STATEMENT OF WORK1.docx

STATEMENT OF WORK

1.1. SCOPE OF WORK. The contractor shall provide all labor, material, tools, equipment, and supervision necessary to perform Preventative Maintenance for Scheduled Maintenance and Unscheduled Maintenance on Government owned heavy equipment as defined in the Statement of Work. This statement of work provides for requirements of the Defense Distribution Center Red River (DDRT). The contractor shall perform maintenance service in accordance with the terms and conditions specified herein. This equipment is currently located at the Defense Logistics Agency's Defense Distribution Center Red River, located on Red River Army Depot in Texarkana, Texas, 75507-5000.

1.1.2. Due to a varying number of equipment the maintenance requirements may reduce in volume throughout the contract. Specific equipment may also be replaced by new similar equipment. A current equipment identification listing is provided in Attachment 1.

1.2. PERSONNEL.

1.2.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contractor shall provide telephone number(s) and location(s) where these persons can be contacted after normal duty hours.

1.2.1.1. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

1.2.1.2. The contract manager or alternate shall be available during normal duty hours to meet on the installation with the COR and/or COTR.

EMPLOYEES.

1.2.2.1. Contractor personnel shall present a neat appearance. Contractor personnel shall wear required government furnished identification, as identified in 1.3.1.

1.2.2.2. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of Defense, if such employment would be contrary to the policies contained in the Defense Logistics Agency Regulation 5500.1, STANDARDS OF CONDUCT.

1.2.2.3. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on a Depot Installation in accordance with Red River Army Depot (RRAD) installation parking policy.

1.3 SECURITY REQUIREMENTS.

1.3.1. Access to Facilities: The contractor or contractor's representative shall submit the following information to the contract administrator within five days prior to the start date of this contract for each employee requiring access to the Depot where the DLA equipment is located: full name, social security number, date of birth, height, eye color, and weight. Contractor employees shall provide all personal identification and all completed information to the contracting officer representative for preparation of picture badge request. The COR will obtain approval and forward required documentation to RRAD, Directorate of Plans, Training, Mobilization and Security Officer, Building 455 for badge photograph and lamination. The contractor should make appointments prior to sending employees for badge photograph and lamination (Ext 271 6).

1.3.2. Any contractor vehicles requiring access to the depot where the DLA equipment is located will be required to have state registration and insurance. These vehicles are required to be registered for vehicle decals and/or passes with the RRAD Site Security Officer, Bldg 455, telephone 903 334-2716, prior to the start of this contract.

1.3.3. Contractor shall provide a letter listing employees and vehicles, including the information supplied to the contract administrator, to the COR for the Site Security Officer to prepare forms for vehicle decals or passes.

1.3.4. The contractor and employees shall comply with all security requirements imposed by the installation commander at all times while on base. Contractor personnel involved in civil crimes and/or incidents of misconduct may be restricted from entry to the base. The contractor is responsible for insuring the badges are returned within three days of employee termination or contract completion. There is a $50 fee for each lost badge.

1.3.5 Contractor personnel who misplace or lose their pass or arrive at the installation without their pass, will be denied entry until they are identified as a contractor employee by the contract manager and have been recorded with RRAD Security through the COR.

1.3.6 Physical Security: The contractor shall safeguard government property provided for the contractor's use. At close of each workday, facilities and equipment shall be secured.

1.3.7. Key Control: The contractor shall establish and implement procedures that will preclude the loss, misplacement or unauthorized use of keys issued to the contractor by the government. The contractor shall include these procedures in the quality control program. The contractor shall not duplicate keys issued by the government.

1.3.7.1. The government may, at its option, require the contractor to reimburse the government for replacement of locks or re-keying as a result of the contractor losing keys. The contractor shall report lost keys to the COR.

1.3.8. Clearing the Installation: The contractor is responsible for ensuring that their employees properly clear the installation upon termination. This includes the return of government-issued identification (passes, access cards or badges for personnel and vehicles), keys and other government furnished equipment/property. Each badge not returned by the end of the contract or lost replacements will cost the company $50.00.

1.3.9. Criminal Involvement: Contractor employees who are found to be involved in theft or other type of illegal activity committed while physically aboard this installation may be permanently denied access to this base as a place of work and may be held for criminal prosecution.

SECTION 2 QUALITY ASSURANCE.

2.1. The Contracting Officer's Representative (COR) will be a representative of the Contracting Officer and will participate in the administration of any resultant contract. Subsequent to the award of this contract, their identity, phone number, and their authority will be promptly furnished to the successful bidder.

2.2. The COR will inform the Contract Manager or contractors representative in person when discrepancies occur, and will request corrective action. The COR shall make annotation of the discrepancy on the tally/surveillance checklist, of the date and time the deficiency was noted and will request the contract manager (or his authorized representative) to initial the entry on the tally/checklist.

2.3. PERFORMANCE EVALUATION MEETINGS.

The contract manager will be required to meet at least weekly with the COR during the first month of the contract. Meetings shall be as often as necessary thereafter as determined by the contracting officer.

2.3.1. The services to be performed by the Contractor during the period of this contract, shall at all times and places be subject to review by the Contracting Officer, or COR.

2.4. HOURS OF OPERATION.

2.4.1. Principle Period of Maintenance: Eight hours work and thirty minutes lunch per day, Monday through Friday between 7:00 am and 3:30 pm (Central Time) at the Distribution Depot Red River, excluding federal holidays and weekends.

2.4.2. Recognized Holidays: The contractor is not responsible to provide services on the following days: New Years Day, Martin Luther King Jr Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a weekend, the COR will inform the contractor on the day that the holiday will be observed.

2.4.3. The contractor may be required to support depot operations during recognized holidays, military actions, and increased workload if the depot deems support necessary. The contractor will receive notice from the COR or COTR outlining the required support.

2.4.4. The contractor may be required to work outside of the principle period of maintenance. If the contractor is required to work outside of principle period of maintenance the COR will notify the contractor or contractors representative with a four (4) hour notice and provide the contractor with the requirements of support required.

2.5. HIGHWAY PERMIT. The contractor shall be knowledgeable of and comply with all applicable and local laws, regulations and requirements regarding over-the-road permits for "wide body" vehicles. It is the contractor's responsibility to provide the transportation and to haul any equipment off-depot. The contractor shall obtain an Official Form 7 from the COR prior to removing equipment from the depot. It shall be the contractor's responsibility for obtaining all necessary highway permits prior to transporting these vehicles to and/or from the contractor's off depot facility for maintenance. In the event of damage/wreckage to these vehicles during transportation to/from the contractor's facility, the contractor will be liable for the total cost of repairs.

2.6. ENVIRONMENTAL CONTROL. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and local laws, regulations and requirements regarding environmental protection in the use, handling, transportation, and disposal of hazardous materials. In the event environmental laws/regulations change during the terms of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of this change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

2.7. GOVERNMENT OBSERVATIONS. Other government personnel such as inspector general or higher headquarters staff are authorized to observe contractor operations. However, these personnel may not interfere with contractor performance.

2.8. SAFETY REQUIREMENTS. The contractor shall conform to all applicable safety standards published in the Federal Register or any other national consensus standard adopted by the Secretary of Labor in compliance with the Occupational Safety and Health Act (OSHA) Public Laws 91.596. Hazardous work processes and hazardous materials utilized or generated in the accomplishment of this contract shall be controlled in a manner that is safe in accordance with the appropriate local, State, and U.S. Government laws and directives established for control of those processes and materials.

2.9. DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in the PWS, that are the responsibility of the contractor are the property of the government and shall remain so upin termination or completion of the contract. The contractor shall keep these items current. Documentation and records shall be turned over to the government upon completion of the contract. All records are subject to the Freedom of Information Act and Privacy Act.

2.9.1. The contractor will be required to perform unscheduled maintenance after receipt of an EMACS work order.

2.10. UTILITIES. The contractor shall instruct contractor employees in utilities conservation practices as requested by the government. The contractor shall operate under conditions which preclude the waste of utilities, which shall include, but not limited to the following:

2.10.1 Lights shall be used only in areas where and at times when work is actually being performed, except those essential for safety and security purposes.

2.10.2. The government will furnish, at no cost to the contractor electricity, water, and sewage in the government buildings that the contractor is working on depot. Natural gas may not be available depending on which government building the contractor is working.

SECTION 3 GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GENERAL. The government will provide, without cost, the facilities, equipment, materials, andlor services listed below:

3.1. PROPERTY.

3.1.1 Facilities. The government may furnish and/or make available work space in existing buildings. A depot map and a list of buildings are provided as attachment 2. Facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work around have been established. The government corrects OSHA hazards in accordance with base wide government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided here under merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibility of the contractor. Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor's compliance or noncompliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base-wide priorities. No alterations to the facilities shall be made by the contractor. The list of facilities may change as MHE is moved to other buildings.

3.1.2 Property. The government may provide certain unique property to the contractor for his use while on depot. Government furnished property shall be managed in accordance with the provisions of the Government Property clause of this contract.

3.1.3. Property Inventory. Not later than 5 days prior to the start of the first operational performance period, the contractor and a government representative shall conduct a joint inventory of all government furnished property. The contractor shall take receipt for all property provided by the government. The contractor and a government representative shall jointly determine the working order and condition of all property. Items of property missing or not in working order shall be recorded. The contractor and the government representative shall certify their agreement as to the working order of the equipment. If the contractor participates in the inventory, but does not agree with the government representative's determination as to the working order of the property, this failure of the contractor to agree on working order and detectives shall be treated as a dispute pursuant to the clause of this contract entitled, "Disputes".

SECTION 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS.

4.1 The contractor shall furnish all labor, tools, parts, off-site facilities, equipment, materials, transportation, and transportation permits required to meet the terms of this Performance Work Statement (PWS) not otherwise provided by the government. The contractor shall provide for the disposal of all hazardous waste products generated in the performance of this contract and shall provide for clean-up of all hazardous spills during the performance of this contract.

SECTION 5 SPECIFIC TASKS

5.1 GENERAL.

5.1.1. The contractor shall perform on-call unscheduled maintenance (U.M.) as required for all items on attachment 1. Copies of EMACS work orders are provided as a sample at the end of SOW.

5.2 INVOICES.

5.2.1. The contractor shall furnish an original EMACS work order to the COR. The COR will certify and forward to the payment office as expeditiously as possible. An invoice shall include as a minimum, the following data:

5.2.2. DLA Equipment Job Order Number (EJON, 6 digits) and DLA Registration Number (5 digit number).

5.2.3. Date

5.2.10. The completed work order will be returned to the COR within seven (7) work days after the contractor has completed repairs to the equipment.

5.3. PREVENTATIVE MAINTENANCE ON 0t2706 TEREX SUPER STACKER

*The contractor will perform semiannual scheduled preventative maintenance on Terex Super Stacker EJON number 0t 2706. Serial number vhx-tfc45R172178.

The time and dates will determined after award. The time for the total semiannual preventative maintenance is estimated at 24 hours.

Duties include:

Service and grease boom Inspect and replace as needed all wear pads on boom Change all filters including fuel, engine oil, hydraulic and transmission on each semi-annual.

Change engine oil on each semiannual Change transmission fluid on every other semi-annual Check and replace as needed all belts and hoses Check all safety related items such as brakes, steering, lights, back-up alarm, horn and fire extinguisher.

Check all hydraulics (cylinders/lines/fittings) for leaks and proper operations.

Check and service battery as needed Check operations of boom, lift, turret and all locks.

Insure all material, containers and waste is disposed of properly.

The contractor will furnish all fluids and filters for pm as well as disposal of all waste such as oil, fluids filters and any other materials used to complete pm. The area must be left clean of all materials used in completing pm and any excess oil or fluids must be cleaned up according to safety regulation. At completion the COR must be contacted to review and inspect area before signing off on completed job.

5.4 UNSCHEDULED MAINTENANCE. The contractor will be called by the COR/ACOR to assess the total cost to repair the equipment. Unscheduled maintenance includes all actions to diagnose and correct equipment to normal operating condition. The contractor will be contacted by the COR or ACOR of equipment malfunction. The contractor will provide the COR or ACOR a Firm Fixed Price for the repair which will include all labor to repair and part(s) cost(s). The Contracting Office will provide the contractor with a Delivery Order to repair that particular piece(s) of equipment. The contractor will only proceed with the repair(s) after they receive the Delivery Order.

5.4.1 The COR or COTR will advise the contractor of the suspected problem and request their assessment. The EJON number will be the primary means of identifying the piece of equipment. The contractor will inspect the equipment and advise the COR or COTR of the problem and provide a Firm Fixed Price. The contractor will not repair the equipment unless approved by the COR or COTR and a Delivery Order is processed. Tire replacements will be authorized in advance of the COR or COTR.

5.4.2 The contractor shall be on depot within 8 working hours after notification of unscheduled maintenance from the COR. The contractor shall make repairs at the DDRT building location. If repairs cannot be made and equipment must go to the shop, the contractor shall notify the COR and get approval to remove the equipment from the depot. After approval is obtained, the contractor shall provide transportation and haul the equipment to his shop.

5.4.3. The contractor shall provide a copy of the completed work order to the DDRT Shop supervisor up on return of serviced equipment to the depot.