Amendment0005.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 16

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16c

4. REQUISITION/PURCHASE REQ. 5. PROJECT NO. (If applicable)

Lajes Field, Azores, Portugal

6. ISSUED BY CODE SC0600 7. ADMINISTERED BY (If other than Item 6) CODE

ATTN: Alan Smith, DESC-FPC Defense Energy Support Center 8725 John J. Kingman Road, Suite 4950 Ft. Belvoir, VA 22060-6222 Phone: (703) 767-8279 Fax: (703) 767-9338 w.h.alan.smith@dla.mil

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.

SP0600-07-R-0521

9B. DATED (SEE ITEM 11)

April 10, 2007

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

BIDDER CODE: CAGE CODE:

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended [ X ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office appropriation date, etc.) SET FORTH

IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE ATTACHED PAGES

Except as provided herein, all terms and conditions of the document referenced in Items 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

SHEDRIC O. CRUMP

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN: 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

SP0600-07-R-0521 / Lajes Field, Azores, Portugal Amendment 0005

This amendment is hereby issued to:

A. Revise the closing date for solicitation SP0600-07-R-0519 from June 14, 2007 to July 23, 2007. The closing time remains unchanged at 3:00 PM local Fort Belvoir, VA time (EDST).

B. Incorporate the Questions and Answers beginning on page three (3) into this solicitation. The Questions and Answers apply to the European Air Force GOCO solicitations. However, the answers provided apply generally to all the solicitaions listed. Those responses that apply to only specific locations are so indicated and need not be applied to all of the solicitaions listed. (See pages 3 through 13)

Europe

SP0600-07-R-0519, Aviano, Italy; SP0600-07-R-0520, Incirlik, Turkey; SP0600-07-R-0521, Lajes, Azores Portugal, SP0600-07-R-0522, Lakenheath, England; SP0600-07-R-0523, Mildenhall, England; SP0600-07-R-0524, Ramstein, Germany; and SP0600-07-R-0525, Spangdahlem, Germany

*Pacific

SP0600-07-R-0526, Anderson, Guam; SP0600-07-R-0527, Eielsen, Alaska; SP0600-07-R-0528, Elmendorf, Alaska;

SP0600-07-R-0529, Osan, Korea; SP0600-07-R-0530, Kadena, Japan and SP0600-07-R-0531, Misawa, Japan

* Responses to Pacific inquiries will be addressed in the follow-on amendment.

C. Remove and replace in its entirety the Appendix D - Base Information within the Performance Work Statement with the attached revised Appendix D. (See page 14 through 16)

D. The links to access plans, manuals and technical documents addressed in questions 27 through 31 will be provided in the next amendment.

Grounds Maintenance (Mowing, Snow Removal, etc.)

QUESTIONS #1 to #2:

1. At the Spangdahlem site visit, an Air Force representative said Grounds Maintenance would continue to be performed by Air Force Civil Engineering; however PWS C-4.5 lists this as a Contractor responsibility. Please clarify whether the Contractor will be responsible for grounds.

2. Will Entomology service be provided by the base CE as needed or requested?

ANSWER FOR ALL QUESTIONS: Section 5.4.5 of the Performance Work Statement has been clarified as follows in regards to grounds maintenance:

C-5.4.5 Buildings and Grounds maintenance. The Contractor shall maintain buildings and grounds in accordance with Base guidelines. Mowing will be provided by the Base. The Contractor will be responsible for weed control on berms and within containment areas using Base approved methods. The Base will provide snow removal for access roads and parking lots. The Contractor will be responsible for snow and ice removal on all walking surfaces within the Bulk Fuel Facility to include sidewalks, tank stairs, and dike wall stairs. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR.

Note: For Aviano AB, Italy, the base contract no longer covers the bulk storage area, so the contractor will be totally responsible for grounds maintenance at this location.

Government Furnished Equipment – General

QUESTION #3 to #4:

3. While a site visit give contractors the opportunity to review the general scope of responsibilities within a contract, a 2 hour visit is not sufficient to allow contractors to make a thorough evaluation of all the equipment and systems to be maintained. Will the Government provide a comprehensive equipment list?

4. PWS Appendix D appears to be incomplete. Will the government be providing a more comprehensive list of GFE, to include any furniture items, existing spill kits, etc.?

ANSWER FOR ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If GFE is not listed in Appendix D and the Offeror thinks the equipment is necessary for performance of the contract then the equipment must be provided by the Offeror. The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the GFE.

Government Furnished Equipment - Bowsers

QUESTIONS #5:

5. Will each site identify HAZWASTE accumulation points KTR will be responsible for? (for example, if Accumulation Point is located inside bulk yard)

ANSWER: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If Bowsers are not listed as GFE in Appendix D, the Offeror should assume that they will not be required at that location or the base has other means of handling its oily waste. The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the bowsers with labor covered under CLIN 1001 and parts reimbursed under CLIN 1002 of the contract. Bowsers are for the collection of waste POL products. If maintaining a HAZMAT satellite accumulation point is currently a responsibility of the Air Force Bulk Storage personnel, the same functions will be performed under the contract. The contractor will prepare the waste manifest and coordinate disposal of the waste through the Base environmental office. The Base is already funded for this waste disposal.

Government Furnished Equipment – Office Space/Furniture/Equipment

QUESTIONS #6 to #7:

6. Will each site designate the bulk fuels admin space during the site visit?

7. Will office space be provided within Base Fuels facilities as shared office space? If not where will the contractor operate out of?

ANSWER TO ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If specific Facilities and GFE are not listed in Appendix D and the Offeror thinks the Facilities and Equipment are necessary for performance of the contract then the Facilities and Equipment must be provided by the Offeror. The Offeror’s proposal should identify what Facilities and Equipment it plans to provide. The Offeror will be responsible for maintaining the Equipment and any Facilities that it provides.

Staffing Hours and Access

QUESTIONS #8 to #15:

8. What are the hours for standby for Mon –Fri and then on Sat and Sun? How often are folks called in from standby?

9. On the line with hours of operations you say Distribution personnel operate after hours but that is in direct conflict with the Limitation area. And the same go for after hour support. Please clarify.

10. Please define the Work hours. Right now says Monday thru Friday when needed. We need to know if you want all 3 shifts, 2 shift or 1 shift. If one shift, will over time call back be covered in Overtime CLIN? We can not staff to

11. Will Sat n Sunday Standby be covered by Overtime? Do you want us to price Sat and Sunday in CLIN 1 and if so what is your basis for hours to cost in?

12. Are there any requirement for a 2nd or 3rd shift since once bulk storage is turned over to contractor military personnel can not enter without contractor?

13. Are they any requirements for weekends since once bulk storage is turned over to contractor military personnel can not enter without contractor?

14. If 2nd or 3rd shift and weekends are stand by or call in, will this cost be coved by Overtime CLIN?

15. Please clarify what hours and days the contractor will be required to operate the facility continuously, and what hours and days the contractor will be required to provide stand-by (1-hr response) support?

ANSWERS TO ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified. These hours will be covered as overtime in CLIN 1004.

Frequencies and Duration of Exercises

QUESTIONS #16 to #17:

16. Does the base support extended exercises that will affect bulk storage operating hours and required manning. If yes, will the government provide a schedule to facilitate our proposal preparation?

17. How will exercise be covered if contractor need work out side of stated hours?

ANSWERS TO ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified. These hours will be covered as overtime in CLIN 1004. Surge and stand-by personnel requirements are difficult to predict due to OPSTEMPO, deployments, etc.; however, the key to minimizing bulk storage operations on nights and weekends is close coordination with the COR regarding upcoming operational requirements and actions that may be taken in advance. An example of this is making sure the hydrant tanks are full before shutting down storage for the day.

Security/Background Checks

QUESTION #18. Will Flightline access or Flightline Driving Certification be necessary for the performance of this contract?

ANSWER: We do not see a requirement at any of the overseas locations indicating contractor employees will require flightline access or flightline driving certification.

QUESTIONS #19 to #24:

19. Will Security Clearances (NATO or US) be required for any employees?

20. What security clearance level is required for employees if any?

21. Please describe contractor’s responsibility for security during hours the facility is unmanned.

22. Can you more clearly define the “shared access” responsibilities for the contractor?

23. Will DESC clarify the clearance requirements? RFP currently states CTR is responsible for background investigations and clearances. But there’s no further reference to actual clearance requirements.

24. Reference PWS, paragraph C-5.6 (all currently released solicitations as of 4/17/07): This paragraph states that the Contractor’s security measures in the Contract Compliance Plan should include the “conducting of background checks and security clearances for Contractor personnel”.

We do not see any requirements in any of the solicitations for overseas or CONUS locations indicating that contractor employees will require security clearances. Please clarify which positions (for all of the overseas opportunities as well as stateside locations), if any, will require security clearances and what level of clearance is required. This is very important, especially for overseas locations, in order to be able to effectively recruit potential employees.

ANSWERS TO ALL QUESTIONS: Section 5.6 of the Performance Work Statement has been revised as follows to clarify the requirement regarding Security:

C-5.6 Security. The Contractor shall incorporate necessary physical, personnel, and information system security to ensure the integrity and safety of the bulk fuel facility and any government furnished equipment. Base specific requirements are identified in Appendix D. The Contractor shall incorporate security measures in the Contract Compliance Plan. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control; maintaining fencing surrounding fuel facilities; securing gates, buildings, and system valves when not in use; conducting background checks meeting National Agency Check and Inquiry (NACI) standards for Contractor personnel, and establishing information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures.

Resumes

QUESTION #25: Will DESC reconsider reducing the number of resumes required for submission with the proposals from current requirements to Corporate Fuels Officer and Terminal Superintendent?

ANSWER: No, Evaluation of qualified personnel is a critical aspect of the technical review. It provides another method for the government to assess the offeror's understanding of the technical requirements.

Fuel Distribution Systems Mechanic(FDSM)

QUESTION #26: Will the minimum qualifications for the maintenance mechanic be adjusted as needed to reflect the actual requirement?

ANSWER: Appendix F requirement has been revised to read, the FDSM:

(1) Shall have a minimum of two (2) years experience and be qualified to operate, inspect, maintain, and repair fuel distribution systems, i.e., fuel storage tanks and pipeline systems, direct refueling systems, and the mechanical, electrical, and computer connected/driven components thereof.

(2) Shall be capable of detecting and correcting system component malfunctions, misalignments, leaks, and other adjustment issues and performing scheduled and unscheduled fuel system maintenance.

(3) Shall have a basic knowledge of automatic tank components and gauging systems, high/low level alarms, cathodic protection, and oily water waste systems.

(4) Shall have a basic understanding of written description and instructions pertaining to facility operations, shall be able to implement cyclic maintenance programs and safety programs relating to all aspects of facility operation

(5) Shall have demonstrated expertise in spill cleanup procedures, prevention and control measures, related equipment operation and maintenance.

(6) Should have practical experience in basic design and layout of petroleum facilities, component makeup, characteristics of fuel storage and distribution systems, and the ability to read and understand base blueprints, and system specifications.

Plans, Manual and Documents Access

QUESTIONS #27 to #31:

27. Can the Authority please provide a schematic of the Storage tanks in the system at both RAF Mildenhall and RAF Lakenheath?

28. Can the Authority please provide layout drawings, which include the drainage system to enable a spillage plan to be developed?

29. The UK Defences Estates Organisation produce what is known as a 249 inspection report that gives the condition of the installation and the integrity of the tanks, are the Authority able to provide a similar document to bidders?

30. For previous solicitations involving GOCO DFSPs, DESC ordinarily provides a facility O&M guide to aid in preparation of the solicitation. Will the government provide similar documents for this solicitation (i.e. Operating Checklists or Local Operating Instructions)?

31. Reference PWS C-5.4.1 PM: What is the current status of PM schedule by the Government? Will you provide the latest PM schedule for our planning and costing issues?

ANSWERS TO ALL QUESTIONS: Base specific plans and maintenance records will be provided to the Contractor upon award of the contract. Links to AF Technical Orders 37-1-1 and 42B-1-1 as well as the most current version of UFC 3-460-03 will be provided as part of the next amendment.

Fuels Manager and Computer Availability

QUESTION #32: Does KTR provide own computers?

ANSWER: Please check the facility worksheets in Appendix D for availability of Fuels Manager at each site. If a computer is listed as GFE, this computer is used for Fuels Manager. If a computer is not listed then Fuels Manager will be maintained by the Responsible Officer at the base. The Fuels Manager data will be readily available to the Contractor through the Responsible Officer, so the Contractor will not need to purchase the software.

General Maintenance

QUESTIONS #33 TO #35:

33: We presume KTR will be expected to establish their own bench stocks of parts vs. using the standard base supply system. Is this correct? Will govt provide facility for this purpose, or allow KTR temporary building installation?

34: Are there any maintenance-related parts or supplies that will be unavailable to the contractor through the Air Force Supply Chain?

35: Will the contractor have access to the SBSS to order items needed for repair/replacement of government assets? Will this be Reimbursable? If so, what CLIN will this fall under?

ANSWER TO ALL QUESTIONS: The contractor is responsible for providing their own bench stocks and maintenance supplies/parts on a reimbursable basis under CLIN 0002. The contractor is responsible for providing any tools required to perform the scope of work under CLIN 0001. Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If specific Facilities and GFE are not listed in Appendix D and the Offeror thinks the Facilities and Equipment are necessary for performance of the contract then the Facilities and Equipment must be provided by the Offeror. The Offeror’s proposal should identify what Facilities and Equipment it plans to provide. The Offeror will be responsible for maintaining the Equipment and any Facilities that it provides.

QUESTIONS #36 TO #38:

36. Will DESC be providing more clarification on the Major vs. Minor maintenance issue? Perhaps some examples?

37. Can you more clearly define the line between minor/major maintenance?

38. Minor Maintenance is required to be performed on Fuels Storage and Distribution System, within the Bulk Storage area;

however, during the Site Visit, our representative was told by a Government Representative, that Minor Maintenance beyond Operator Maintenance would continue to be performed by the Air Force Liquid Fuels Maintenance Shop. Please clarify what level of Minor Maintenance will be performed by the Contractor and what level of Minor Maintenance will be performed by the Air Force Liquid Fuels Maintenance Shop.

ANSWER TO ALL QUESTIONS: LFM will no longer perform maintenance of bulk storage.

The contractor is responsible for operator maintenance under CLIN 0001. Operator maintenance is typically what POL accomplished as operators/system users IAW T.O. 37-1-1: GENERAL OPERATION AND INSPECTION OF INSTALLED FUEL STORAGE AND DISPENSING SYSTEMS. It may include, but is not limited to, work such as the replacement of ground wires, plugs, and clips, the replacement of 0-rings and gaskets, the tightening of nuts, bolts, screws, to prevent leakage, cleaning of fuel system strainers, or corrosion control and spot painting, changing single-point nozzles, hoses and camlock fittings; performing product recover operations, draining filter separators sumps for water and sediment, removing water from fuel pits and tank dikes;

replacing nitrogen bottles on an ATG system using common hand tools.

The contractor is responsible for minor maintenance under CLIN 0002 via Task Order. Minor maintenance is any and all maintenance activities which are normally performed in a typical Air Force LFM shop as outlined in UFC 3-460-03F, Chapter 10 OPERATION AND MAINTENANCE OF PETROLEUM SYSTEMS such as repair of Filter Separators, air eliminators, surge suppressors, pressure reliefs, fuel discharge valves, Filter element/coalescer changes, Automatic Control valves repair, rebuild and replacement to include all sub-assemblies, diaphragms, seats, discs, seals and pilot controls. Repair and overhaul of installed fuel system pumps i.e., adjusting the packing glands, stuffing boxes, mechanical seals, pump shafts, impellers, bearings etc. Repair/rebuild fuel meters and associated components, gears, rotors, sliding vanes; repair/replacement of fuel system electrical components, motors, contactors, starters, relays, solenoids, actuators, capacitors, anodes, flow/pressure and emergency switches; tank components i.e.. tank and pressure gauges, vacuum/pressure vents, floating pans, tank seals, roof drains, Testing of flange float controls, High and Low level shutoffs and alarms.

The contractor is responsible for identifying and coordinating major maintenance with DESC. Major maintenance is everything above the level of minor maintenance. An example rule of thumb is: If it takes more than two people using a portable A- Frame hoist/lift assembly, chain, cable, skids, roller and or jack apparatus to move a Fuel pump, Automatic or Manual Control Valve, Meter, Strainer, Filter Separator, Spool, or Piping assembly; then it may qualify as major maintenance or an SRM activity.

Ultimately, if a question arises regarding the level of maintenance, it should be addressed to the COR.

QUESTION #39 TO #40:

39. Who is responsible for complete corrosion control of the storage tanks and piping systems?

40. Please confirm that contracts are in place and will continue providing the following services through the Base CE:

• Spot painting on piping and tanks

• Corrosion protection

• Mowing and grounds maintenance

ANSWER TO ALL QUESTIONS: Spot painting and corrosion control is the responsibility of the contractor. For mowing and grounds maintenance, see Answer for Questions #1 and #2 and PWS C-5.4.5.

QUESTION #41: If facility maintenance (including grounds) don’t meet AQL at the time the contract begins, will the government issue Task Orders to the contractor to bring the facilities up to AQL levels? For instance, if grass is too high or gauges/meters are overdue calibration at the start of the contract period, what will be the process to establish a baseline for acceptable contract performance:

ANSWER: The contractor is responsible for the scope of performance per the PWS and thus should identify any noncomplying items to the COR upon start of the contract. The COR will determine whether task orders should be issued.

QUESTION #42: Who is responsible for hydrostatic testing of the fuel hoses the contractor may use?

ANSWER: The contractor is responsible for hydrostatic testing of hoses.

QUESTION #43:. Who is responsible for maintaining Fuel Stands? How many Fuel Stands are on the base and where are the stands located?

ANSWER: The contractor is responsible for maintaining fuel stands identified in Appendix D.

Operations

QUESTIONS #44 TO #47:

44. Is JP8+100 used at any of the sites? If so, is the contractor or AF responsible for blending of the fuel?

45. Is there ultra-low and/or low-sulfur diesel fuel bulk stored?

46. Is Ethanol used and stored?

47. Is MOGAS + inhibitor stored?

ANSWER TO ALL QUESTIONS: Appendix D has been reviewed and updated as required and indicates what products are stored.

At locations where fuel is blended or injected, the contractor is responsible for performing that function.

QUESTIONS #48 TO #49:

48. Is the contractor or AF responsible for the complete Organizational Tank program? If the contractor, are we specifically required to provide the following:

Organizational training Facility inspections Operational Maintenance Tank accountability Environmental Protection Escorts to oversee fuel deliveries Quality control of stored product

49. How many tanks are serviced (Organizational) on base? Off base?

Organization Tank location and type, for example, aboveground or underground issue etc?

Type of product stored Tank capacity

ANSWER TO ALL QUESTIONS: The AF will continue to be responsible for the Organizational Tank program. The contractor will be part of this program by inchecking/outchecking vehicles to verify fuel quantity.

QUESTION #50: How often are tank trucks used at Aviano?

ANSWER: Tank truck receipt capability is exercised annually.

QUESTION #51: Will laboratory testing (burn test) of fuels be the contractor’s responsibility? Is there a lab set up in the fuels area?

ANSWER: The AF is retaining the sampling and testing function and will continue to operate the base laboratory.

RCC and BSM-E

QUESTION #52: Will the contractor be required to make any inputs into FAS?

ANSWER: No. Automated Tank Gauging is installed on all tanks which feeds data to BSM-E. At some locations this system is actually located within the Bulk Fuels Facility. At other locations the contractor will need to contact the RCC for inventory data.

Communications with the RCC may be by phone, email, or paper.

Safety

QUESTION #53: How many confined spaces - permit/non-permit required, are located in the bulk storage area and how often are they entered?

ANSWER: It is the responsibility of the contractor to define confined spaces upon contract award.

Communication/Internet Access

QUESTION #54: Does KTR provide own computers? If so, will they be allowed on wing network or provide their own, independent connectivity? Are there wireless restrictions?

ANSWER : Internet access should be available at each location and the contractor will be allowed LAN system access as required to support bulk storage operations. A background check meeting NACI standards should be sufficient to obtain access to the AF Portal.

The contractor will have access to one (1) outside commercial line.

Facility Descriptions

QUESTIONS #55 TO #56:

55. PWS Appendix D and C-5.4.5: Are there any buildings besides the tanks we will be responsible for?

56. How many facilities are associated with this operation? How many pump and sub pump stations?

ANSWER TO ALL QUESTIONS: Appendix D spreadsheets have been reviewed and revised to identify facilities and associated with this contract.

QUESTION #57: What is the total length of the pipeline? Who is responsible for the repair/replacement of sections?

ANSWER: Length of pipelines varies depending on depot location. Repair/replacement can be the responsibility of the pipeline contractor, host nation, NATO, or DESC under the SRM program.

QUESTIONS #58 to #59:

58. Are there Bladders used? If so, what type and how old?

59. Who is responsible for the FMSE equipment? How many pieces are stored as WRM? How many pieces have filters installed?

ANSWER TO ALL QUESTIONS: Maintaining FMSE/bladders is not the responsibility of the contractor. The contractor must have the capability to operate such systems if provided by the AF in response to a major system failure.

QUESTION #60: Is there a hydrant refueling system? Who maintains the system?

ANSWER: Appendix D identifies if the bulk storage system is connected to a hydrant refueling system. LFM is responsible for maintaining any hydrant refueling system.

QUESTION #61: (Turkey only) Who is responsible for the repairs of the pipeline from port to base?

ANSWER: LFM maintains the pipeline from a NATO pit about 7km from base. NATO is responsible for repairs from the pit to the depot. LFM also walks the line to identify taps.

QUESTION #62: (Lajes only) Who is responsible for stevedoring of fuel vessels for the military? Who is responsible for the pipeline from port to base?

ANSWER: As far as vessel stevedoring is concerned, the responsibility to moor the ship to the pier, connect the offloading hoses to the tanker, and deploy the spill containment boom in the water is contracted out and will not be a responsibility of the DESC contractor. The DESC contractor will be responsible for ensuring the vessel is positioned correctly, sounding the cargo tanks on the tanker for water/fuel, fulfilling the responsibilities of the shore representative during the offload, manning the pier, and pulling hourly visual samples during the duration of the offload. The entire pipeline from the pier to South Tank Farm belongs to the US and will be the responsibility of the DESC contractor to maintain in accordance with PWS Section C-5.4 and applicable directives.

QUESTIONS #63 TO #67:

63. How many Master Meters are there?

64. What is the fuel hose inventory?

65. Is there any static data available for:

Pumping stations - #’s

Piping - Ft Storage tanks - year made and type

Pits - coated/concrete/stone Oil/Water separators - 2,3,4 tank systems or holding tanks Facilities - SF and year Generators - KW, year, make Grounding points, insulators, static Testing on cathodes systems Valves - type/size/make Delivery system pumps (air, electric, gravity) - year, make, type

66. Other information needed would be inspection dates, last inspected, costs associated with inspection, and frequency. Man-hours associated with these inspections, (normal scheduled maintenance/repair and unscheduled maintenance/repair)

67. What is the age of the Bulk storage tanks? Single or double walled?

ANSWER TO ALL QUESTIONS: This information will be available from the COR upon contact award.

Environmental

QUESTION #68: Will disposal of filters, strainers (sludge) and contaminated fuel be through government sources or will the contactor be responsible for disposal?

ANSWER: The contractor will be responsible for proper handling of hazardous material/waste and coordinating with Base Civil Engineering for disposal under the existing base contract.

General

QUESTION #69: If companies intend to partner, will a representative from one of the companies attending be construed as sufficient to meet the “attend to bid” criteria? Can we identify site visit attendees in a single email, sorted by site, or do you require separate emails for each site?

ANSWER: As long as attendees are identified as partner representatives, they will meet the criteria. A single email is sufficient.

QUESTION #70: Whilst on the site visit, the photography of the infrastructure at Mildenhall was raised, and our company representative was informed that the Air Force would provide photographs; it would be appreciated if these could be released by the Authority.

ANSWER: The photographs will be provided by the Contracting specialist to prospective bidders.

QUESTION #71: The Power Point presentation given at Mildenhall on 3May 2007 gave useful information to all bidders. Is the Authority able to provide electronic copies of this presentation?

ANSWER: The presentation will be provided by the Contracting specialist to prospective bidders.

QUESTION #72: 2No UK nationals were identified as working at RAF Lakenheath, employed by the UK Ministry of Defense. Will the UK Transfer of Protection of Employment (TUPE) Regulations apply to these individuals? This regulation protects an individual’s employment when their function is contracted out.

ANSWER: The TUPE Regulations should not apply to these individuals as they are merely being assigned other duties in their job description within the Base Fuels flight.

QUESTION #73: Will the successful contractor have to provide any First Right of Refusal for displaced Civilian Employees?

ANSWER: There are no civilian employees displaced by this contract.

QUESTION #74: Are the “Not to Exceed” amounts provided for Line Items 0002, 0003, 0004, and 0005 annual amounts or the total amount for the entire contract?

ANSWER: These estimates are for a one-year period.

QUESTION #75: Will the Government provide a list of consumables used on an annual basis, or a budget amount for consumables?

ANSWER: This information will be available through the COR after contract award.

QUESTIONS #76 TO #79:

76. There currently is no mention in any of the RFPS about whether these contractor employees will be afforded Technical Expert Status. So, will Technical Expert Status be afforded to any of these positions? The Technical Expert Status (TES) apparently provides (if it's granted) employees coverage under the Status of Forces Agreement (SOFA). Being covered under the SOFA provides significant advantages to the employee, employer, and in this case, DESC form a cost perspective. If the employees are not German nationals, there's a tremendous tax burden that gets incorporated into the pricing (between 41 - 51 percent per employee).

Being covered under the SOFA would also allow the employees to potentially get Common Access Cards (IDs) that might allow them use of the commissary, BX, base gas station which saves them a lot of money (and hence the employer and govt as well).

77. The RFP refers to host nation regulatory laws for labor. German law requires that an American citizen must be a technical expert to work in Germany. It is understood that "technical expert" will not apply for U.S. citizens under this contract. Consequently, local nationals will have to be employed. Is this assumption correct?

78. Are the contract employees under the SOFA Agreement?

79. Will the contract employees be allowed use of government facilities (Post Office, Gym, BX, Commissary, Clinic, etc)?

ANSWER TO ALL QUESTIONS: Contractor employees will not receive TES status and will not be entitled to coverage under the

SOFA.

Contracting

QUESTION 80. ALL

Amendment 001, para 3, Clause L201.100(b) Technical Approach/Management Data, requires “the number of employees identified by wage determination…” However, the Service Contract Act does not apply to OCONUS contract performance, so there is no applicable Wage Determination for these positions. Please clarify.

ANSWER 80

Wage determination is not applicable to the overseas solicitations. The number of employees does not have to be identified by wage determination.

QUESTION 81 (SP0600-07-R-0524 Ramstein, SP0600-07-R-0525 Spangdahlem)

.Block 12, SF 33, requires the proposal to remain valid for 197 calendar days. Section L1.02 requires the proposal to remain valid 180 days. Supplemental Section L, para L1.02 requires the proposal to remain valid 197 calendar days. Please clarify as to the actual requirement for proposal validity.

ANSWER 81

The proposal is to remain valid for 197 days. Clause L1.02 will be corrected to state “197 days” in an amendment to the solicitations.

QUESTION 82 (SP0600-07-R-0524 Ramstein, SP0600-07-R-0525 Spangdahlem)

Submitted 23 May 07. K86 Foreign Taxes Will the Government include FAR Clause 252.229-7001

(Alternate I)?

(The question is specific to Alternate I of this FAR Clause because we propose to perform these contracts through AS Gebäudemanagement GmbH, our German corporation performing several service contracts at U.S. military installations in Germany.

More importantly, exemption from the VAT (Mehrwertsteuer) will realize cost savings for the Government.)

ANSWER 82

DFARS Clause 252.229-7001 (Alternate 1) will be incorporated into solicitations SP0600-07-R-0524 and SP0600-07-R-0525.

QUESTION 83 (SP0600-07-R-0524 Ramstein, SP0600-07-R-0525 Spangdahlem)

Submitted 18 May 07. L2.05-8 Instructions to Offerors, will the Government consider including FAR Clause 52.216-4 in the Solicitation?

ANSWER 83

FAR Clause 52.216-4 “Economic Price Adjustments “, is not included in this solicitation. The pricing is in U.S. dollars only.

QUESTION 84 (SP0600-07-R-0524 Ramstein, SP0600-07-R-0525 Spangdahlem)

Submitted 18 May 07. L2.05-8 Instructions to Offerors, will the Government consider including FAR Clause 52.225-17 in the Solicitation?

ANSWER 84

FAR Clause 52.225-17, “Evaluation of Foreign Currency Offers “, will not be included in this solicitation. Proposal pricing is to be in U.S. dollars only.

QUESTION 85 (SP0600-07-R-0524 Ramstein, SP0600-07-R-0525 Spangdahlem)

Submitted 21 May L2.05-8 Instructions to Offerors – Competitive Acquisition (Alternate I) (Jan 2004/Oct 1997) Will the DESC accept requests for equitable adjustments from the contractor if fluctuations in the currency exchange rate make the Euro significantly stronger than the USD?

ANSWER 85

Proposal prices are to be in U.S. dollars there are no provisions for Economic Price Adjustments in this solicitation.

QUESTION 86 (SP0600-07-R-0524 Ramstein, SP0600-07-R-0525 Spangdahlem)

Submitted 18 May 07. Section G – Contract Administration Data Can you provide the Section G form in the correct format for German bank information? If not, may we modify the current Section G to accommodate German bank information?

ANSWER 86

DESC Clause G9.07-5, “Electronic Transfer of Funds Payment – Federal Reserve Wire Transfer System” will be incorporated into solicitations SP0600-07-R-0524 and SP0600-07-R-0525.

Lajes Field, Azores, Portugal 07-R-0521

JP-8

Facility / Tank # Capacity (gallons) Tank Type (AST or

UST)

Total JP-8 Annual Throughput

Total # of Fillstands

Total # of Filter

Separators

ATG

(Y or N)

Primary Receipt Mode & How Many Receipt Headers

Alternate Receipt Mode & How Many Receipt Headers

Available

# of Product Recovery Systems

1634 9,515,851 AST Y Barge No Alternate 1635 9,507,221 AST Y Barge No Alternate 1640 9,499,799 AST Y Barge No Alternate 1641 9,514,243 AST Y Barge No Alternate 1642 9,517,310 AST Y Barge No Alternate 1643 9,516,262 AST Y Barge No Alternate

TOTAL 57,070,686 7,660,461 0 3 Y 1 6

Does the base have an operational hydrant system? Yes or No (if yes how many) Yes , there are 2 operational Hydrant areas on the main base

Does hydrants have truck fillstand capability? Yes or No Yes

Can hydrants support weekend mission without re-supply from storage (both flightline and truck fills)? Yes or No Yes

Can hydrants support after-hour (1700-0700) mission requirements (both flightline and truck fills) without re-supply? Yes or No Yes

Is Hydrants located outside of the Bulk Storage Compound? Yes or No Yes, Hydrants is located near the flightline, and Bulk Storage is located off base

What are your current Bulk Storage hours? Mon-Fri 0800-1700

How is after-hours support provided? (i.e. RTB's & De-icing...does Distro unlock Storage and fill / RTB trucks / is someone on standby) Distribution personnel are trained on key bulk storage tasks.

What are the requirements for Bulk Storage support during Aircraft Surges (i.e. 12 hour shifts, no change)? No change in duty hours

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations All product is received via ocean tanker. During the winter months (approximately November through April) weather conditions may prevent berthing of a vessel for short periods of time (up to a few days). Receipt vary in duration, 12-48 hours, during that time period storage personel with assistance from other section operates 24hrs, until complete.

Low-Sulfur Diesel

Facility / Tank # Capacity (gallons) Tank Type (AST or

UST)

Total Diesel Annual Throughput

Total # of Fillstands

Total # of Filter

Separators

ATG

(Y or N)

Primary Receipt Mode & How Many Receipt Headers

Alternate Receipt Mode & How Many Receipt Headers

Available

# of Product Recovery Systems

1636 1,816,855 AST Y Barge 1637 1,817,178 AST Y Barge 1

TOTAL 3,634,033 209,486 1 0 Y 1 1

Can Fuel Operations support weekend missions without re-supply from storage (please consider seasonal operations -- i.e. winter heating fuel tanks)? Yes or No Yes

Can Fuel Operations support after-hour (1700-0700) mission requirements without re-supply from storage (please consider seasonal operations -- i.e. winter heating fuel tanks, C- 300's/301's and service station)? Yes or No Yes

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations

Only 1 diesel tank in service - cannot receive & issue at same time Approximate number fillstand issues to US/GALP trucks total 20-30 fills weekly .

Unleaded

Facility / Tank # Capacity (gallons) Tank Type (AST or

UST)

Total Unleaded Annual Throughput

Total # of Fillstands

Total # of Filter

Separators

ATG

(Y or N)

Primary Receipt Mode & How Many Receipt Headers

Alternate Receipt Mode & How Many Receipt Headers

Available

# of Product Recovery Systems

1638 397,450 AST Y Barge 1 1639 391,929 AST Y Barge

TOTAL 789379 209,486 1 0 Y 1

Can Fuel Operations support weekend and after-hour (1700-0700) mission requirements without re-supply from storage (both C-300's/301's and service station)?

Yes or No Yes

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations

Only 1 MUP tank currently in service - cannot receive & issue at same time Approximate number fillstand issues to GALP trucks total 5-8 fills weekly .

Bio-Diesel

Facility / Tank # Capacity (gallons) Tank Type (AST or

UST)

Total Bio-Diesel Annual Throughput

Total # of Fillstands

Total # of Filter

Separators

ATG

(Y or N)

Primary Receipt Mode & How Many Receipt Headers

Alternate Receipt Mode & How Many Receipt Headers

Available

# of Product Recovery Systems

N/A 0 N/A N/A N/A N/A

TOTAL 0 0 0 0

Can Fuel Operations support weekend and after-hour (1700-0700) mission requirements without re-supply from storage (both C-300's/301's and service station)?

Yes or No

N/A

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations N/A

List all Government Furnished Equipment (CA/CRL items i.e. computers, radios, cell phones) in Bulk Storage that will be turned over to the Contractor.

Bulk storage operations building with bathroom/shower, 2 offices, and breakroom LFM building with benchstock/work areas, one office, and breakroom Four desks, nine chairs, three endtables, one full-size refridgerator, one mini refridgerator, one bookcase, one small cabinet, one small desk, one coat rack, and two couches.

Bulk Storage has 3 computers, 1 DESC assets and 2 Lajes assets.

COMMENTS:

Here at Lajes the LFM shop currently has a work area/facility located in the Bulk Storage area/STF. The contractor may be able to use the old facility to perform minor maintenance & valve repair.

Bench Stock: Located in the STF area is a additive injector building, this area could be used for storage of bench stock. Addtionally, space may exist within LRS areas, however, these areas are located a considerable distance from the STF area (approx 1.5 miles).

Security – Current security is provided under a local contract managed by the 65 SFS. The contractor provides gate guard personnel 24 hr/365 days a year.

Security checks - Distribution personnel do perform required security checks when necessary when the bulk storage/STF area is not manned.

Equipment List: 2 desks, 4-chairs, 3-lockers, 3 computers (one has Fuels Manager), 2-radios located in Bldg 1646.

Note: Buildings: T-1237, T-1239, T-1602, T-1604, T-1625, T-1626, T-1627, T-1628, T-1646, T-1630, T-1608, T-1632, T-1631, T-1644, T-1230 JP-8 Tanks: T-1634, T-1635, T-1640, T-1641, T-1642, T-1643 F76 Tanks: T-1636, T-1637 MUP Tanks: T-1638, T-1639