SP060015R0421-_Seymour_Johnson_AFB-NOO.pdf

Notification of Opportunity Seymour Johnson Air Force Base, NC

Energy Savings Performance Contract (ESPC) Task Order Under the Department of Energy’s (DOE), Indefinite Delivery Indefinite Quantity (IDIQ) Contract.

Solicitation: SP0600-15-R-0421

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of Seymour Johnson Air Force Base, NC plans to award an ESPC task order using the Department of Energy (DOE) Super ESPC indefinite-delivery, indefinite-quantity (IDIQ) contracts. DLA Energy invites the current 16 ESPC contract holders (herein called ESCO – energy service company) to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 16 DOE ESPC awardees are eligible for award.

2. Authority: The DLA Energy authority is in accordance with the Federal Acquisition Regulation

(FAR) 23.205 “Energy-savings performance contracts”, Energy Policy Act of 1992 (EPAct) and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, 10 Apr 1995).

3. Background: Seymour Johnson Air Force Base is located southeast of Goldsboro, North Carolina.

The base is home to the 4th Fighter Wing of the Air Combat Command, the 916th Air Refueling Wing (Air Force Reserve Command) and the 414th Fighter Group (Air Force Reserve Command).

4. Project Approach: Seymour Johnson desires to achieve improvements in energy efficiency, water conservation and renewable energy production for 74 buildings covering 2,007,000 square feet.

ECMs developed in the Preliminary Assessment (PA) and Investment Grade Audit (IGA) must increase energy reliability and energy surety. Refer to Attachment 1 for a list of buildings included in the scope, and pertinent data illustrating Seymour Johnson’s energy consumption. This is offered only for project scoping potential. The selected ESCO shall be responsible for determining the actual utility consumption during the PA and IGA phases.

In achieving their energy goals, Seymour Johnson is interested in any energy conservation measure (ECM) defined in Attachment J-3 of the DOE IDIQ contract with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. Chiller plant upgrades should be considered in the resultant project. All ECMs will have the operations, maintenance, repair and replacement performed by the selected ESCO.

5. Submission Requirements

DLA Energy, on behalf of Seymour Johnson, invites the 16 current ESPC contract holders to submit a written response to this Notice for our consideration. This Notice constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions

(1) Document Submission:

Offers must be completed and returned to the below address prior to the exact time and location set forth as the closing date for submission of offers. Late responses will only be

Notice of Opportunity

Seymour Johnson AFB, NC considered in accordance with FAR 52.212-1(f). All documents shall be sent to the following address:

DLA Energy-FEABB Attn: Cynthia J. Obermeyer, Contracting Officer, and Carrie Boeding, Contract Specialist 8725 John J. Kingman Road, Suite 3827 Ft. Belvoir, VA 22060

The package shall be labeled “DO NOT OPEN/SUBMISSION OF OFFER – SEYMOUR JOHNSON AFB.” Emailed or facsimile offers in response to the Notice of Opportunity are not acceptable. Any formal communications such as requests for clarifications and/or information concerning this NOO must be submitted in writing and emailed to both Carrie.boeding@dla.mil and Cynthia.obermeyer@dla.mil. Clarifications and questions must be received by the above at least 10 days prior to the established closing date of the NOO.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Each offer submitted shall contain one electronic version and one hard copy. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Assurance of experience, capability, and qualifications that clearly demonstrate and support the offeror’s plan of action and claims are essential.

Page limitation for each offeror’s response is stated in paragraph (7) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the following: blank pages, tables of contents, tabs and glossaries and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the NOO and its attachments, the text size shall be no less than 12 point. Use at least 1 inch margins on the top and bottom and ¾ side margins. Pages shall be numbered sequentially. These limitations shall apply to both electronic and hard copy versions of the response.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the offer, and count as a single page. Foldout pages may only be used for

Notice of Opportunity

Seymour Johnson AFB, NC mailto:Carrie.boeding@dla.mil mailto:Cynthia.obermeyer@dla.mil large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy versions of the response.

(4) Electronic Copies:

The content and page size of electronic copies must be identical to the hard copy. When discrepancies exist between the written offer and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD- ROM the offeror’s name and project title. The electronic copies of the response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, and MS- Power Point 2007®, or Micro-Soft Office XP®, as applicable. In addition to one of the aforementioned formats, the electronic copy must also contain one complete response document in Acrobat Adobe (.pdf) format.

(5) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the subparagraphs. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered.

(6) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(7) Response Requirements

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Responses to this Notice of Opportunity should be received no later than 18 Sep 2015, 3:00 p.m. Ft. Belvoir VA time. Interested ESCOs are asked to limit the volume of the material submitted to only the pertinent information requested. All interested ESCOs should submit the following to be considered:

Factor 1 – Past Performance: (15 single sided pages maximum)

This factor considers the ESCO’s performance regarding implementation of chiller plant upgrades. The ESCO’s response to this factor should include sufficient information to identify and describe the experience of the ESCO as a prime contractor for four (4) ESPC projects that illustrate the ESCO’s performance regarding chiller plant upgrades. If an ESCO submits more than four (4) projects, only the first four (4) will be considered for evaluation.

Projects that have construction completed will rate more favorably than projects that do not have construction completed at the time of submission. The total project may include other energy conservation measures (ECMs); however, the only ECM that needs to be detailed as required below is the chiller plant upgrade ECM.

For each project, provide a brief narrative explaining how the project relates to each of the items (i) – (v) below. Include the Agency/Owner point of contact (name, title, phone number, and email address), contract number, location of each project, the date of task order or contract award, the actual project construction completion date, the modified construction completion date and the performance period term for each project. For projects currently in the performance period phase, include information on whether the guaranteed savings for previous years have been achieved. ESCO submissions shall address each of the following items for each project submitted:

(i) Discuss the chiller plant upgrade scope of work and the type of technology used, such as variable flow refrigerant chillers; variable flow pumping systems for distribution, variable flow cooling towers; optimized control schemes modular chiller unit; upgrade distribution loop valves; ground source heat sinks; etc.

(ii) Discuss the savings by energy, demand, dollar and efficiency improvements.

Also include the implementation price and simple payback for the chiller plant upgrade ECM.

(iii) Discuss control software and how is it being used for the chiller plant upgrade

ECM. Discuss the communication protocol used, and identify whether communication was over the customer’s network or standalone network.

(iv) Define the chiller upgrade ECM measurement and verification approach by control strategy for each project in terms of baseline, variables measured, and how that strategy verifies the savings.

(v) Identify what party held responsibility for operations, maintenance, repair and replacement for the chiller plant upgrade ECM for each project and discuss why that choice was made.

In addition to the narrative statement described above, the Government will use its discretion to determine the sources of past information used in the evaluation, and the information may be obtained from references provided by the offeror, agency’s knowledge of contractor performance, other Government agencies or commercial entities, or past performance databases. In assessing this factor, the offeror’s performance capabilities related to its chiller plant upgrade work will be given greater weight than its performance capabilities related solely to other ECMs or generally as a prime contractor.

Factor 2 - Price: (Five single sided pages maximum) ESCOs shall provide the project development costs, the project’s total implementation price, the profit rate and the overhead rate for each of the four (4) projects submitted under Factor 1.

6. Evaluation Methodology

a. Basis for Selection:

Task Order (TO) down selection procedures as stated in the DOE basic contract, paragraph H.3.1, will be used to make an integrated assessment for a best fit decision for ESPC services at Seymour Johnson AFB.

Proposal will be evaluated using the following two factors in descending order of importance:

1) Past Performance

2) Price

The resultant TO may be awarded to the responsible ESCO who provides the best fit for achieving energy conservation and renewable energy production efforts for Seymour Johnson AFB at a reasonable price. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the ESCO’s past performance and price.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant TO for this requirement. However, the Government reserves the right not to award a TO at all.

Attachment:

1. Site Buildings and Energy Consumption Data

Attachment 1: Site Buildings and Energy Consumption Data

Building Number

Bldg Function Sq Ft Date Of

Building Electric (kWh)

Electric (kBTU)

Gas

(MBTU)

Gas (kBTU)

Total (kBTU

/SF)

1600 Officer Club

23,908 1957

390,000 1,330,735

2,200

2,200,000

Shop AGE, storage facility

16,443 1999

254,528 868,485 -

SHP JET ENG

I/MNT

42,822 1960

662,859 2,261,770

1,370

1,370,000

2130 Readiness Crew

17,479 1959

270,565 923,205 -

2401 Reserve Training

24,828 1991

450,000 1,535,464

2,010

2,010,000

2402 Reserve Training

18,666 1991

400,000 1,364,857

523,756

2405 Dorm, Recruits

14,420 1991

223,213 761,635

404,616

2800 AF CLINIC

100,174 1960

1,550,634 5,290,984

12,000

12,000,000

2805 Dental Clinic

17,232 1977

550,000 1,876,678

1,440

1,440,000

2810 Enviro Health

7,268 1961

112,504 383,881

350,000

2902 Wing HQ

17,989 1957

278,459 950,142

900,000

2903 HQ Group

16,507 1957

300,000 1,023,642

780,000

Vehicle

Maintenance

31,869 1957

500,000 1,706,071

1,120

1,120,000

Community

Facility

15,648 1956

250,000 853,035

439,072

BASE ENGR

ADMIN

56,476 1942

874,215 2,982,946

770,000

WHSE

SUP&EQUIP BSE

155,754 1956

3,000

3,000,000

Family Support

Center

25,624 1997

396,644 1,353,407

400,000

3603 Dorm

24,119 1956

210,000 716,550

840,000

3605 Dorm

24,119 1995

231,000 788,205

1,075

1,075,000

3606 Dorm

24,119 1995

240,000 818,914

1,350

1,350,000

3607 Dorm

24,119 1994

231,000 788,205

1,075

1,075,000

Chiller plant

3603,01 and 02

1,464 1965

700,000 2,388,499 -

1,631

Chiller plant 3605,06,07,13,14, 15,&16

1,407 1965

2,000,000 6,824,283 -

4,850

3613 Dorm

24,119 1996

269,000 917,866

2,000

2,000,000

3614 Dorm

24,119 1996

3615 Dorm

24,119 1997

275,000 938,339

3616 Dorm

24,119 1997

3650 Dining Hall

25,843 1999

1,100,000 3,753,356

3,600

3,600,000

3651 Dorm

21,690 2005

335,748 1,145,621

940,000

3652 Dorm

21,690 2005

335,748 1,145,621

940,000

3660 Education Center

39,979 2001

1,000,000 3,412,142

4,000

4,000,000

3703 Shopette

14,327 1963

221,773 756,723 -

3705 Enlisted Club

30,382 1957

583,000 1,989,279

1,920

1,920,000

Child Development

Center

18,565 1975

350,000 1,194,250

812,000

3720 Chapel

10,615 1959

300,000 1,023,642

700,000

3803 Dorm, VOQ

23,080 1956

357,265 1,219,038

1,050

1,050,000

3804 VOQ

22,054 1957

341,383 1,164,847

240,000

Chiller Plant 3815,3803 and

800 1965

1,000,000 3,412,142 -

4,265

LODGE SPT

BLDG

1,540 1999

33,000 112,601

3815 VOQ

14,670 1999

4012 Sq Ops

29,637 1979

455,000 1,552,524

Water Pump

Station

209 1986

3,235 11,039 -

4103 Youth Center

26,328 1979

650,000 2,217,892 -

4210 GYMNASIUM

39,895 1957

650,000 2,217,892

1,550

1,550,000

Metal Equipment

Shop

25,765 1959

450,000 1,535,464

1,120

1,120,000

4400 Flt Simulator

27,421 1988

3,600,000 12,283,710

7,200

7,200,000

Maintenance Training FTD

20,719 1957

320,718 1,094,335

1,620

1,620,000

4404 EOD Facility

7,257 1980

210,000 716,550

203,627

916th Squadron

OPS

24,020 1999

1,200

1,200,000

4421 SQ OPS

36,851 1979

710,000 2,422,621

1,034

1,034,015

334th Squadron

Flight Ops

22,737 1979

125,000

4th Wing Flight

Training

21,018 1979

MAINT DOCK,

S/A

64,296 1986

995,264 3,395,982

4,747

4,747,000

4534 Shp Acft Gen Purp

26,506 1979

510,000 1,740,192

380,000

36,164 1982

570,000 1,944,921

1,520

1,520,000

Whse Sup & Equip BSE

26,374 1990

230,000 784,793

1,200

1,200,000

38,748 1985

630,000 2,149,649

2,210

2,210,000

51,724 1981

850,000 2,900,320

1,790

1,790,000

4601 FIRE STN

43,226 2006

560,000 1,910,799

1,800

1,800,000

ECM POD Shop and Storage

6,004 1990

92,938 317,119

80,000

4713 Avionics Shop

15,289 1983

290,000 989,521

428,999

SHP A/SE Stor

Facility

23,668 1962

375,000

4735 Maint Doc, Flt Sys

27,516 1969

410,000 1,398,978

4,450

4,450,000

4810 Warehouse LRS

17,861 1962

1,160

1,160,000

4814 916th Wing HQ

19,971 1991

270,000

Munitions loading training

23,400 1959

2,500

2,500,000

4828 916th Fuel Barn

26,971 1963

2,340

2,340,000

4900 PMEL/OSS

28,408 1997

690,000 2,354,378

2,400

2,400,000

4906 Ops support

10,344 1957

160,119 546,349

150,000

SHP Acft Gen

Purp

32,405 1957

460,000 1,569,585

1,650

1,650,000

4909 HG, MAINT

74,739 1957

1,000,000 3,412,142

10,212

10,212,000

916th Squadron

OPS

28,048 2009

900,000 3,070,927

2,400

2,400,000

Security

Operations

17,126 1957

300,000 1,023,642 -

5006 Security HQ

19,000 1957

294,109 1,003,541 -

Technical Training

Class

23,296 1957

360,608 1,230,447

653,670

Total

2,007,106

38,267,531 130,574,236

114,819

114,818,754

18,994