Attachment J.2 DDDC PWS.docx

Attachment J.2

Supplement to attachment J-1 section c-site specific requirements

1. This supplement to the PWS details the Navy customer and site specific requirements associated with warehouse and distribution operations performed at the Distribution Center located at DLA Distribution San Diego, California.

1. In addition to the requirements identified in Attachment J-1, Section C, the Contractor shall perform all of the requirements in Attachment J-2, Section C-N, and Site Specific Requirements. The requirements described in Attachment J-2, Section C-N are customer specific requirements of the Fleet units of the Department of the Navy (DoN), Fleet Readiness Center Southwest (FRCSW), Portsmouth Naval Shipyard Detachment San Diego (PNSY DET), and shore based units in the San Diego County Area.

GENERAL CONDITIONS AND REQUIREMENTS

1. This Section provides general information relating to the conditions of operation and general requirements relating to the material and distribution services.

1.1N SCOPE OF WORK

1. DLA Distribution San Diego, CA consists of three (3) sites. The Primary wholesale support location is at Naval Base San Diego (NBSD). The Retail Support services are located at Naval Base Coronado (NBC), 6.5 miles away. Additional support services are provided on site at Naval Base Point Loma (NBPL) located 11.7 miles from the NBSD Site.

1. Material Processing Center (MPC) requirements - DLA Distribution San Diego, California supports various Naval vessels home ported at NBSD, NBC, and Portsmouth Naval Shipyard Detachment San Diego (PNSY DET San Diego) as well as possible temporary support to units throughout Navy Region Southwest. Support to these Naval vessels require that material be temporarily staged while awaiting delivery. Material awaiting delivery may require temporary storage for up to four (4) weeks or longer if the Naval vessel is participating in short-term training exercises.

1. Work includes a significant amount of emergency interrupt type workload within all functional work areas. This is due to the high concentration of local customers that walk-in and request customer support services for expedited processing of requisitions (i.e., Bearer Walk Through) and special functions (e.g., transshipments, packaging, container fabrication).

1.2.3N DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

1. DLA Distribution San Diego, California core hours are 0700-1545 hours (7:00 am – 3:45 pm) Pacific Standard Time or Pacific Daylight Time (PST/PDT) weekdays. The Contractor shall comply with OPNAVINST 5530.14 Manual of Regulations for Entering Departing and Movement on Board Naval Base San Diego.

1. The host installations are currently accessible as provided in the table below. It should be noted that changes to Gate hours can occur without prior notification.

NBSD

San Diego, CA 92136 24 hours, 7 days per week

San Diego, CA 92136 0500 - 1900

San Diego, CA 92136 0500-0800 1430 -1700

NBC

(Truck entry 0500-1800)

Coronado, CA 92135 0500-1800 Weekdays

NBPL

Monday – Friday 24 hours, 7 days per week

1. For Naval Base San Diego (NBSD): Commercial carriers may only enter through NBSD Gate 6A (Harbor Drive between NBSD Gates 6 AND 7) which will be open 0500-1700 (MON-FRI) for commercial vehicle traffic only. All official visitors shall register at the NBSD Pass and ID Office, Building 3436, Naval Base San Diego. Pass and ID Office is located north of Main Gate (Gate 6) on Harbor Drive. Naval Base Coronado Pass and ID office is located Building 680.

1. Naval Base Point Loma (NBPL) Pass and ID Office, Building B-174, is located at the corner of Rosecrans Street and Strothe Road. All non-CAC or Defense Biometric Identification System (DBIDS) card holders will need to schedule their access requests through the KO or designee who will then send their access requests to the appropriate Pass and Decal Office. Access requests may take up to 10 business days to process.

1. The NBSD Pass and ID Office, Building 128, is open during the following hours. After hours Contractors and Visitors must report to the Officer of the Day (OOD), Building 29, Main Gate for access.

1. The NBC Pass and ID Office, Building 605, is open during the following hours. After hours, Contractors and Visitors must report to the Main Gate (Gate 1).

am-12:00 pm)

1. The NBPL Pass and ID Office, Building 174 is open during the following hours:

1. Operating Locations/Hours. The operating hours for the participating sites are identified below:

1. Normal hours of operation represent the minimum standard for customer support and do not include weekends and holidays unless otherwise stated. Actual hours of operation may increase for emergency, storage/distribution related functions that are performed in response to, or are affected by customer operational requirements. The times, including times outside of normal operating hours, that functions are performed under this contract are dictated by the operational requirements of the customers that are being supported.

1. Hours of Operation other than Normal. Some situations may require the Contractor to work other than normal operating hours. These situations may include contingency operations or weather emergencies. The Contractor shall schedule work to minimize the disruption when the Contractor’s access to a work area conflicts with a Navy mission requirement. Such scheduling may require work to be accomplished at times other than normal working hours. There may be an occasional emergency delivery of high priority material that would require the contractor to work later than 1430. There will be times of reduced operation or closure (e.g., weather days, the day after Thanksgiving, and usually the normal workdays between Christmas and New Year’s, referred to as the Christmas shutdown). The Contractor shall be required to have a minimal standby crew during reduced operations.

1. The preferred base access method for contractor personnel that do not require a CAC card is DBIDS.

C-1.4.9N PARKING AND TRAFFIC CONTROL

No personally owned vehicles shall be driven within DLA Distribution San Diego fence lines without prior approval from the Commander Magnetic placards bearing the name of the contract company may not be transferred onto personal vehicles for purpose of gaining access to the compound.

C-1.10N PREPAREDNESS EXERCISES

1. Fire, earthquakes and the possibility of a tsunami pose serious threats to personnel, ships, aircraft, and installations. The Contractor shall protect employees, material, and facilities when destructive weather or events threaten. The Contractor shall take action IAW the DLA Distribution San Diego Emergency Action Plan; which will be provided to the contractor after contract award.

1. The Contractor shall participate in preparedness exercises. Typically an exercise lasts three to five days. The objective of the exercise is to provide afloat and shore-based activities with threat scenarios for use in exercising disaster preparedness and disaster recovery and consequence management procedures. The exercises are intended to enhance disaster preparedness and execution through locally conducted drills addressing resource protection and recovery procedures, and plans.

SECTION C-3N GOVERNMENT PROPERTY (GP), SYSTEMS, TRAINING AND SUPPORT SERVICES

3.4.2N ENVIRONMENTAL

1. The Government is responsible for maintaining the Hazardous Waste (HW) Accumulation site for the turn in of HW IAW the host installation Hazardous Waste Management Plan. The accumulation site is currently located in Building 178. The Contractor will be notified of any changes to the accumulation site location. The host installation will provide containers for accumulation of empty paint cans, solvent containers, and containers from petroleum based products.

SECTION C-4N CONTRACTOR-FURNISHED, EQUIPMENT, MATERIAL, TRAINING, AND SUPPORT SERVICES

4.2N CONTRACTOR FURNISHED EQUIPMENT

1. If the Contractor leases the equipment, maintenance shall be included in the cost of lease. If the Contractor owns the equipment (title remains with the Contractor) and is furnishing for use in the performance of the contract requirements, preventative and unscheduled maintenance of this equipment shall be at the Contractor’s expense.

4.5.14N FUELS

1. The Contractor shall furnish automotive type fuel, diesel, and liquefied petroleum gas (LPG) HD-5 or better propane for the operation of vehicles and equipment that use this type of fuel in the performance of the DLA Distribution mission. The Contractor shall ensure all employees operate vehicles in a manner to preclude waste of fuels. The Contractor shall be responsible for all costs and/or delays incurred as a result of the failure to adequately fuel vehicles and equipment.

4.5.15N CUSTODIAL/HOUSEKEEPING

1. The Contractor’s custodial/housekeeping requirements for administrative and break areas are to maintain in a clean and usable condition, wiping down desks, counter tops, kitchen/breakroom tables, sinks, countertops and keeping breakroom equipment, such as refrigerators, microwaves, etc. clean and odor free.

1. The Contractor shall perform the clean-up of all warehouse and storage areas IAW Attachment J.1, Section C-5.3.2 General Warehousing/Storage Requirements, which includes but is not limited to, emptying wastebaskets into the assigned dumpsters and sweeping warehouse and storage area floors.

1. The Contractor shall ensure that the areas in and around their facilities are litter free halfway to the adjoining facility; to an appropriate physical barrier such as a fence, sidewalk, street; or 75 feet, whichever comes first.

SECTION C-5N SPECIFIC TASKS

THE FOLLOWING IS AN OUTLINE OF SECTION C-5

5.6 Packaging

5.7.3 Small Boats and Landing Craft

5.7.4 Portsmouth Naval Shipyard Customer Support

5.7.5 Serialized Engines

5.7.6 F-35 (Lightning II) Distribution Support

5.2N RECEIVING

5.2.1.N MATERIAL TURNED INTO STORE (MTIS)

1. The Contractor shall receive and process MTIS material IAW SOP 4000.15 Processing MTIS from Navy activities, to include ships and submarines. MTIS may be received with or without a PMRD, and is usually turned in as Condition Code (CC) A, Ready for Issue (RFI), asset. The material may be received as a single item or in multi-pack containers (i.e., large multi-wall containers). Items may be in original, unopened manufacturer’s packaging; opened packaging; damaged packaging; or have no packaging provided. If a Navy turned in asset must be down-graded, the item condition code shall be changed to the appropriate CC, receipted into DSS, and the Contractor shall prepare and submit an SDR. Due to the nature of MTIS requirements, the Contractor shall expect short term, temporary increases to workload upon return of ships from deployments. The Contractor shall be agile and flexible to meet the workload requirements as they become known.

Refer to SOP 4000.15 Processing MTIS guidance for materiel that is not qualified for turn-in to DLA as MTIS.

1. Under Naval Supply Systems Command (NAVSUP)’s SMART Offload process, the NAVSUP will retain program management and execution to screen excess MTIS material and define the retention/disposal requirements for Force Level Ships, NAS, Marine Air Logistics Squadron (MALS) or other Navy Working Capital Fund (NWCF) activities. Execution of this program is required prior to all offloads and may be requested by units or Type Commanders (TYCOM) through the NAVSUP Offload Coordinator (OC). TE 5.13N provides a process flow of the MTIS process. The OC is the centralized conduit for all offload communications and will provide the Contractor with quarterly planned offload schedules, and schedule changes as they occur. The Contractor shall coordinate all offloads with the OC. At least one week prior to the scheduled offload, the OC will provide the following offload parameters:

1. Timeframe for pickup of offload,

1. Range,

1. Depth,

1. Expected number of line items and pallets and the receiving DD with completed PMRD

1. Follow-up coordination on any DLA material receipt and/or Stock In-Transit (SIT) issues.

1. For Ships Homeported in San Diego, prior to off-load/turn-in of MTIS material, the Contractor shall meet with representatives from the ship(s) or ashore customer to ensure proper coordination of the activities IAW NAVSUPINSTR 4440.157, Material Turned in to Store (MTIS) and the SMART Offload process. NAVSUP Fleet Logistics Center (FLC) Logistics Supply Representatives (LSR) will be present to provide assistance in the offload processes for their respective units. The LSR will broker on behalf of the offload customer to resolve any issues with DLA Distribution San Diego or DLA Disposition Services. MTIS material from other than Homeported Ships, the Contractor shall coordinated IAW paragraph B above.

1. The Contractor shall process MTIS to meet the following time standards:

0. Depot Level Repairable (DLRs) with Project Code Z5S; usually 7 Cog. Total process time shall not exceed fifteen (15) calendar days. The performance standard measurement of “tailgate to induction” shall not exceed five (5) calendar days and the performance standard measurement of “tailgate to stow” shall not exceed fifteen (15) calendar days.

0. Consumables greater than $2,500 with Project Code Z5U, where the Extended Dollar Value (Unit Price X Quantity) is greater than $2500 per document; usually 9 Cog. Total process time shall not exceed fifteen (15) calendar days. The performance standard measurement of “tailgate to induction” through “tailgate to stow” shall not exceed fifteen (15) calendar days.

0. Security Coded items with Project Code Z5T; Select Security Coded items indicating pilferable, confidential, or higher coded items. Total process time shall not exceed three (3) calendar days. The performance standard measurement of “tailgate to induction” shall not exceed one (1) day/24 hours and the performance standard measurement of “tailgate to stow” shall not exceed three (3) calendar days.

0. Consumables with Project Code Z5V: Consumables less than $2500 Extended Dollar Value and not security coded. Total process time shall not exceed fifteen (15) calendar days. The performance standard measurement of “tailgate to induction” through “tailgate to stow” shall not exceed fifteen (15) calendar days.

0. All other MTIS received with no Project Code: Customer did not assign a project code on the turn in document and/or no available PMRD with a Project Code. If the item is a DLR, Contractor shall assign Project Code Z5S and shall follow the requirements of Paragraph 1 above. If a consumable, the Contractor shall assign Project Code Z5Y and shall follow the requirements of Paragraph 4 above.

1. The Contractor shall process MTIS receipts IAW DLA Distribution SOP 4000.15, Receiving – Material Turned Into Stores (MTIS) and adhere to the following procedures. As this is Navy Owned Material, the Contractor shall use the Owner RIC of NRP when MTIS material is receipted into stock. The Contractor shall:

4. If a PMR is not available, verify the Materiel Owner by utilizing a valid Owner RIC on the receiving documentation.

4. If the Owner RIC is not available on the receiving document, use the Service associated with the Shipper’s DoDAAC or the Service associated with the first letter of the Document Number on the receiving documentation.

4. If receiving documentation is not available to determine the owner, assign ownership to the Distribution Site's co-located Military Service RIC, utilizes WebFLIS to determine the source of Supply/Manager, or check the NSN within DSS for any on-hand balances.

4. If no owner determination can be made, as a last resort, assign the materiel to SMS owner RIC.

4. For all materiel received in without PMR, submit an informational SDR.

4. If the materiel has no PMR and no or incomplete receiving documents, submit an SDR, which will result in suspension of the materiel within DSS and requires disposition instructions from the Supply Center/Military Service.

1. In addition to the requirements in DLA Distribution SOP 4000.15, Receiving – Material Turned Into Stores (MTIS), C-5.2.4 Product Receipt Evaluation and C-5.2.4.2 Non-Procurement Receipts, the Contractor shall perform the following additional tasks associated with MTIS:

1. Check MTIS material for a Navy “TARP Tag or Tape” signifying authenticity of packing and condition code of material that meets a visual inspection shall not be opened but shall be evaluated to verify item identification, quantity, packaging, marking and packaging integrity.

1. Where there is no PMRD and the material is GSA managed that came from the material offload, the material will not be sent directly to DLA Disposition, but the Contractor and/or KO or designee will contact the NAVSUP FLC Offload Coordinator (OC) for the missing PMRD or for other operational instructions.

1. If the turn-in is not acceptable as “A” condition, the Contractor shall change the material to the appropriate CC and prepare and submit an SDR when:

1. Dated RFI tags exceed three years from turn-in date and are not properly protected.

1. ESD assets requiring barrier bags where the integrity of the package has been violated or barrier bags are missing but no visible damage.

1. Assets received with no physical protection.

1. Assets received with obvious physical damage.

1. Assets requiring crown jewel containers (e.g. Gyros, Inertial Measuring Units (IMU), etc.) not received in the specified container.

1. Assets (including nuclear) received are oxygen cleaned and the barrier bags have been violated.

1. Asset cannot be positively identified or the item is a consumable and cannot be accepted as “A” condition.

1. Repackage repairable items coming from other than an organic or commercial repair facility marked as “A” condition, but downgraded to “F” condition after the MTIS screening to the minimal packaging level of protection IAW the NAVSUP P700, MIL-STD 2073-1, and marked IAW MIL- STD 129, or customer requirements to ensure adequate material protection and to maximize efficiencies for storage utilization. For ESD material received in an ESD-bag that is opened or damaged, the Contractor shall repackage the material in accordance with MIL STD 2073-1, process as “F” condition, and initiate a SDR.

5.2.2N ADDITIONAL REQUIREMENTS

The Contractor shall perform the additional requirements for receipt of material as described in the following paragraphs:

5.2.5.6N HARD TO HANDLE MATERIAL

The Contractor shall receive a variety of hard to handle material throughout the weight bands to include but not limited to trailer mounted power equipment, special purpose trailers, aircraft parts and sub-assemblies, engines, test stands, rotodomes and wing panels. These items may weigh up to five tons and be up to 38 feet long and up to 8 feet wide and may be in a serviceable or unserviceable condition.

5.2.5.14N LEVEL 1/SUBSAFE (L1/SS) MATERIAL

1. The Contractor shall receive Level 1/Subsafe (L1/SS) Material IAW NAVSUPWSSINST 4355.7 series, Level 1 (L1), Scope of Certification (SOC), and Fly-By-Wire (FBW) Stock Program Material Procedures.

5.3.4.5N LEVEL I/SUBSAFE (L1/SS) MATERIAL

1. The Contractor shall store and control L1/SS material IAW NAVSUPWSSINST 4355.7 Series, Level 1(L1), Scope of Certification (SOC), and Fly-by-Wire (FBW) Stock Program Material Procedures and DLA Distribution San Diego Instruction, Procedures for Level I (LI), Scope of Certification (SOC), and Fly-By-Wire (FBW) Stock Program Material Procedures, 4410.1 Series.

1. If, during routine COSIS actions, L1/SS material is found that is suspected to be defective, the Contractor shall suspend the material in CC “J”, prepare a DD Form 1225 and submit it to WSS for disposition instructions.

1. The Contractor shall store suspended material in a separate L1/SS storage location area to ensure material is not issued or commingled prior to receipt of disposition instructions from NAVSUPWSS. Upon receipt of disposition instructions, the Contractor shall update the CC in DSS as directed, and rewarehouse the material to the designated L1/SS material storage area. Upon receipt of disposition instructions to dispose of defective material, the Contractor shall update the CC to “H” in DSS, upon receiving the Disposal Release Order (DRO) process as instructed and arrange disposal of material with DLA Disposition Services.

5.3.7N REWAREHOUSING ACTIONS

1. The Contractor shall complete all rewarehousing actions within three (3) working days from the date the transaction was generated in DSS in the performance of rewarehousing actions IAW Attachment J1, C-5.3.7 Rewarehousing of material.

C-5.3.9.2N LEVEL 1/SUBSAFE (L1/SS) MATERIAL

1. The Contractor shall process issues of L1/SS material IAW NAVSUPINST 4355.7, Level 1/Subsafe (L1/SS) Stock Program.

1. When selecting material with a NSN with multiple on- hand quantities, the Contractor shall annotate the specific MIC(s) and quantities issued on all copies of the issuing documentation. NOTE: there may be more than one material identification and control (MIC) number.

1. When issuing bar stock and tubing in quantities less than full lengths, the Contractor shall vibrio-etch the MIC on both ends prior to cutting. The Contractor shall similarly mark remaining bar stock and tubing before the material is returned to storage. The certifying activity shall mark tubing of less than .125-inch wall thickness by electrochemical etching, paint, or ink stenciling which is free of lead, zinc, or sulfur. The Contractor shall store and report bar stock, pipe, and tubing in nearest whole unit of issue (round down). If an adjustment needs to be processed at the time of stock selection against a location and quantity, the Contractor shall generate an inventory ad hoc and inventory the remaining stock. The Contractor shall over-issue uneven lengths only if the remaining length in stock would be less than the unit of issue. The Contractor shall under issue only when authorized by the customer or NAVSUP WSS.

1. The Contractor shall check welding and electrodes and brazing rings to ensure a valid MIC is on the label affixed to each container or can. The Contractor shall issue welding/electrodes stock in unit pack containers based on various weights (in pounds) in multiples of the unit pack. An over-issue is authorized. Under-issue is not authorized. The Contractor shall not open a sealed unit (container or can) to satisfy an issue or disposal directive. If the container or can has been punctured or opened, the Contractor shall deny the MRO and process a DRO and transfer the material to DLA Disposition Services.

1. When the L1/SS pack does not have a visible MIC, the Contractor shall open and inspect the package or material for the MIC. If a MIC is found on the package or material, the Contractor shall verify the MIC in the MIC Verification Database. If the MIC is valid, the Contractor shall re-close the pack, annotate the MIC on the pack, and prepare for shipment. The Contractor shall pack all L1/SS material and mark the external pack with the NSN, serial number, nomenclature, quantity, unit of issue, and the MIC(s). The Contractor shall mark the shipping container on the top, bottom, and both ends with “Level 1” in red letters ranging from ¼” to 2 inches in size and based on the size of the shipping container used.

1. The Contractor shall not issue material without a MIC. The Contractor shall identify all RFI L1/SS stock program material with a MIC with the exception of fasteners, which need only be color-coded and material symbol as a minimum.

1. The Contractor shall process Disposal, Defective, and Downgrade material IAW NAVSUPWSSINST 4355.7, Level I/Subsafe (LI/SS) Stock Program. The contractor shall:

1. Remove all markings, identification, or certifications prior to forwarding the excess material LI/SS stock and MTIS L1/SS material to DLA Disposition Services.

1. If an RCP issue is received for L1/SS material, the Contractor shall process a denial and notify the KO or designee.

1. When NAVSUP WSS initiates a disposal as a result of a material recall action for suspect or defective material, the Contractor shall annotate the Material Identification Code (MIC) and quantity per MIC on the disposal documents and retain the copies of the MRO in the L1/SS Recall File

5.3.10N LOCAL DELIVERY

The Contractor shall establish and implement a local delivery and pick-up service that ensures continuous, scheduled pick-up and delivery of material of all types from retail stock/locations and PPP&M/Depack satellite locations in the FRC maintenance facilities. While performing delivery or pickup of material, the Contractor shall pick up empty wooden reusable containers that are in serviceable or repairable condition for re-use that have been staged outside of the Depack satellite locations in the FRC maintenance facilities. The Contractor is not required to process empty wooden reusable containers in DSS, but shall reclaim the containers to provide cost savings to the Government. (See Attachment J.1, C-5.6.2 Container Reclamation) The Contractor shall provide local transportation of non-mission stock for customers in and around the San Diego Metropolitan area to include all locations listed in TE 5.6, Local Delivery Points. The Contractor shall obtain approval from the KO or designee to provide local delivery service to customers not identified in the TE 5.6, Local Delivery Points. The Contractor shall perform delivery and pick-up at any additional delivery points as required by the KO or designee. The Contractor’s schedule shall take into account local customer’s operating hours and shall be flexible to changing mission requirements. The Contractor shall ensure local delivery shipments are properly loaded, blocked, braced and secured to prevent damage.

Scheduled runs are considered pickup and delivery of material as noted in TE 5.6, Local Delivery Points and shall be accomplished within established time frames. Unscheduled runs are considered pickups and delivery of material that has been arranged between the Contractor and the customer and shall be accomplished within one (1) working day of the request unless a later delivery date was requested by the customer. The Contractor shall receive requests for transportation services via phone or email. The Contractor shall obtain approval from the KO or designee prior to implementing any changes to the scheduled pickup and delivery of material.

The Contractor shall maintain a daily log of all deliveries and pick-ups. The Contractor shall include in the log, the name of the customer; delivery or pickup location; time the material was delivered or picked up; number of pallets delivered or picked up. The Contractor shall provide the log to the KO or designee within two (2) working days of request.

C-5.3.10.2N CUSTOMER SPECIFIC LOCAL DELIVERY

0. The Contractor shall perform local delivery for issues to on base customers IAW the following:

1. Use appropriate supply systems (e.g., DSS, MAT, etc.) to manifest and deliver material to on-base activities on a daily basis, unless the customer requests an alternate delivery time.

1. Deliver and Pick-up material at designated customer locations.

1. Manifest and deliver pre-sorted material according to the delivery requirements listed in the local delivery preference file.

1. Obtain all required information (e.g., Printed Name, Signature and Date delivered) on the manifest for all items delivered and post the delivery information to the appropriate supply systems (e.g., DSS, MAT, etc.) to close the records. When customer refuses to sign and the material is delivered, the contractor shall annotate the manifest the customer is “unwilling to sign” or “unavailable to sign”, to include the date and time of delivery.

1. Maintain a log documenting local deliveries refused by the customer and the reason for the refusal (See CDRL A032).

1. Deliver expedited shipments to the local customers IAW the customer requirements. Any customer may request to pick up material to include customer returns, MTIS, retrograde and FUM.

1. Accommodate occasional emergency requisitions and transshipments, deliver and pick up material from customers at MCB Camp Pendleton and within Southwest region. Historically this occurs an average of five (5) times per year (See TE 5.11N and TE 5.12N for the current local delivery locations).

1. Issue material for customers IAW C-5.5, Issue to issue the correct material in the correct quantity and CC for the material and supplies to meet the within 24 hours of receipt of the Material Movement Document (MMD).

1. Deliver material destined for Navy Ships on standard warehousing and shipping, 4-way entry, 40”x48”, nonreversible, winged pallets.

0. The Contractor will receive advanced notification from the FRCSW for Bldg. 656 PPP&M to pre-arrange packaging of DLR returns to prevent damage during transport to Bldg. 656.

5.3.11.3N DEMILITARIZATION (DEMIL) and HAZARDOUS MATERIAL (HAZMAT)

1. The Contractor shall complete DEMIL requirements when required in order to complete the turn in process. Upon completing Demil action, Contractor shall turn in HAZMAT to DLA Disposition San Diego.

1. The Contractor shall dispose Hazmat that is not physically accepted by DLA Disposition San Diego, CA shall be disposed IAW OPNAVINST 5090.1.

1. The Contractor shall dispose batteries to Base recycling IAW Title 40, Code of Federal Regulations, Part 260 – 265, Title 22, California Code of Regulations, 66265.16, and OPNAVINST 5090.1.

1. The Contractor shall process cylinders for disposal as scrap to DLA Disposition San Diego, CA once drilled by FRCSW.

1. The Contractor shall maintain a file copy of all turn in documents IAW the DLA Records Schedule.

C-5.3.12N SHIPMENT PREPARATION / OUTLOADING

1. In addition to the requirements in C-5.3.12, the Contractor shall prepare shipments IAW NAVSUPWSSINST P700, Common Naval Packaging. The Contractor shall identify crane and rigging requirements to support loading and offloading of shipments. The Contractor shall submit a request to the KO or designee three days prior to when the crane support is required from NAVFAC to ensure crane availability.

5.5N DEPOT LEVEL REPAIRABLES WITH PROJECT CODE ZI7

1. The Contractor shall process issues for Depot Level Repairables with ZI7 project code and stage material IAW project code ZI7 instructions cited on the MRO. Project code ZI7 is an initiative between DLA and the Navy to provide better accountability of DLRs that are in-transit. The program is an expansion of the Navy’s current Advance Traceability and Control (ATAC) System and consists of one single transportation carrier who is contracted by NAVSUP. The Contractor shall pack and label single line requisitions for surface shipments and create a local delivery manifest for contractor (hand to hand) pick up and signature. The Contractor shall stage the material in the designated staging area for the ATAC carrier to pick up date.

C-5.5.7.2N CONTROLLED MATERIAL (CLASSIFIED)

1. If transporting classified material between distribution center sites (i.e., from NBSD to NBC), the Contractor shall use a closed, locked vehicle escorted by two (2) authorized individuals with proper clearance. Open conveyances are only authorized for off-site transport of classified oversized bulk items. If the Contractor is required to transport classified oversized bulk items using organic equipment (i.e. low-boy trailer), the Contractor shall prepare the equipment IAW DoD 4500.9-R, DTR, Part II, Cargo Movement, Chapter 205, Movement of sensitive Conventional AA&E, Classified (Secret and Confidential).

C-5.5.7.4N RADIOACTIVE MATERIAL (RAM)

1. The Contractor shall coordinate with DLA Distribution San Diego, California’s Radioactive Protection Adviser no less than once a year to request disposition instructions for the RAM stored at DLA Distribution San Diego, California’s radioactive storage facility.

C-5.5.6.5N ADDITIONAL TRAFFIC MANAGEMENT / TRANSPORTATION REQUIREMENTS

1. The Contractor shall provide employees to perform access control and manifest inspection services on the Access Gates located at the main vehicle entrance to the DLA Distribution San Diego Compound located along Woden Street on Naval Base San Diego (NBSD) and at the entrance to the DLA Distribution San Diego Compound on Rogers Road on Naval Base Coronado (NBC). These posts serve as the main vehicle entrances to DLA Distribution San Diego, California. Contractors manning these posts shall be attired in appropriate attire such as khaki slacks and contractor organizational polo shirt. The Contractor shall perform the following duties:

1. Stand on post to perform Manifest Checker or Access Control Duties from 0300-1600 Monday through Friday. All after hours and weekend/holiday deliveries will be coordinated through appropriate ESOC.

1. Physically registers all vehicles entering the compound and inspect the driver and passenger (s) identification badges prior to granting vehicle access to the compound. Directs all vehicles without proper documentation and identification badge to ESOC.

1. Directs all pedestrian traffic to ESOC.

1. Performs 50 percent random inspection of manifest documents indicating incoming personnel, commercial and government, have documentation to support their need for entry to the designated compounds. Documentation of the 50 percent random inspections shall be kept in Contractor records and will be provided to the Government upon request.

1. Performs random inspection of manifests of transported materiel exiting the compound.

1. Reports any unusual activities, incidents, problems or emergency situations to Government Security Specialist or designee.

1. Cooperates with the Security Specialist, Emergency Responders, and Base Security Officers/Command Duty Officer or representative in matters pertaining to security or emergency situations.

1. Maintains a Vehicle Register Log of all vehicles entering and exiting the compound. The Vehicle Register Log shall include the current date, driver's complete name, company name, and vehicle/tag license number. Maintain vehicle registry for two years in accordance with DLA Records retention guidance; make logs available for inspection as required.

1. The following vehicles will be granted access to the compound:

1. Common carriers such as FedEx, United Parcel Services (UPS), and similar commercial carriers whose drivers present a bill of lading/address reflecting delivery of supplies to DLA Distribution San Diego.

1. Vehicles with company logo belonging to Service Repair Personnel or Contractor that contain equipment to perform work inside the premises of DLA Distribution San Diego Compounds. Contractors must present a Common Access Card (CAC) or DLA Distribution San Diego contractor/visitor badge or be listed on the DLA Distribution San Diego Manifest.

1. Personally Owned Vehicles (POV) are prohibited from entering the compound unless in possession of a DLA San Diego Parking pass issued by the DLA Distribution San Diego Security Specialist or designee. Note: Parking of POVs inside the compounds is not authorized without prior approval of the Security Specialist of DLA Distribution San Diego or designee.

1. All federal law enforcement and fire department vehicles shall be allowed to access the DLA Distribution San Diego Compounds without delay during emergencies only.

1. 5.6N PACKAGING

1. In addition to the references cited in C-5.6, the Contractor shall perform all packaging on Navy owned material received, stored, or issued IAW NAVSUPWSSINST P700 or service/customer requirements related to packaging, as applicable, for Navy items such as NAVAIR 17-600-183-6-1, Preoperational Checklist, Lifting Slings for Aircraft and Related Components.

5.6.1N PACKAGING IN SUPPORT OF FRCSW

1. The Contractor shall perform packaging on assets received from the FRCSW repair facilities. The Contractor shall complete 95% of all packaging actions for material returned from maintenance in 24 hours or less average and no FRCSW packaging action order than 30 calendar days; from tailgate date/time of physical receipt through completion of packaging action and work order is closed in DSS, regardless if the packaging action is completed in one of the satellite locations or the main packaging area in building 656. The Contractor shall order containers from the CRRC to support anticipated workload each week. It is critical that the assets remain visible and accessible to the owner or IM for immediate issue. Therefore, once the maintenance return or organic asset is delivered to the satellite locations and the FRCSW civilian or contractor personnel (co-located in the same area as the Contractor) attach the appropriate CAV-ORM documentation, the physical custody transfer has occurred. Once the CAV-ORM documentation is attached to the asset, the Contractor shall:

1. Induct the material into DSS as a receipt. For material with CAV-ORM documentation attached

0. Prior to 1400 establish the RCN by end of work day

0. After 1400 establish the RCN by 1000 the next business day (Monday through Friday)

1. Use the ION that corresponds to the work performed for input into the appropriate DSS screen, with a site-specific designated stow location at the packaging site, which will generate the PPP&M work order. Maintenance returns will have a DD Form 1149 or DD Form 1348. Process the receipt IAW Attachment J.1, C-5.2.4.2 Non-Procurement Receipts and organic assets with a DD Form 250 IAW Attachment J.1, C-5.2.4.3 New Procurement receipt.

1. Remove the Operational Documentation (OPDOC) and the Manufacturing Resource Planning II (MRPII) documents from the assets received and stage the documents for pick up by FRCSW civilian or contractor personnel.

1. Complete the required PPP&M action IAW Attachment J.1, C-5.6 Packaging. In addition:

3. For some assets, a Scheduled Removal Component (SRC) Card (Form OPNAV 4790/28A) is attached to material. In those cases, the Contractor shall ensure the SRC Card is included inside the packaging with the asset.

3. All maintenance returns have a RFI or NRFI card (DD Form 1577)

1. The hard copy of the RFI or NRFI card is included inside the packaging with the assets.

1. The soft copy of the RFI or NRFI is attached to the outside of the packaging/container.

1. If an MRO is received for the item prior to the completion of packaging, the Contractor shall expedite the packaging and upon completion immediately ship the item to meet the APLs in TE 5.0.

1. If no MRO has been received for the item, the Contractor shall initiate the rewarehousing action to rewarehouse to a finite storage location IAW Attachment J.1, C-5.3.7 Rewarehousing of Material.

1. The Contractor may receive material in the satellite locations with documentation for a transshipment. The Contractor shall perform a PPP&M action on the material and prepare for shipment as an Off-Base Transshipment IAW Attachment J.1, C-5.3.8.5 Transshipments.

1. The Contractor may receive material the FRCSW has prepared for transport to DLA Disposition Services. The Contractor shall stage the material in the appropriate staging location for transport to DLA Disposition Services. The FRCSW personnel will prepare and attached all required documentation for disposition to the material. The Contractor shall stage, pickup, transport and deliver to DLA Disposition Services.

1. FRCSW may identify initial packaging requirements, on the DD Form 250, as ‘First Article Inspection’. The Contractor shall perform packaging IAW the provided packaging requirements. Upon completion of packaging, the Contractor shall return the item to FRCSW for review. Upon acceptance, FRCSW will return the item for shipment. Changes in packaging requirements for these items may be required.

1. The Contractor shall be agile and flexible and adjust staffing and work scheduled to provide PPP&M support in the satellite packaging locations to support the FRCSW. This may require the Contractor to work outside of Contractor’s normal work hours to complete packing and packaging requests. The FRCSW will provide the Contractor with the requested support outside of the normal support hours. The Contractor shall notify the KO or designee, providing a document that at a minimum, documents all customer requests by identifying the individual and organization requesting the packaging and the requested scope of work.

1. The Contractor shall process all material requiring packaging in DSS as Scheduled (accountable and from stock) or Unscheduled (off-base transshipment - non-accountable - not from stock) for tracking workload. The Contractor shall complete all packaging actions to ensure RDD shipment dates are achieved.

5.6.2N CONTAINER RECLAMATION SUPPORT

1. The Contractor shall stage all depacked and reusable fast-pack, standard pack, cases, LLRCs, and SPI containers outside the packaging satellite site or main packaging area in Building 110 for pickup by the Container Reclamation and Refurbishment Center (CRRC). The Contractor shall maximize the reuse of shipping containers available through the NAVSUPWSS CRRC, and Contractor reclamation actions of packaging materials including reusable fiberboard and wood containers, crates, and boxes obtained through the Depack process or picked up during the local delivery process. The CRRC will provide pick-up and delivery of LLRCs. The CRRC will deliver, if available, LLRCs requested by the Contractor. The Contractor shall mark or re-mark containers as required for issue or storage.

5.6.3N FABRICATION SUPPORT

The Contractor shall coordinate with the customer, and/or the transportation carrier regarding the date and time services are to be provided for oversized or outsized items. The Contractor shall coordinate any requirements for cranes or specialized truck services with the KO or designee.

5.6.6N DEPACK IN SUPPORT OF FRCSW INDUCTIONS

The Contractor transports local delivery issues and on-base transshipments to Government operated satellite sites within FRCSW maintenance activities. The Contractor shall offload the material and stage in the appropriate location for the Detrash/Depack function to be perform.

C-5.7N SPECIAL FUNCTIONS

5.7.1N MATERIAL PROCESSING CENTER (MPC) OPERATIONS

The MPC is a customer focused distribution support operation that specializes in receiving and processing material for the ships. This operation views each ship as containing floating warehouse(s) and work center(s) that requires the material to be moved from the MPC to shipside in a manner and configuration that reduces to the greatest extent possible the level of effort needed by the shipboard personnel to finish the stow action. Material being delivered to a ship or diverted from one ship to another may be destined for the ship or a unit or squadron being deployed with the ship.

The Contractor shall manage and operate the Material Processing Center (MPC) Operation for all assigned ships home-ported (See TE 5.6N, MPC Homeport Ships) at Naval Station San Diego, CA and any additional assigned visiting ships to the local geographical area.

Due to the nature of MPC workload, short term increases in workload are expected when a battle group deploys and returns to port. Battle groups are generally deployed in six-month cycles and material due to be delivered to a ship will start arriving at the MPC several weeks before the ship is due in port. MPC workload will also be impacted when ships deploy from San Diego for short-term training exercises or operations. There are approximately 64 ships home ported in the San Diego area; 50 ships are generally the most that would be in port concurrently. (See TE 6.3, MPC Supported Ships Listing). There will be MSC ship(s) and visiting ships that will receive material through the MPC for processing, staging, and delivery MSC ships shall be supported in the same manner as U.S. Naval Ships as outlined in the paragraphs following.

5.7.1.1N MPC CUSTOMER SUPPORT SERVICE

The Contractor shall perform receiving, identifying, sorting, processing, manifesting, and delivery. The Contractor shall provide the KO or designee a log of all resolution of customer service concerns and problems within four (4) working hours of receipt of customer compliant.

The Contractor shall receive updates to the Cargo Routing Information File (CRIF) information on line through DSSIAW DLA Distribution SOP 4540.12, RESHIP Process for Material Processing Centers (MPCs), and Fleet Freight Routing (FFR). Updates to the CRIF received directly supersede the data existing in DSS and shall be used for material distribution purposes. The Contractor shall attend, as requested, Port Operations Waterfront Ship Schedule meeting and receive and use the most recent updated copy of the Waterfront Ship Schedule, which contains information concerning ship arrivals, departures, and ship berthing. The Contractor shall coordinate workload, expedite high priority issues, and schedule deliveries to meet customer requirements as it relates to their availability to receive material. If the ship is not in port, scheduled for RAS (replenishment at sea), or due into port within 14 days, the Contractor shall transship MPC cargo IAW CRIF/FFR/LSO guidance and appropriate documentation (such as DD 1149) within 3 days for hi-priority and 5 days for routine upon receipt of material or when CRIF/FFR/LSO routing guidance is changed or updated.

The Contractor shall primarily interface with the Logistics Support Officer (LSO) or designees for the daily operational requirements for the MPC. The LSO will assign each ship a designee, LSR, who will act as the primary point of contact for all matters relating to the MPC operation. The LSO and designees are considered customers of the MPC operation. The LSO or designees may meet with the Contractor and KO or designee to discuss problems and/or changing requirements associated with a ship(s). The contractor for unusual or problems areas shall contact the KO or Designee to seek a resolution.

The Contractor shall provide the services required under this section. The LSO or designee will interact with the Contractor and KO or designee to resolve MPC customer service issues. The Contractor shall provide resolution of pending customer service concerns or problems, such as providing information for customers to complete an SDR within four (4) working hours of request by the LSO/KO or designee. If the matter is not resolved within the four (4) working hours, it will be considered an unresolved customer complaint and reported to the KO or designee for discussion during the monthly customer service review meeting. The Contractor shall participate in periodic customer support meeting with the KO or designee to address any performance, procedural, and customer service issues.

5.7.1.2N MPC PROPERTY ACCOUNTABILITY

The Contractor shall ensure 100% accountability and traceability of MPC material from time of receipt to delivery. The Contractor shall process all MPC transactions through DSS from receipt to delivery for all material received at the MPC for delivery to a ship. The Contractor shall complete and maintain signature service of all MPC material received, shipped, packed, and delivered. This signature service shall be accomplished by obtaining on the manifest a printed name and a legible signature by the recipient of the MPC material with time and date annotated. The Contractor shall ensure that all MPC documents associated with the manifest have been properly closed out in DSS. Once all the MPC documents for the manifest have been closed out the manifest shall be stamped as “COMPLETED” and the Contractor shall print/sign/date next to the “COMPLETED” stamp. Depending on the type of action, the recipient of the material may be MPC personnel, the LSO or designee, designated shipboard personnel, the Contractor’s transportation office, or a transportation carrier. The Contractor shall maintain all records by month, sorted by manifest number in a single file folder for each ship IAW paragraph C-4.5.13 Records Management and DLAI 2110 Source Documents Retention. The Contractor shall conduct research necessary to ensure the accountability of all material received at the MPC.

The Contractor shall limit access to the MPC to Distribution Center personnel, KO or designee, and Contractor personnel responsible for performing the MPC operations. The Contractor shall also provide escorted or monitored access to the MPC for the LSO or designee or any designated representative of the ship. The Contractor shall maintain security control over all items delivered to the MPC, including classified, medical, and pilferable material. Any requests for access to the MPC not covered in this section shall be routed to the KO or designee for approval.

5.7.1.3N MPC RECEIVING REQUIREMENTS

The Contractor shall process transshipments into the MPC through DSS IAW DLA Distribution SOP 4540.19 Material Processing Centers (MPCs) within four (4) hours of receipt at the Distribution Center.