Site Visit Notes.pdf

• This acquisition is 100% set-aside for small businesses in accordance with FAR 52.219-6. It is anticipated that multiple award Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts will be made to no more than three (3) offerors.

• The applicable NAICS code for this acquisition is 237310. To be considered a small business under this code annual receipts cannot exceed $39.5M

Reference SBA website (Title 13 Part 121 of the Electronic Code of Federal Regulations (eCFR)) a concern submitting a certification may elect to calculate annual receipts and the receipts of affiliates using either the total receipts of the concern or affiliate over its most recently completed 5 fiscal years divided by 5, or the total receipts of the concern or affiliate over its most recently completed 3 fiscal years divided by 3.

• Through this solicitation, the Government seeks to fulfill miscellaneous paving and utilities requirements at DLA Distribution Susquehanna Pennsylvania (DDSP), New Cumberland, PA 17070.

• The average dollar value of task orders is between $50,000.00 and $400,000.00

The only work authorized under an ID/IQ Contract is work ordered by the Government through the issuance of task orders.

• The estimated magnitude of construction based on the FAR price ranges for this contract vehicle is between $5 Million and $10 Million over a five (5) year ordering period of performance.

• The period of performance for this contract vehicle will begin on or around:

September 24, 2021 through September 23, 2026.

• CONTRACT AWARD This acquisition will result in the award of no more than three (3) separate ID/IQ contracts, one with the Task Order 0001 project identified within this solicitation, and the remaining with a minimum guarantee of $5,000 for the entire contract. Award of the ID/IQ contracts will be based on the lowest price technically acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2. Task Order 0001 project will be awarded to the successful LPTA offeror as one of the three (3) ID/IQ contracts to be awarded.

The remaining awards (two (2) or less) are entitled to the minimum guarantee that will be funded at the time of each contract award but may not be “awarded” until the conclusion of the five (5) year ordering period. Following award of Task Order 0001 project, individual task orders will be issued for each subsequent construction project and will be competed between all awardees. Task orders will be evaluated on the basis of lowest price or using the LPTA source selection procedures. Task orders will be issued as 100% plans and specifications. All task

SP3300-21-R-0002

Site Visit Notes https://www.ecfr.gov/cgi-bin/text-idx?SID=0ff5f0839abff4eec707b4478ed733c6&mc=true&node=pt13.1.121&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=0ff5f0839abff4eec707b4478ed733c6&mc=true&node=pt13.1.121&rgn=div5 order work will be performed at the following location: DDSP, New Cumberland PA or Mechanicsburg PA sites.

• APPLICABLE WAGE RATES Davis Bacon Act (DBA) Wage Determinations shall be applicable to all awarded task orders. By submitting an offer, the contractor agrees to comply with the current applicable DBA Wage Determinations. The applicable DBA Wage Decision will be provided with the Notice of Proposed Task Order Request for Proposal Form. The applicable wage decision will then be incorporated into each task order issued.

Refer to York County Rates for New Cumberland Army Depot.

• PROPOSAL GUARANTEE (BID GUARANTEE)

See For task order 0001 – No bid bond is required.

Subsequent Task Orders: Individual proposal guarantees (bid bonds) of at least 20% of the proposed price may be required from all offerors competing for award of all subsequent task orders. The requirement for a guarantee will be included in the Task Order Request for Proposal Form.

• BONDING REQUIREMENTS FOR TASK ORDERS

Any task orders issued under this contract up to and including $30,000.00 does not require bonding.

Task orders issued under this contract for more than $30,000 but less than $150,000 are subject to the requirement for alternative payment protection in accordance with FAR 52.228-13 ALTERNATIVE PAYMENT PROTECTIONS (JUL 2000). For task orders awarded in excess of $30,000.00 but less than $150,000.00, the Contractor must furnish either a payment bond or an irrevocable letter of credit (ILC).

Task orders issued in excess of $150,000.00 are subject to the requirement for performance and payment bonds in accordance with FAR 52.228-15

PERFORMANCE AND PAYMENT BONDS – CONSTRUCTION (OCT 2010).

Within 10 days after the award of a task order in excess of $150,000.00, the Contractor shall furnish a performance and payment bond to the Contracting Officer.

• INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation. The Government is also not responsible and will not reimburse contractors for the cost to prepare and submit proposals for any task orders issued under this contract.

• MINIMUM GUARANTEE

The only work authorized under this contract will be ordered by the Government

SP3300-21-R-0002

Site Visit Notes through the issuance of a written task order. The Government makes no representation concerning the number of task orders or the actual amount of work to be ordered under this contract. However, each ID/IQ Contractor is guaranteed a minimum $5,000.00 to be awarded within the five (5) year ordering period from the date of the initial ID/IQ contract, provided the ID/IQ Contractor does not receive any task orders meeting the minimum contract guarantee during that period of time. Each ID/IQ awardee is required to submit a reasonable number of good faith proposals for task orders. Failure to submit a task order proposal may impact future consideration for task orders, or loss of the minimum guarantee.

Contractors are not guaranteed work in excess of the minimum guarantee specified herein. If a contractor fails to submit a proposal on at least forty (40) percent of the Notice of Proposed Task Order Request for Proposal Forms issued during the five (5) year ordering period, the contractor waives its right to the minimum Task Order guarantee. The Government reserves the right to consider extenuating circumstances related to the forty (40) percent; such as minimal numbers of Task Order Request for Proposal Forms being issued.

• ELECTRONIC SOLICITATION

This solicitation, including the specifications, drawings, attachments, and any amendments, is only available electronically at the sam.gov website (https://sam.gov/content/home). Offerors are cautioned that it is their responsibility to access the website for any amendments that may be issued under the solicitation. There will be no advance notification of an amendment being issued. Offerors are advised to consult the website frequently to check for amendments since an amendment may be issued up until the proposal due date.

Failure to acknowledge an amendment(s) may render your proposal ineligible for award.

• PROPOSAL SUBMISSION

Proposals must be submitted electronically only. Proposals shall not be sent via US Postal Service or Commercial Carrier (i.e., FedEx, UPS, DHL, etc.) or hand delivered. Only electronic submission via DoD SAFE Web Application (https://safe.apps.mil) in PDF, Microsoft Word, and/or Excel format shall be considered. Reference Section L of this solicitation, Proposal Preparation Instructions for more detailed information.

• NOTICE TO ALL PROSPECTIVE OFFERORS

To receive awards resulting from solicitations, your company must be registered in the System for Award Management (SAM) Database. Reference FAR clause 52.204-7. SAM website is https://www.sam.gov.

• WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other Contractors, the same type of similar work as contracted for

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Site Visit Notes https://sam.gov/content/home https://safe.apps.mil/ https://www.sam.gov/ herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

• HOURS OF WORK

The Contractor shall be prepared to pursue the contracted tasks in most cases during the normal working period between 7:00 AM to 4:30PM (except weekends and Federal holidays). Specific hours will be identified with each Task Order Request for Proposal Form.

• PROGRESS PAYMENTS

For Task Orders with a performance period of less than 30 days, progress payments will not be authorized. Payment will be made after final acceptance by the Government.

For Task Orders with a performance period of 30 days or more, progress payments will be authorized once monthly, based on the percentage of work completed. Reference FAR 52.232-5 Payments under Fixed-Price Construction Contracts located in this solicitation.

• INSURANCE

Reference FAR Clause 52.228-5 Insurance-Work on a Government Installation located in this solicitation.

The minimum amount/kind of insurance required is shown below:

Workers’ Compensation and Employer’s Liability - $100,000 (except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.)

General Liability- $500,000 per occurrence Automobile Liability – Property damage $20,000 per occurrence, Bodily injury $200,000 per person and $500,000 per occurrence.

When requested by the Contracting Officer, the Contractor shall provide a copy of all subcontractors’ proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

• COMMENCEMENT OF WORK

The Contractor shall commence any mobilization and familiarization activities prior to actual work on individual Task Orders as soon after contract award as practicable. The Contractor shall be fully operational and capable of starting work on any required Task Order(s) within 30 calendar days from the date of the basic contract award. However, the Contractor shall not commence work on any task order until the Contracting Officer has issued a Notice to Proceed.

• PRE-CONSTRUCTION CONFERENCE

The Contracting Officer reserves the right to have a pre-construction meeting prior to the start of any task order issued under this contract to review scheduling, Government policies, Government procedures, obtain initial submittals and review any items unique to the completion of the particular task order.

• TASK ORDER ISSUANCE PROCEDURES FOR TASK ORDERS

EXCEEDING $3,500.00

When the Government identifies a potential project, the Contracting Officer or his authorized representative will issue via e-mail a “Notice of Proposed Task Order Request for Proposal” form to all task order Contractors (unless the Contracting Officer applies one of the exceptions noted below). The Task Order Request for Proposal form will include the following information: project description, specifications and drawings, magnitude of construction effort, performance period, submittals, performance and payment bond requirements, liquidated damages, wage decisions, site visit information, basis for award using lowest proposed price or best value, proposal due date and any other information deemed appropriate by the Contracting Officer.

Upon receipt of the Task Order Request for Proposal Form, the task order Contractors shall respond by attending the preproposal site visit, if required, and by submitting a proposal by the required date and time established by the Government. Proposals must be submitted by the date and time established by the Government on the Task Order Request for Proposal Form. Late proposals will not be considered. If a preproposal site visit is required, it will normally be scheduled within ten (10) days from issuance of the Task Order Request for Proposal Form or within twenty-four (24) hours under emergency conditions.

The Government is not obligated to obtain written technical proposals or to hold discussions with Contractors prior to award of a task order. If the Government determines that written technical proposals are necessary, the Task Order Request for Proposal will identify the required information. Technical proposals may be required to address one or more of the following factors: (1) Technical understanding of the work, (2) Efficient and Effective Plan to accomplish work,

(3) Rationale for proposed materials, and (4) other information required based on project complexity. If all proposals contain deficiencies that would preclude awarding the task order, discussions will be held to resolve the deficiencies.

Contractors will then be provided an opportunity to submit final proposal revisions.

Upon receipt of initial proposals or final proposal revisions if discussions were required, a task order will be issued using a DD Form 1155. Award shall be based on lowest competitive price, best value determination, and/or both. Task orders shall be binding and shall incorporate all applicable contract clauses with the same force and effect as in the basic contract.

Each Task Order shall contain the following information: (1) date of the task order, (2) contract number and task order number, (3) description and task order price, (4) performance data, (5) accounting and appropriation data, (6) performance and payment bond information, (7) Davis Bacon General Wage Decision information, (8) liquidated damages information, and (9) any other pertinent information deemed appropriate by the Contracting Officer.

Upon award of the task order, the Contractor shall promptly submit to the Government any required bonding protection and insurance confirmation. Upon acceptance of the bonding protection and insurance confirmation, the Government shall issue a Notice to Proceed letter. Upon receipt of the Notice to Proceed letter, the Contractor shall commence work specified in accordance with the terms and conditions contained within the task order.

• BEST VALUE AWARD DECISION ON TASK ORDERS

“Best Value” is defined as an award based on the greatest overall benefit received in response to the requirement. The award of a task order may be based on price alone or price and other related factors identified in the Task Order Request for Proposal. One or more of the following factors (criteria) may be identified in the Task Order Request for Proposal when Contractors compete for the award of a Task Order: (1) Price, (2) Past Performance, (3) Quality of Deliverables, (4) Ability to Meet Performance Schedule Requirements, (5) Relevant Experience, and (6) any other criteria which may be identified by the Government based on the project requirements.

• COMPETITION OF TASK ORDERS EXCEEDING $3,500.00

Competition for issuance of task orders is limited to those awardees under this contract. All awardees shall be given a fair opportunity to compete for each task order exceeding $3,500.00. Unless the Contracting Officer applies the exceptions noted below, each Task Order exceeding $3,500.00 will be awarded on a competitive basis to the contractor who offers the (i) best value to the Government or (ii) the lowest price considering the criteria specified in the Task Order Request for Proposal. Unsuccessful offerors on Task Orders in excess of $150,000 may request a debriefing from the Contracting Officer concerning the results of a best value evaluation where the award was made based on other than low price.

If the Contracting Officer determines that a fair and reasonable price has not been obtained through the task order competition for a particular project, the Government reserves the right to contract for the work outside of ID/IQ contract by whatever means is deemed appropriate.

In accordance with FAR 16.505(b)(2), the Contracting Officer reserves the right to award a task order exceeding $3,500.00 without competition based on:

(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(D) It is necessary to place an order to satisfy a minimum guarantee.

(E) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

(F) In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

(G) For DoD, NASA, and the Coast Guard, the order satisfies one of the exceptions permitting the use of other than full and open competition listed in

6.302 (10 U.S.C. 2304 c(b)(5)). The public interest exception shall not be used unless Congress is notified in accordance with 10 U.S.C. 2304(c)(7).

NOTE: The attached Task Order 0001 project will be issued as the initial task order. Within the expiration limitations applicable to the Contractor’s proposal, the Government reserves the right to award the Task Order 0001 project as a firm fixed price task order without additional negotiations. The initial project is provided in the format that shall be used for the notice of proposed task orders to be issued under this contract.

Offerors shall provide all price/cost information necessary to provide a meaningful basis for Government's analysis and evaluation of price/cost for the initial project of this solicitation. The Government is not and does not intend to request certified cost or pricing data. Offerors may be required, during the evaluation process to provide sufficient price/cost information that will enable the Government to perform an evaluation. If an offeror proposes an unusually low price, the offeror shall also provide rationale to justify the price. Pricing received for the initial task order deemed unreasonably low and cannot be supported by the contractor, will be grounds for elimination from contract award.

Price realism analysis shall be conducted on any offerors that are determined to be unrealistically low in order to measure the offeror’s understanding of the contract requirements and to assess the risk inherent in the offeror’s proposal. The Government will determine unrealistically low and the necessity for conducting a price realism analysis by reviewing all technically acceptable offerors and price ranking them. If the lowest offeror is 25 percent lower than the next lowest technically acceptable offeror, a price realism analysis will be conducted. If the price realism analysis determines that the price is unrealistically low, the offeror shall be eliminated from consideration for award and the process will be continue to the next lowest offeror.

Additionally, the Government will contact offerors only if there is an apparent mistake in the offer, so offerors should exercise caution when preparing price/cost information.

• Limitations on Subcontracting 52.219-14:

General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

• Questions shall be submitted by electronic mail to the Acquisition Specialist, Ben

Bailey via email at benjamin.bailey@dla.mil with the appropriate subject:

SP3300-21-R-0002 Solicitation Question; and must be received by 1:00 p.m.

eastern local time on June 29, 2021. Questions received after this date and time will not receive a response. Answers to questions will be posted to the sam.gov website via an amendment to the solicitation.

• CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS) REQUIREMENTS (a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15

• Instructions to offerors begins on page 45 and evaluation of offerors on page 52.

Read these sections closely and provide exactly what is requested under instructions to offerors.

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Site Visit Notes mailto:benjamin.bailey@dla.mil