00100530Kadena.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT SOF OLICITATION/M N OODIFICATIO F CONTRACT 1 20

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE

8 Au

DATE

gust 20 7

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT N

Kadena AB O (If applicable).

, Japan

6. ISSUED BY CODE SCO600 7. ADMINISTERED BY (If other than Item 6) CODE

ATTN: Annie M. Gordon/DESC-FPC ter Defense Energy Support Cen

8725 John J. Kingman Road,Suite 4950 Ft. Belvoir, VA 22060-6222 Phone: (703) 767-9346 Fax: (703) 767-9338

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) ( TION NO. ) 9A. AMENDMENT OF SOLICITA x

SP0600-07-R-0530

9B. DATED (SEE ITEM 11)

10 April 2007

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

BIDDER CODE: CAGE CODE:

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

EJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change akes reference to the solicitation and this amendment, and is received prior to the offer submitted ; or (c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE

SPECIFIED MAY RESULT IN R

may be made by telegram or letter, provided each telegram or letter m opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. S, THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDER

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTR

ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

ATIVE CHANGES (such as changes in paying office appropriation date, etc.) SET FORTH

IN

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED

INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor ] is not, [ ] is required to sign this document and return [ X 1 copies to the issuing office.

4. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Pages 2 - 20

Except as provided herein, all terms and conditions of the document referenced in Items 9A o fect. r 10A, as heretofore changed, remain unchanged and in full force and ef

15A. NAME AND TITLE OF SIGNER (Type or print) pe or print)

SHEDRIC O. CRUMP

16A. NAME AND TITLE OF CONTRACTING OFFICER (Ty

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. ICA

UNITED STATES OF AMER

(Signature of Contracting Officer)

16C.DATE SIGNED

Kadena AB, Japan Amendment 0010

This amendment is hereby issued to:

A. Extend the closing date for solicitation SP0600-07-R-0530 from August 16, 2007 to August 30, 2007. The closing time remains unchanged at 3:00 PM local Fort Belvoir, VA time (EDST).

B. Incorporate the Questions and Answers beginning on page three (3) into this solicitation. The Questions and Answers apply to the Pacific Air Force GOCO solicitations. However, the answers provided apply generally to all the solicitations listed. Those responses that apply to only specific locations are so indicated and need not be applied to all of the solicitations listed. (See pages 3 through 18)

Pacific

SP0600-07-R-0526 – Andersen, Guam SP0600-07-R-0527 – Eielsen AFB, Alaska SP0600-07-R-0528 – Elmendorf AFB, Alaska SP0600-07-R-0529 – Osan AB, Korea SP0600-07-R-0530 – Kadena AB, Japan SP0600-07-R-0531 – Misawa, Japan

C. Remove and replace Clause B33 – SERVICES TO BE FURNISHED with the updated Clause B33 SERVICES TO BE FURNISHED AND PRICES (MULTIYEAR) (AIR FORCE GOCO) (DESC MAY 2007) on page 16 of this amendment.

D. Clause G162.100 EXCHANGE RATES – ADJUSTMENT FOR FLUCTUATION

(KOREA) (DESC APR 2007), has been deleted as it applies to the Korean solicitations only.

E. Corrections and updates to Appendix D – Base information within the Performance

Work Statement will be forwarded in the next amendment.

Amendment 0010

Contractors Questions

QUESTIONS:

1. Currently their is a SPA WARS contract to PMI who does annual inspections of the Barton gauges at Elmendorf and Eielson AFB, AK, and their is a requirement for nitrogen bottles for these gauges will the government continue to provide the nitrogen and continue with the PMI contract through SPA WARS? If the government is not going to continue that contract and not provide the nitrogen bottles, can provide consummation numbers and cost of current contract so we may include in our bid.

2. Currently Civil Engineering (CE) under Liquid Fuels Maintenance shop (LFM) is currently performing the annual, routine and emergency repairs and inspections at both Elmendorf and Eielson AFB, will CE/LFM continue this function? if not, can the government provide the work load history and associated data such as annual costs to maintain the lines and values for both locations.

3. If the decision is that contractor will perform all LFM functions, has DESC notified CE/LFM at both locations to ensure a smooth transition to contactor operated function?

ANSWER TO QUESTIONS: LFM will no longer perform maintenance of bulk storage. The contractor is responsible for operator maintenance under CLIN 0001. Operator maintenance is typically what POL accomplished as operators/system users IAW T.O. 37-1-1: GENERAL

OPERATION AND INSPECTION OF INSTALLED FUEL STORAGE AND DISPENSING

SYSTEMS. It may include, but is not limited to, work such as the replacement of ground wires, plugs, and clips, the replacement of 0-rings and gaskets, the tightening of nuts, bolts, screws, to prevent leakage, cleaning of fuel system strainers, or corrosion control and spot painting, changing single-point nozzles, hoses and camlock fittings; performing product recover operations, draining filter separators sumps for water and sediment, removing water from fuel pits and tank dikes; replacing nitrogen bottles on an ATG system using common hand tools.

The contractor is responsible for minor maintenance under CLIN 0002 via Task Order. Minor maintenance is any and all maintenance activities which are normally performed in a typical Air Force LFM shop as outlined in UFC 3-460-03F, Chapter 10 OPERATION AND MAINTENANCE OF PETROLEUM SYSTEMS such as repair of Filter Separators, air eliminators, surge suppressors, pressure reliefs, fuel discharge valves, Filter element/coalescer changes, Automatic Control valves repair, rebuild and replacement to include all sub-assemblies, diaphragms, seats, discs, seals and pilot controls. Repair and overhaul of installed fuel system pumps i.e., adjusting the packing glands, stuffing boxes, mechanical seals, pump shafts, impellers, bearings etc.

Repair/rebuild fuel meters and associated components, gears, rotors, sliding vanes;

repair/replacement of fuel system electrical components, motors, contactors, starters, relays, solenoids, actuators, capacitors, anodes, flow/pressure and emergency switches; tank components i.e.. tank and pressure gauges, vacuum/pressure vents, floating pans, tank seals, roof drains, Testing of flange float controls, High and Low level shutoffs and alarms.

The contractor is responsible for identifying and coordinating major maintenance with DESC.

Major maintenance is everything above the level of minor maintenance. An example rule of thumb is: If it takes more than two people using a portable A-Frame hoist/lift assembly, chain, cable, skids, roller and or jack apparatus to move a Fuel pump, Automatic or Manual Control Valve, Meter, Strainer, Filter Separator, Spool, or Piping assembly; then it may qualify as major maintenance or an SRM activity.

Ultimately, if a question arises regarding the level of maintenance, it should be addressed to the

COR.

Staffing Hours and Access

Amendment 0010

4. What are the hours for standby for Mon -Fri and then on Sat and Sun? How often folks are call in from standby?

5. Will Sat and Sunday Standby be covered by Overtime? Do you want us to price Sat and

Sunday in CLIN 1 and if so what is your basis for hours to cost in?

6. Are there any requirement for a 2nd or 3rd shift since once bulk storage is turned over to contractor military personnel can not enter without contractor?

7. Are they any requirements for weekends since once bulk storage is turned over to contractor military personnel can not enter without contractor?

8. If 2nd or 3rd shift and weekends are stand-by or call in, will this cost be coved by Overtime

CLIN?

9. How will exercises be covered if contractor need work out side of stated hours?

10. Section L201.100(b) What are the operating hours expected of the contractor?

ANSWER TO QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities.

Typical hours outside the normal hours of operation cannot be quantified. These hours will be covered as overtime in CLIN 1004. Surge and stand-by personnel requirements are difficult to predict due to OPSTEMPO, deployments, etc.; however, the key to minimizing bulk storage operations on nights and weekends is close coordination with the COR regarding upcoming operational requirements and actions that may be taken in advance. An example of this is to make sure the hydrant tanks are full before shutting down storage for the day.

Government Furnished Equipment – General

11. Appendix D be amended to reflect current government furnished equipment (GFE) especially snow removal equipment for both locations.

12. Will Appendix D be revised to define any government furnished equipment to be provided?

Currently, no GFE is identified. Specifically, we are interested in whether the government will provide the following for the contractor's use:

a. FUELS MANAGER, COMPLETE WITH THE MAINTENANCE

COMPONENT.

b. COMPUTERS

c. RADIOS

d. WASTE FUEL BOWSERS

e. PORTABLE PUMPS TO PUMP OUT VALVE PITS.

13. PWS C-5.1.1: This section states that operating hours are established in Appendix D. During the job walk, the stated hours differed from those in Appendix D.

Amendment 0010

14. PWS Appendix D: The matrixes are not clear what furnishings will stay once the contractor begins. Can you clarify what will remain for contractor use?

15. Section L201.100(b)(2)(3) addresses vehicles. How many current government vehicles are being used? What type are they currently using?

16. Please provide the GFE list.

17. Attachment 1 (C-5.9) addresses contractor furnished items. The contractor must furnish items that are compatible with government furnished equipment? Can we get a list of specific government furnished equipment?

18. At Elmendorf it was mentioned that snow removal equipment and facilities are joint use.

How will the maintenance and use be determined?

19. At Eielsen no facilities exist on site for the storage of tools, supplies and snow removal equipment. Is there any other facility available for this purpose?

regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If specific Facilities and GFE are not listed in Appendix D and the Offeror thinks the Facilities and Equipment are necessary for performance of the contract then the Facilities and Equipment must be provided by the Offeror. The Offeror’s proposal should identify what Facilities and Equipment it plans to provide. The Offeror will be responsible for maintaining the Equipment and any Facilities that it provides.

Government Furnished Equipment – Radios

Questions:

20. PWS – Also several areas in the PWS mention notifying the RCC (i.e., PWS C-5.1.2). Will a RCC fuels radio be issued to the contractor for each location to establish that contact, or will this be strictly landline or face-to-face?

21. Will the contractor be provided access to the fuels net and radios; if not, will the contractor be allowed to operate a private, standalone radio communication on base?

ANSWER TO QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If GFE is not listed in Appendix D and the Offeror thinks the equipment is necessary for performance of the contract then the equipment must be provided by the Offeror.

The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the GFE. The Offeror should assume that it will be able to use the same frequencies as the government in order to assist in communication with the RCC.

Plans, Manual and Documents Access

22. What is the fuel hose inventory?

23. How many Master Meters are there?

24. What is the age of the Bulk storage tanks? Single or double wall?

25. Is there a hydrant refueling system? Who maintains the system?

26. How many facilities are associated with this operation? How many pump and sub pump stations?

27. What is the total length of the pipeline? Who is responsible for the repair and replacement of sections?

28. Who is responsible for maintaining Fuel Stands? How many Fuels stand are on the base and where are the stands located?

29. Is there any static data available for?

o Pumping Stations - #’s o Piping – Ft.

o Pits – coated/concrete/stone o OIL/WATER separators – 2,3,4 tank systems or holding tanks o Facilities – SF and year o Generators – KW, year, make o Grounding points, insulators, static o Testing on cathodes systems o Valves – type/size/make o Delivery system pumps (air, electric, gravity) – year, make, type o Other information needed would be inspection dates, last inspected, costs associated with inspection, and frequency. Man-hours associated with these inspections, (normal scheduled maintenance/repair and unscheduled maintenance/repair).

30. Attachment 1 (C-5.4) addresses an automated maintenance system.

Is there a preferred system? What is the current system?

31. Are schematics labeled with valves, filter separators, meters, etc, (equipment requiring maintenance) available to plan for the maintenance requirements at both Elmendorf and Eielson?

32. During the site survey it was mentioned that the publications from Appendix C would be displayed on DESC web site. Can you tell me the links to access them?

ANSWER TO QUESTIONS: Base specific plans and maintenance records will be provided to the Contractor upon award of the contract. Links to AF Technical Orders 37-1-1 and 42B-1-1 as well as the most current version of UFC 3-460-03 are provided as part of this solicitation amendment. Current up to date checklists for each storage operation will be available for the Contractor to consider as it develops its Operations and Maintenance Manual. Any time an operational change to facilities or procedures is necessary; the contractor would be required to submit a new revised checklist to Fuels Management for approval.

Confine Space Requirements

Amendment 0010

QUESTION:

33. Amendment 005 removed the requirement for Confined Space Training. Will you confirm that there is no requirement for Confined Space Training?

ANSWER TO QUESTION: It is the responsibility of the contractor to define confined spaces upon contract award.

Base LAN Access

34. Will the contractor be allowed a computer and connection to the base Local Area Network (LAN) system for access to the internet for web access to the contractors e-mail, timekeeping, etc?

35. What class phone lines will be provided for contractor use (C-5.10.1) - Class II, Class III?

ANSWER TO QUESTIONS: Internet access should be available at each location and the contractor will be allowed LAN system access as required to support bulk storage operations. A background check meeting NACI standards should be sufficient to obtain access to the AF Portal.

The contractor will have access to one (1) outside commercial line.

Training

36. PWS C-5.8.2 – “The training shall focus on component familiarization, core task and upgrade training requirements.” Since the upgrade training needs are specific to the military location, will that units training office provide a template for training they wish to receive each month?

ANSWER TO QUESTION: The COR will discuss training requirements with the contractor after award.

Product Quality Assurance Testing

37. Will laboratory testing (burn test) of fuels be the contractor's responsibility? Is there a lab set up in the fuels area?

Amendment 0010

38. Who is to do the fuel quality checks, for both receipt from the Navy terminal and for daily checks of the stored fuel?

ANSWER TO QUESTIONS: The Air Force will conduct quality assurance testing of fuel products. This requirement is addressed in the PWS. The contractor will be responsible for daily visual quality checks of fuel products.

C-5.3 Quality Surveillance. The Government will be responsible for verifying quality of fuel receipts and of fuel in the custody of the Contractor. The Contractor shall follow all applicable directives to ensure products remain on-specification.

Disposal of Contaminated Fuel and Equipment Items

39. Will the disposal of Filters, strainers (sludge), and contaminated fuel be through government sources or will the contractor be responsible for disposal?

ANSWER TO QUESTION: The Fuels Flight will include all mission support requirements in Appendix D. The contractor will be responsible for supporting all bulk storage operation requirements listed in Appendix D. Disposal will be through CE contract.

Appendix D Equipment - FMSE

40. Are any Bladders used? If so what type and how old?

41. Who is responsible for the FMSE equipment? How many pieces are stored as WRM? How many pieces have filters installed?

ANSWER TO QUESTIONS: The Fuels Flight will include all mission support requirements in Appendix D. The contractor will be responsible for supporting all bulk storage operation requirements listed in Appendix D. No bladders and FMSE are listed in Appendix D. The contractor will not be responsible for FMSE

Appendix D Equipment - Pantographs, Refueling Carts, etc.

42. Who will be responsible for pits on the aircraft hard stands, refueling carts and pantographs??? or will the government maintain these assets.

ANSWER TO QUESTION: The Air Force will continue to maintain those functions. The contractor will only be responsible for Bulk Storage operations.

Appendix D – General

Amendment 0010

43. What if any responsibility does the contractor have when escorting railcars on and off the base?

44. Is Ethanol Used and stored?

45. PWS Attachment 1 - Please confirm the number and capacities of tanks on the sheets, as what was stated on the Site Visit conflicted with the

PWS.

46. What products are to be managed by the contractor? The products mentioned in the RFP differ from what was briefed by the USAF during the visit.

47. Please finalize the contractor workscope as soon as possible, as what is in the RFP differs from what was briefed during the site visit.

48. What is the geographical scope of the contractor? Is it limited to Andy 1, 2 and 3 only or does it extends to the Tiyan interface?

49. During site survey it was mentioned Appendix D, Attachment 1 would be updated. The latest shown on the DESC web site is Amendment 05 dtd 31 May. Will there be a new Appendix D being released?

regards to available Facilities, Products and Government Furnished Equipment (GFE) at each site, and revised accordingly. The contractor will be responsible for the pipeline that extends to the Tiyan Interface at Andersen AFB, Guam.

Bulk Storage Facilities Pipeline Corrosion Control

50. Who is responsible for complete corrosion control of the storage tanks and piping systems?

ANSWER TO QUESTION: The contractor will be responsible for operator and preventative maintenance, and minor maintenance of the bulk storage system IAW the PWS, Appendix E.

Major system maintenance action will require task order coordination with the COR.

APPENDIX E

RECOMMENDED MAINTENANCE

Preventive Maintenance and Minor Repair – Facilities and Equipment

All information below pertains to suggested requirements and minimum performance standards for preventive maintenance and minor repair. All maintenance activities should be IAW manufacturer’s specifications, best commercial practices, American Petroleum Institute publications and recommended practices, Air Force Directives and UFC 3-460-03F.

Minor Painting and Spot Painting

Amendment 0010

The Contractor shall accomplish minor painting as part of his housekeeping requirements. Minor painting shall consist of painting pumps and valves and applying color code bands as prescribed by Military Standard Identification Methods for Bulk Petroleum Products Systems, MIL-STD-161, except for the requirement of paragraph 5.1.1 of MIL-STD-161 which requires such markings on the storage tanks.

Spot painting is painting needed to protect equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. Spot painting is repainting of equipment, etc., when paint has chipped or loosened from painted surface. When more than 25% of the surface requires painting, this will not be considered spot painting. All vertical surfaces above 10 feet from existing secure footing, which require spot painting. Paint and primer used shall be oil base type suitable for use on metal, exterior surfaces and shall be matching or compatible with existing surface paint.

Environmental Compliance

51. Appendix D, Attachment 1, Comment 5 (Eielsen solicitation only) states that the contractor is obligated for the Alaska environmental compliance/non-compliance funding requirements. Will the funding for this requirement be handled by a task order?

ANSWER TO QUESTION: The contractor must submit a task order to get reimbursed for this requirement.

Grounds Maintenance (Mowing, Snow Removal, Pest Control, etc.)

52. Will Entomology service be provided by the base CE as needed or requested?

53. Attachment 1 (C-5-4-5) addresses grounds maintenance according to Base Guidelines.

Can we get a copy of these guidelines?

ANSWER TO QUESTION:

C-5.4.5 Buildings and Grounds maintenance. The Contractor shall maintain buildings and grounds in accordance with Base guidelines. Mowing will be provided by the Base. The Contractor will be responsible for weed control on berms and within containment areas using Base approved methods. The Base will provide snow removal for access roads and parking lots.

The Contractor will be responsible for snow and ice removal on all walking surfaces within the Bulk Fuel Facility to include sidewalks, tank stairs, and dike wall stairs. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the

COR.

Amendment 0010

Resumes

54. OSP L201.100(b)(1) and PWS Attachment 1, page 23 – The requirement in the PWS Appendix F to actually provide resumes at this time for other than the CFO and proposed Superintendent seems an extremely difficult requirement considering almost no company has these personnel already on staff and could make such a commitment. Why not just have the requirements that, upon award but before the commencement of services, the contractor will furnish resumes of the other key personnel for acceptance since no one can guarantee that, four months from now, any of the personnel whose resumes were furnished will be available even if they are current employees (and most are not). So there would still be a requirement to undergo vetting of replacements.

If the resumes are truly used as a “discriminator” between proposals as stated in the OSP (“If the proposed employees do not meet the minimum qualifications identified, the offer may be rejected as unacceptable.”) and a contractors proposal is rejected as insufficient for resumes, then the accepted contractor has to have his proposed personnel on the contract or you have not truly used it to make a determination between contractors. Such action would be taken knowing that any or all of the proposed personnel may not be available at the time of performance, for many reasons, so in fact it is not a real discriminator between contractors. Request that you at least limit the requirement for resumes to the CFO for the contract and proposed Superintendent for the facility, as it is much more likely that these personnel will actually serve if a contract is awarded, and then you require that the Assistant and FDSM be submitted and approved before commencement of services.

PWS Attachment 1, Appendix F, Para 2, page 22 states “The Contractor agrees to assign to the contract those persons whose resumes and personnel qualifications statements were submitted as required above to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.”

As noted in an earlier question, this seems to assume they are all current employees who we have some control over, and we do not know of anyone who has enough personnel on-staff to fill all of the positions requiring resumes. Most personnel have submitted their resumes in anticipation of or desire to work on the contract, and will need background checks performed after award and then be hired; by then they may have found other employment or may not progress beyond the background check and other(s) may have to be vetted.

It is understandable that DESC/USAF would want resumes for the Corporate Fuels Officer, and possibly a proposed Facility Superintendent. However, it appears that going beyond that is unrealistic due to the circumstance that there are currently active solicitations for more than 12 OCONUS bases, and many candidates are listing multiple sites depending on who wins contracts. Depending on when contracts are awarded, the candidate(s) may have accepted other employment and no longer be available. Yet it is indicated that the resume will be a part of the technical decision for ranking contractors, or even eliminating contractors, and once actual performance begins the personnel may have changed rendering those earlier decisions moot.

Request that the resume requirement be removed, since this is a services contracts and has remedies in place to discipline the contractor for less-than-satisfactory performance, and replace it with more open language that still makes the contractor use qualified personnel, such as “The Contractor agrees to hire/assign to the contract those persons who meet or exceed all of the qualifications in the solicitation and PWS, and that their

Amendment 0010 background and resumes may be vetted prior to commencement of service, or (if a replacement) during the period of service.”

ANSWER TO QUESTION: Evaluation of qualified personnel is a critical aspect of the technical review. It provides another method for the government to assess the offeror's understanding of the technical requirements. Also, one of the reasons these solicitations are regionalized is to assist the offerors in achieving efficiencies in operation, and the government expects to see these efficiencies reflected in the number and skill level of personnel identified for each contract. The proposals should describe in what capacity the personnel will be used at each location. The personnel requirements in the PWS have been revised to better match the performance requirements. The PWS does not require each location within a Region to have the positions listed above except the FDSM position. The FDSM position must be available at each site. The Contractor is expected to determine the best allocation of personnel by site/Region.

The section on Key Personnel in Appendix F of the Performance Work Statement has been revised as follows:

Key Personnel

Corporate Fuels Officer: To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who has experience in the operation and maintenance of bulk petroleum storage terminals.

Terminal Superintendent:

(1) Shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline, rail, and tanker/barge as appropriate to the Air Force installation capability. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers and tank trucks as appropriate to the Air Force installation capability; and, maintenance and repair of bulk petroleum storage terminals.

(2) Shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience.

(3) This cannot be a collateral duty job.

Assistant Superintendent:

(1) Shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge. This experience shall include operation and maintenance of a bulk petroleum storage terminal;

receiving and shipping of petroleum products via pipeline, barges, tankers, and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

(2) This may be a collateral duty job.

Fuel Distribution Systems Mechanic (FDSM):

(1) Shall have a minimum of two (2) years experience and be qualified to operate, inspect, maintain, and repair fuel distribution systems, i.e., fuel storage tanks and pipeline systems, direct

Amendment 0010 refueling systems, and the mechanical, electrical, and computer connected/driven components thereof.

(2) Shall be capable of detecting and correcting system component malfunctions, misalignments, leaks, and other adjustment issues and performing scheduled and unscheduled fuel system maintenance.

(3) Shall have a basic knowledge of automatic tank components and gauging systems, high/low level alarms, cathodic protection, and oily water waste systems.

(4) Shall have a basic understanding of written description and instructions pertaining to facility operations, shall be able to implement cyclic maintenance programs and safety programs relating to all aspects of facility operation

(5) Shall have demonstrated expertise in spill cleanup procedures, prevention and control measures, related equipment operation and maintenance.

(6) Should have practical experience in basic design and layout of petroleum facilities, component makeup, characteristics of fuel storage and distribution systems, and the ability to read and understand base blueprints, and system specifications.

Fuel Distribution System Operator (as defined in the Service Contract Act, Directory of Operations): Shall have a minimum of one-year experience in storage and distribution of bulk petroleum. Lead Operators shall have a minimum of two years experience.

Maintenance of Oil/Water Separators

55. Is it at all possible to better define what environmental tasks are contractor responsibility and what the contractor’s actions are when it comes to water drain collections, contaminated water, etc?

ANSWER TO QUESTION: Water treatment facilities are not the operational or maintenance responsibility of the contractor. The contractor will monitor the oil/water separators and alert the base Civil Engineering office for pump outs and maintenance requirements. DESC programs and funds for this work under its Sustainment, Restoration and Modernization (SRM) Program.

Manual water/fuel recovery and transfer is a standard procedure at Air Force locations and the contractor will need to staff accordingly.

Scheduled Facility Inspections

QUESTION:

56. Will the QC&I continue with normal scheduled inspections of Bulk Storage, or will storage be removed from QC&I inspections?

ANSWER TO QUESTION: The Air Force will have COR and COTR responsibility for the contracts and will provide contract oversight in accordance with current directives.

Product Inventory Control – BSM-E

Amendment 0010

57. PWS C-5.2.2 – “The contractor will provide all applicable documentation within timeframe to RCC for input into the BSM-E.” This indicates the contractor will not enter data directly into the BSM-E at all. How is this data to be provided to RCC; via local LAN? Paper? Or will the storage be tied electronically to the POL computer systems?

ANSWER TO QUESTION: Automated Tank Gauging is installed on all tanks which feeds data to BSM-E. At some locations this system is actually located within the Bulk Fuels Facility. At other locations the contractor will need to contact the RCC for inventory data. Communications with the RCC may be by phone, email, or paper.

Fuels Manager and Computer Availability

58. PWS C-5.10.1 - Provided equipment. Is it assumed no computer whatsoever will be provided by the government? If so, will the contractor have to provide one for ATG and related FMD programs have to be loaded on the contractor systems? Or is the contractor even to have any BMS-E requirements, since C-5.2.2 indicates that the RCC will input data from records provided by the contractor?

59. PWS C-5.2.2 – “The contractor will provide all applicable documentation within timeframe to RCC for input into the BSM-E.” This indicates the contractor will not enter data directly into the BSM-E at all. How is this data to be provided to RCC; via local LAN? Paper? Or will the storage be tied electronically to the POL computer systems?

60. Will FuelsManager software be provided at no cost, or will the contractor be responsible to purchase the license?

ANSWER TO QUESTIONS: Please check the facility worksheets in Appendix D for availability of Fuels Manager at each site. If a computer is listed as GFE, this computer is used for Fuels Manager. If a computer is not listed then Fuels Manager will be maintained by the Responsible Officer at the base. The Fuels Manager data will be readily available to the Contractor through the Responsible Officer, so the Contractor will not need to purchase the software.

.SOFA Issues – General

61. Are the contract employees under the SOFA Agreement?

62. Will the contract employees be allowed use of government facilities (Post Office, Gym, BX, Commissary, Clinic, etc)?

63. What Status of Forces Agreement (SOFA) provisions will be afforded to contractor employees at the Pacific sites (Osan, Kadena, Misawa, etc.)?

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ANSWER TO QUESTIONS: The Air Force (AFPET) is working the SOFA requirements and will provide guidance on this issue. AF MAJCOMs need to research the SOFA issues in their respective countries and inform AFPET if there are special requirements for contractor employees. We expect offerors to have already done this research and know what is expected.

SOFA Issues – Base Passes

64. During the pre-proposal conference, the issue of base passes and obtaining base passes was discussed. Could you please restate the issues, if any, with obtaining base passes for our potential employees?

ANSWER TO QUESTION: The pass issue may vary slightly from base to base and country to country. Therefore, this will have to be addressed on a base by base basis upon contract award

Contracting Questions (DESC-FP)

65. CLAUSE L201.100 Reference Clause L7. Clause L7 is not provided. Please furnish Clause L7.

ANSWER TO QUESTION: Omit the reference to Clause L7 – Socioeconomics Proposals. It does not apply to overseas solicitations.

66. RFP Section L201.100 (d). Would you rethink the Socio-Economic / Sub contracting requirement for the over seas projects as each contract is going to be small in nature and they are not grouped together like some of the state side ones? Recommend this be removed for all overseas contracts. This was dropped from the European ones.

ANSWER TO QUESTION: Omit reference to Section L201.100 (d), it does not apply to overseas solicitaions.

67. Solicitation Clause I230 (Cost Contract – No Fee) and DD1707(h) – States it is applicable to the Cost Reimbursement portion of the contract, and “The Government shall not pay the Contractor a fee for performing this contract.” Do not understand this, as there is a requirement to apply both G&A and Fee (Profit) to the Cost Reimbursable Line Items.

Please explain how (if) this clause applies.

ANSWER TO QUESTION: Delete reference to Clause I230 for this solicitation.

68. OSP B33-01-100(b) Page 2 – Are the amounts listed for each Line Item #0002 thru 0005 for the five-year life of the contract, or for each contract year?

ANSWER TO QUESTION: For each contract year.

69. OSP B33-01-100(b) Page 2 and Clause L201.100(a) – The instructions for the CLINs for overtime and supplies (0002, 0003, 0004 and 0005) require that all indirect overhead (G&A) and fee be calculated and placed in CLIN 0001; i.e., “All G&A and profit for the

Amendment 0010 following line items must be included in Line Item 0001”. However this is in contravention to, and causes problems with, the DCAA as it requires the mixing of Firm Fixed Price (CLIN 0001) with Cost Reimbursable (calculations against CLINS 0002 - 0005) funds into the same Line Item. This mixing can cause a Contractor to overestimate the amount of those CR CLINS that he will actually use, and then include that G&A and Fee in his FFP CLIN 0001. When audited, it will then be found that he will have overcharged the government;

this may require reimbursement, payment of interest and possibly other actions. Also it is plainly stated that the amounts for 0002 thru 0005 are just a “best estimate” of the costs, yet you are asking us to calculate a FFP amount with no way to quantify over or short amounts.

This method can also cause the entire Proposal to be overpriced, costing the government unnecessary funds, as our experience is that these are frequently not fully funded or used;

especially CLIN 0005 for Emergency Spill Response Services. Yet, we have to calculate some G&A and Fee against it just in case.

Suggestion: since 0002 thru 0005 are planning and budgeting numbers, why not remove the requirement for the Contractor to “guess” at how much to add to CLIN 0001? Instead, simply have the Contractor provide a G&A and Fee (Profit) percentage for Cost Reimbursable items, similar to that proposed in part (d), that will be added to each CLIN when (if) used and state that it will be in force for the life of this contract. These would need to be a separate item from (d) since the amount of risk is different from the FFP portion of the proposal so the rates may be different. For example,

(e) The following rates will be applied to costs incurred under the Cost Reimbursable Line Items 0002 through 0005, and shall apply during the term of the contract.

General and Administrative (G&A) Rate: ______________ Profit Rate: _____________

This will lower the price for CLIN 0001, and you can then take each contractor’s stated rates and multiply them against the CR CLINs yourself, using a standard amount, that then compares each contractor equally. This will give you the actual potential cost of each proposal, using the amounts you believe will actually be used, across each proposal. Then the government still has good budgeted costs for the CLINs but can also calculate how much of that represents overhead/fee. It will also “level the playing field” for each contractor since you would apply their rates against a set amount that you select, rather than not knowing how much the contractor anticipated. When there may be low or no anticipated use of a CLIN (such as 0005) then there was no actual cost to the government;

yet under the current method even an unused CLIN has a cost because currently the Contractor has taken some amount of G&A and Fee against it and thus overpriced the contract.

Request you consider this method of using stated rates, compared to how it currently is requested, as it is better for the Contractor, the government, and the price ratings.

ANSWER TO QUESTION: See revision to Clause B33 – Services to be Furnished on page 17 of this amendment.

70. Is the contractor required to provide DBA insurance for his employees under this contract?

ANSWER TO QUESTION: Yes, for all overseas solicitations with the exception of the Alaskan locations.

71. Will we need to provide a certificate that states they will be able to provide required insurance in the proposal?

Amendment 0010

ANSWER TO QUESTION: Yes, certification is required.

72. Will the due date of the proposal be re-scheduled?

ANSWER TO QUESTION: Yes, see paragraph A on page 2 of this amendment.

73. Will there be a post-award conference required for this contract?

ANSWER TO QUESTION: The post award conference will be at the government’s option.

74. ST-Airport intends to put in a joint bid with a local Guam Company. Upon award of the contract, we will form a limited liability joint venture company with ST-Airport taking a majority share in the joint venture company. Once the joint venture company is formed; this contract will be novated to the joint venture company. Does DESC allow this arrangement?

ANSWER TO QUESTION: Yes.

75. How do we prepare the Certification Package? Use ST-Airport company information e.g.

CCR number, DUNS etc, or do we get our Guam partner to fill up another Certification Package, in other words, submit two Certification Package. Please advise how it should be done.

ANSWER TO QUESTION: Yes, submit one package containing the Prime contractor’s company information.

76. Attachment 1 (C-5.4.1) addresses Preventative Maintenance (PM). What is the dollar threshold for something to be considered a PM item?

ANSWER TO QUESTION: Preventative Maintenance (PM) is not defined by the dollar threshold but by the level of maintenance required to fix a particular problem, IAW T.O.

371-1 and UFC-3-460-03. All task orders must be submitted to the COR for approval.

77. Attachment 1 (C-5.4.3) addresses Minor maintenance. What is the dollar threshold for something to be considered a minor maintenance repair?

ANSWER TO QUESTION: Preventative Maintenance (PM) is not defined by the dollar threshold but by the level of maintenance required to fix a particular problem, IAW T.O.

371-1 and UFC-3-460-03. All task orders must be submitted to the COR for approval.

78. In Section L instructions are given to the submission of the proposal (L20.100), however, to clarify the submission volume can the Technical /Management Data, the Past Performance and the Socioeconomic /Subcontracting submission be tabbed and submitted in the same binder or would DESC rather have them submitted in separate binders.

ANSWER TO QUESTION: The submission of proposals is at the offerors discretion as long as all data is provided.

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79. During the site survey it was mentioned bids would be accepted by email, and if so, then must the original be received by mail within 10 days of the closing date as specified in DD 1707 para B?

ANSWER TO QUESTION: A proposal must be received prior to the closing date. The hard copy document should be submitted as soon as possible.

80. Is this the correct address to receive email proposals?

ANSWER TO QUESTION: The corrected email address for sending the proposal is:

Subject: Solicitation No. SP0600-07-R-0530 to sean.turner@dla.mil.

81. Can the proposal be submitted in either Korean Won or US Dollars?

ANSWER TO QUESTION: The unit price in this contract will be expressed in United States currency. In addition, see the incorporation of Clause G162.100 – EXCHANGE

RATES – ADJUSTMENT FOR FLUCTUATION (KOREA).

82. With Anderson AFB located in Guam, a US territory, it is assumed that in order to determine employee pay, etc. an Area Wage Determination (AWD) would be necessary.

There was no AWD included with the Anderson solicitation. Was that done on purpose?

Please clarify.

ANSWER TO QUESTION: See amendment 0009 under solicitation SP0600-07-R-0526.

83. During the site survey it was mentioned the due date would be extended past 28 June.

Has the new date been decided yet?

ANSWER TO QUESTION: Yes, see paragraph A on page 2 of this amendment.

84. Clause G162.100 “Exchange Rates – Adjustment for Fluctuation (Korea) (DESC APR 2007)” is located in the solicitation for Kadena, Japan, but not in the solicitation for Osan, Korea as you would think. Does or will this clause apply to ALL Pacific sites (Osan, Kadena, Misawa, Anderson, etc.) or ONLY to those sites located in Korea? Please clarify.

ANSWER TO QUESTION: This clause only applies to the Korean solicitations.

B33 SERVICES TO BE FURNISHED AND PRICES (MULTIYEAR) (AIR FORCE GOCO) (DESC

MAY 2007)

(a) The services to be furnished during the period specified herein and the unit prices are as follows:

LINE ITEM 1001: NONPERSONAL SERVICES: (FIRM-FIXED PRICE)

The Contractor shall operate and maintain the Government-owned bulk fuel facility and the following Air Force facilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein, for the period 1200 hours, 1 October 2007, to 1200 hours, 1 October 2012.

PLACE OF PERFORMANCE: Kadena AB, Japan

The offered price per month for performing these services at the location above is

(PRORATED FOR

PART MONTHS)

(b) The following line items are cost reimbursable line items under which the Contractor shall furnish nonpersonal services and/or supplies and materials. The Contractor will be reimbursed under these line items for services actually performed as approved in advance by the Contracting Officer or Contracting Officer’s Representative.

The "NOT TO EXCEED" amounts shown below are for Government administrative fund obligation and represent the Government's best estimate of the cost reimbursable supplies, services, and overtime for each contract year for all locations.

LINE ITEM 1002: MAINTENANCE AND REPAIR NOT TO EXCEED $100,000.00

(TASK ORDER REQUIRED)

LINE ITEM 1003: EMERGENCY SERVICES NOT TO EXCEED $20,000.00

(TASK ORDER REQUIRED)

LINE ITEM 1004: OVERTIME NOT TO EXCEED $8,200.00

(TASK ORDER REQUIRED)

LINE ITEM 1005: EMERGENCY SPILL RESPONSE SERVICES NOT TO EXCEED

$100,000.00

(TASK ORDER REQUIRED)

(c) For CLIN 1001, the following general and administrative (G&A) and profit rates have been applied to the offered price. For all CLINS (1001 through 1005), the rates submitted shall apply to any work ordered under these line items.

CLIN 1001 (FIXED PRICE):

G&A Rate: _____________

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Profit Rate: _____________

CLINs 1002 through 1005 (COST REIMBURSABLE):

G&A Rate: _____________ Profit Rate: _____________

(DESC 52.207-9F89)