Final PPC Instructions DDDC Jan 2020 V1.pdf

SP3300-20-R-5001

Pre-Proposal Conference Instructions DLA Distribution San Diego, CA

Pre-Proposal Conference / Site Visit for DLA Distribution San Diego-CA (DDDC) will be held as follows:

PRE-PROPOSAL CONFERENCE / SITE VISIT – DDDC ITINERARY

DATE /

EVENT DAY

TIME

(PST)

WEDNESDAY and THURSDAY 15 - 16 January 2020

Jan 15 / Day 1

0800 – 0815 Designated Meeting Location: Hilton San Diego Bayfront (HSDB) -- Gull Street between hotel parking garage and hotel.

0815 – 0830 Bus/Van departs to Naval Base Coronado (NBC), DLA Distribution San Diego (DDDC) Facility -- Training/Conference Room

0900 – 1130 Pre-Proposal Conference Presentations

1130 – 1300 Lunch – Round trip bus/van transport to NBC Food Court Area

1300 – 1500 Site Visit Tour of NBC DDDC Facilities – drive by Satellite PPP&M Areas

1500 - 1530 Bus/Van departs for return to Designated Meeting Area HSDB

Jan 16 / Day 2

0830 – 0845 Designated Meeting Location: Hilton San Diego Bayfront (HSDB) -- Gull Street between hotel parking garage and hotel.

0845 – 0900 Bus/Van departs to Naval Base San Diego (NBSD) DDDC Facility

0900 – 1200 Site Visit Tour of NBSD DDDC Facilities

1200 – 1230 Bus/Van departs for return to Designated Meeting Area HSDB

• The Government will provide round trip bus/van transportation for the Pre-Proposal Conference / Site Visit from the designated meeting location. All prospective offerors / participants are REQUIRED to use the government furnished bus/van transportation. The designated meeting location is the Hilton San Diego Bayfront, 1 Park Boulevard, San Diego, CA 92101 -- Gull Street between hotel parking garage and hotel on January 15 - Day-1, check-in 0800-0815, Bus/Van departs 0815 PST and on January 16 - Day-2, check-in 0830-0845, Bus/Van departs 0845 PST. Enter the Hilton San Diego Bayfront parking garage from Park Blvd, Self-Parking $37.00, Valet-Parking &52.00, In/Out Privileges Available. Once your vehicle is parked, make your way to Gull Street between hotel parking garage and hotel. Government personnel will be standing by for Pre-Proposal Conference / Site Visit check-in and registration validation, and facilitate bus/van boarding.

• All prospective offerors / participants are required to provide their own transportation to and from the designated pick-up location and to all areas outside of the official site visit/tour. Prospective offerors / participants must be registered with the contract Acquisition Specialist NLT January 10, 2020 for the Pre-Proposal Conference / Site Visit to utilize the government furnished bus/van transportation. Registered prospective offerors / participants not utilizing the bus/van will not be permitted on the installations for the Pre-Proposal Conference / Site Visit. Registered prospective offerors / participants are required to arrive at least 15 minutes early for Pre-Proposal Conference / Site Visit check-in and registration validation, and to facilitate bus/van boarding and meet established itinerary timelines.

SP3300-20-R-5001

Pre-Proposal Conference Instructions DLA Distribution San Diego, CA

• Interested offerors / participants must register with the Acquisition Specialist, Ms. Julie Leasure, via e-mail at

Julie.Kemper2@dla.mil NLT Friday, January 10, 2020 at 1300 EST. The following information shall be provided for prospective offerors / participants representatives attending: Name, citizenship (i.e. U.S. Citizen, Foreign National, etc.), company name, e-mail address, cell phone number, and which events they are attending (Day-1 – Jan 15) Pre-Proposal Conference / Site Visit and/or (Day-2 – Jan 16) Site Visit.

Base Entry Procedures:

• When the bus/van arrives at NBC and NBSD for the Pre-Proposal Conference / Site Visit, registered prospective offerors / participants may be required to present proper photo identification (i.e. driver’s license, passport, etc.).

Base Security Officers may perform a physical check of each participant’s photo identification against the list of pre-registered prospective offerors / participants. A designated Defense Logistics Agency (DLA) government representative will be onboard the bus/van to escort and facilitate the security physical ID checks. Entry to the sites will be denied if prospective offerors / participants are not bus/van passengers, are not registered, or do not present the proper photo identification.

• Registered prospective offerors / participants are advised that the Site Visit Tours will involve walking through various buildings. Please indicate any special needs to the Acquisition Specialist, Ms. Julie Leasure, at time of registration to ensure proper accommodations can be arranged in advance.

• Dress code for the Pre-Proposal Conference / Site Visit is casual. Participants are advised to wear appropriate clothing and closed-toe shoes for safety and comfortableness while walking through the distribution facilities / buildings. No refreshments will be served.

• Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras are to be left on / remain on the bus/van during the Pre-Proposal Conference and Site Visit.

• Photography of any kind is strictly prohibited.

• If severe weather or natural disaster causes the base to close, the Pre-Proposal Conference and Site Visit events will be re-scheduled. Registered prospective offerors / participants will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

• Prospective offerors / participants are highly encouraged to attend this Pre-Proposal Conference and Site Visit events. Prospective offerors / participants are encouraged to send their representatives who are directly involved with writing / developing their proposal to the Pre-Proposal Conference / Site Visit events. They are the intended audience who will gain the most benefit from event attendance, as detailed instructions will be provided regarding what is required to be included and addressed within each offerors proposal. Every prospective offeror / participant company is encouraged to limit their attendance to only two (2) representatives per event day.

• Prospective offerors / participants are advised that the Pre-Proposal Conference will be held solely for the purpose of explaining the solicitation specifications, terms, and conditions. Any changes to the solicitation will only be provided by published written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after contract award.

• Security clearances are not required. However, pre-registration for each event is required, as described above.