SP3300-24-Q-0012.docx

ENTDEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

ACQUISITON OPERATIONS J7

5430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008

FEBRUARY 14, 2024

Action Code: Combined Synopsis / Solicitation

Issuing Office:

DLA Distribution Acquisition Operations J7-AB3 5430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008

Product Service Code (PSC): J063 Maintenance/Repair/Rebuild of Equipment - Alarm, Signal, and Security Detection Systems

Subject: Maintenance and sustainment of the Lenel Electronic Security System (ESS) and the Closed-Circuit Television System (CCTV) at DLA Distribution Susquehanna PA.

Solicitation: SP3300-24-Q-0012

Closing Response Date: Monday, March 11, 2024, 1300 EST - Failure to submit your response by this date and time may result in non-consideration of your quote.

Closing Date for Questions: Friday, February 23, 2024, 1300 EST – Any questions received after the response date may not be answered by the Government.

Point of Contact:

Mr. Joseph Crowley Joseph.crowley@dla.mil 717-770-5445

Contracting Officer:

Mr. Christopher Robinson christopher.robinson@dla.mil 717-770-7285

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items in conjunction with FAR Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is being issued as a Request for Quote (RFQ) under solicitation SP3300-24-Q-0012.

This notice incorporates the provisions and clauses in effect under:

The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR - https://www.ecfr.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

This Request for Quotation (RFQ) is being issued as unrestricted full and open competition under NAICS 561621 with a size standard of $25,000,000.00 and PSC J063. SP3300-24-Q-0012 is being issued to establish a hybrid Firm Fixed-Price (FFP) and Time & Materials (T&M) purchase order for a contractor to provide preventative and corrective maintenance services on DLA Susquehanna’s Electronic Security System (ESS), Intrusion Detection Systems (IDS), Access Control Systems (ACS), and Closed-Circuit Television (CCTV) systems for a period of one (1) base year and four (4) one year options. Vendors must provide unit pricing in U.S. Dollars rounded to two decimal points.

This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement.

The services shall be performed in accordance with Attachment 1 Performance Work Statement (PWS). The Government intends to award one (1) purchase order as a result of this RFQ which will be issued on a Standard Form (SF) 1449. Vendors must quote all CLINs on the Schedule of Supplies to be eligible for award.

Schedule of Services (to be completed in Attachment 7)

CLIN X001: Firm-Fixed Price (yearly) PRO SUSP PLAN – Tier 3; 513-1024 Readers. Covers PRO/PROI Systems. Product Number SUSP-PRO-TR-3.

CLIN X002: Firm-Fixed Price (yearly) OnGuard User Direct Technical Support for PRO and PROI. Product Number SUDS-NES-PRO.

CLIN X003: Firm-Fixed Price: Monthly Preventative Maintenance: Preventive Maintenance and Sustainment Support for Lenel ESS and CCTV in accordance with the Performance Work Statement. The Contractor shall provide the equipment, spares, and hardware for CCTV NVR HW support, and the personnel software/firmware required for all IAT- II level sustainment of the ESS and EKC applications including support to version upgrades, enhancements, and migrations required for ESS and EKC systems and subsystems. Preventative Maintenance (PM) includes a recurring set of scheduled services and actions which the Contractor shall provide to keep the application servers and workstations fully operational and compliant. This includes but is not limited to logging into the system application every fourteen (14) days to ensure access remains active, checking the health of the application and systems at least once monthly, and a review of the Secure Technical Implementation Guide (STIG) annually.

CLIN X004-X005: Time and Materials: Labor to perform Corrective Maintenance (Unscheduled Repairs) during regular working hours and during other than regular working hours. Corrective maintenance is defined as unscheduled repairs or services required to make systems fully operational. The unscheduled repairs fall outside the scope of the monthly preventative maintenance. The number of hours shown is a not-to-exceed estimate only. Contractor will be paid only for the actual number of hours worked. Reference FAR 52.212-4 Alt I.

CLIN 0006: Firm Fixed Price: 1 month Phase in Period (non-incumbent) in accordance with the 3.1.11 in the PWS.

Place/Period of Performance:

DLA Distribution Susquehanna, PA.

Estimated Period of Performance Base Year: 04/01/2024 – 03/31/2025 Option Year 1: 04/01/2025 – 03/31/2026 Option Year 2: 04/01/2026 – 03/31/2027 Option Year 3: 04/01/2027 – 03/31/2028 Option Year 4: 04/01/2028 – 03/31/2029

Invoicing and Payment: Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006.

ILLEGAL ITEMS NOT AUTHORIZED ON FEDERAL INSTALLATION: Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor’s responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. The local authorities can issue a citation that charges the individual with a specific offense and requires the individual to appear before a Federal Magistrate. This agency processes illegal aliens in accordance with INS instructions.

System for Award Management: IAW FAR 4.1102(a), offerors are required to be registered in the System for Award Management (SAM) database at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Refer to DFARS 204.1103 for helpful information on navigation and data entry in the SAM database. Registration may be done on line at www.sam.gov.

The contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database.

Company Name:

Company Address:

Telephone:

Cage code:

Point of Contact:

Email:

SOLICITATION PROVISIONS

THE FOLLOWING PROVISIONS ARE INCORPORATED BY REFERENCE:

THE FOLLOWING PROVISIONS ARE INCORPORATED BY FULL TEXT:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

(a) Definitions. As used in this provision--Covered telecommunications equipment or services, Critical technology, and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that-- It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer--

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of Provision)

FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a single hybrid Firm Fixed-Price / Time and Materials Purchase Order as a result of this solicitation.

(End of Provision)

FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements—Commercial Item Acquisition (Nov 2021)

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by—

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates or the offeror under a common control.

(End of Provision)

FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

DLA DISTRIBUTION

ACQUISTION OPERATIONS (J7)

ATTN: CHRISTOPHER ROBINSON

CONTRACTING OFFICER

5430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR - https://www.ecfr.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/ (End of Provision)

DLAD 5452.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR) (JUN 2020)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

(End of Provision)

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) The provision at 52.212-1 and the following addenda are applicable to this acquisition.

The following two (2) paragraphs under referenced provision 52.212-1 are hereby deleted:

(e) Multiple offers

(h) Multiple awards

FAR 52.212-1 Addenda

(1) Paragraph (c) of 52.212-1 is tailored to read as follows: (c) Period of acceptance of offers. The quoter agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of quotes.

(2) Facsimile and hard copy quote submissions will not be accepted or evaluated.

(3) Quotes shall be prepared in the English language.

(4) Quotes must be submitted electronically via email at: joseph.crowley@dla.mil Subject: SP3300-24-Q-0012. Quotation – “Quoter’s Company Name”

(5) Quotes will be submitted with three Volumes: Volume I. Price Quote, Volume II. Technical and Past Performance, and Volume III. Small Business Subcontracting Plan / Small Business Approach

(6) For all quote documents excluding Attachment 7 Schedule of Supplies and Services: Quotes must have the following Controlled Unclassified Information (CUI) marking incorporated on the appropriate pages in their quote submission.

a. Header on all page:

i. 1st Line of Header: “CUI”

ii. 2nd Line of Header: “Source Selection Information – See FAR 2.101 and 3.104

b. 1st page, bottom right corner (above footer text):

i. Controlled by:

ii. CUI Category:

iii. Distribution/Dissemination Controls:

iv. POC:

c. Footer (at very bottom) on all pages

i. “CUI”

(7) For Attachment 7 Schedule of Supplies and Services: Quotes must have the following CUI marking incorporated on the appropriate pages in their quote submission.

a. Include “CUI” in the header/footer to ensure it displays on all pages. Go to File – print – page setup – header/footer tab – custom header/footer

b. Include the CUI Designation Indicator Block from (6) at the top of the excel spreadsheet, not in the header, so it only appears on the first page.

Volume I. Price (Quote):

1. Signed and dated cover letter with all required fill-ins completed, including solicitation number, company name, address, telephone number, email address and contractor Commercial and Government Entity CAGE code.

2. Completed Attachment 7 Schedule of services for the base year and all option years. The quoter is required to complete the unit and total prices for all CLINs.

3. Completed certifications and representations located at FAR 52.212-3 or quoter statement indicating that said certifications and representations are current and located in the System of Award Management (SAM) database.

4. Signed Standard Form 30, Amendment of Solicitation of Contract for all amendments, if applicable.

5. As prescribed in FAR 19.708, FAR 52.219-9 Small Business Subcontracting Plan, and DFARS 252.219-7003 Small Business Subcontracting Plan (DoD Contracts), a subcontracting plan is required from all large business quoters responding to this solicitation. Large Business quoters will demonstrate an acceptable subcontracting plan by addressing all the required elements of FAR 52.219-9 using Attachment 3 of the solicitation and will include the broadest possible scope of small business participation. All large business quoters will provide in their subcontracting plan a description of the efforts each will make to assure that Small Business (SB); Small Disadvantaged Business (SDB); Women-Owned and Economically Disadvantaged Women-Owned Small Business (WOSB/EDWOSB); Service-Disabled and Veteran-Owned Small Business (SDVOSB/VOSB); and, HUBZone Small Business (Hzn) concerns will have equal opportunity to compete for subcontracts under any resulting contract. Large Business quoters will also clearly define the roles and responsibilities between the prime and subcontractors in the proposed subcontracting plan. Subcontracting goals should be set at a level that the parties reasonably expect can result from the quoter expending good faith efforts to use Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Woman-Owned Small Business subcontractors to the maximum extent practicable. Large Business quoters will provide substantiating documentation to demonstrate the above requirements. The Small Business Subcontracting Plan will become part of the resultant contract.

Volume II. Technical Capability and Past Performance:

Technical Capability

Vendors must provide documentation demonstrating compliance with cybersecurity requirements defined in the Performance Work Statement.

Documentation including but not limited to certificates demonstrating compliance with the required DoD 8140 Work Role 451 must be provided for all individuals designated by the Quoter (Technicians / Administrators) performing any service under the resulting award.

Submission of a quote that does not contain all items requested in the Performance Work Statement regarding cybersecurity may result in elimination from consideration for award. Instructions contained herein are to serve as a guide in preparation of quotes; however, they are not intended to be all inclusive. The instructions generally describe the type and extent of information, which should be provided in the quote. The quoter is expected to completely examine and analyze all aspects of the technical/business, past performance, and price areas to be addressed, and to include information in the quote, which will enable the evaluators to determine the quoter’s understanding of the requirements.

Past Performance

The Quoter shall describe their background, knowledge and experience related to performing maintenance support services (i.e., preventive & remedial maintenance) on the Lenel Electronic Security System, Pelco Closed Circuit Television System and network switches. Of particular emphasis is performance that was executed in accordance with the same or similar scope and magnitude that is described in the PWS. Past performance information is used in determining the level of confidence the Government has for successful performance based upon the Quoter’s actions under previously awarded, relevant contracts.

The Government shall only consider relevant past performance data. To be considered relevant, the Quoter must demonstrate past execution of similar contracts in terms of scope, complexity, technology, magnitude of effort, and schedule. The Quoter must demonstrate through past performance an ability to perform the work described in the solicitation. This is done by demonstrating that they have successfully executed contracts of similar scope and magnitude within the past five (5) years. (The Government recommends submission of at least three contracts but will evaluate any and all submitted). Quoters shall provide a detailed explanation of the relevance of the contracts or efforts to the requirements as defined in the PWS. If subcontractor experience is provided as part of the most relevant contracts provided, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted. The references will be evaluated in the aggregate in order to allow Quoters who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

If a Quoter or its subcontractor determines they have no past performance data, they shall provide the following statement in lieu of the information requested below: “(Insert Quoter or subcontractor’s name) has determined that they possess no past performance information in accordance with the solicitation.”

To be compliant with this factor Quoters shall provide the following information for both the Quoter and proposed subcontractors.

(1) An index of previous contract data for the Quoter. The index shall contain three or more PRIME contracts and SUBCONTRACTS that the Quoter is currently performing or has completed during the last five (5) years. The index shall include:

- Contractor Name

- Name of the customer/agency

- Contract/Purchase Order Number

- Customer points of contact (minimum of two, provide name, telephone number, fax number, and e-mail addresses)

- Length of contract

- Period of performance (dates)

- Initial Contract Price

- Final Contract Price or price as of the last modification

- Description of product/service provided (include sufficient detail to demonstrate the scope and complexity of the product/service provided)

- Discussion of the similarities and differences of experience (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation)

- Facilities in which the product/service was performed

- Quality of Past Performance; to include a discussion of actual performance under each contract listed, including problems encountered; how they were resolved; the timeliness of deliverables required; how costs were controlled; business relationships; management of personnel, and any other areas deemed necessary to provide insight into actual performance issues.

(2) A narrative synopsis that shall describe the specific nature of the work, similarities with the proposed work and the relevant experience gained. The narrative portion shall also indicate any occurrence of cost growth and/or schedule delays encountered. The appearance of cost growths and/or schedule delays on past contracts must be explained.

(3) An index of Previous Contract Data for all subcontractors containing the information listed in paragraph (1) above as it relates to PRIME and SUBCONTRACTS that the subcontractor is currently performing or has completed during the last five (5) years.

(4) Completion of the Past Performance Questionnaire attached to this solicitation. Quoters and all subcontractors shall send this questionnaire to previous customers of prime and subcontracts. All questionnaires shall be submitted to the Government by the quote due date and time identified in the solicitation. All previous contracts the Quoter utilizes for Questionnaire information must be contained in the Previous Contract Data index for the Quoter/subcontractor. The Quoter/subcontractor shall complete the Previous Contract Data index prior to submitting the questionnaire to the customer. The Quoter/subcontractor shall ask the customer to complete the questionnaire and return it directly to the Contract Specialist identified in the solicitation. Government evaluation members may contact the named individuals to clarify, obtain additional information, or conduct a telephone survey of past performance. As such, the Quoter/subcontractor shall provide a list of all Questionnaires submitted that provides the following information:

- Name of the customer/agency

- Date submitted to customer/agency

- Contract/Purchase Order Number

- Customer points of contact (minimum of two, provide name, telephone number, fax number, and e-mail addresses)

- Whether the Quoter/subcontractor was a Prime or Subcontractor

(5) Quoters and their subcontractors may describe any quality awards or certifications that indicate technical excellence in the service requested. Indicate what segment of the company (division or entire company) received the award or certification and the date. If the award or certification is over three years old, present evidence the qualifications still apply.

The Government may utilize the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), responses received from the Performance Risk Assessment Questionnaire, data submitted by the Quoter, and any other information available to determine the quality and relevance of the Quoter’s past performance.

Volume III. Subcontracting / Small Business Approach

Volume III of the quote will be utilized to evaluate the Small Business Participation.

Though the Small Business Participation Commitment Document (SBPCD) below is NOT the same as the Small Business Subcontracting Plan, the quoter’s SBPCD should complement the quoter’s Small Business Subcontracting Plan, if the quoter is required to submit a plan. For example, planned small business subcontracting dollars of the Small Business Subcontracting Plan should be the same as the extent of utilization quantitatively in the SBPCD. However, the subcontracting percentages will be different since the SBPCD quote will be based on the proposed total contract value and the Small Business Subcontracting Plan is based on planned subcontracted dollars. The type of effort to be subcontracted as stated in the Small Business Subcontracting Plan will be the same as that stated in the type described in the SBPCD. It is important that the provisions of the Small Business Subcontracting Plan that coincide with the contents of the SBPCD are consistent.

The SBPCD will require periodic progress reporting to facilitate Government monitoring in the event of an award in accordance with CDRL A001, Small Business Participation Biannual Progress Report. The Small Business Participation Commitment Document will become part of the resulting contract and will be utilized in the calculation of liquidated damages in accordance with FAR 52.219-16 – Liquidated Damages – Subcontracting Plan and/or in determining consideration in accordance with the solicitation.

SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT (SBPCD)

All quoters (both other than small businesses and small businesses) will provide the following SBPCD requirements. This required information will be used to evaluate the extent of the quoter’s proposed participation/commitment to use U.S. small businesses in the performance of this acquisition (as small business prime Quoter’s or small business subcontractors) relative to the evaluation criteria contained in the solicitation, Small Business Participation Commitment Document (SBPCD).

1. Prime Quoter’s Size: Identify the applicable size and applicable socioeconomic categories for the PRIME offeror only when submitting your proposed SBPCD. Include this information within the initial section of the proposed SBPCD and check all applicable boxes:

Prime Quoter’s Size { } Other than Small Business or { } Small Business also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Business Zone (HUBZone) Small Business { } Service Disabled Veteran Owned Small Business (SDVOSB)

2. The small business concerns (SBC), as defined in FAR Part 19, used in the quoter’s proposed approach to satisfying the requirements of this solicitation for the entire performance period must be identified.

The quoter must provide the following information about each entity: company name, Cage Code, business category(ies), description of products or services and NAICS code to be provided by each SBC. The nature of the commitment with the SBC should be identified. Use the table/format below in proposing this required information to provide the required information.

(SB, WOSB,SDB, Hubzone, VOSB, SDVOSB)

*NOTE: The NAICS code/size standard for this requirement is stated elsewhere in the solicitation and should be considered in making any business size determinations for any company that will contribute to contract performance.

*NOTE: The work to be performed directly by a small business prime quoter will be evaluated as Small Business Participation. Small business prime quoters must include their company information in the above table.

3. In addition to completing the table above, the quoter must provide supporting documentation of the nature of the commitment. Examples of verification include a letter of commitment, joint venture documentation, mentor protégé agreements, or a subcontracting agreement.

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) Quotes will be evaluated in accordance with FAR 13.106-2. The Government intends to award one purchase order on an all-or-none basis to the responsible quoter who: 1) quote complies with the terms and conditions of this solicitation, complies with laws and regulations ; and 2) offers the total overall lowest price for all contract line items.

Quoter’s must be determined to be responsible according to the standards of FAR Part 9 to be eligible for award. As part of this evaluation the Government reserves the right to review any sources or people the Government determines reliable including those sources which relate to past performance.

Although the Government intends to award a purchase order as a result of this solicitation, the Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

Technical Requirements

To be technically acceptable, the quote must: Technical capability shall be established by submittal of information that clearly demonstrates that the quoter possesses the necessary qualifications to perform the work required by the solicitation and PWS.

The quote will be evaluated to determine if the quoter’s proposed contractor personnel certifications demonstrate that they are currently certified by Lenel at a Lenel Certified Professional (LCP) level or higher.

The quote will be evaluated to determine if the quoter’s proposed contractor personnel documentation demonstrate that they are currently certified in accordance with the Performance Work Statement and referenced requirements.

Past Performance Requirements

The Government will evaluate the quoter’s Past Performance to determine acceptability of the quote in response to this solicitation. Past Performance will be evaluated on an acceptable/unacceptable basis and shall not be rated. The quoter will be evaluated on their past performance records and any other relevant information obtained from Government databases (CPARS and SPRS) and Attachment 08 Past Performance Questionnaire.

Each quote will be evaluated to the extent to which the Quoter has demonstrated an ability and willingness to perform:

A quality product or service (i.e., the conformance to contract requirements, specifications, and standards of good workmanship);

Timeliness of the contract with regard to completion of contract, task orders, milestones, delivery schedules and administrative requirements (e.g., effort that contributes to or affects the schedule variance);

Acceptable cost control with regard to the Quoter’s effectiveness in forecasting, managing, and controlling contract cost;

Good business relationships with regard to the timeliness, completeness and quality of problem identification and resolution, Quoter’s history of reasonable and cooperative behavior, customer satisfaction, timely award and management of subcontracts, and whether the contractor met their small/small disadvantaged and women owned business participation goals; and 5) Management of personnel with regard to demonstration of a commitment to the management of personnel with regard to the Quoter’s performance in selecting, retaining, supporting, and replacing when necessary, personnel.

To be considered relevant, the Quoter must demonstrate past execution of similar contracts in terms of complexity, technology, magnitude of effort, schedule, and scope. Additionally, the performance must have occurred during the last five (5) years. Quoters shall be evaluated on an Acceptable/Unacceptable basis. In the case of a Quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv), Past Performance Evaluation). Therefore, the Quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

Subcontracting / Small Business Approach

All quoters (both other than small businesses and small businesses) will be evaluated on the extent of proposed participation/commitment to use U.S. small businesses in the performance of this acquisition (as small business prime quoters or small business subcontractors) relative to the objectives and requirements established herein.

The Government will evaluate the following to determine if the quoter met or exceeded the requirements.

The representations and certifications in the System for Award Management (SAM) may be used to determine whether a potential subcontractor is small or large or has other socioeconomic designations. The SBA Dynamic Small Business Search also may be utilized for the purpose of determining a potential subcontractor’s size standard. If there is no SAM and/or SBA Dynamic Small Business Search record for a proposed subcontractor, that company may be evaluated as a large business concern. The NAICS code/size standard for this requirement is stated elsewhere in the solicitation and should be considered in making any business size determinations for all subcontractors.

Price

The proposed total price (the sum of the total amount for all CLINS) between quotes that are determined to be technically acceptable will be the determining factor in the selection of a quote for award. Price analysis shall not be conducted on quotes or quoters determined to be unacceptable for award. Government will perform a price analysis to determine the reasonableness of proposed price in accordance with FAR 15.404-1(b). The Government will utilize a comparison of proposed prices received in response to the solicitation.

Award will be based on the overall lowest priced quote that meets or exceeds the acceptability standards for the non-cost factors. The Government may determine that an quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (NOV 2023) Offerors must complete Representations and Certifications at 52.212-3 in the System for Award Management prior to submission or provide a completed copy with quote submission.

THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Alternate I The clause at FAR 52.212-4 and the following addenda are applicable to this acquisition.

FAR 52.212-4 Addenda

THE FOLLOWING CLAUSES ARE INCORPORATED BY FULL TEXT:

52.212-5 Contract Terms and Conditions Required to Implement Statutes Executive Orders –Commercial Items (DEC 2022) The clause at FAR 52.212-5 and the following addenda are applicable to this acquisition.

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

FAR 52.217-9 Option To Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

(End of clause)

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.ecfr.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/ (End of Clause)

DLAD Procurement Note L06 Agency Protests (DEC 2016) Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Procurement Note)

DFARS 252.201-7000 -- CONTRACTING OFFICER’S REPRESENTATIVE (DEC 1991)

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

(End of Clause)

DFARS 252.225-7013 Duty-Free Entry (NOV 2023)

(i) “Designated country end product,” as defined in the Trade Agreements (either basic or alternate) clause of this contract;

(ii) “Free Trade Agreement country end product,” other than a “Bahrainian end product,” a “Moroccan end product,” a Panamanian end product,” or a “Peruvian end product,” as defined in the Buy American—Free Trade Agreements—Balance of Payments Program (either basic or alternate II) clause of this contract, basic or its Alternate II;

(iii) “Free Trade Agreement country end product” other than a “Bahrainian end product,” “Korean end product,” “Moroccan end product,” “Panamanian end product,” or “Peruvian end product,” as defined in of the Buy American—Free Trade Agreements—Balance of Payments Program (either alternate IV or alternate V) clause of this contract.

“Qualifying country” and “qualifying country end product” have the meanings given in the Trade Agreements clause, the Buy American and Balance of Payments Program clause, or the Buy American—Free Trade Agreements—Balance of Payments Program clause of this contract, basic or alternate.