SOWr.1 14MAY21 Water Softeners NCCCWA Leetown Kearneysville WV (1).pdf

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STATEMENT OF WORK (SOW)

WATER SOFTENER REPLACEMENT

Nation Center for Cool Cold-Water Aquaculture (NCCCWA) Leetown Rd Kearneysville WV

May 5, 2021

1.0 SCOPE USDA’s National Center for Cool Cold-Water Aquaculture (NCCCWA) and USGS’ Leetown Science Center (LSC) are located in Kearneysville, West Virginia. The mission of the National Center for Cool and Cold-Water Aquaculture (NCCCWA) is to enhance the nation's aquaculture production by developing improved germplasm and technologies that increase farm efficiency, product quality, and environmental sustainability. Research focuses primarily on rainbow trout and encompasses genetics, genomics, physiology, aquatic animal health, and aquaculture engineering. The Mission of the Leetown Science Center is to deliver science and technology to help federal and state managers preserve our Nation’s fisheries resources and fishing heritage. Research capabilities are centered on migratory fish conservation, aquatic animal health, aquatic ecology and fish biology, and invasive and imperiled species.

The building located at 11861 Leetown Road, Kearneysville, WV was constructed in 2001 and contains two (2) 450- gallon water softeners that supply domestic water to the USDA and USGS buildings located at the facility. The water softeners were installed with the original construction and are approximately twenty (20) years old. One (1) unit is not functional at this time and the remaining unit, while still operational, has reached the end of it useful service life. The water softeners are supplied with well water via a 77 GPM well pump.

The USDA would like to replace the water softeners and associated piping and upgrade system components as outlined below.

The Base Bid will be to replace the non-functioning water softener with options to install the second unit as well as installed the requested system upgrades.

2.0 STATEMENT OF WORK

BASE BID - REPLACEMENT OF NON-FUNCTIONING WATER SOFTENER

• The Contractor shall provide all labor and materials necessary to remove the existing non-functioning water softener from the domestic water distribution system.

• The project intent is to provide a domestic water treatment system that is reconfigured to be user friendly for ease of maintenance, monitoring, and replacing consumable treatment products.

• The Contractor shall legally dispose of all demolished materials and construction debris off site.

• Based upon information provided by the location, the Contractor shall install a new water softener of the appropriate size to meet current demands.

o Water Softener shall be provided by a recognized manufacturer/supplier of water softening equipment that can provide service in less than 24 hours after notification.

• The Contractor shall install new pipe, fittings, valves, and accessories; and connect to the existing domestic water piping as required to create a complete and fully functional domestic water treatment system.

NCCCWA Water Softener Replacement Page 2 of 7 o Replacement pipe shall be Schedule 80 PVC pipe and fittings.

o Replacement pipe shall terminate with a union to the second water softener for ease of future replacement if Bid Option 1 is not exercised in conjunction with the base bid.

o Limits of pipe installations are defined on Water Treatment Schematic 1/WP3.01 as defined on Sheet WP3.02 “Water Treatment Building Sections” prepared by Merrick and Company.

Existing Chlorine Tank, Chemical Feed Pump, Chemical Feed

Pump Control and Brine Tank are to remain.

o Replacement pipe system shall be reconfigured to eliminated excessive pipe diameter changes in order to ensure the most efficient flow rates.

o Provide readily accessible water sampling points before the water softener and after the chlorine treatment before going to the water storage tower.

• System Down Time to be kept to 3-4 days’

• The Contractor shall demonstrate full functionality of the system to facility personnel.

BID OPTION 1 - REPLACEMENT OF SECOND WATER SOFTENER

• Bid Option 1 shall include pricing if work can be performed concurrently with the Base Contract as well as pricing if a separate mobilization is required.

• The Contractor shall provide all labor and materials necessary to remove the second water softener from the domestic water distribution system.

• The project intent is to provide a domestic water treatment system that is reconfigured to be user friendly for ease of maintenance, monitoring, and replacing consumable treatment products.

• The Contractor shall legally dispose of all demolished materials and construction debris off site.

• Based upon information provided by the location, the Contractor shall install a new water softener of the appropriate size to meet current demands and connect to the existing domestic water piping as required to create a complete and fully functional domestic water treatment system.

o Water Softener shall be provided by a recognized manufacturer/supplier of water softening equipment that can provide service in less than 24 hours after notification.

o Replacement pipe shall be Schedule 80 PVC pipe and fittings, o Provide readily accessible water sampling points before and after the water softener.

• Based upon information provided by the location, the Contractor shall install a new brine tank of the appropriate size to meet current demands and connect to the existing domestic water piping as required to create a complete and fully functional domestic water treatment system.

• System Down Time to be kept to 3-4 days

• The Contractor shall demonstrate full functionality of the system to facility personnel.

BID OPTION 2 DOMESTIC WATER SYSTEM UPGRADES

• Bid Option 2 shall include pricing if work can be performed concurrently with the Base Contract as well as pricing if a separate mobilization is required.

• The project intent is to provide a domestic water treatment system that is reconfigured to be user friendly for ease of maintenance, monitoring, and replacing consumable treatment products.

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• Install a new liquid chlorination system capable of maintaining the desired chlorine mixture between 0.5 – 4.0mg/l.

• Replace existing PH meter with updated PH Monitor/Meter.

• Replace a Turbidity circle graph data logger with a digital data logger which will provide the location with data retrieval ability.

BID OPTION 3 WATER STORAGE TOWER CHECK VALVE & PRESSURE GAUGE

• Bid Option 3 shall include pricing if work can be performed concurrently with the Base Contract as well as pricing if a separate mobilization is required.

• The Contractor shall provide all labor and materials necessary to install a check valve designed to prevent the water storage tower from draining if the pipe inside the water treatment building breaks.

o This scope of work will include the installation of a pressure sensor on the tower side of the check valve to monitor the tower water pressure.

The sensor is to be tied back into the BAS System and will control when the water treatment pressure tank provides water to the water storage tower.

o The check valve cannot interfere with the operation of the pressure control system.

o This scope of work will include the replacement of the supply water tee fitting and the restoration and sealing of the concrete slab on grade at that location.

• The water storage tower cannot be drained.

SITE VISIT

• Bidders are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, and to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify bidder.

However, change order requests for items that could have been reasonable ascertainable from a site visit (and included in a bid) will be reviewed by the Government and evaluated accordingly.

PANDEMIC SPECIFIC REQUIREMENTS FOR PRE-BID ACCESS TO ARS LOCATIONS

• Contractor shall comply with Northeast Area Procedures for Pre-Bid Site Visits.

• Contractor must follow all State and Local guidelines for entry into the state which may include testing, quarantine, etc.

PRECONSTRUCTION SUBMITTALS

• Material submittals are required prior to the start of construction (work) and required USDA approval prior to being incorporated into the project.

• Allow fourteen (14) days for Government Review and Approval.

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• Submittals are to be transmitted via USDA Material Approval Submittal and tracked on USDA Material Submittal Log (SEE ATTACHMENT B) and shall include but not be limited to:

1) Shop Drawings

a. Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

b. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

c. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

2) Product Data

a. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems, or equipment for some portion of the work.

b. Samples of warranty language when the contract requires extended product warranties.

3) Samples

a. Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

4) Manufacturer's Instructions

a. Preprinted material describing installation of a product, system, or material, including special notices and Material Safety Data Sheets (MSDS) concerning impedances, hazards, and safety precautions.

b. Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

c. Data required by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item.

d. Data incorporated in an operations and maintenance manual or control system.

PROJECT DELIVERABLES

• Upon completion of the project the contractor shall deliver the following:

1) Startup, commissioning and Owner Training on all systems and equipment.

2) Two (2) hard copies of the red-lined shop drawings and product data provided to Facility Manager/Location Monitor (FM/LM).

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3) Two (2) bound copies of the operations and maintenance manuals including all manufacturer warranties provided to FM/LM.

4) One (1) copy of all documents in PDF format sent via email to the Contracting Officer (CO), Engineering Project Manager/Contracting Officer Representative (EPM/COR) and Facility Manager/Location Monitor

(FM/LM)

5) One (1) copy of all documents in PDF format on portable electronic media storage devices (USB Thumb Drive) to EPM.

6) One (1) year warranty on all parts and labor to CO, EPM and FM/LM.

3.0 GENERAL REQUIREMENTS

• KEY PERSONNEL

Name and Address Phone E-Mail Address Contracting Officer (CO) TBD

Engineering Project Manager/ Contracting Officer Representative

(EPM/COR)

Wayne Shekailo, USDA 10300 Baltimore Ave. Bldg. 003/328 Beltsville, MD 20705

301-504-0805 wayne.shekailo@usda.gov

Administrative Officer

(AO)

Stephanie Kreger, AFRS 2217 Wiltshire Rd.

Kearneysville, WV 25430

304-725-3451 x 322 stephanie.kreger@usda.gov

Research Leader (RL) Tim Leeds, NCCCWA 11861 Leetown Rd.

Leetown, WV 25430

614-746-7074 tim.leeds@usda.gov

Facility Manager (FM Shawn Thomas, AFRS 2217 Wiltshire, RD Kearneysville, WV 25430

304-725-3451x344 shawn.thomas@.usda.gov

Location Monitor (LM) Nicholas Esprecion, NCCCWA 11861 Leetown Rd.

Leetown, WV 25430

681-247-9213 nick.esprecion@usda.gov

Safety, Health, & Environmental

Bonnie DiSalvo, USDA 600 E. Mermaid Lane Wyndmoor, PA. 19038

215-233-6592 bonnie.disalvo@usda.gov

Property EBSC Lisa Bynum Claudette Joyner 10300 Baltimore Ave. Bldg. 426A Beltsville MD 20705

301-504-5188 301-504-5221 lisa.bynum@usda.gov claudette.joyner@usda.gov mailto:wayne.shekailo@usda.gov mailto:stephanie.kreger@usda.gov mailto:tim.leeds@usda.gov mailto:shawn.thomas@.usda.gov mailto:nick.esprecion@usda.gov mailto:bonnie.disalvo@usda.gov mailto:lisa.bynum@usda.gov mailto:claudette.joyner@usda.gov

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• PERIOD OF PERFORMANCE

Contractor has ninety (90) calendar days to complete the contract from the award/NTP date. Options awarded at NTP shall be completed concurrently.

• WORKING HOURS

Normal work hours are from 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding Federal holidays.

• PAYMENT

Payment will be made through the Invoice Processing Platform (IPP)

• INSPECTIONS

The Contractor shall notify the EPM/COR and FM/LM that they are ready for a substantial completion inspection ten (10) days before the end of the contract period. The Contractor shall submit a written request to the CO for a final inspection in writing at least seven (7) days prior to completion of the project.

• SUPERINTENDENCE

o Full time supervision of employees and subcontractors is required. The

EPM/COR & FM/LM shall not take the responsibility of acting as foreman.

Failure to comply with this requirement may risk a work stoppage until resolution for contractual compliance. The contractor’s superintendent shall sign in all workers daily in coordination with the FM/LM.

o The prime Contractor is responsible for all actions of his subcontractors.

o The Government has no contractual relationship with subcontractors or suppliers.

• SAFETY

o The Contractor shall comply with all Federal, State, and local laws pertaining to EPA Mold Remediation, OSHA, fire safety, environmental regulations.

4.0 SITE REQUIREMENTS (See General Specifications)

• UTILITIES

o The Contractor shall provide all temporary utilities required for construction. If agreeable with the COR & FM/LM, the contractor may use location utilities.

o The Contractor is responsible for the expenses to connect and disconnect to any utility system needed. The Contractor shall coordinate all utility hookups with the COR & FM/LM.

o If necessary, the Contractor shall request any mechanical or electrical shutdowns at least one week in advance. This request must be submitted to

NCCCWA Water Softener Replacement Page 7 of 7 the COR & FM/LM so to coordinate this activity with the facility management.

It may be required that shutdowns be performed during other than regular working hours.

• HOUSEKEEPING

o The Contractor shall remove and dispose of dirt and debris and keep the premises always clean during construction. This shall be done as frequently as needed but not less than once a week.

• SITE ENTRY

o The foreman or superintendent must sign in all workers at the FM/LM office daily before work begins or at another location designated by the EPM/COR and FM/LM.

o Government engineers and contracting personnel shall always be allowed access to the site . Others may visit the site with permission of the EPM/COR and FM/LM. The EPM/COR and FM/LM shall be informed of all suspected unauthorized visitors.

o All workers must comply with State and Facility COVID-19 requirements

5.0 ATTACHMENTS

• The following attachments are included for the Contractor’s reference. It is strongly recommended that the Contractor perform a pre-bid site inspection prior to submitting a proposal.

o Attachment 1 Northeast Area Requirements for Pre-Bid Site Visits o Attachment 2 Material Approval Submittal and Submittal Log o Attachment 3 Master Specification o Attachment 4 Original Drawings o Attachment 5 Photographs

___________________________END____________________________________