Atch 2 Dover COCO PWS SP0600-11-R-0513.pdf

SP0600-11-R-0513

Attachment 2

PERFORMANCE WORK STATEMENT

Contract Services

Dover, Delaware, Area

1 Description of Required Services:

1.1 Area of Consideration

1.2 Storage Tank Requirements

1.3 Grade of Service

1.4 Physical System Requirements

1.5 Estimated Throughput Requirements

1.6 Property Control Records and System Requirements

2 General Information:

2.1 Product Receiving Requirement

2.2 Product Shipping Requirement

3 Ancillary Facilities:

3.1 Storage Tanks and Facilities

3.2 Tank Truck Loading and Shipping Facilities

3.3 Dock and Berthing Facilities

3.4 Pipeline Facilities

3.5 Filtration Facilities

3.6 Laboratory Facilities

3.7 Additive Injection System(s)

3.8 Backup Power

4 Quality Surveillance Representative (QSR) Support:

4.1 Office Facility Support

4.2 Telephone Support

4.3 Facsimile Machine

4.4 Facsimile Machine Telephone

4.5 Photocopy Type Reproduction Machine

5 Best Commercial Practices:

1 Description of Required Services:

Defense Logistics Agency (DLA) Energy requires Defense Fuel Support Point (DFSP) services in the Dover, Delaware area for a five year period beginning November 1, 2011. The following terms and conditions are applicable to the requirement for contract services and ancillary facilities for receiving, storing, protecting, and shipping turbine fuel aviation grade Jet-A with Fuel System Icing Inhibitor (FSII), Corrosion Inhibitor (CI), and Static Dissipator Additive (SDA); or receiving, storing, and protecting Jet-A and additives separately and additizing upon shipping. Terms and conditions applicable to the requirement are as follows:

1.1 AREA OF CONSIDERATION: 25 mile radius of Dover Air Force Base, Delaware.

1.2 STORAGE TANK REQUIREMENT: Approximately 400,000 barrels (shell capacity) storage for turbine fuel aviation grade Jet-A with or without additives with a minimum of two interconnected tanks capable of being isolated from other facilities and products handled within the tank farm. DLA Energy Internal Instruction L116.01- DATA REQUIREMENTS (STORAGE), data required to be submitted applies.

1.3 GRADE OF SERVICE: Government-owned turbine fuel aviation grade Jet-A with or without additives.

1.4 PHYSICAL SYSTEM REQUIREMENTS: Storage and handling facilities capable of receiving, storing, protecting, and shipping one grade of Government-owned petroleum product. In addition to the data required by DLA Energy Internal Instruction L116.01, the potential Contractor will be required to provide the tank cleaning and inspection data required by Clause DLA Energy Internal Instruction E18 - INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS, as part of their proposal. The tank cleaning and inspection data will be evaluated and utilized as an evaluation factor in determining the Governments risk associated with the utilization of the facility.

1.5 ESTIMATED THROUGHPUT REQUIREMENTS: 1,857,000 barrels each 12 month period.

Throughput is computed as follows: receipts plus issues, divided by two. The estimated throughput quantity does not include the initial fill of the terminal.

1.6 PROPERTY CONTROL RECORDS AND SYSTEM RECORDS: The Contractor shall provide Property Control and System Records in compliance with paragraph (a) of DLA Energy Internal Instruction I119.04 - INVENTORY CONTROL RECORDS AND SYSTEMS OF RECORD. The Contractor-furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by the Fuels Automated System (FAS); maintaining the data reporting and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the documents collection and records associated with the Contractor’s preventive maintenance program, etc. The Contractor shall input inventory and sales data of Government-owned product directly into the Government’s Fuel Accounting System (FAS) utilizing the FES 02 inventory reporting procedures and the Contractor-furnished computer system via the Contractor-furnished internet access (with static IP address capability) or creation of a dial-in account to the DLA Energy web server. Additional data and requirements can be found in DLA Energy Internal Instruction I119.04.

1.6.1 FAS ADP EQUIPMENT: The Contractor shall provide a computer capable of operating the Government provided software. Please see DLA Energy Internal Instruction I119.04.

1.6.2 FAS DATA ENTRY TELEPHONE SUPPORT: The Contractor shall provide an unrestricted telephone line to be used for data entry into the Government FAS system. The installation charges and the monthly telephone bill will be reimbursed by the Government upon presentation of supporting documentation and an invoice certified by the QSR. No fee or administrative charge will be allowed to be added to the bill.

2 GENERAL INFORMATION:

2.1 PRODUCT RECEIVING REQUIREMENT: The Contractor shall be capable of receiving fuel via either barge or pipeline and via tank truck.

2.1.1 Via barge or pipeline on a 24 hours per day, seven (7) days per week basis, at a minimum rate of 1,750 barrels per hour.

2.1.2 Via Government-furnished tank trucks between the hours of 0500 to 1500, five (5) days per week (Monday through Friday), Saturdays, Sundays and Federal holidays excepted as stipulated in the wage determination. The Contractor’s tank truck off-loading facility shall have a minimum of two (2) headers capable of spotting and off-loading two (2) tank trucks simultaneously.

2.2 PRODUCT SHIPPING REQUIREMENT:

2.2.1 Via Contractor furnished pipeline and pipeline connections to the Dover Air Force Base, Delaware, storage/manifold facilities. The Contractor’s pipeline and facilities must be compatible with the Air Force Base receiving capability and capable of pipeline delivery at a minimum rate of 28,000 barrels per day (24 hours continuous pumping), on a 24 hour per day, seven (7) days per week basis.

2.2.2 Via Government-furnished tank trucks during the hours of 0500 to 1500, five days per week (Monday through Friday), Saturdays, Sundays and Federal holidays excepted as stipulated in the wage determination.

The Contractor’s tank truck loading and shipping facility must be equipped with a Scully system (or compatible) capable of loading and shipping a maximum of four 8,000 gallon tank trucks per hour.

3 ANCILLARY FACILITIES:

3.1 STORAGE TANKS AND FACILITIES: The storage tanks and facilities must meet the minimum requirements of the current API standards, the NFPA codes, and all laws, regulations, etc., applicable to tanks and facilities of the type to be provided. Cone roof tanks with internal floating pans are preferred however, floating roof tanks will be acceptable. Floating roof tanks will be equipped with roof drains which prevent water from coming into contact with the fuel. The tanks shall be interconnected so as to provide the capabililty of transferring/filtering product between tanks. The tanks and facilities will consist of one dedicated system capable of receiving, storing, and shipping one grade of Government-owned product. An isolated system in place of the preferred dedicated system is acceptable provided the requirements of DLA Energy Internal Instruction L116.01 (d) are met.

3.2 TANK TRUCK LOADING AND SHIPPING FACILITIES: The Contractor’s tank truck loading and shipping facilities shall provide unrestricted access to Government-furnished tank trucks, be capable of bottom loading product, be equipped with a Scully system (or campatible), be equipped with Temperature Compensating Meters to accurately measure the product being loaded, and be able to load a maximum of four 8,000 gallon tank trucks per hour. The Contractor’s tank truck loading facilities shall be in compliance with Federal, State, and local enviromental laws and regulations based upon the type of product being loaded. The loading of Government-furnished tank trucks shall not be in competition with the Contractor’s other terminal operations.

3.3 DOCK & BERTHING FACILITIES: The Contractor shall possess or have dedicated access to dock and berthing facilities capable of receiving and berthing barges of at least 4,200 dead weight tons (DWT) with a draft of 11 feet at mean low water at the dock. The facilities must be equipped with a turning dolphin capable of handling these vessels.

3.4 PIPELINE FACILITIES: The Contractor’s-furnished pipeline system from the Contractor’s terminal to Dover Sir Force Base shall be capable of delivering product at a minimum rate of 28,000 barrels per day (24 hours continuous pumping) on an as required basis. The contractor’s operational procedures for the pipeline to Dover Air Force Base must provide for the Contractor’s personnel to operate the manifold connection between the Contractor’s pipeline system and the Dover Air Force Base manifold and storage facility. The Contractor’s pipeline system to Dover Air Force Base shall be equipped with a temperature compensating meter capable of accurately measuring the volume of product shipped. The DD Form 1348-7 documents covering pipeline and tank truck shipments will be prepared by the Contractor and will reflect in the quantity shipped column the amounts indicated by the temperature compensating meter.

3.5 FILTRATION FACILITIES: The Contractor-furnished filtration system shall meet the requirements of API Bulletin 1581, current version, “Category M” and “Type S” for product filtration during barge/pipeline and tank truck receipt, tank to tank transfers, pipeline shipping, and tank truck loading. The Government will reimburse the Contractor for the cost of the replacement filter elements and for the disposal of the used filter elements.

3.6 LABORATORY FACILITIES: The Contractor shall provide space, equipment, and supplies to perform the fuel specification test required by MIL-STD 3004, “Department of Defense Standard Practice, Quality Assurance/Surveillance for Fuels, Lubricants, and Related Products,” latest edition.

3.7 ADDITIVE INJECTION SYSTEM: The Contractor’s additive injection system shall provide a separate injection system (pump and ancillary connection facitilies) for the injection of each Government-furnished additive (FSII, CI, SDA) into the product during pipeline shipment and tank truck loading operations, (see DLA Energy Internal Instruction F45.01- OPERATION OF CONDUCTIVITY ADDITIVE SYSTEM, F45.03 - OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM (COCO) , and F45.04 -

OPERATION OF CORROSION INHIBITOR ADDITIVE SYSTEM).

3.8 BACKUP POWER: The Contractor shall provide sufficient backup power capability to ensure continued performance at the required levels during periods of commercial power outage.

4 QUALITY SURVEILLANCE REPRESENTATIVE (QSR) SUPPORT:

4.1 Office Facility Support: The Contractor shall furnish, as a minimum, office space of approximately 110 square feet and furniture for use by the Government QSR. Furniture items include a 3-drawer desk, one swivel chair with arms, one straight chair, 2-shelf bookcase, 3-drawer letter size locking file cabinet, and ten-digit desk top calculator. Contractor shall provide janitorial services for the QSR office space of the same quality and type that is provided for his own office area at the terminal.

4.2 Telephone Support: The Contractor shall furnish a telephone and phone recorder with remote access device installed on a dedicated line for use by the QSR. The installation charge and monthly telephone bill will be reimbursed to the Contractor upon presentation of supporting documentation and an invoice certified by the QSR. No fee or administrative charge will be added to the telephone bill.

4.3 Facsimile Machine: The Contractor shall obtain and provide a facsimile machine capable of transmitting and receiving faxes at standard commercial speeds. The facsimile machine shall be placed on a suitable table beside the telephone. The facsimile machine and telephone shall be for exclusive use of the Government QSR to transmit and receive data between DLA Energy/Department of Defense activities and the Contractor's terminal.

4.4 Facsimile Machine Telephone: The Contractor shall obtain and provide a commercial telephone on a dedicated line for use with the facsimile machine. Telephone for the facsimile machine shall not be utilized for any other purpose. The Government will reimburse the Contractor for direct out-of-pocket cost costs associated with the telephone services upon receipt of a QSR certified invoice itemizing the long distance charges. No fee or administrative charges will be allowed to be added to the bill.

4.5 Photocopy Type Reproduction Machine: The Contractor shall provide a photocopy type reproduction machine that is capable of handling letter and legal size copies. The Contractor shall provide sufficient quantities of both sizes of paper to meet the terminal's and QSR's copy requirements

5 BEST COMMERCIAL PRACTICES: In the absence of any contract provisions or reference to a method, specification, or other instruction, the Contractor shall perform all services specified herein using commonly accepted best commercial practices.