Attachment 1 PWS.pdf

SP0600-12-R-0526 ATTACHMENT 1

SECTION C

ATTACMENT 1

PERFORMANCE WORK STATEMENT

(PWS)

OPERATION AND MAINTENANCE

OF

DEFENSE FUEL SUPPORT POINT

VERONA, NY

20 June, 2012

TABLE OF CONTENTS

SECTION C-1.0 - GENERAL

C-1.1 General Description C-1.2 DFSP Mission C-1.3 Contract Turnover C-1.4 Contract Performance C-1.5 Contractor Detailed Plans C-1.6 Contractor-Furnished Equipment C-1.7 Planning Information C-1.8 Personnel Staffing Objectives C-1.9 Normal Workday Operations C-1.10 Personnel Qualifications C-1.11 Key Personnel C-1.12 Additional Personnel Needs C-1.13 Notification of Correspondence and Visits C-1.14 Defense Logistics Agency Energy-Americas East

SECTION C-2.0 - SPECIFIC TASKS

C-2.1 Terminal Product Operations C-2.1.1 Terminal Tank Farm C-2.1.2 Terminal Product Receipts C-2.1.3 Terminal Product Storage C-2.1.4 Terminal Product Shipments C-2.2 Terminal Product Quality Surveillance C-2.2.1 Sampling C-2.2.1.1 Requirements for Written Procedures C-2.2.2 Testing C-2.2.3 Record Keeping and Report C-2.3 Terminal Product Inventory Management and Reporting C-2.4 Contractor Personnel Training and Record Keeping C-2.5 Contractor Safety Program C-2.5.1 Mission Support C-2.6 Hazardous Communication Program C-2.7 Entrance into Hazardous Areas C-2.8 Restriction of Working Alone During Fuel Transfer C-2.9 Terminal Security C-2.9.1 Guards C-2.10 Environmental Protection C-2.10.1 Groundwater Monitoring Wells C-2.11 Terminal Fire Prevention C-2.11.1 Testing of Fire Protection Equipment C-2.12 Property Management and Maintenance C-2.12.1 Maintenance – General C-2.12.2 Preventive Maintenance and Minor Repair – Facilities and Equipment C-2.12.3 Buildings C-2.12.4 Minor Painting and Spot Painting C-2.12.5 Pumps

C-2.12.6 Valves

C-2.12.7 RESERVED

C-2.12.8 Truck Fill Stand C-2.12.9 Fuel Meters C-2.12.10 Filters and Filter Separators C-2.12.11 Oil/Water Separator System C-2.12.12 Strainer/Basket Strainers C-2.12.13 Fuel Hoses C-2.12.14 Hoses Other Then Fuel Hoses C-2.12.15 Cathodic Protection System C-2.12.16 Manifolds C-2.12.17 Electrical Bonding, Static Grounds and Insulators C-2.12.18 Emergency Generator and Diesel Engine C-2.12.19 Grounds Maintenance C-2.12.20 Fire Protection C-2.12.21 Facilities Identification Sign C-2.12.22 Inspection and Maintenance of Site Security Equipment

SECTION C-3.0 - LOGISTICS SUPPORT

C-3.1 Contractor Provided C-3.2 Non-Reimbursement C-3.3 Contractor Overtime C-3.4 Contractor Reimbursement CLIN 1002 Services and Equipment/Supplies/Materials Requiring a Task Order CLIN 1002AA Services and Equipment/Supplies/Materials Not Requiring a Written Task Order CLIN 1003 Emergency Services CLIN 1004 Overtime CLIN 1005 Emergency Spill Response Services CLIN 1006 Maintenance, Repair and Environmental (MRE) CLIN 1007 Security Parts, Supplies, Materials and Maintenance C-3.5 Other Logistical Support Requirements

FIGURES

Figure 1 Projected Throughput

APPENDICES

Appendix A Government-Furnished Facilities Appendix B Government-Furnished Equipment Appendix C Abbreviations and Acronyms Appendix D Definitions Appendix E Regulations Appendix F Performance requirements

EXHIBITS

Exhibit 1 Historical Receipts (2007-2010) Exhibit 2 Historical Shipments (2007-2010)

SECTION C-1.0 - GENERAL

C-1.1 General Description: This Performance Work Statement (PWS) is established to identify Contractor responsibilities for the operation, maintenance, product quality surveillance, inventory control and accounting, security, safety, and plant protection of the Defense Fuel Support Point (DFSP) Verona, NY.

DFSP Verona is a tank farm complex located at 5449 West Main Street, Verona, NY, ¼ mile southwest from the junction of routes 365 and 31, with a shell capacity of 160,000 barrels. The terminal essentially consists of a fenced area approximately 700 feet by 700 feet with a 20 foot right-of-way on the Northern and the Western sides of the terminal fence. There are two 80,000 aboveground floating roof tanks in active services. Additionally there is one 80,000 barrel aboveground floating roof tanks that is temporarily out of service. The Verona terminal was constructed in the late 1950’s. The Government also owns approximately 21 acres of land outside the terminal fence. (The terminal Contractor does not have any responsibility for weed and brush control on the property.) The Contractor is required to observe the use and condition of the property and report any unauthorized use of the property (i.e., motorcycle, go-cart, vehicle operation, camping, etc.) to the Contracting Officer.

C-1.2 DFSP Mission: DFSP Verona is responsible for receiving, storing, distributing, and accounting for DLA-owned petroleum products required in support of designated DOD activities. DFSP Verona is a wholesale activity. Shipment of product to DOD activities is via Government-furnished tank trucks.

C-1.3 Contract Turnover: The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current personnel, representatives from DLA Energy and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing and inventory. During the last ten working days of this contract, the incoming Contractor’s personnel shall be permitted access to the terminal to observe its operation. The outgoing Contractor shall assist DLA Energy, the QAR/COR, and the incoming Contractor to accomplish the facility turnover inspection, product testing, and inventory accounting.

C-1.4 Contract Performance: The Contractor shall monitor performance and ensure contract compliance in accordance with the Contract Compliance Plan submitted. The Contractor shall perform tasks listed in Section C-2.0 and achieve performance standards for each task. The Contractor shall, for certain tasks, submit performance based plans to provide assurance that the Contractor will meet the performance standards while complying with applicable regulations. The Contractor shall ensure compliance with all applicable Federal, State and Local laws and regulations. The Contractor is responsible for obtaining copies of all applicable laws and regulations, including future changes, if needed.

The Contractor shall establish and maintain a Workplace Drug Testing Program that is in compliance with the “Mandatory Guidelines for Federal Workplace Drug Testing Programs” Executive Order No.

12565 of September 15, 1986 and Section 503 of Pub. 100-71, 5 USC Section 7301 note, the Supplemental Appropriations Act for Fiscal Year 1987, dated July 11, 1987.

The COR will distribute a quarterly customer satisfaction survey that will be used as part of the assessment of contract performance. The COR has the option to increase the frequency of the survey or address contract compliance as needed.

C-1.5 Contractor Detailed Plans: Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address all levels of maintenance and identify the frequencies, methods and procedures for accomplishing the maintenance objectives set forth within.

Operations Plan: The plan shall provide comprehensive and detailed step-by-step procedures covering all requirements specified in C-2.1. The detailed plans shall include the number of proposed employees identified by the wage determination and job classification and shall be in accordance with the staffing plans addressed in Section C-1.8.

Product Inventory Control and Accountability Plan: The plan shall provide comprehensive and detailed procedures to ensure compliance with the requirements of Clause I119.04, DoD 4140.25M and Section C-2.3 of the PWS.

Safety Plan: The detailed plan shall outline procedures necessary to maintain safety in accordance with applicable Federal, State, and local laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire prevention and protection, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, and Fuel handling operations.

Security Plan: The comprehensive and detailed plan shall clearly identify staffing and procedures necessary to maintain security as outlined in Section C-2.9 and incorporate all elements of the concept plan. This plan shall be submitted within 30 days after contract award.

Training Plan: The detailed plan shall identify pertinent course titles, length, training sources, a brief description of the course, the employees to be trained (by job classification), frequency of training, and the method of monitoring plan compliance.

The following detailed plans submitted with the Contractor’s proposal shall be in effect upon contract award. These plans shall be updated, as required, throughout the contract period.

C-1.5.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis.

The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, terminal operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit the CCP to the Contracting Officer for review and approval with submission of proposal. Any disagreements with the CCP will be resolved at least one level higher than the Contracting Officer. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

C-1.5.2 Product Quality Surveillance Plan: The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on-specification. The plan shall include sampling, testing methods, equipment, and documentation of tests, records keeping and actions to be taken in the event of unacceptable test results. The plan shall describe how product quality surveillance data will be documented and reported. The plan shall incorporate the requirements specified in Section C-2.2 of the PWS. The plan shall identify responsible parties for the functions. Procedures must be clear and concise as to: what is done, where it's done, when it's done, how it's done, and who (position) does it. Procedures must describe, in proper sequence, how contract compliance is achieved. For example: receipt of additives prior to blending, blending before sampling, sampling before testing, testing before release of product for shipment, etc. Procedures must describe (and include) only those functions pertinent to contract performance and compliance. Procedures must be reviewed by the COR upon initial and succeeding contract awards to assure the technical and procedural requirements are adequately described and approved by the Contracting Officer. Procedures must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). This plan shall be submitted 30 days after contract award and shall be effective at start of the contract performance period.

C-1.6 Contractor-Furnished Equipment: The Contractor shall provide all supplies, tools, equipment and vehicles not otherwise specified as Government-furnished and necessary by the Contractor to complete tasks outlined in Section C-2.0 or as required by all Federal, State and local laws and regulations. In addition, the Contractor shall provide following:

Petroleum Products Measurement and Sampling Equipment and ASTM D1250-80, Petroleum Measurement Tables, Volume Correction Factors, Volume II, Table 5B and Table 6B;

Tank Truck Seals;

Tank Truck Placards;

Incidental Fuel Cleanup Supplies for Contractor’s own use, and;

Multi-RAE - Low Level Hydrocarbon Sampler Kit USA, Part Number LLHS-10A-K. The

Sampler will include the following:

a. 2 speed pump;

b. Lithium-ion battery pack with 110 VAC power pack adapter;

c. Alkaline battery adapter;

d. Protective rubber boot;

e. Carbon filters;

f. Water trap filters;

g. 3” inlet probe;

h. Water trap adapter;

i. Lamp Cleaning Kit;

j. Tool Kit;

k. Organic Vapor Zeroing Kit;

l. 50 Foot of Teflon tubing;

m. 34 Liter cylinder mixed gas standard of 50% LEL, 50 ppm CO,25ppm H2S & balance air;

n. 34 Liter cylinder of 100 ppm Isobutylene;

o. 2 Each 1 ppm regulator;

p. Tubing;

q. Users Manual and training video;

r. Each Sampler will be packed into an unbreakable, waterproof case with foam cutouts

s. The Multi-RAE Sampler is available from SAFEWARE 5641 S. Laburnum Avenue, Richmond, VA 23231, Telephone 804.222.1238; 800-359-4617; FAX 804-236-8405.

POC is Mr. Jim Johnson.

t. Annual planned maintenance Service Contract for the Multi-RAE Sampler is required.

Facsimile machine (available for use by the COR/QAR);

Photocopier (available for use by the COR/QAR);

Administrative supplies/Computer Supplies (Note: The Contractor-furnished administrative supplies and computer supplies shall be in sufficient quantities as necessary to support the administrative requirements of the QAR/COR.);

First Aid Equipment;

Janitorial and Housekeeping Supplies and Equipment;

Services of a state approved and licensed company to furnish and apply chemicals for pest, weed, grass, and other vegetation control (CLIN 1002).

Communication Service Requirement: The contractor will provide the following:

A minimum of one outside commercial trunk line shall be provided at the main terminal office.

A dedicated line in the main terminal operations area and connection to the QAR office with dial-up/high speed access to the Government’s inventory accounting system utilizing the Government-furnished computer and software (CLIN 1002AA).

A computer system hardware and software program capable of providing a proactive maintenance program with the ability to maintain historical and scheduled maintenance.

Historical and maintenance records shall become property of the Government and shall remain at the facility at the end of the contract period.

A minimum of four (4ea) portable, intrinsically safe transceivers, "Handie Talkie" or equivalent and a base station to be used by Contractor personnel. The Contractor shall provide batteries and battery-charging equipment necessary to maintain the four radios in an operational condition at all times.

A cellular phone with service to be utilized by the guard personnel in order to maintain communication while conducting his guard duties, as well as providing the capability to call for assistance in the event of an emergency. The Contractor shall provide the cellular phone number and any change to DLA Energy, DLA Energy-AME and the terminal QAR/COR.

Must be signed onto Power Track for electronic bill processing.

Vehicles Requirement: The Contractor shall supply the necessary vehicles needed to operate and maintain the facility in accordance with the provisions of this contract. In addition to the necessary vehicles needed to operate and maintain the facility the Contractor shall provide the following vehicle/supplies:

Heavy-Duty Four-Wheel Drive Vehicle equipped with snow plow, minimum 3/4 ton rating, with trailer hitch, wiring, licensing, and needed accessories to provide the capability for towing, spill containment trailer, and for transporting other terminal equipment and the oil spill control/cleanup equipment (oil scavenger system, fire foam cart, fire suppression equipment, etc.). Vehicle shall not exceed 5 years of age at start of contract. The vehicle shall be stationed at the terminal and used for hauling the above equipment in order to provide an immediate response to terminal emergencies and to prevent and/or contain any petroleum spill, leak, or seepage.

Tractor, minimum 30 hp with enclosed cab, and attachments to maintain lawn and move snow with the following attachments: lawn mower, bush hog, snow blower and front-end loader with bucket.

Supply all fuel (gasoline, diesel, etc.), oil, and maintenance for the heavy-duty vehicle as well as for all other Contractor-furnished/owned vehicles, required by this contract.

Identification and Appearances: Each Contractor vehicle shall be marked with a permanently affixed company name or logo in a manner and size that is clearly visible. The name or logo shall be applied in a professional manner. Stenciled or spray painted logos or magnetic placards shall not be used. All vehicles shall display a valid license plate and safety inspection sticker and shall be maintained in a safe and operable condition. All vehicles shall present a clean, professional appearance.

Uniforms: All contract personnel shall wear a distinctive clean, serviceable company uniform in performance of their duties. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves, and other identifiable special safety equipment for specific operation and maintenance procedures for contractor personnel.

C-1.7 Planning Information: For the purposes of estimating workload, the Contractor shall use a projected 400,000 barrels of combined throughput annually. Projected workload information for specific fuel operations is found in Section C-2.0 of the PWS.

FIGURE 1

Projected Throughput

Receipts/Shipments Quantity in Barrels (bbls)

Receipts 400,000 Shipments 400,000 Receipts plus Shipments 800,000 Throughput: (receipts plus issues divided by two) 400,000

C-1.8 Personnel Staffing Objectives: The Contractor shall provide sufficient personnel staffing to accomplish the terminal functions and tasks identified in Section C-2.0. The Contractor’s staffing and personnel objectives shall be flexible and capable of meeting the demands of simultaneous operations.

A two man rule is required for each fuel operation. The most frequent simultaneous operations involve tank truck shipments, receipts by pipeline. The Contractor shall schedule personnel so that no individual works more than 12 hours in one shift, followed by an 8-hour break, except in emergency situations as approved by the QAR/COR.

The Contractor shall permit only those individuals who are thoroughly familiar with the accomplishment of their assigned tasks and who understand the hazards and potential dangers of accomplishing those assigned tasks on a fuel terminal to operate systems or equipment or to perform any other tasks under this contract.

C-1.9 Normal Workday Operations: Operating hours are outlined in Table 1. Normal workday operations include product receipts, shipments, transfers, blending, quality surveillance, preventive and corrective maintenance, security and supporting functions as described in Section C-2.0. All costs that may be associated with these operations shall be included in the price for CLIN 1001.

TABLE 1

Operating Hours

DFSP Verona Main Terminal Pipeline Operations / Quality Surveillance 24 hours a day, 7 days a week; as required Truck Fill stand Operations/Quality Surveillance 7:00 a.m. - 4:00 p.m., 5 days a week* Tank to Tank Transfers 7:00 a.m. - 4:00 p.m., 5 days a week* Security/Guard 24 hours a day, 365 days a year All Other Terminal Functions 7:00 a.m. - 4:00 p.m., 5 days a week* *5 days a week is Monday-Friday, excluding weekends and holidays as stipulated in the wage determination. Hours worked in excess of normal work hours to provide emergency repair services and environmental cleanup may be required. The Contractor shall not work overtime-pursuant FAR 52.222- 2 for any reason for which reimbursement under the cost reimbursement portion of this contract may be permitted unless authorization is received from the ACO or COR or except in emergencies.

C-1.10 Personnel Qualifications: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable Federal, State, and local laws and regulations. They shall be able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information.

C-1.11 Key Personnel:

Corporate Fuels Officer: To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract;

and who has experience in the operation and maintenance of bulk petroleum storage terminals. A copy of the resume for the candidate for this position must be submitted in the proposal for review by DLA Energy.

Terminal Superintendent: Shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline and tank trucks; and maintenance and repair of bulk petroleum storage terminals. Shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience. This cannot be a collateral duty job. A copy of the resume for the candidate for this position must be submitted in the proposal for review by DLA Energy.

Assistant Superintendent: Shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck and pipeline. This experience shall include operation and maintenance of a bulk petroleum storage terminal. This may be a collateral duty job. A copy of the resume for the candidate for this position must be submitted in the proposal for review by DLA Energy.

Substitutions:

The Contractor agrees to assign to the contract those persons whose resumes and personnel qualifications statements were submitted as required above filling the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.

The Contractor agrees that during the first 60 days of the contract performance period, no personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or is expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

o All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days prior to the proposed substitution. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution.

o In the event a requirement to increase the specified level of effort for a designated labor category, but not change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required above.

C-1.12 Additional Personnel Needs

Fuel Distribution System Operator: Shall have a minimum of one-year experience in storage and distribution of bulk petroleum. Lead Operators shall have a minimum of two years experience.

Fuel Distribution System Mechanic: The Contractor shall provide a full time qualified liquid fuels system maintenance mechanic to perform periodic preventive type inspections and maintenance as specified in the contract provisions. The liquid fuels system maintenance mechanic’s primary responsibility will be fuel system maintenance and government-furnished equipment. Shall have a minimum of three years experience. Note: In addition to Key Personnel this position requires a written resume to be submitted in the proposal

Guards: The Contractor shall be responsible to assure that the security guards are trained and qualified to perform all functions contained in Section C-2.9, TERMINAL SECURITY and the terminal Spill Prevention Control and Countermeasure Plan. NOTE: Any guard who serves as a first responder must be classified as Guard II: i.e., if the guard is left in sole charge of the DFSP he/she shall be classified as Guard II.

Contractor Administrative Capabilities and Functions:

The Contractor shall provide for administrative capabilities of the terminal. The terminal superintendent shall not accomplish the administrative functions alone. The Contractor shall hire a full time individual

(Administrative Assistant 01020) to accomplish the administrative functions during normal operating hours. Administrative functions include, but are not limited to, the following:

Answer incoming telephone calls;

Input daily and monthly inventory data of Government-owned product directly into the

Fuels Accounting System/ Fuels Manager Defense;

Preparation of general office administrative reports, functions and documentation required by Section C;

Monitor the automated fuels handling equipment (AFHE), and;

Act as guard during terminal business hours.

C-1.13 Notification of Correspondence and Visits: The Contractor shall immediately provide the Contracting Officer, DLA Energy Regional Office and QAR/COR with copies of all correspondence and notification of any visits relating to Federal, State and local officials/agencies.

C-1.14 Defense Logistics Agency Energy-Americas East (DLA-AME): The DLA Energy-AME is responsible for defining authorized DOD customers within the region. The DLA Energy-AME has complete jurisdiction over the movement of fuel and will define the customers and quantities of fuel to be moved. Daily coordination of fuel movement shall be left to the Contractor, as long as customers and quantities match the Source Identification and Ordering Authorization (SIOATH). The Contractor shall refer all problems pertaining to transportation (such as demurrage, routing and loss of product while in transit, furnishing tank trucks, etc.) to DLA Energy-AME and notify the QAR/COR. The Contractor shall schedule tank trucks to be loaded with carrier(s) designated by DLA Energy-AME. DLA Energy-AME will notify all activities to be supported and a copy of this notification will be furnished to the Contractor.

This notification will also serve as a release document for the Contractor and may be in SIOATH or other format.

SECTION C-2.0 - SPECIFIC TASKS

Unless otherwise specified within this Section C-2.0, all functions described herein shall be included in the firm fixed price for CLIN 1001. Please note that the firm fixed price shall include all effort required to recognize and initiate response actions for those supplies/services that are reimbursable under CLINs 1002-1007.

C-2.1 Terminal Product Operations: Terminal fuel operations in support of DoD activities are defined as:

Terminal fuel operations in support of DoD activities are defined as receipts, shipments, storage, and terminal product additive injection. These functions will be performed in accordance with UFC 3-460-02 and DoD 4140.25. The Contractor shall submit comprehensive operational plans with detailed procedures as outlined in Figure 2, 30 days after the contract start. These plans will be reviewed and approved by the Contracting Officer. The detailed plans shall include the number of proposed employees identified by the wage determination and job classification and shall be in accordance with the staffing plans addressed in Section L.

FIGURE 2

Required Contractor Operational Plans

Petroleum Product Issue Procedures Petroleum Product Receipt Procedures Petroleum Product Shipment Procedures

Requirement: All operating personnel shall be able to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices and skills. All personnel shall have access to operation plans.

Minimum Performance Standards:

100% documentation and compliance with Government approved Operational Plans.

100% documentation verifying all operations are conducted in accordance with Government approved staffing charts.

The Contractor shall be responsible for performing fuel operations and safeguarding fuel supplies during normal and adverse conditions.

C-2.1.1 Terminal Tank Farm: DFSP Verona is tasked with receiving, storing and issuing JP8 to authorized DoD customers: Please see Appendix A for data relative to the in service status of each storage tank located within the terminal complex. Upon completion of Terminals infrastructure improvements, and notifications by the Contract Specialist and DLA Energy-America East, the contractor shall be prepared to convert fuel distribution to Jet-A operations. The DFSP is comprised of the following main components:

Tankage: Two (2) in-service, 80,000 barrel aboveground welded steel floating roof tanks, and one (1) out-of-service, 80,000 barrel welded steel floating roof tanks.

Truck Fill Stand:

Four bottom loading assemblies equipped with nominal 7 inch diameter API type couplers.

Each bottom loading assembly contains an in-line strainer, meter (Smith Meter Division P.D.

Rotary Vane Meter Model F4-V1, Set stop valve (Smith Meter Division Model 296 equipped for low flow start, multi-stage shutdown, and dual rate of flow control.) Each loading arm has a maximum rated capacity of 600 GPM.

The bottom loading system is equipped with an overfill protection (Scully) system which will automatically shut down the truck fill stand pumps when the tank truck high level set point (fill) is reached.

The truck fill stand is provided with spill containment curbing with a manually operated valve which directs drainage from the containment area into either the terminal storm drain system or into the 10,000 gallon underground spill containment tank.

The truck fill stand is located on a 60 foot by 60 foot concrete slab which is equipped with a 41 foot by 6 inch by 53 foot corrugated roof.

The 10,000 gallon underground steel containment tank is protected by an impressed current cathodic protection system and equipped with a 1 ½ inch diameter pump-out pipeline.

Off loading header for emergency off load and returned tank trucks.

C-2.1.2 Terminal Product Receipts: Fuel is received by pipeline. All fuels shall be sampled and tested in accordance with Section C-2.2. Pipeline receipts are via the Verona terminal pipeline connection to the Buckeye Pipeline Company. Figure 3 presents the annual workload projection for receipts. This projection is based on an average of historical transportation modes and frequencies for receipt and a projection of the out years. See Exhibit 1 for Historical Receipt Data.

FIGURE 3

DFSP Verona Projected Annual Receipts

Fuel Type Mode of Receipt Number of Receipts Quantity Received (bbls) JP8 Pipeline 12 400,000

Requirement: The Contractor shall test, receive and inventory all authorized products. The Contractor shall immediately notify the QAR/COR of any operational discrepancies. All individual bulk deliveries of petroleum products in excess of 5000 gallons shall be corrected to standard temperature of 60 degrees Fahrenheit in accordance with the appropriate API tables. The Contractor shall prepare all documents required for product receipt in accordance with Clause I119.04.

C-2.1.3 Terminal Product Storage: The tables shown in Appendix A summarize the storage tanks, their locations and capacities. Tank to tank transfers may be necessary to accommodate operational requirements. Examples include: emptying a tank for maintenance, increasing the volume of a tank scheduled as an issue tank, blending off non-specification fuels, or transfers associated with additive concentration levels. With the exception of QAR/COR directed transfers, decisions on tank-to-tank transfers are left to the discretion of the Contractor however; all tank-to-tank product transfers shall be coordinated with the QAR/COR. At a minimum, the contractor’s performance standards shall not have any fuel spills due to Contractor fault, negligence or misconduct, nor have any quantity variations outside the tolerance defined in Appendix D

C-2.1.4 TERMINAL PRODUCT SHIPPING: The Contractor shall accomplish transfer of Government-owned products from storage tanks to shipping containers in such a manner that the original quality of the product is maintained. Where quantity delivered to shipping containers is based on storage tank gauges, the Contractor under similar general conditions shall take initial and final gauges.

The DLA Energy-AME has complete jurisdiction over the movement of petroleum from their assigned territory regardless of destination. The Contractor shall refer all problems pertaining to transportation (such as demurrage, Government Bills of Lading, routings, loss of product while in transit, furnishing tank trucks, etc.) to DLA Energy-AME and inform the QAR/COR.

The Contractor shall comply with the routing instructions of DESC-Americas East. Such routing instructions will include carrier names, route order number, and other pertinent data necessary for the Contractor to complete the Government Bill of Lading. The Contractor shall schedule the transport trucks to be loaded with the carriers designated by the Government.

The Contractor shall, at all times during the unloading or loading of transportation equipment, comply with the safety requirements of 49 CFR Parts 171-179, TRANSPORTATION.

The DLA Energy-AME will notify all activities to be supported from DFSP Verona by a SIOATH. Copies of the SIOATHs will be furnished to the Contractor by DLA Energy-AME.

The Contractor only pursuant to a “RELEASE” furnished by the DLA Energy-AME shall make shipment of products. The "RELEASE" will indicate the consignees who are authorized to issue "calls" or "orders" for shipment of product. This may be the SIOATH or other format.

Those DoD activities authorized by a SIOATH issued by DLA Energy-AME to place requisitions with DFSP Verona will provide a DD Form 1155 or 1348 series as appropriate. Requisitions may remain active and shipments made against them until the total quantity requested has been shipped or an amendment has been submitted by the customer to decrease the requisition quantity to equal the total quantity shipped/received. The Contractor may receive a verbal order/requisition against an authorized SIOATH. In such an event, the verbal order/requisition must be confirmed by an appropriate requisition document within two working days. The Contractor shall ensure that appropriate requisition documents are signed and received on a timely basis. In the event that the requisition documents are not received, the Contractor shall notify the DLA Energy-AME.

Those DoD activities authorized by a SIOATH issued by DLA Energy-AME may cancel a previously submitted requisition. The Contractor may receive verbal order/requisition to cancel such a requisition. In such an event, the verbal order/requisition must be confirmed by a DD Form 1155 or 1348 series within two working days. The Contractor shall ensure that the appropriate requisition document canceling original requisition is signed and received on a timely basis. In the event that the cancellation document is not received, the Contractor shall notify the DLA Energy-AME.

All shipping containers to be loaded by the Contractor shall be inspected by the Contractor prior to filling to determine cleanliness of interiors and overall suitability for use. The Contractor shall reject any container deemed to be unsafe, unclean or otherwise unsatisfactory. The Contractor shall not accept tank trucks unless adequately equipped for sealing of tank openings and discharge ports. Unless cleaned prior to use, containers shall not be accepted by the Contractor if the product transported previously was of a nature that would cause contamination of the product to be loaded (see Exhibit E, Conversion Chart for Tank Cars and Tank Trucks). Approved linings are permitted in tank trucks. If there is any question as to the acceptability of a tank truck, the matter shall be referred to the QAR/COR by the Contractor for decision.

C-2.1.5 Fuel Accounting Procedures: The contractor will be responsible for all accounting documentation and retention of documents in accordance with DoD4140.25M and DLA Energy Interim Policy and Procedural Guidance. These documents are available at Defense Knowledge Online in the DLA Energy Library (http://www.us.army.mil). Fuels transactions will be processed on the web, using the Fuels Manager Defense (FMD) program. Product Accounts will be reconciled and transactions processed within the time guidelines listed in the DLA Energy Policy.

C-2.1.6 Power Track Procedures: The contractor will be responsible for entering carrier invoices into US Bank’s Syncada US Bank. Syncada, the multi-bank network is available on the web (http://www.syncada.com/PowerTrack.aspx.) Since Syncada is the primary system to pay carriers, entries shall be made in a timely manner.

C-2.2 Terminal Product Quality Surveillance: No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements in accordance with the most recent edition of MIL STD 3004, API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, “Manual Sampling of Petroleum and Petroleum Products” and Section 2, “Automatic Sampling of Petroleum and Petroleum Products.”

No conveyance/container shall be loaded until it is inspected by a qualified person and deemed suitable to carry the intended product (Tank Trucks loaded will be inspected IAW the most recent edition of MIL STD 3004). Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR. Non-conforming product shall be reported to the QAR/COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

C-2.2.1 Sampling: The Contractor shall take all samples and deliver samples requiring Type A or B testing to the commercial laboratory designated by the QAR/COR or to the Government Laboratory located at DFSP Verona for testing. (The Contractor shall prepare product samples for shipping IAW DOT HM 126 and MIL STD 3004 to the Government Laboratory located at DFSP Verona for testing or to a commercial laboratory as directed by the QAR/COR). The Contractor shall test all Type C samples on site. Procedures for sampling storage tanks, additives, blend tanks, lines and conveyances/containers shall be in accordance with API Manual or Petroleum Measurements Standards (MPMS), Chapter 8, Section 1, “Manual Sampling of Petroleum and Petroleum Products” and/or Section 2, “Automatic Sampling of Petroleum and Petroleum Products.” Procedures include location of sample taken, frequency, quantity, minimum tests required on sample and sample retention procedures. Pipeline receipt samples shall be retained for 45 days or until the next receipt of product into the tank. Truck shipment samples will be retained 15 days unless otherwise directed by the QAR/COR.

C-2.2.2 Testing: The Contractor shall conduct all type C testing required. Calibration of testing equipment required under the provisions of this contract shall be covered in the Product Quality Surveillance Plan. The frequency of testing may be increased by the QAR/COR as required.

When a dormant product is tested, a record of the results shall be maintained to provide a basis for determining product deterioration. Whenever consecutive results indicate possible deterioration, testing frequency shall be increased. Report the findings to the QAR/COR for further action. Individual performing product quality testing shall be properly trained and qualified. Type A and B testing will be performed by the QAR or a commercial laboratory as directed by the QAR. The Contractor shall report any non-responsiveness of the commercial laboratory to the QAR/COR immediately for resolution. All laboratory reports shall be reviewed and kept on file to ensure compliance with specification requirements. All costs associated with Type A and B testing will be funded directly by DLA Energy.

Minimum Performance Standards: 100% sampling and testing prior to, during and after all receipts, shipments and transfers.

C-2.2.3 Record Keeping and Reports: The Contractor shall be responsible for maintaining detailed sampling and testing logs. Each storage tank shall have a current analysis test report on file. Customers shall be provided copies of tank test reports upon issuance of product if requested. Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements. These reports shall be turned over to the Government at the end of the contract.

Workload Projection 100% sampling of all receipts, static storage, transfers and shipments. 100% Type C testing. Type A and B tests will be conducted by commercial laboratories as indicated by the QAR/COR. The Contractor is responsible for delivery and monitoring turnaround time of commercial lab testing.

Requirement Quality of all petroleum products received, stored and shipped meets specification requirements. Quality of all petroleum products shall be verified as suitable for their intended use. Records and petroleum samples shall be maintained to resolve quality concerns. The QAR/COR, or in the absence of the QAR/COR, notify the quality branch at DLA Energy-AME, Houston immediately of any fuel sample failure prior to fuel receipt, shipment or custodial transfer. Samples representing incoming and outgoing shipments of Government-owned products at the terminal shall be properly marked by the Contractor as to product, source, and date taken and shall be stored by the Contractor in the designated sample storage area. The Contractor shall retain such samples are required above.

Regulations API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, “Manual Sampling of Petroleum and Petroleum Products” and Section 2, “Automatic Sampling of Petroleum and Petroleum Products.”

C-2.3 Terminal Product Inventory Management and Reporting: DLA Energy-AME is responsible for establishing authorized customers and quantity of fuel to be supplied by SIOATH. The Contractor is responsible for daily planning and scheduling of shipments and receipts. The Contractor shall monitor the movement of fuels continuously and report as required. This shall include tracking customer requests for fuel shipments by tank truck and pipeline as scheduled by DLA Energy-AME.

The Contractor shall be responsible for updating the automated accounting system to provide information to DLA Energy and DLA Energy-AME on current inventory levels IAW Clause I119.04, P-1, P-2, and P-7 as applicable. Any anticipated fuel shortages, based on customer requests, shall be reported to the QAR/COR. immediately.

The Contractor shall ensure that products shipped are in compliance with the SIOATH, and maintain 100% inventory, control and accountability. All products shall be received or shipped as required to DoD authorized customers. All product receipts, shipments or transfers shall be properly documented and auditable. The QAR/COR shall be informed immediately of any discrepancy in inventory. Month-end physical inventories made by the Contractor as required by the product accounting and reporting provisions found in Clause I119.04 of this contract shall be accomplished in the presence of a Government representative, unless authorized by the Contracting Officer.

C-2.4 Contractor Personnel Training and Record Keeping: The Contractor shall establish and maintain, during the lifetime of this contract, a training program to ensure that applicable personnel receive training in the areas defined in Figure 1 and all Federal, State, and local laws and regulations as required. Detailed elements of the training program shall be submitted 60 days after contract award for Contracting Officer review.

FIGURE 1

Required Contractor Training Elements

First Response Training Confined Space Entry Training Environmental Protection Training Facility Response Plan (FRP) Training Facility Spill Coordinator (FSC) and On-Scene Coordinator Training (OSC) Hazardous Communication Training Hazardous Waste Operations and Emergency Response Training Lock-Out Tag-Out Training Personal Protective Equipment Training Safe Transportation of Hazardous Materials Training

Terminal Safety Training

C-2.5 Contractor Safety Program: The Contractor shall establish and maintain, during the lifetime of this contract, detailed safety procedures in accordance with applicable Federal, State and local occupational safety and health laws and regulations. Figure 2 lists elements of the safety plan that the Contractor shall submit 60 days after contract award for Contracting Officer review.

FIGURE 2

Required Contractor Safety Plans Chemical Hygiene Plan Confined Space Entry Plan Fire Prevention and Protection Plan Personal Protective Equipment Plan Safety and Health Standards Hazardous Communication Plan/ DOT HazMat

All operating personnel shall be able to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices and skills. The Contractor shall establish and maintain a smoking policy that prohibits smoking other than in specifically designated areas on the terminal grounds. The Contractor shall provide and maintain a permanent sign posted at the entrance to the terminal that reads: “NO SMOKING EXCEPT IN DESIGNATED SMOKING AREAS.” The Contractor shall designate smoking areas and provide signs for those areas that read: “DESIGNATED SMOKING AREA.” All personnel shall have access to safety plans.

C-2.5.1 Mission Support: The Contractor shall establish a working relationship with medical personnel and ambulance services, local fire departments, local police, U.S. Coast Guard, EPA and other Federal agencies as directed by the Defense Energy-AME, local Civil Defense organizations and the Federal Emergency Management Agency (FEMA). The Contractor’s purpose in establishing working relationships shall be to advise officials that they are operating a Government-owned facility under the provisions of a Government contract and that in the event of an emergency situation; local assistance shall be requested as appropriate. In establishing working relationships, the Contractor shall maintain a position of responsibility as specified in contract provisions and recognize that any outside assistance requested shall be intended as a means of enhancing the Contractor’s ability to continue terminal operations.

C-2.6 Hazardous Communication Program (HCP): The Contractor shall comply with the requirements for a written HCP as specified in the United States Department of Labor, OSHA Hazard Communication Standard, Title 29, and CFR 1910.1200. The Contractor will include, but not be limited to, developing and maintaining a HCP for the workplace, including lists of hazardous chemicals present, labeling of containers in the workplace, as well as containers of chemicals being shipped to other workplaces; preparation and distribution of material safety data sheets (MSDSs), development and implementation of employee training program regarding hazards of chemicals and protective measures.

The Contractor will maintain a written copy of the HCP at the terminal and have it available to review during periodic worksite safety and health inspections. The Contractor shall be required to submit a copy of the HCP for review by the Contractor Officer 30 days after contract award. The Contractor will prominently display the Government-provided Hazard Communication sign during the life of the contract. At the termination of the contract, the sign will remain as Government property on the DFSP.

C-2.7 Entrance Into Hazardous Areas: The Contractor shall only enter hazardous areas when required by the Government. When it is necessary to enter a pit, building or enclosure where fire, explosion, lack of oxygen, or similar hazards may be encountered, the…