Amendment_0010_-_Attachment_1_-_Industry_Questions_and_Government_Answers.pdf

SP3300-18-R-5005

Amendment 0010

Attachment 1 - Industry Questions and Government Answers

Question Government Response

1. Can you please confirm if there is an existing incumbent performing under that SOW? If so, what is the contract number?

RFQ SP3300-18-Q-5013 was published to meet this requirement for the short-term. The following two purchase orders were awarded from this RFQ:

SP3300-18-P-5002 - KGL Transportation Company SP3300-18-P-5003 - Final Mile Logistics

SP3300-18-R-5005 is the long-term solicitation for this requirement.

2. Will the requirement only include truck distribution from within the TAN to Jordan and Iraq and will not include sea shipment transporting required class II, III, IV, and IX to the DLA Disposition or DLA Disposition locations

That is correct - the requirement is for land transportation.

3. Our company is very interested about this contract, because we have the full capacity to successfully complete this contract, please can you send me a Solicitation copy

Our office does not send copies of the solicitation. Everything is posted to the Federal Business Opportunities website (www.fbo.gov). Please monitor the website for the solicitation.

4.

Can you explain how this requirement will differ than the recently awarded SP3300-18-Q-5013 contract?

SP3300-18-Q-5013 states:

This is a short term contract. The Government anticipates posting a Request for Proposal for a longer term requirement in April, 2018. Interested offerors are encouraged to monitor www.fbo.gov.

SP330018R5005 is the referenced longer term requirement.

5. Will a multi modal solution for Qatar be an acceptable solution for DLA?

Or we just need to quote for trucking and DLA will utilise as and when the embargo is lifted on road movements by Bahrain and Saudi?

Your price should reflect the trucking route to be utilized when required.

6 Please add my company to your vendors list and to send me your offers. Our office does not maintain a vendor list nor send copies of the solicitation. Everything is posted to the Federal Business Opportunities website (www.fbo.gov). Please monitor the website under SP3300 for DLA Distribution business opportunities.

7. REF: Pg 37 of 66, 3. Submission of a proposal that does not contain all of the items requested may result in elimination from consideration for award.

Partial bids will not be accepted. The following has been added to FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS (OCT 2014) under PRICE PROPOSAL (pg. 47) for clarification:

http://www.fbo.gov/

QUESTION: Is it possible for an offeror to submit a partial bid in response to this solicitation for areas that the offeror feels that it is most competitive?

“Offers must be submitted for all contract line items (CLINs) to be evaluated for a single contract award. Offers for less than all CLINs will be rejected.”

8. REF: Pg 5,6,7 of 66 and Attachment 2 (T.E. 1.1 – List of Destinations) QUESTION: Please confirm that Iraq is a destination for this solicitation as it is not included in the destinations listed in Attachment_2_TE_1.1_List_of_Destinations, however is included in the pricing component?

RFP Attachment 2 TE 1.1 List of Destinations has been updated to add Iraq and its potential destinations.

9. REF: Attachment 2 (T.E. 1.1 – List of Destinations) QUESTION: If Iraq is a destination for this solicitation, can you please confirm which locations within Iraq (Baghdad, Basra, Erbil, etc.)?

RFP Attachment 2 TE 1.1 List of Destinations has been updated to add Iraq and its potential destinations.

10.

Where is the place of performance?

There are multiple transportation routes from Bahrain as provided in the RFP SP3300-18-R-5005 and Attachment 2, T.E. 1.1 – List of Destinations. All information is posted to the Federal Business Opportunities Website (www.fbo.gov).

Thumrait Air Base has been added as a potential destination under Oman as provided in the revised Attachment 2, T.E. 1.1 List of Destinations

11. Please confirm that transportation requests will originate from DLA Disposition in Bahrain?

The origination is Defense Logistics Agency (DLA) Distribution Bahrain, Southwest Asia (DDNB)

12. Do you anticipate that the Base of Operations is to be Bahrain? Shipments will originate at DDNB as provided in the Schedule of Supplies/Services

13. What locations that are most delivered to? Estimated quantities for each transportation route are provided in the Schedule of Supplies/Services

14. In transit visibility - is there a preferred system that the Government prefers to the be used?

The Government will evaluate each proposed in-transit visibility system against the PWS requirements

15.

Please provide examples of Accessorial Charges (PWS P.)

Charges made for performing freight services beyond normal pickup and delivery such as waiting time, fuel surcharges and storage charges, etc.

16. Please advise if there are any incumbents, and if so, their names. See Response to Question #1

17. Is there any difference in this solicitation v/s the previous one (SP3300-18-

Q-5013) See Response to Question #4

18. Are there any restrictions to responding to this solicitation if the offeror proposed under SP3300-18-Q-5013?

No

19. Would please inform us if this solicitation is splited for each country or as one? I mean if we submitted, should we consider all sites in gulf states or in Iraq only? If for all, what kind of assistance you provide for the contractor concerning entering other countries?

See Q&A #7

20. REF: Pg. 38 QUESTION: Offeror shall identify its most relevant contracts or efforts within the past three (3) years causes an unfair competition environment.

Would the Government consider amending this to ten (10) years?

The Government has determined three years to be appropriately recent for this requirement.

21. REF: Pg. 39 QUESTION: An index of Previous Contract Data - … shall contain relevant PRIME contracts and relevant SUBCONTRACTS currently being performed or completed during the last three (3) years causes an unfair competition environment. Would the Government consider amending this to ten (10) years?

The Government has determined three years to be appropriately recent for this requirement.

22. Is Attachment J.1, included to 40 pages limit to Volume I The Government assumes this question was intended to reference Attachment 4 – Past Performance Questionnaire, which does not count against the 40 page limit of Volume I because the Questionnaires are completed by previous customers and returned directly to the Government Acquisition Specialist (brian.rose@dla.mil)

23. Statement that the offeror has included Defense Base Act (DBA) Insurance costs in their fixed price per route - Can that be added as a separate CLIN?

If not, then Should the contractors provide any supporting documents at the time of submission of having a DBA Insurance to substantiate their cost? Or is it that only a provisional statement is required that DBA costs are included in the fixed price at the time of proposal and the DBA supporting documents are to be submitted upon being awarded.

DBA Insurance costs shall be included in the fixed price per route, not as a separate CLIN. A statement confirming that DBA Insurance is included is required for the proposal.

Supporting documentation providing proof of insurance may be requested at any time during performance of the resultant contract.

24. Oman- Thumrait as a destination: If deliveries are to RAFO, where access is restricted by the Govt of Oman to non Omani contractors, will the USG enable escorting and entry to RAFO? If not, then will the additional costs of using the approved Omani vendors for cross docking and delivering inside the base be borne by USG. If not, then will the contractor be responsible for just offloading it at the gates of RAFO Thumrait as their scope of work? If delivery inside the bases is the scope of work, can the USG have separate CLIN for deliveries into Salalah, Duqm & Thumrait and volumes for each location

Deliveries are required to be made directly to the customer, regardless of location. The offeror must consider and include all costs associated with the delivery in its fixed price per route, inclusive of potential subcontracts to ensure delivery is made to its destination.

mailto:brian.rose@dla.mil

25. Iraq – will the deliveries be inside the bases or it could be at a commercial warehouse too? Can the government specify which bases at the respective locations in Iraq the deliveries will need to be done and will the government provide the POCs of host nation to coordinate the custom exemption process if awarded?

Deliveries will be made to inside military bases at the following locations: Taji, and Al Assad. US Government will assist with points of contact for host nation coordination cells.

Erbil, Baghdad, and Mosul are listed as destinations for rate development and potential contingency delivery locations.

26. Iraq – Pricing- can the USG have separate CLIN for each locations with volumes?

No, please see Amendment 0004 and associated PWS changes. Each Country should have a composite rate for all deliveries. The contract ceiling in the RFP has been raised to $65M due to the composite rate pricing.

27. Jordan – other than Port of Aqaba, will there be any additional delivery points?

Muwaffaq Salti Air Base has been added as a destination under Jordan as provided in the revised Attachment 2, T.E. 1.1 List of Destinations.

28. REF: Pg. 38 Volume III: 1. SF1449 QUESTION: Other than blocks 17a, 30a, 30b and 30c, are there additional 'required fields/blocks' to be completed/filled in for submission?

If yes, please indicate the required fields/blocks to be completed.

Yes – 17b shall be completed if applicable

29. REF: Pg. 38 Volume III: 2. Completed Schedule of Supplies/Services QUESTION: What format does the DLA prefer to receive the competed Schedule of Supplies/Services pricing document in? MS Excel, MS Word or PDF?

There is no required format between them, but MS Excel would be preferred for the Schedule of Supplies/Services.

30. What is the estimated annual value (revenue USD) of this contract? The minimum contract value is equal to the successful offerors’ price for Phase-In. Annual value is dependent on actual quantities of orders, which have been estimated for the five year ordering period in the RFP.

31. If an offeror has an additional solution(s) to propose, in what volume and section should the offeror include the solution content in the proposal documentation?

Reference page 37:

Exceptions to RFP SP3300-18-R-5005

If the Offeror takes any exceptions to any terms and conditions in the RFP, all such exceptions shall be clearly identified in the technical proposal and price proposal (if applicable) with a supporting narrative.

For exceptions to Attachment 1 - Schedule of Supplies/Services, the Offeror shall provide CLIN/SLIN descriptions, quantities, and unit of issue to meet the Government’s needs. Any exceptions shall be supported with both a technical and price narrative to allow the Government to easily cross walk from the technical proposal to the price proposal

(End of Text)

32. Please confirm that the end client will provide support to allow truck access to trucks to all bases.

COR will assist contractor with base access as required. It remains contractors’ responsibility to maintain eligibility for installation access and complete badging requirements as specified in the PWS.

33. REF: Pg. 8 of Attachment 1 – PWS QUESTION: Ref. Section 2, Item 2 & Task 3, Item 2 - Please clarify if drivers are responsible for lashing and securing cargo, or if the shipper will load, lash and secure the cargo.

Reference Page 6 of the PWS;

Drivers/contractor are responsible for lashing and securing cargo.

34. VAT - Whilst VAT is not currently applicable to this contract, please confirm that in the event of VAT becoming implemented, the offeror is able to add to the existing rates to cover this extra cost.

Contractor would coordinate with COR for further guidance on how to proceed If VAT is implemented during this contract.

35. REF: Pg. 2 of Attachment 1 – PWS QUESTION: Section E - If a split / double delivery is requested, will this be delivered to the same base?

We do not anticipate split/double delivery on a routine basis.

If service is requested it will be to same base.

36. Is GPS tracking of trucks required? Determined by contractor: Communications from contractor to contractor’s assets within the Arabian Peninsula is the responsibility of the contractor. Cellular and satellite phones, radios, global positioning systems, and the like are adequate means of tracking assets in the Arabian Peninsula and should be considered by the contractor to meet reporting performance requirements. It remains the contractor’s responsibility to provide track and trace capability for all shipments from the date and time of pickup to the date and time of delivery, using the BOL number in DTTS. The Contractor shall provide ITV via “Web-Based Tracking.” Contractors may elect to provide ITV via both methods. Contractors shall indicate their ITV method in the proposal.

37. REF: Pg. 14 of Attachment 1 – PWS, Section P, Part 5 QUESTION: It is stated that drivers from Iraq are not permissible under the contract. Will this be applicable for deliveries inside Iraq also?

Deliveries made in Iraq will allow properly vetted Iraqi drivers to make the delivery.

38. Will the DLA consider an extension of the due date to June 8, 2018? The due date of proposals has been extended to June 14, 2018

39. REF: Pg. 1 of Attachment 1 – PWS, a. Background QUESTION: Can the USG please clarify the definition of “notification” in the requirement to pick up materials within 24 hours? Does this 24 period start from the time the USG sends an email notifying the contractor of a task order? Does the clock start when the contractor acknowledges receipt of the email? Does the 24 hour period start once with MR and all associated documentation needed to move USG material is completed and returned to the contractor?

Notification begins when USG emails the contractor with notification for ready to pick up. All the required paperwork will be provided to the contractor with notification. The contractor is responsible for the customs clearance process in accordance with performance work statement.

40. REF: Attachment 1 – PWS; Section b, Scope reads:

“…DoD Customs regulations for all movements as they apply.”

QUESTION: Is there a reference for which DoD Customs regulations apply & when?

See Defense Travel Regulation, Department of Defense Customs and Border Clearance policies and procedures.

41. REF: Attachment 1 – PWS; Section E reads:

“…will include exclusive use (EXC) of the vehicle, door-to-door service that includes pickup and delivery within shipping or receiving facility and split pickup/split delivery as designated at no additional charge to the Government.

QUESTION:

(A) Could you specify the terms of “split pickup/split delivery”? Will the split be within the same country?

(B) Would the pricing for Bahrain to Kuwait, for example, include split at Camp Arifjan & Ali AL Salem at one pricing rate?

(C) Does the government have an estimate on the frequency of split deliveries, so we can account for additional time & fuel consumption in the bid?

(D) Does the timeframe in which the material must be delivered remain the same on a split delivery, for example, from Camp Arifjan and then to Ali Al Salem?

A) USG doesn’t anticipate split/double service on a routine basis. If the service is requested, it will be to the same base/location.

B) Yes.

C) No.

D) Yes.

42. REF: Attachment 1 – PWS; Section AA reads:

“…The carrier shall complete customs clearance of no more than 8 days on behalf of the US Government with duty free movement, including obtaining any US Government signatures on clearance documents”

QUESTION:

(A) Is there an estimated timeframe for obtaining US Government signatures on clearance documents?

In accordance with APL the customs clearance timeframe of 8 days is a metric only. The pass/fail portion of the APL is the total time from notification to delivery (Example: Kuwait to Bahrain: 12 Days).

A) Within 24-48 hours B) Contractor responsibility C) 8-10 days D) The AK-302 process has some USG oversight E) No

(B) Is the process of obtaining US Government signatures the responsibility of the contractor or the US Government?

(C) Is there an estimated timeframe for obtaining signatures from the related Host Nations customs authority?

(D) Is there oversight into this process from the U.S. Government?

(E) Will the contractor be held responsible for any delays in any processes that are not under its control?

43. REF: Attachment 1 – PWS; Section D, 4 reads:

“In the event of a website malfunction, the Contractor shall repair the website within one working day of shipper notification or allow for manual tracking via a Contractor toll-free telephone number.”

QUESTION: From which country is the toll-free number to be registered?

USA

44. Is there a maximum dollar amount of materials that the contractor would be required to ship and therefore liable for? For example, would the government be able to state that the contractor will not be required to ship material worth over $10 million?

Cap is set at 1 Million Dollars, as provided in the PWS conformed through Amendment 0004

45. REF: Attachment 1 – PWS; c.a.A, pg. 1 “The Contractor’s POC(s) shall ensure quality is in place for the stated requirements; Acceptable Performance Levels (APLs) specified in paragraph 8 are achieved;”

QUESTION: Unclear page location for paragraph 8? Please advise.

Please see PWS changes associated with Amendment 0004

46. REF: Attachment 1 – PWS; c.b.Y, page 5, sentence 1 “(See QASP and QA Checklist Surveillance Questions provided in the TL) to ensure acceptable performance is achieved.”

QUESTION: Please advise what is “TL” and where can we locate.

TL is the Technical Library. It is now available on the Federal Business Opportunities website with restricted access to those vendors registered in SAM.

47. REF: The Schedule, page 5, CLIN 007 & 008 List of destinations in “The Schedule” QUESTION: Please advise if Qatar based on the current political situation will be a confirmed destination

See Q&A #5

48. REF: Attachment 1 – PWS; Page 1, c.a.A, paragraph 2 Task 1 – Purchase Order Management – “The contractor shall obtain passes for all personnel requiring entry onto US controlled facilities and comply with all Work Visa requirements.

QUESTION: Will entry pass requirements and process timeframes be provided at time of award?

Yes, the contractor will be required to obtain entry passes during the award phase-in period. Typically, 45-60 days.

49. REF: Attachment 1 – PWS; Page 1, c.a.A, paragraph 2 See Q&A #48

Task 1 – Purchase Order Management – “The contractor shall obtain passes for all personnel requiring entry onto US controlled facilities and comply with all Work Visa requirements.

QUESTION:

(A) Will entry pass requirements and process timeframes be provided at time of award?

(B) If the timeframe to process & provide facility access, exceeds the timeframe from notification to delivery can an access pass be expedited?

50. REF: Attachment 1 – PWS; Page 2, b. A Task 2 - Transportation “Shipping Operating Hours: Shipping operations are normally conducted Sunday to Thursday, from 08:00 a.m. to 3:00 p.m.

unless specified differently” QUESTION: In the event a task order is received on a Thursday will the APL be adjusted to reflect inability to pick up for 48 hours?

Yes

51. REF: Attachment 1 – PWS; Page 2, b. E.

Task 2 - Transportation “All shipments will move at the prices offered in the awarded contract and will include exclusive use (EXC) of the vehicle, door to door service that includes pickup and delivery within shipping or receiving facility and split pickup/split delivery as designated at no additional charge to the Government” QUESTION: Could a split delivery include multi country delivery or multiple deliveries within the same country?

Same country and same base. Split delivery will not be routine.

52. REF: Attachment 1 – PWS; Page 4, T Billing for Reconsignment/Diversion, Relocation and Detention: For shipments on the same vehicle going to the same destination, Reconsignment/Diversion [RCC], Relocation [RLS] and Detention [DEP/DET] shall be e-billed only for the vehicle, not for each shipment on the vehicle” QUESTION: Is there a set format or requirement to indicate detention charges in the submission in the event of the said scenario?

Updated Government Response: Please see the AA document added to the Tech Library. All accessorial items are in the drop down box of this form. When the carrier submits these for payment the TO verifies the charges off the supplied documentation. Once approved the carrier submits a linked e-bill (linked to the original bill) in SYNCADA with the approved accessorial form attached for payment.

***Please note that detention charges are to be charged against the newly created Detention CLINs (0016 and 1015) and billed on a per day basis in lieu of being priced into the price of a route. Vendors shall provide a price per day with in proposals and billings must match this amount.***

53. REF: Attachment 1 – PWS; Page 6, AA. For Kuwait & BB. For all countries other than Kuwait, Paragraph 1.

Segment timeframes for all destinations “The shipper will notify the carrier at time of release of the MRO. The carrier shall pick up material within 24 hours of notification”

QUESTION:

(A) Will the notification also be confirmation that the relevant export & import documents are processed and approved?

(B) If a contracted carrier provides asset within 24 hours of notification and either the cargo or the export and import documents are not ready and approved, will daily cost of the hire be reimbursed for the duration of idle time?

The notification in the Task Order will include necessary documentation in accordance with the PWS, timeline includes contractor customs clearance on behalf of USG with duty free movement regardless of country or delivery location.

A) No, it is the contractors responsibility to complete the customs process on behalf of the USG.

B) No, the USG will not pay for idle time. It is the contractors responsibility to coordinate cargo pickup with the customs approval process and meet the 12/18 day standard of delivery from notification to delivery to Kuwait/other GCC countries and Jordan.

54. REF: Attachment 1 – PWS; Page 6, AA. For Kuwait, Paragraph header.

“AA. For Kuwait The Government requires that the carrier meet a maximum timeline of 12 days or better from notification of delivery”.

QUESTION: If a contracted carrier provides asset within 24 hours of notification and either the cargo or the export and import documents are not ready & approved, will the timeline be adjusted and reflect in the

APL?

The contractor is responsible for the customs approval process.

55. REF: Attachment 1 – PWS; Page 6, BB. For all countries other than Kuwait, Paragraph header: “BB. For all countries other than Kuwait The Government requires that the carrier meet a maximum timeline of 18 days or better from notification of delivery”.

QUESTION: If a contracted carrier provides asset within 24 hours of notification and either the cargo or the export and import documents are not ready and approved, will the timeline be adjusted and reflect in the

APL?

See Q&A #53 & #54

56. REF: Attachment 1 – PWS; Page 6, AA. For Kuwait & BB. For all countries other than Kuwait, Paragraph 2.

“The carrier will be notified via email with the pack list/shipping manifest, class of material, delivery location, and requested truck size”

QUESTION:

(A) At the time of notification will the relevant MSDS sheets be provided to enable efficient submission for customs clearance?

(B) If the relevant MSDS sheets are not provided and this delays the customs clearance process, will the delivery timeline be adjusted and reflect in the APL?

(C) At the time of notification will the relevant approved customs waiver be provided to enable import clearance?

(D) If the relevant approved customs waiver is not available at the time of notification will the delivery timeline be adjusted and reflect in the APL?

A. Yes, When a shipment contains Hazmat, USG will provide the carrier with 1 copy of the haz dec. as well as the SDS for that item.

B. Yes C. Yes D. The vender is responsible for customs clearance on behalf of the USG.

57. REF: Attachment 1 – PWS; Page 14 Force Protection – Item 5.

Drivers from the following Nations are not allowed to enter U.S. Facilities for pick-up or delivery of materials: Cuba, People's Republic of China, Iran, Russia, Iraq, Sudan, Libya, Syria, North Korea, and Viet Nam QUESTION: If Iraq destinations are required, are Iraq drivers not allowed to make the final delivery?

See Q&A #37

58. REF: Attach. 4, Past Performance; Page 1 – Background The RFP has been issued to solicit offers that would provide the best value to the Government for the requirements of the procurement.

QUESTION: How much weight is given to ACTUAL performance versus cost of the offers?

Ref Pg. 44: “Factor 1 (Performance Confidence Assessment) is significantly more important than Factor 2 (Management Approach). Both Factors 1 and 2, when combined, are significantly more important than cost/price.”

59. REF: Attachment 1 – PWS; Page 9 of 64 PWS SECTION B (2,3,4) QUESTION: Could you clarify if the JCCS is to be filed prior to submitting contract proposal and contract award?

JCCS registration is required after award, during the phase-in period.

60. Can we utilize trucks from other countries or do they have to be registered in Bahrain?

This is a contractor decision that should be included in their proposal.

61. If trucks do not have to be registered in Bahrain, will the USG provide written permission for trucks registered outside of Bahrain to enter country empty (with no cargo) in order to pick up cargo from DLA Distribution?

Government has not restrictions on where trucks are or are not registered so long as vendor complies with host nation laws and regulations and meets USG performance standards in accordance with APL. USG will not provide written exemptions.

62. Will there be exemptions for restrictions placed on the movement of trucks into, out of and within Bahrain issued by the Ministry of Transportation or will coordination of truck movements be required with the Ministry of Interior in Bahrain?

Government has not restrictions on where trucks are or are not registered so long as vendor complies with host nation laws and regulations and meets USG performance standards in accordance with APL. USG will not provide written exemptions.

63. Will the contractor be responsible for coordinating with the Ministries or will the USG be handling the coordination?

Contractor’s responsibility.

64. Is cargo to be shipped break bulk, containerized or a combination of both?

If both, what are the anticipated quantities of each, in terms of truckloads?

The majority of cargo will be breakbulk. Containers may be delivered in small quantities.

65. REF: Attachment 1 – PWS; Page 1, Section c, Specific Tack Areas;

paragraph a, Task 1 – Purchase Order Management; subparagraph A.

QUESTION: Is the management team required to be located with the DLA Distribution in Bahrain?

No, the contractor doesn’t need to be physically located with DLA Distribution in Bahrain.

66. REF: Attachment 1 – PWS; Page 5, Section c, Specific Tack Areas;

paragraph b, Task 2 – Transportation; subparagraph Z QUESTION: This subparagraph states, “Government may require any of the following types of trucks, based on the size/type of materials order: 20’ flatbed, 40’ flatbed, AV2, 40-45’ or AV3, 53’ Box Van (or equivalent).”

The only types of trucks included in the Pricing Schedule, with estimated quantities, only shows 20’ and 40’ flatbed trucks. Is the contractor required to price the additional types of trucks specified in this PWS Section or will any request for the type of trucks not specified in the pricing schedule be handled by a contract modification?

Via Amendment 0004 the Government has removed the reference to any other type of truck besides the 20’ and 40’ flatbed trucks provided in the Schedule.

67. REF: RFP Page 5-7, Pricing Schedule QUESTION: Is the intent of the requirement for 20’ flatbed trailers to move 20’ containers?

No, the majority of the cargo will be breakbulk on pallets.

68. REF: RFP Page 5-7, Pricing Schedule QUESTION: If the intent is for the movement for 20’ containers, how many containers are anticipated to be moved at any given time?

We do not intend to ship 20’ containers on a routine basis.

69. REF: RFP Page 5-7, Pricing Schedule & Attachement 2 List of Destinations QUESTION: For cargo to be shipped into Iraq from Bahrain will the USG coordinate the opening of K-cross (the military border between Iraq and Kuwait) or will the cargo be allowed to be shipped through the civilian border at SAFWAN?

The vendor will be responsible for the coordination of customs clearance. The USG will provide appropriate points of contact for the vendor to work through.

70. REF: RFP Page 5-7, Pricing Schedule & Attachement 2 List of Destinations QUESTION: Due to the border between KSA and Qatar being closed due to the boycott, will the USG be obtaining authorization to move cargo under this contract into Qatar via ground from KSA?

No. All cargo shipments to Qatar that this contract would support are on hold until the issue is resolved.

71. REF: Amd 0001 Page 3, Question #5 QUESTION: In the USG’s response to Question 5 of Amd 0001, please clarify if multi modal solutions will be acceptable or is ground transportation to Qatar the only acceptable solution?

The USG will not request shipment to Qatar under this contract until the issue is resolved.

72. REF: RFP Page 5-7, Pricing Schedule QUESTION: Cargo shipped into or out of KSA requires special permissions from the Ministry of Defense. Will the USG be coordinating these special permissions or will it be the contractors’ responsibility?

The contractor is responsible for coordinating customs clearance on behalf of the USG.

73. REF: Attachment 1 – PWS; Page 6, Section c, Specific Tack Areas;

paragraph b, Task 2 – Transportation; subparagraph AA/BB QUESTION: Will all of the cargo to be shipped outside of Bahrain be exempt from levies (i.e. have Levy Exemption documentation)?

Yes

74. REF: Attachment 1 – PWS; Page 6, Section c, Specific Tack Areas;

paragraph b, Task 2 – Transportation; subparagraph AA QUESTION: Is the carrier required to physically pick up the cargo from the distribution center in Bahrain within 24 hours of notification or to confirm that the request has been received and coordination for customs/clearances have begun?

The pick up within 24 hours of notification is a metric has been changed via Amendment 0004 to NLT 24 hours from customs clearance. This is a metric that the USG tracks but is not considered when evaluating the performance of a contractor. The Pass/Fail criteria of evaluation is meeting the prescribed timeline of deliveries from notification to delivery.

75. REF: Attachment 1 – PWS; Page 8, Section d, Specific Tack Areas;

paragraph d, Task 3 – Personnel, Badging, Liability and APLs;

subparagraph B QUESTION: Will Contracting Office or DLA Distribution provide POCs for access to each destination installation? Will registration in JCCS be sufficient for access to installations?

Yes, POCs will be provided. Drivers will need to be completely vetted for security.

76. REF: Attachment 1 – PWS; Page 1, Setion a, Background QUESTION: For shipments that are to be delivered to Kuwait an AK- 302 must be completed by the USG. This process can take the USG anywhere between 2 and 5 days. As this paperwork is required to transport cargo into Kuwait will the 24-hour pickup window begin AFTER the AK-302 has been completed? If not, will the window for Kuwait-bound shipments be amended to account for a USG process that

Please see response to question #74.

contractors have no ability to influence but which would prohibit the pickup of material until it is completed?

77. REF: Attachment 1 – PWS; Page 1, Setion a, Background, B. Scope QUESTION: Will the U.S. Government provide documentation showing that the cargo is exempt from customs duties? Will the contractor have to apply for the exemption? Do we execute this at the LMC office via Department of State?

The cargo will be exempted through the customs clearance process as military cargo.

78. REF: Attachment 1 – PWS; Page 1, Setion a, Background, B. Scope QUESTION: In Iraq, cargo transported by truck will require approval from the Prime Minister National Operational Centre (PMNOC).

(A) Which U.S. Government agency will the PMNOC be processed through? DoD or DoS?

(B) Does the Government of Iraq and the GCC already acknowledge this exemption?

(A) DOD

(B) Yes

79. REF: Attachment 2 – List of Destinations QUESTION: The delivery locations to Iraq are not mentioned in Attachment # 2 of the proposal. Are there specific locations for delivery?

Will delivery locations be categorized by Zones? Will be the Zone be identiefied as 1-6 as per US TRANSCOM contracts?

See Q&A #9. All currently known potential destinations were added via Amendment 0004

80. REF: Attachment 1 – PWS; Page 2, Item B, Subparagraph E and Page 5, Item B, Subparagraph Z.

QUESTION: Proposal mentions that the contractor may provide up to 20 trucks per month. The Gov’t is also requesting exclusive use of the trucks. If the awardee obtains 20 trucks per month will DLA accept billing for all 20 trucks per month or only per task order? What is the anticpated minimum or maximum amount of trucks that will be used in a month?

The contractor may only invoice per delivery ordered and accepted.

The minimum contract value is equal to the successful offerors’ price for Phase-In. Annual value is dependent on actual quantities of orders, which have been estimated for the five year ordering period in the RFP.

81. REF: Attachment 1 – PWS; Page 14, Paragraph P, Item 5 QUESTION: The proposal mentions Iraqi drivers as one of the nationalities not allowed to enter US Installations for delivery. Are Iraqi drivers allowed to facilitate delivery to US Government installations located in Iraq?

See Q&A #37

82. REF: Attachment 1 – PWS; Page 4, Paragraph P QUESTION: We do not see pricing lines for accessorials. Will accessorials such as convoy escort be included for missions in Iraq? What other accessorials will be required?

It is up to the vendor to provide pricing in their proposals

83. REF: Attachment 1 – PWS; Page 4, Paragraph T QUESTION: Will a pricing adjustment be considered in the event of a surge? In the event of Recosigment/Diversion will both delivery locations be billable?

No pricing adjustment will be made in the event of a surge.

No.

84. REF: Attachment 1 – PWS; Page 9, Task 3, Subparagraph B, Item 3 QUESTION: Will JCCS registration be required before or after the contract? Are drivers required to register in this system also?

See Q&A #59

Yes, drivers are required to register during phase in period.

85. REF: Attachment 1 – PWS; Page 2, Task 2, Item B QUESTION: Will the contractor be required to register with Syncada, and Freight Certification Program during the bid process?

Will payment be made after delivery monthly or after delivery?

Reference RFP Page 4, Section B:

“The Contractors shall be Syncada® (third party payment system) enabled within 30 calendar days of contract award.

Payment of charges for transportation services shall be made only upon completion of the services as evidenced by the Contractor’s certification of delivery at destination.”

86. REF: RFP Pg 16, DFARS 252.232-7006 QUESTION: Will the contracor have to register with Wide Area Work Flow prior to award?

No – Registration may be processed during phase-in.

87. REF: Attachment 1 – PWS; Page 14, Paragraph P, Item 5 QUESTION: Will photographs and video be allowed in order to record and report the material condition of the cargo?

Photographs are allowed to document completion of the delivery. However, the Contractor must still comply with base regulations and policies IRT video and camera use.

88. REF: Attachment 1 – PWS; Page 9, Section C, 4.

QUESTION: Section C appears to state the carrier is liable for loss or damage to the cargo due to fire, theft, collisions up to the values declared on the commercial invoice. This puts the limits outside of either a 10% of revenue and the $0.50 / lb. limit. Usually, the goods being transported would be the responsibility of the owner to insure for loss and the carrier only liable beyond the statutory minimum ($0.50 / lb. etc.) where the carrier is grossly negligent. Is it possible to revise section C.4 – Maximum Liability and replace it with a % based cap with an absolute cap limited to a figure that is approximately 10% of the expected revenue per year?

Offerors must comply with Federal Acquisition Regulation 52.247-21 and FAR 52.228-9

89. REF: RFP Pg. 14 of 66 QUESTION: FAR 52.228-9 – CARGO Insurance (May 1999) The contractor, at the contractor’s expense shall expense, shall provide and maintain, during the continuance of this contract, cargo insurance of per vehicle to cover the value of property on each vehicle and of to cover the total value of the property in the shipment. We do not provide cargo

Offerors shall review 52.247-21, 52.228-9, and Attachment 1

– PWS for insurance requirements.

insurance as standard. Customers can declare the value for their goods in small package and pay an additional premium that provides financial compensation for the value of the goods lost, but again, usually the cargo insurance would be sourced by the owner of the goods. Is this a requirement of this contract by the DLA?

90. REF: RFP Pg. 14 of 66 QUESTION: FAR 52.228-9 – CARGO Insurance (May 1999) (b) All insurance shall be written on companies acceptable to DLA Distribution.

For other insurance coverages that might be required (see note regarding those that must be provided by local law – such as Workers Comp.), we would normally request the highlighted terms below be changed to something like “All insurance shall be written on companies acceptable to DLA Distribution or be provided by the Carriers’ captive insurance company.

This statement refers to acceptability of the insurance by the Government (DLA Distribution), not which company provides proof of insurance. If the Government requests proof of insurance and the offeror prefers that their insurance company provide the proof directly to the Government, that would be acceptable.

91. REF: RFP Pg. 14 of 66 QUESTION: FAR 52.228-9 – CARGO Insurance (May 1999) (b)…and policies shall include such terms and conditions as required by DLA Distribution. We do not distribute terms and conditions of our insurance to our customers, so we must strike the section.

This is federal regulation and the requirement cannot be changed.

92. REF: RFP Pg. 14 of 66 QUESTION: FAR 52.228-9 – CARGO Insurance (May 1999) (b) … The contractor shall provide evidence of acceptable cargo insurance to DLA Distribution before commencing operations under this contract. We would like to request the addition of “upon request” to any reasonable condition.

Evidence of cargo insurance shall be provided during the phase-in period prior to contract full performance of 1 January 2019.

93. REF: Attachment 1 – PWS; Page 1, c.a.B QUESTION: Will the winning contractors be able to apply for LOA's for Base Access and Mil Flights in order to support Iraq Operations?

No, LOAs will not be approved

94. REF: Attachment 1 – PWS; Page 2, c.b.E QUESTION: Can Shipments falling under "Split Pickup/Split Delivery with no additional charge to the Govt" have origins in different countries within the GCC?

No

95. REF: Attachment 1 – PWS; Page 4, c.b.T QUESTION: How do we prove detention and how does the contract reimburse detention once accepted by the US Govt?

Updated Government Response: Kindly refer to Question 52.

96. REF: Attachment 1 – PWS; Page 6, c.b.AA See response to question #74

QUESTION: Currently we do not pick up cargo until the proper movement clearances are in place...i.e. Kuwait AK 302 for cargo moving along this lane...However, in the current solicitation it states we must "Pick up the cargo" within 24 hours of notification. This statement implies we must have a local yard to store the cargo in until the AK 302 documents are received. Is this DLA's intent, and if so, this adds a significant amount of money to the costs of implementing this contract.

97. REF: RFP Page 6 QUESTION: How many winners will there be to this contract?

Reference RFP Page 3, Item 6:

“…The Government will make the number of awards determined to be in the Government’s best interest after evaluation of proposals….”

98. REF: RFP Pages 5, 6, 7 QUESTION: What Specific Destinations will be identified for Iraq Movements? There are numerous bases in Iraq and Security is required on all US Govt shipments in Iraq...How would you like this priced...with Security or without? Also Duqm and Salalah in Oman and Riyadh and Jeddah in Saudi Arabia are very long truck distances from each other...How do we price these two countries when there is such a large difference in costs to these different locations in these three countries?

Could you add separate CLINS for the individual locations?

Please see the updated list of destinations provided with Amendment 0004 and use as a baseline for expected delivery points for each country.

The Contractor is responsible for providing security. As such, it is recommended costs of security be included in rates and annotated that the proposed rates include security costs.

The Contractor should base their rates upon a country composite rate for delivery to any destination in that country.

99. REF: Attachment 1 – PWS; Page 6, c.b.AA QUESTION: Please clarify if the required timeline for Kuwait is 12 business days or calendar days.

Calendar

100. Please consider an extension of one week to allow us to take in the answers.

The due date of proposals has been extended to June 14, 2018

101. REF: TE 1.1. List of Destinations QUESTION: There is mention of Iraq in the pricing sheet and bid documents however a delivery address in Iraq is not provided, please clarify intended Iraqi delivery location.

See Q&A #9. All currently known potential destinations were added via Amendment 0004

102. REF: TE 1.1. List of Destinations QUESTION: The Bahrain to Qatar lane is not possible to quote for general cargo due to the current embargo. Alternatively, has an exemption to this embargo been provided for this project? If not, should this lane be ignored?

See Q&A #5

103. REF: TE 1.1. List of Destinations See Q&A #32

QUESTION: Please confirm that the end client will provide support to allow truck access to trucks to all bases.

104. REF: Attachment 1 – PWS; Page 6, Task 2 – Transportation section Q QUESTION: Please clarify if drivers are responsible for lashing and securing cargo or if the shipper will load, lash and secure.

See Q&A #33

105. REF: Attachment 1 – PWS; Page 2, Task 2 – Transportation section E QUESTION: Whilst VAT is not currently applicable to this contract, please confirm that in the event of VAT becoming implemented, BIDDER is able to add to the existing rates to cover this extra cost?

See Q&A #34

106. REF: Attachment 1 – PWS; Page 2, Task 2 – Transportation section E QUESTION: If a split / double delivery is requested, will this be delivered to the same base?

See Q&A #35

107. REF: Attachment 1 – PWS; Page 2, Task 2 – Transportation QUESTION: Is GPS tracking of trucks required?

See Q&A #36

108. REF: Attachment 1 – PWS; Page 4, Task 2 – Transportation Section P QUESTION: Please clarify what is deemed an 'accessorial charge'

See Q&A #15

109. REF: Attachment 1 – PWS; Page 14, Section M, Part B QUESTION: In the case of box trucks, is a 40ft flatbed carrying a container acceptable?

Yes

110. REF: Attachment 1 – PWS; Page 14, Section P, Part 5 QUESTION: It is stated that drivers from Iraq are not permissible under the contract. Will this be applicable for deliveries inside Iraq also?

See Q&A #37

111. REF: Attachment 1 – PWS; Page 1, Task 1 – Purchase Order Management QUESTION: Please advise the level of technical input required from BIDDER in the preparation of the bid

Reference pages 41/42 of the RFP, EVALUATION FACTOR 2: MANAGEMENT APPROACH under the PROPOSAL

PREPARATION REQUIREMENTS

112. We are wondering about the cost at customs. Do we pay? See Q&A #77

113. On Page 37 of the Solicitation, the Page Limitations section reads: “There is a 40 page limit for Volume I (Performance Confidence Assessment Proposal) and a 100 page limit for Volume II (Technical Proposal).”

Would documents like Certificates, CV’s, Copies of Insurance, Pictures, etc. count towards the 100 page limit of Volume II? Or could these items be added as Appendixes in addition to the 100 page limit?

These documents are not a requirement of the solicitation and if provided would count against the 100 page limit.

114. REF: Technical Library QUESTION: We cannot locate the Technical library on FBO, where the QASP and QA Checklist surveillance questions should be located. Please advise instruction to locate on FBO site.

Government Response: The Technical Library is posted to the solicitation on www.fbo.gov and is entitled “18R5005”.

This is a sensitive upload and access must be approved to see the documents. Instructions for requesting access to the Technical Library have been posted as well. The QASP and QA Checklist will be provided at award. These documents monitor and ensure compliance with the requirements in the

PWS.

115. REF: The Government will also conduct “mock audits” using the DLA Distribution SOP Enclosure 2 to validate assessed training status.

QUESTION: Please advise how to locate the SOP?

Government Response: The PWS has been updated to address this.

116. REF: The Contractor shall use the Government provided Quality Management Tool (QMT) QUESTION: Please advise where to obtain?

Government Response: Access to the QMT will be provided after contract award.

117. REF: The Contractor shall establish procedures such that all surveillance results are reviewed and acknowledged as results are available to the Contractor through the QMT SP Workflow module to the KO or designee (e.g., CGA Surveillance Lead, COR, Contract Specialist, KO).

QUESTION: How do we get access the QMT SP Workflow Module?

Government Response: Access to the QMT will be provided after contract award.

118. QUESTION: Is there are any specific reasons for having this contract straight for 5 years as against the base year plus option years model used for long term contract?

Government Response: The basic contract contains a 5 year ordering period and the Government may procure services at any time within that timeframe. This contract arrangement was determined optimum for these types of services in lieu of a contract with option periods.

119. QUESTION: Amendment 0004 removed Qatar from the list of destinations in TE 1.1 but the pricing table in the conformed RFP has Qatar for line items 0007 & 0008 in the base and Qatar is also loaded in six month option lines 1007 and 1008. Please advise if we are to price this or will this be adjusted in an amendment?

Government Response: Qatar was inadvertently removed from the TE and has been added back on via Amendment 0005.

Currently we will not order routes to Qatar because of embargo.

120. QUESTION: The proposal submission date and time remains the same in amendment 0005, 14 June 2018, which is exactly during the Eid holidays

Government Response: Amendment 0006 extends the due date until 19 June 2018 at 10:00AM Eastern Standard Time.

starting from 13 June 2018 through 17 June 2018 in GCC countries.

Submitting proposal 12 or 13 June is an option however, there are certain areas we are still working on and may not be able to complete prior to the due date of proposal submission.

Please let us know if DLA has any plan to extend proposal submission date on or after Eid Holidays.

121. QUESTION: DLA Distribution Transportation Contract (DDTC) Solicitation Number: SP3300-18-R-5005 proposal due date is on Eid holidays. You are requested to extend the due date for a week.

Government Response: Amendment 0006 extends the due date until 19 June 2018 at 10:00AM Eastern Standard Time.

122. QUESTION: Amendment 0005 was released for the DDTC contract.

Line 1 of the Amendment says “The purpose of this amendment is to incorporate the following changes into the solicitation and extend the due date of proposals until 14 June 2018:” That is the same date as listed in Amendment 0004. Should we assume that line is just a holdover from Amendment 0004 or was the intent to extend again?

Government Response: Amendment 0005 did not extend the due date.

Amendment 0006 DOES extend the due date until 19 June 2018 at 10:00AM Eastern Standard Time.

123. QUESTION: On the conformed Attachment 2 TE 1.1 List of Destinations received in Amendment 004 and 005, locations within Bahrain have been added; however a CLIN has not been added to the Pricing Schedule. Are these locations in Bahrain pick up locations or delivery locations? If the intent for these locations in Bahrain to designated delivery locations, will CLINs be added in the Pricing Schedule?

Government Response: Attachment 2, TE 1.1 List of Destinations has been updated via Amendment 0006 to remove the country of Bahrain.

124. QUESTION: We recognize the requirement of the RFP that the contractor acquire cargo damage insurance… Our challenge is the way reputable insurance providers charge basis the value of the goods and converting that into a per truck basis. We note that DLA is advising that the most valuable shipment will be $1mil. We understand this is the value of the content of one truck…. Our predicament is how to make a responsible offer and cover the costs of this unknown valuation.

Government Response: The Government understands the risk and has provided the best known information at this time.

Offerors’ are required to provide insurance for cargo up to a value of $1mil. The RFP has been revised to require offeror’s to self-certify they have included the appropriate cargo insurance in their fixed price per route.