Attachment J.2.docx

Attachment 2 - SP3300-21-R-5008 Conformed Attachment J.2 Site Specific Requirements

SECTION C-M SUPPLEMENT TO ATTACHMENT J.1 SECTION C SITE SPECIFIC REQUIREMENTS

This supplement to the PWS details the requirements associated with warehouse and distribution operations performed at the Distribution Center located at DLA Distribution Barstow, California.

In addition to the requirements identified in Attachment J.1, Section C, the Contractor shall perform all the requirements in Attachment J.2, Section C-M, Site Specific Requirements. The requirements described in Attachment J.2, Section C-M are either Distribution Depot Barstow or customer specific requirements.

SECTION C-1M GENERAL CONDITIONS AND REQUIREMENTS1.1M SCOPE OF WORK

DLA Distribution Barstow, California is made up of distribution facilities at two locations eight (8) miles apart, Nebo and Yermo Annex. Headquarters, administration, central receiving, shipping, storage, and support facilities are located at Nebo. Most of the outdoor storage and retail support is located at Yermo Annex.

A. The Mojave Desert in Southern California is home to DLA Distribution Barstow. Barstow is in San Bernardino County and is approximately 115 miles from Los Angeles and 150 miles from Las Vegas. It is close to three major Interstate highways and two rail lines. In addition to the proximity to Los Angeles and Las Vegas, Barstow is 81 miles from Ontario International Airport and 32 miles from Southern California Logistics Airport. Barstow is also 128 miles from the port of Long Beach.

B. From its in-stock inventory of approximately 60K NSNs (23K wholesale 35K retail) totaling around $1.7M DLA Distribution Barstow, California provides wholesale and retail distribution support for the war fighter around the world, around the clock. Responsibilities include receipt, storage, issue, packing, preservation, kitting, and worldwide transportation of all items placed under its accountability by the DLA and the military services.

C. DLA Distribution Barstow, California’s primary mission is to plan, program, manage, and execute efficient and effective receiving, storage, inventory, packaging, Care of Supplies in Storage (COSIS), stock control, stock selection, issue processing, packing, shipping, and distribution of repair parts/secondary items in support of on base and worldwide customers. Additionally, DLA Distribution Barstow performs various warehousing functions in support of the Marine Corps Logistics Command (MCLC) supporting the Marine Depot Maintenance Command, Production Plant, Barstow location (PPB), in addition to the above functions, replenishments from stock to production line side bins and kanbans.

D. DLA Distribution Barstow, California also operates a container manufacturing section that is proficient in the design and construction of lumber, plywood cleated, fiberboard and special purpose containers for shipment or storage. Containers may be custom constructed to meet customer requirements and in compliance with Federal, Military and International specifications.

1.2.3M CURRENT DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

A. The Contractor shall provide staffing for normal business hours and on-call response (see paragraph C-5.1.5.1, On-Call Response Roster) for 24/7 support to meet the requirements in C-5. Typical duty hours for the MCLB host installation are 24/7. DLA Distribution Barstow, California core hours are 7:00 am – 3:30 pm Monday through Saturday with a second shift operating Retail operations 3:30 pm – 11:00 pm Monday through Saturday.

B. Normal hours of operation represent the minimum standard for customer support and do not include weekends and holidays unless otherwise stated. Actual hours of operation may increase for emergency, storage/distribution related functions that are performed in response to or are affected by customer operational requirements. The times, including times outside of normal operating hours, that functions are performed under this contract are dictated by the operational requirements of the customers that are being supported.

C. Some situations may require the Contractor to work other than normal operating hours. These situations may include contingency operations or weather emergencies. The Contractor shall schedule work to minimize the disruption when the Contractor’s access to a work area conflicts with a mission requirement. Such scheduling may require work to be accomplished at times other than normal working hours. There will be times of reduced operation or closure (e.g., weather days, the day after Thanksgiving, and usually the normal workdays between Christmas and New Year’s, referred to as the Christmas shutdown). The Contractor shall be required to have a minimal standby crew during reduced operations. The host installation is currently accessible as follows:

Open 0700-1530 (Mon-Fri) for commercial trucks and GOV’s only.

D. Commercial carriers must enter through the Rear Gate (Nebo) 0700-1500 after that they must enter through the Main Gate (Nebo) and the Main Gate (Yermo) as addressed in the Transportation Facilities Guide (TFG).

E. A DoD Common Access Card (CAC) or Government issued ID are required for entrance to the host installation. All visitors without CACs must submit a visitor request to the CGA, which will be forwarded to the Provost Marshal’s Office (PMO) for processing and approval.

F. The DLA Distribution Barstow, California region is in an earthquake zone. As the host installation, Marine Corp Logistics Base Barstow (MCLB), is responsible for announcing delays or closures due to weather related emergencies. These announcements are distributed via widest dissemination emails or through the Host Installations Mass Notification System, which can be heard or seen on local radio or television stations.

1.4.7M AUTHORIZED VISITOR CONTROL

A. The Contractor shall submit a DLA Form 1818, Visitor Request Form or equivalent form to the KO or designee at least ten (10) days in advance of all planned off-base visitors and at least 24 hours in advance for all unplanned visitors.

SECTION C-3M GOVERNMENT PROPERTY, SYSTEMS, TRAINING AND SUPPORT SERVICES

3.4.4M FUELS

A. The Government will furnish unleaded gasoline, diesel fuel and propane for operation of all equipment used exclusively in the performance of the DLA Distribution Barstow mission. The fuel will be available through the MCLB Barstow. MCLB will issue a fuel card to authorized personnel. The Contractor shall identify authorized fuel card holders to the KO or designee. Gasoline and diesel fuels are located at the MCLB Garrison Mobile Equipment Branch (GME), Building 322 S374 (Nebo) and Building 614 S437 (Yermo) that will serve as the issue points for fueling vehicles and equipment. Unleaded gasoline and diesel fuel are available through drive-up, self-service 24-hours a day, seven days a week. A mobile truck provides on-site delivery of diesel and unleaded gasoline for heavy equipment such as cranes. All requests for fuel delivery are required 24 hours in advance. Deliveries are made between 0630 and 1500 Monday through Friday, excluding holidays. If a vehicle requires fuel outside the regularly scheduled delivery route, to include delivery on a weekend or holiday, a special request may be made through the KO or designee.

B. The Contractor shall coordinate all gasoline, LPG, CNG, and diesel requirements through the KO or designee and shall ensure all employees operate vehicles and equipment in a manner to conserve these fuels. The Contractor shall be responsible for all costs and/or delays incurred as a result of the failure to adequately fuel the vehicles and equipment.

SECTION C-4M CONTRACTOR REQUIREMENTS

4.5.1M CUSTODIAL

A. The Contractor shall provide all management, tools, supplies, vehicles, transportation, equipment, labor, and applicable licenses, permits, and/or certificates necessary to perform custodial services in buildings 5, 6, 7, 8, 9, 10, 12, 401, 404, 635, and 405 located at DLA Distribution Barstow, California (DDBC). The Contractor shall be responsible for cleanup of office spaces, conference rooms, break rooms, kitchen areas, restrooms, and cleaning supply storage areas. The Contractor shall schedule all cleanings for each facility and meet or exceed the minimum cleaning frequency scheduled (See TE 4.4.5.1M).

B. The Contractor shall provide the following, which includes, but not limited to, the cost of fuel, preventative maintenance and repair of their own equipment, preventative maintenance and repair of vehicles, supplies, and building-to-building travel of employees. Cleaning services provided by Contractor shall include a full range of custodial care IAW TE 4.4.5.1M. The Contractor’s cleaning shall be IAW all commercial cleaning standards, OSHA and the MCLB Safety Office, as well as all local, State, and Federal regulations and laws. Custodial services may increase during periods where additional cleaning is warranted, such as a pandemic, these services will be issued via Task order if required.

C. The Contractor shall ensure that the areas in and around their facilities are litter free halfway to the adjoining facility; to an appropriate physical barrier such as a fence, sidewalk, street; or 75 feet, whichever comes first.

4.4.5M GROUNDS MAINTENANCE

A. The Contractor shall perform grounds maintenance which includes the removal of debris (broken pallets, strapping, tumble weeds, etc.) and drifting sand from storage lots and official parking lots in DLA Distribution Barstow California designated areas (TE 3.1).

B. The Contractor shall remove drifting sand, tumble weeds, and if required snow, and ice at doorways and walkways around DLA Distribution Barstow California designated areas (TE 3.1). The Contractor shall notify the KO or designee of any other areas that require snow/ice removal on an “on-call” basis, which is defined as a host response to snow/ice removal above and beyond normal snow/ice removal operations. To facilitate stow or issue actions in open storage areas, the Contractor shall remove tumble weeds or fill in ruts due to rain or movement of material. Delayed response to perform snow/ice removal or outside storage maintenance is not an acceptable reason for Contractor non-performance of the Acceptable Performance Levels (APLs) identified in TE 5.0.

SECTION C-5.7M SITE SPECIFIC FUNCTIONS

C-5.7.1M LOAD AND OFF-LOAD SUPPORT

A. The Contractor shall perform crane, rigging, blocking, bracing, trailer spotting and drive on/off-load support at both DLA Distribution Barstow sites (Nebo and Yermo), in support of receipts and shipments. There are two locations on the Yermo site where support is provided. The estimated time to move the 80 ton crane from one location to the other at Nebo is 30-45 minutes. The Contractor shall have a minimum of three (3) trained and certified crane operators. The Contractor shall not enter the material in DSS, as this material will not be entered in the storage activity’s accountable records. Any lifts by a forklift, regardless of size or location is not, by definition, a crane lift. The Contractor shall provide and install OSHA approved spanners to bridge the gap between railcars. When Customer shipment requests, the Contractor to transport the material from the load/off-load location, the Contractor shall process that transportation support as a transshipment in DSS IAW Section C-5.5.4 Transshipments.

B. The Contractor shall provide railhead and carrier loading and unloading support at Yermo or Nebo and - - at Yermo and to Army units located on the rotational training at National Training Center (NTC), Ft. Irwin. No on/off-load support will be required at Ft. Irwin. The Contractor support shall consist of load/off load, crane lifts, rigging, blocking, bracing, trailer spotting, rough terrain container handling (RTCH), staging and positioning material, providing heavy lift support and providing blocking and bracing devices.

C. In October of each year a rotation schedule is received for the upcoming fiscal year from the rotational units that provides advance notice for support requirements. The Contractor shall provide support to rotational units and FSD on weekends and after normal duty hours as required, ensuring any railhead backlog is minimal. Support is typically required for 5-7 days (to include weekends) depending on the size of the unit and may dictate modified shifts if necessary. The Contractor shall maintain an on-site presence in rail yard at Yermo during periods when Army units are loading and offloading equipment or when FSD backlog exists to perform crane lifts and blocking and bracing.

D. The Contractor shall provide certified and licensed crane and rigging support personnel to handle equipment to perform this requirement. The Contractor shall prepare and inspect all modes of transportation for safety compliance prior to loading and unloading. The Contractor shall perform blocking and bracing of railcars, trucks, MILVANS, and ISO containers. The Contractor shall ship ancillary materials, such as tool kits, spare tires, first aid kits, fire extinguishers, etc. with vehicles when loading trucks and railcars.

E. The Contractor shall off-load USMC owned -materiel, which will normally consist of rolling stock (i.e., tanks, Humvees, and various other drivable items). The Contractor shall check offloaded material against the freight or carrier manifest to ensure that the piece count matches the freight bill. The Contractor shall visually inspect for damage that may have occurred in transit. The Contractor shall release the carrier from the offloading area after all overages, shortages, and or damage of material is documented on the freight or carrier manifest. The Contractor shall document all discrepancies on a SF 361. The Contractor shall place material in a temporary area after offloading. The Contractor shall notify the customer that the material is ready for receipt.

F. The Contractor shall load/off-load assets IAW DLA Disposition requests. The support may be required at both the Yermo and Nebo locations.

G. The Contractor shall report the labor hours and/or material costs associated with the loads/off-loads performed to the KO or designee (see Attachment 2 in CDRL A005), only when the support is not a transshipment.

5.7.2M LEVEL 1/SUBSAFE (L1/SS) MATERIAL

5.7.2.1M L1/SS RECEIPT STOWs

The Contractor shall accomplish receipt processing and stow activities IAW NAVSUPINST 4355.7C Level 1, Scope of Certification, and Fly-by-Wire Stock Program Material Procedures in addition to the requirements in Section C-5.2 Receiving.

5.7.2.2M L1/SS WAREHOUSING

5.7.2.2.1M L1/SS STORAGE

A. The Contractor shall store and control L1/SS material IAW NAVSUPWSSINST 4355.5W, Level 1/Subsafe (L1/SS), Deep Submergence Systems Scope of Certification (DSS-SOC), and Fly-by Wire (FBW) Stock Program Material Procedures. The Contractor shall store and rewarehouse material in the least amount of space and shall comply with all requirements to segregate Level-1/Nuclear material/Scope of Certification (SOC) material, Fly-By-Wire and all material not ready for issue).

B. The Contractor shall store suspended material in a separate storage location to ensure material is not issued or commingled prior to receipt of disposition instructions from the NAVICP. Upon receipt of disposition instructions to return the material to RFI condition, the Contractor shall update the CC in DSS as required, and rewarehouse the material to the designated L1/SS material storage area IAW terms and conditions of this contract. Upon receipt of disposition instructions to dispose of defective material, the Contractor shall update the CC “H” in DSS, process the DRO, and transfer the material to DRMO.

C. The Contractor shall package, pack, and mark L1/SS material IAW MIL-DTL-2845, Packaging, Packing, and Marking of Level 1/Subsafe Program Material, and the requirements in Section C-5.6, Packaging.

D. If, during routine COSIS actions, L1/SS material is found that is suspected to be defective, the Contractor shall suspend the material in CC “J”, prepare a DD Form 1225 and submit it to the NAVICP for disposition instructions.

5.7.2.2.2M L1/SS ISSUE

A. The Contractor shall process excess system stock to DRMO without removal of the markings, identification, or certifications. If an RCP issue is received for L1/SS material the Contractor shall process a denial and notify the KO or designee. When the NAVICP initiates a disposal as a result of a material recall action for suspect or defective material, the Contractor shall annotate the Material Identification Code (MIC) and quantity per MIC on the disposal documents and retain the copies of the MRO in the L1/SS Recall File.

B. The Contractor shall process issues of L1/SS material IAW NAVSUPINST 4355.5, Level 1/Subsafe (L1/SS) Stock Program. When selecting material with a NSN with multiple on- hand quantities, the Contractor shall note that there can be more than one material identification and control (MIC) number.

C. The Contractor shall annotate the specific MIC(s) and quantities issued on all copies of the issuing documentation.

D. When issuing bar stock and tubing in quantities less than full lengths, the Contractor shall vibro-etch the MIC on both ends prior to cutting. The Contractor shall similarly mark remaining bar stock and tubing before the material is returned to storage. The certifying activity shall mark tubing of less than .125-inch wall thickness by electrochemical etching, paint, or ink stenciling which is free of lead, zinc, or sulfur. The Contractor shall store and report bar stock, pipe, and tubing in nearest whole unit of issue (round down). If an adjustment needs to be processed at the time of stock selection against a location and quantity, the Contractor shall generate an inventory ad hoc and inventory the remaining stock. The Contractor shall over-issue uneven lengths only if the remaining length in stock would be less than the unit of issue. The Contractor shall under issue only when authorized by the requisitioner or the NAVICP.

E. The Contractor shall check welding and electrodes and brazing rings to ensure a valid MIC is on the label affixed to each container or can. The Contractor shall issue welding/electrodes stocked that are in unit pack containers based on various weights (in pounds) in multiples of the unit pack. An over-issue is authorized. Under-issue is not authorized. The Contractor shall not open a sealed unit (container or can) to satisfy an issue or disposal directive. If the container or can has been punctured or opened, the Contractor shall deny the MRO and process a DRO to transport the material to DRMO.

F. When the L1/SS pack does not have a visible MIC, the Contractor shall open and inspect the package or material for the MIC. If a MIC is found on the package or material, the Contractor shall verify the MIC in the MIC Verification Database. If the MIC is valid, the Contractor shall re-close the pack, annotate the MIC on the pack, and prepare for shipment. The Contractor shall pack all L1/SS material and mark the external pack with the NSN, serial number, nomenclature, quantity, unit of issue, and the MIC(s). The Contractor shall mark the shipping container on the top, bottom and both ends with “Level 1” in red letters ranging from ¼” to 2 inches in size and based on the size of the shipping container used.

G. The Contractor shall not issue material without a MIC or an approved Certifying Activity Designator (CAD). The Contractor shall identify all RFI L1/SS stock program material with a MIC with the exception of fasteners, which need only be color-coded and material symbol as a minimum.

H. The Contractor shall process Disposal, Defective, and Downgrade material IAW NAVSUPWSSINST 4355.7, Level I/Subsafe (LI/SS) Stock Program. The contractor shall:

· Remove all markings, identification, or certifications prior to forwarding the excess material LI/SS stock and MTIS L1/SS material to DLA Disposition Services.

· If an RCP issue is received for L1/SS material, the Contractor shall process a denial and notify the KO or designee.

· When NAVSUP WSS initiates a disposal as a result of a material recall action for suspect or defective material, the Contractor shall annotate the Material Identification Code (MIC) and quantity per MIC on the disposal documents and retain the copies of the MRO in the L1/SS Recall File

5.7.4M RETAIL SUPPORT

A. The Contractor shall perform warehousing support services including stow, storage activities, inventory issue, kit building, distribution, delivering and accounting for retail level material to support the Marine Depot Maintenance Command (MDMC) on the Yermo location. The Contractor shall provide logistical support functions ensuring adequate warehousing for supplies and material are maintained to sustain the MDMC mission. The Contractor shall participate as requested in collaboration effort to optimize stock availability, stock positioning and delivery requirements to MDMC. The Contractor shall provide the names of two Contract employees 30 calendar days to the start of full performance, who shall be the initial primary contact point for all requirements related to the support of the MDMC. In addition to the use of DSS IAW C-5.1.3.1, the Contractor shall use DSS-Retail and the MDMC MCPALMS. The DSS-Retail functionally is the primary system for performing the warehousing, inventory and issue functions for retail coded material. DSS-Retail does not include automated manifesting. The Contractor is provided minimum working space within the MDMC Maintenance Facility – Building 573. NOTE: The Contractor is NOT responsible for receiving processes for retail material. The Government will perform the receipt functions and the Contractor shall perform the remaining functions from the Stow to Local Delivery Processes.

5.7.4.1M WAREHOUSING AND INVENTORY REQUIREMENTS FOR RETAIL SUPPORT

A. The Contractor shall perform the warehousing processes, beginning with the Stow of Receipts IAW C-5.3, Warehousing and all sub-paragraphs and C-5.4 Inventory and all sub-paragraphs. There may be times when MDMC employees request Bearer Pickup based on the urgent need for the material.

B. The Contractor shall perform the retail warehousing processes IAW (to include sub-paragraphs of the paragraph references):

· Stow of Receipts, paragraph C-5.2.3

· General Warehousing/Storage Requirements, paragraph C-5.3 and sub-paragraphs

· Care of Supplies in Storage (COSIS), paragraph C-5.3.1.1 and sub-paragraphs

· Controlled Material (Warehousing), paragraph C-5.3.2.2

· Hazardous Material (HAZMAT), paragraph C-5.3.2.3

· Radioactive Material (RAM), paragraph C-5.3.2.4

· Shelf-Life Material, paragraph C-5.3.2.5

· AutoCAD Planographs / Storage Space Management Report (SSMR), paragraph C-5.3.1.2.3

· Weight and Cube National Stock Number (NSN) Program, paragraph C-5.3.1.3

· Care of Supplies In Storage (COSIS), paragraph C-5.3.3

· Rewarehousng Material, 5.3.7

· Issue of Material, paragraph C-5.3.8.

· Processing Issue Release Orders, paragraph C-5.3.8.1

· Open/Unconfirmed Material Release Orders, paragraph C-5.3.8.2

· Stock Selection, paragraph C-5.3.8.3. Raw stock in transit must have proper packaging to eliminate damage to material.

· Issue Cancellations, paragraph C-5.3.8.4

· Controlled Material (Issue), paragraph C-5.3.12.1

· Local Delivery, paragraph C-5.3.10. and all sub–paragraphs and paragraph C-5.7.4.2M below.

· Denial Research, paragraph C-5.4.3

· Item Data maintenance, C-5.4.4

· Location Survey, paragraph C-5.4.5

· Line Side Stock, paragraph C-5.7.4.2M C. Material Consolidation Support for Vehicle Repair/Maintenance, is an assembly of various different NSN/material to complete a required phase of the maintenance line IAW C.5.7.4.4M below.

D. Issues to DLA Disposition Services IAW C-5.3.11, Issues to DLA Disposition Services and all sub-paragraphs.

E. The Contractor shall repackage/remark material in retail storage locations with item data maintenance changes to change from unit of issue to unit of use IAW C-5.4.3 Item Data Maintenance.

F. Hours of operation are as stated in C1.2.3.N. Actual hours of operation may increase and/or shift as required by customer operational requirements.

5.7.4.2M LOCAL DELIVERY

A. The Contractor shall operate a “round robin” local delivery process on the Yermo location. The Contractor shall include the staging area in the Retail Receiving area in buildings 404 and 405 to accommodate Lateral Support Material received for direct delivery and multiple locations of the MDMC facility as part of the round robin. The local delivery process can also include “Code B” material, which the Contractor may be assisting in the load/offload of material if MHE or other handling equipment is required. Code B material consists of items the MDMC wishes to pull from their maintenance line to be transported for refurbishment and/or storage.

B. All Contractor drivers shall carry logbooks to track delivery of larger/oversized material IAW CDRL A005 (See Logbook Template in the Technical Library).

5.7.4.3M LINE SIDE STOCK

A. Line side stock (LSS) consists of DLA and USMC managed material. Line side stock supports individual maintenance lines/shops with commonly used material in the end item repair requirements and consists of pre-expended material staged for various maintenance line for daily use

B. The Contractor shall manage and monitor line side stock locations in BLDG 573, MDMC Facility. The line side stock locations are intermingled with MDMC managed locations. The DLA locations are identified by the use of yellow bins and yellow highlighted location labels. The USMC locations are identified by the use of blue bins and un-highlighted location labels. The number of USMC maintenance shops supported in BLDG 573 varies based on the number of active maintenance lines. Historically 17-20 maintenance shops are supported by line side stock simultaneously.

C. The Contractor shall develop a method to maintain stock levels (e.g, excel spreadsheet, access database, etc) and form(s) to use during the daily monitoring process to document replenishment requirements. The Contractor shall maintain yellow bins for DLA managed line side stock and ensure location labels are clear, legible and highlighted in yellow. The Contractor shall also manage line side stock locations that may be in cabinets (drawers) and racks by highlighting the location label in yellow to indicate location is DLA managed.

D. The Contractor shall provide daily monitoring of the line side stock locations to ensure stock levels are between the MDMC set minimum and maximum levels. It is not uncommon for the minimum and maximum levels of LSS to change on a recurring basis, so the contractor shall replenish LSS levels based on the production schedules of each shop. The monitoring process shall also maintain visibility and ensure that no line side stock locations have a zero balance. The MDMC maintenance employees are to maintain the organization of the line side stock locations; however, during the Contractor’s daily monitoring process, the Contractor shall either straighten up the locations if it is obviously needed or notify the Maintenance shop POC that the locations need to be straightened up. Once the Contractor identifies the material for replenishment, the contractor shall perform the following to replenish line side stock locations:

1. Validate material is available by querying DSS and DSS Retail.

a. If sufficient quantities are available in DSS/DSS Retail, the Contractor shall enter the requisition into the MDMC McPalms system, to include the work order numbers, delivery destinations, part NSN and quantity required. McPalms will generate the issue release document to DSS/DSS Retail. If sufficient quantities are not available in DSS/DSS Retail, the Contractor shall initiate form commonly called the LSS Add Form for the co-located DLA Land and Maritime Purchaser to procure through other means.

2. Once the issue release document is available in DSS/DSS Retail, the Contractor shall pick the material by verifying and validating the pick ticket against the material by visually verifying the location, NSN, nomenclature, exception data, quantity, unit of issue and condition code and when applicable the shelf-life code and expiration date. Upon completion of the pick, the MRO is closed in DSS

3. Stage the material in the line side stock queue.

4. Deliver the material to the appropriate line side stock locations in BLDG 463, USMC Maintenance facility.

5. Remove any packaging that is not necessary and place the material into the properly labeled line side stock location.

6. NOTE: Once the material is delivered and put away into the side-line stock locations, this material is no longer on DLA accountable records. The Contractor shall manage the location stock levels using the daily monitoring process and Contractor developed excel, access database or other means for ensuring the side-line stock is maintained between the minimum and maximum stock levels set by MDMC.

E. When MDMC adds new material requirements to existing LSS maintenance lines/shops, a list of new LSS NSNs is furnished by the Government. The Contractor shall assign a location with the proper yellow bin and/or yellow highlighted location labels. The Contractor shall add the material/location to the Contractor developed documentation used to maintain stock levels.

F. When MDMC requires existing LSS maintenance lines/shops to be removed, the Government will furnish a list of NSNs for removal to the contractor. The Contractor shall initiate the appropriate turn-in documentation for any excess balance and remove the yellow bin and/or yellow highlighted labels from the location. The material that is removed from the yellow bins shall be placed in blue bins, which signifies the contractor is no longer responsible for that material.

G. The USMC will delete and add shops/maintenance lines for line side stock support. The Contractor shall tear down locations as requested by MDMC. The Contractor may stock-pile yellow bins/cabinets/ racks for future use. The Contractor shall build new line side stock locations by locating the appropriate number of yellow bins/cabinets/racks to stock the new NSN IAW USMC established minimum and maximum levels within the timeframe requested. Historically, added shops/ maintenance lines required a two-week period to be built with required DLA managed material.

5.7.4.4M MATERIAL CONSOLIDATION SUPPORT FOR VEHICLE REPAIR/MAINTENANCE (Commonly Referred to as Kitting)

A. The MDMC Maintenance activity is migrating from total line side stock support to consolidation of material by specific vehicle in the maintenance/repair facility which will result in an increase in material consolidation workload and decrease in LSS workload.

B. The MDMC Maintenance activity will provide an annual forecast of the types of vehicles that will require material consolidation support during a fiscal year along with the required delivery timeframe from the issue release document, which may be 2, 3, 5, and 10 days. However, the forecast may not be provided until 4 or more months into the fiscal year. Currently the number of line items required for any single material consolidation is between 5 to 1,516 different NSNs. (See Technical Library for the FY19-FY21 Material Consolidation Support for Vehicle Repair/Maintenance). A material consolidation request will be 5 or more different NSNs. Due to the nature of this mission, short term high volume increases in workload are expected, the Contractor shall ensure employees are cross trained to move between the functional requirements of this PWS to assist with required delivery timeframes as needed.

C. The Contractor shall receive an issue document for material consolidation requirements. The issue document is annotated with a “KT” under the Delivery Destination data field. The issue document will also include the shop number, the vehicle number and station or bay the material consolidation is supporting. The MDMC POC provides a follow-up email to the Contractor synopsizing the number of vehicle material consolidations ordered and provides the required delivery date (RDD). The material consolidation delivery timeframes are 2, 3, 5, and 10 days from receipt of issue document.

D. The Contractor shall pick the material by vehicle number by verifying and validating the pick ticket against the material by visually verifying the location, NSN, nomenclature, exception data, quantity, unit of issue and condition and when applicable the shelf-life code and expiration date. The Contractor shall stage the material until all material is picked for a material consolidation request. A second contract employee shall validate the material to be consolidated, packed, and manifested using a Contractor developed manifest process, by vehicle number kit, verifying and validating the NIIN/NSN, quantity, unit of issue and the visual appearance of the material condition against the issue release document. All copies of the manifest shall be annotated with the employee’s printed name and the date the validation was completed. In some cases, oversized items may not fit into the consolidation container with all other vehicle number material and shall be marked to indicate the vehicle number, shop number and station or bay location for delivery.

E. The Contractor shall stage the manifested material consolidations in the local delivery pick up area for delivery (IAW Section 5.7.4.2M Local Delivery) to the location designated on the issue release document.

F. Walk-Throughs in building 405 occur when an emergency requisition drops through the system outside of normal batch drops. The customer will email the Contractor with a Walk-up Request form that includes the NIIN, quantity, shop, and JON to charge the material to and the signature of supervisor that is approving the request. The Contractor shall print and process the document manually using the SMAX screen in DSS. Once the document prints, the material is staged accordingly. The top copy is retained and used to email the customer letting them know it is ready for pick up.

APPLICABLE DIRECTIVES, PUBLICATIONS, INSTRUCTIONS, FORMS AND REPORTS

All Section C-6 requirements are listed in the Attachment J.1, PWS.