0526_Amend_4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

October 12, 2012

4. REQUISITION/PURCHASE REQ. NO.

N/A

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE SP0600

DLA Energy

8725 JOHN J. KINGMAN RD., SUITE 4950

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – Richard Brooks DLA Energy BXA

PHONE - (703) 767-6423 FAX - (703) 767- 9338

Email –Richard.brooks2@dla.mil 6.1

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-12-R-0526

9b. DATED (SEE ITEM 11)

August 9, 2012

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ x ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [ xx ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Attached

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER (Type or print)

15B. NAME OF CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Amendment 0004 is hereby issued to address the following:

Amendment 0004

1. Item 1, 2, 3 and 4 of Amendment 0003 was erroneously posted and is hereby deleted in its entirety.

2. Solicitation provision L0005 L201 INSTRUCTIONS TO OFFERORS (GOCO) (DLA ENERGY JAN 2012) is hereby modified as follows:

Sub-Factor 2: Maintenance – Technical and managerial details of maintenance and maintenance procedures of government-owned fuel facilities and equipment. The proposal must demonstrate knowledge of DLA Energy policy P-12, the task order process, and the Sustainment, Restoration and Modernization (SRM) Program at DLA Energy. The proposal must demonstrate an understanding of planning, conducting, monitoring, and documenting operator, preventative, and other maintenance of fuel systems, equipment, buildings, and grounds as required in accordance with regulations and best commercial practices. The proposal must demonstrate its understanding of the experience and skills required of a FDSM. The proposal must also identify any Contractor furnished specialty tools or equipment for use in performing maintenance.

Sub-Factor 3: PERSONNAL/STAFFING – Technical, managerial, and operational details to ensure contractor personnel are sufficiently staffed, have requisite skills and associated training to accomplish all government requirements. The proposal must provide proper staffing levels to accomplish all tasks during normal hours and a plan for 24 hour operations. The proposal must demonstrate an understanding of the required experience and skills required for the handling of pipeline, storage, and ground fuel operations. The proposal must also identify procedures to ensure all contractor personnel have requisite initial and recurring training.

3. The Performance Work Statement (PWS), Section C-1.11 Key Personnel is modified as follows:

C-1.11 Key Personnel:

Corporate Fuels Officer: To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who has experience in the operation and maintenance of bulk petroleum storage terminals.

Terminal Superintendent: Shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline and tank trucks; and maintenance and repair of bulk petroleum storage terminals. Shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience. This cannot be a collateral duty job. After award a resume meeting the above requirements must be submitted within 30-days for review and acceptable by DLA Energy. A replacement candidate’s resume must also be submitted for review prior to assuming the duties as TS.

Assistant Superintendent: Shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck and pipeline. This experience shall include operation and maintenance of a bulk petroleum storage terminal. This may be a collateral duty job. After award a resume meeting the above requirements must be submitted within 30-days for review and acceptable by DLA Energy. A replacement candidate’s resume must also be submitted for review prior to assuming the duties as AS.

Amendment 0004 Substitutions:

The Contractor agrees that after the Government’s acceptable of nominated key personnel, no key personnel or

FDSM substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or is expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

o All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days prior to the proposed substitution. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution.

o In the event a requirement to increase the specified level of effort for a designated labor category, but not change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required above.

C-1.12 Additional Personnel Needs

Fuel Distribution System Operator: Shall have a minimum of one-year experience in storage and distribution of bulk petroleum. Lead Operators shall have a minimum of two years’ experience.

Fuel Distribution System Mechanic: The Contractor shall provide a full time qualified liquid fuels system maintenance mechanic to perform periodic preventive type inspections and maintenance as specified in the contract provisions. The liquid fuels system maintenance mechanic’s primary responsibility will be fuel system maintenance and government-furnished equipment. Shall have a minimum of three years’ experience. After award a resume meeting the above requirements must be submitted within 30-days for review and acceptable by DLA Energy. A replacement candidate’s resume must also be submitted for review prior to assuming the duties as FDSM.

Guards: The Contractor shall be responsible to assure that the security guards are trained and qualified to perform all functions contained in Section C-2.9, TERMINAL SECURITY and the terminal Spill Prevention Control and Countermeasure Plan. NOTE: Any guard who serves as a first responder must be classified as Guard II: i.e., if the guard is left in sole charge of the DFSP he/she shall be classified as Guard II.

Contractor Administrative Capabilities and Functions:

The Contractor shall provide for administrative capabilities of the terminal. The terminal superintendent shall not accomplish the administrative functions alone. The Contractor shall hire a full time individual (Administrative Assistant 01020) to accomplish the administrative functions during normal operating hours. Administrative functions include, but are not limited to, the following:

Answer incoming telephone calls;

Input daily and monthly inventory data of Government-owned product directly into the Fuels Accounting

System/ Fuels Manager Defense;

Preparation of general office administrative reports, functions and documentation required by Section C;

Monitor the automated fuels handling equipment (AFHE), and;

Act as guard during terminal business hours.

Amendment 0004

4. PWS section C-1.4.1 Contract Compliance Plan (CCP) is modified as follows and replaces “Question 25” of Amendment 0003:

C‐1.5.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, terminal operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit the CCP to the Contracting Officer for review and approval within 30 days after contract award. Any disagreements with the CCP will be resolved at least one level higher than the Contracting Officer. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.