IN THIS PROCUREMENT

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